HomeMy WebLinkAbout2024 10 30 TLBD Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA
MINUTES
TUSCAWILLA LIGHTING AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
REGULAR MEETING
OCTOBER 30, 2024
CALL TO ORDER
Chairperson Terri Bivona called to order the Wednesday, October 30, 2024, Regular Meeting of
the Tuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the
Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter
Springs, Florida 32708).
Roll Call:
Chairperson Terri Bivona, present
Vice-Chairperson Ellen Paul, present
Committee Member Dennis Jones, present
Committee Member Denise Ritchey, present
Assistant City Clerk Tristin Tarrant, present
Also present:
Mrs. Holly Queen, Director, Finance Department
Mr. Kevin Maddox, Landscape Manager, Urban Beautification
A moment of silence was followed by the Pledge of Allegiance.
No changes were made to the agenda.
AWARDS AND PRESENTATIONS
100. Not Used
INFORMATIONAL AGENDA
200. Not Used
PUBLIC INPUT
Chairperson Bivona opened Public Input.
Mr. Art Gallo, 199 Nandina Terrace, Winter Springs thanked City staff for fixing an issue in a
timely manner. Additionally, after reviewing the budget Mr. Gallo gave the suggestion to
increase the maintenance budget and redefine the budget.
**Brief recess ensued; Mrs. Dennis Ritchey arrived and was sworn in at 5:23pm.**
Chairperson Bivona closed Public Input.
CONSENT AGENDA
300) Approval of the Minutes for July 17, 2024 Tuscawilla Lighting and Beautification
District Advisory Committee Regular Meeting
CITY OF WINTER SPRINGS, FLORIDA
MINUTES
TUSCAWILLA LIGHTING AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
REGULAR MEETING – OCTOBER 30, 2024
PAGE 2 OF 3
301) Approval of the Minutes for August 14, 2024 Tuscawilla Lighting and Beautification
District Advisory Committee Special Meeting
"I MOVE THAT WE ACCEPT THE MINUTES.” MOTION BY VICE-CHAIRPERSON PAUL.
SECONDED BY COMMITTEE MEMBER JONES. DISCUSSION.
VOTE: BIVONA (AYE); PAUL (AYE); JONES (AYE); RITCHEY (AYE)
MOTION PASSED. 4-0
PUBLIC HEARINGS AGENDA
400. Not Used
REGULAR AGENDA
500) Quarterly Fiscal Year To Date Expenditure Details
Mrs. Queen, Finance Director, presented the financial update for the fiscal year ending
September 30. Mrs. Queen reported settlement for the fountain repairs was received,
advertisement is out for the landscaping contract, and a rate study was planned for fiscal year
2025.
Committee members inquired about the timeline for the rate study and landscaping
contracts. Mrs. Queen explained that the process would likely begin after receiving landscape
contract bids and would aim to be completed before the next budget cycle.
Additional discussion on the process for increasing assessments and condition of the fountains
and associated electronics ensued.
Mr. Maddox, Landscape Manager, provided an update on the fountain repairs. He stated that
the project was expected to be completed within two weeks. Mr. Maddox explained that both
fountains had been off due to the repairs and that the insurance had covered additional
plumbing issues discovered during the work.
Mr. Maddox also presented estimates for refurbishing the North Fountain. He discussed
options for changing the color of the fountains and adding remote monitoring capabilities.
Discussed continued on the potential for automating fountain monitoring systems and the
associated costs. Mr. Maddox provided estimates for both the equipment and fees.
Mr. Maddox asked for directions on landscaping improvements and plans for refurbishing
monuments. Mr. Maddox’s suggestion is prioritizing larger monuments first in response to the
public input given. The committee expressed consensus about the staff recommendation.
501) Discussion on Meeting Schedule for Calendar Year 2025
City Clerk Tarrant presented the options for the 2025 meeting schedule. The committee
discussed the pros and cons of changing from quarterly meetings in January, April, July, and
October to February, May, August, and November, or reducing to bi-annual meetings.’ Staff
reassured the committee the options were picked and agreed upon by all related departments
and if needed special meetings can be scheduled. After a brief discussion the committee was