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Home My WebLink About2025 02 24 Consent 304 - Purchase of John Deere 7700A Precision-Cut Fairway MowerCONSENT AGENDA ITEM 304 CITY COMMISSION AGENDA | FEBRUARY 24, 2025 REGULAR MEETING TITLE Purchase of John Deere 7700A Precision-Cut Fairway Mower SUMMARY The Parks and Recreation department uses two reel mowers to maintain the sports turf at Central Winds Park—one was purchased in 2019 and the other in 2020. Both mowers are operated together three times a week to maintain approximately 30 acres of sports turf year-round. These reel mowers play a crucial role in maintaining the turf at Central Winds Park. They provide a higher-quality cut and perform better than rotary mowers at lower cutting heights, making them ideal for the turf conditions needed for competitive sports. The cleaner, more precise cut they provide leads to healthier grass by reducing stress on the turf, minimizing the risk of disease, and promoting faster recovery. The 2019 mower is nearing the end of its service life and is experiencing more frequent downtime due to the need for replacement and repair of critical components. The proposed purchase is available through Sourcewell item for grounds maintenance 25101900-21-STC (PG F2 CG 22) Anticipated delivery is May 2025. FUNDING SOURCE This is a budgeted expense from Parks and Grounds Machinery and Equipment. 001- 72-7230-560640 RECOMMENDATION Staff Recommends City Commission approve the purchase of the John Deere 7700A PrecisionCut Fairway Mower for a total of $85,913.52. In addition, authorize the City Manager, and City Attorney to prepare and execute any and all applicable contract documents consistent with this agenda item. 233 Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively “Deere”) and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. Vendor: Deere & Company 2000 John Deere Run Cary, NC 27513 Signature on all LOIs and POs with a signature line Contract name or number; or JD Quote ID Sold to street address Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate Customer: Quotes are valid for 30 days from the creation date or upon contract expiration, whichever occurs first. A Purchase Order (PO) or Letter of Intent (LOI) including the below information is required to proceed with this sale. The PO or LOI will be returned if information is missing. Wolford Jeff Beard Equipment Company 4539 Nw 44th Avenue Ocala,FL 34482 Tel: 800-848-8563 Fax: 251-452-2309 Email:jwolford@beardequipment.com For any questions, please contact: Ship to street address (no PO box) Bill to contact name and phone number Bill to address Membership number if required by the contract 234 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Beard Equipment Company 4539 Nw 44th Avenue Ocala, FL 34482 800-848-8563 JohnDeereEmails@beardequipment.com Confidential Salesperson : X ______________Accepted By : X ______________ Quote Summary Prepared For: City Of Winter Springs FL Delivering Dealer: Beard Equipment CompanyWolford Jeff4539 Nw 44th AvenueOcala, FL 34482 Phone: 800-848-8563jwolford@beardequipment.com Quote ID:32178550 06 January 2025 04 February 2025 Created On: Last Modified On: Expiration Date:10 February 2025 Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE 7700A PrecisionCut Fairway Mower $ 111,576.00 $ 85,913.52 X 1 =$ 85,913.52 Contract: FL Ag & Lawn Equip 25101900-21-STC (PG F2 CG 22) Price Effective Date: January 3, 2025 Equipment Total $ 85,913.52 Quote Summary Equipment Total $ 85,913.52 Trade In SubTotal $ 85,913.52 Est. Service Agreement Tax $ 0.00 Total $ 85,913.52 Balance Due $ 85,913.52 235 Quote Id: 32178550 Customer Name: Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Beard Equipment Company 4539 Nw 44th Avenue Ocala, FL 34482 800-848-8563 JohnDeereEmails@beardequipment.com JOHN DEERE 7700A PrecisionCut Fairway Mower Hours: Stock Number: Contract:FL Ag & Lawn Equip 25101900-21-STC (PG F2 CG 22) Price Effective Date:January 3, 2025 Suggested List * $ 111,576.00 Selling Price * $ 85,913.52 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 142HTC 7700A PrecisionCut Fairway Mower 1 $ 87,627.00 23.00 $ 20,154.21 $ 67,472.79 $ 67,472.79 Standard Options - Per Unit 001A United States and Canada 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 183E JDLink™ Modem 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 0443 All Other countries (English/ Spanish) 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 1190 2WD Traction Unit 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 1209 Quick Adjust 7 (QA7) 10- blade Cutting Units 1 $ 22,419.00 23.00 $ 5,156.37 $ 17,262.63 $ 17,262.63 1390 Less Front Rollers 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00 1401 QA7 Cutting Unit ONLY Counterweights 1 $ 501.00 23.00 $ 115.23 $ 385.77 $ 385.77 9756 (5) 22 In. Smooth Roller Scrapers 1 $ 123.00 23.00 $ 28.29 $ 94.71 $ 94.71 9764 Canopy 1 $ 906.00 23.00 $ 208.38 $ 697.62 $ 697.62 Standard Options Total $ 23,949.00 $ 5,508.27 $ 18,440.73 $ 18,440.73 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Total Selling Price $ 111,576.00 $ 25,662.48 $ 85,913.52 $ 85,913.52 236 Public Last Updated: December 31, 2023 FLORIDA - Agriculture and Lawn Equipment Contract Number: 25101900-21-STC Contract Period: January 1, 2021 - December 31, 2026 Eligibility: All governmental agencies, which have a physical presence within the State of Florida. State Universities and Colleges. Political Subdivisions including counties, cities, towns, villages and districts. Non-profit organizations. Any school district. Any independent, non-profit college or university that is located within the State of Florida and is accredited by the Southern Association of Colleges and Schools. Quotes and Purchase Orders: Quotes are valid for 30 days from the creation date of the quote OR until the contract expires, whichever occurs first. To obtain a quote, contact your local John Deere Dealer. Submit your purchase order to your dealer. The John Deere Dealer will submit the purchase order to John Deere’s Government Sales office. All purchase orders must show Deere & Company as the vendor and reference the contract number. Contract allows discount off Current MSRP at time of quoting. Upon customer request, must provide Price Pages to justify current MSRP. Contract Details Delivery Obligations Transportation and Delivery 1. Equipment not in stock or unavailable from manufacturer at time of order must be delivered within one hundred eighty (180) calendar days after receipt of order. 2. Equipment in stock must be delivered within fourteen (14) calendar days after receipt of order or the receipt of the Equipment from the Manufacturer, with one exception – Equipment requiring post-Manufacturer Dealer installed OEM Options, Accessories, & Implements shall be delivered within thirty (30) calendar days after receipt of the Equipment from the Manufacturer(s). The Dealer shall give the agency a minimum of one Business Day notice prior to delivery. Equipment shall be delivered as stipulated by the agency. 237 Public All self-propelled operator occupied Equipment delivered by the Dealer to the agency shall contain no less than one-quarter (1/4) tank of fuel as indicated by the fuel gauge at the time of delivery. At the agency's option, Equipment with less than one-quarter (1/4) tank of fuel at delivery may be rejected or $3.00 per gallon or gallon equivalent up to one-quarter of the Equipment's fuel tank capacity may be deducted from the invoice and payment. The Dealer shall perform the standard Manufacturer’s pre-delivery inspection and is responsible for delivering an awarded Equipment that is properly serviced, clean, and in first class operating condition. Pre-delivery service, at a minimum, shall include the following: 1. Complete lubrication of operating chassis, engine, and mechanisms with Manufacturer’s recommended grades of lubricants; 2. Check / Fill all fluid levels to assure proper fill; 3. Adjust engine(s) to proper operating condition(s); 4. Inflate tires to proper pressure; 5. Check to assure proper operation of all accessories, gauges, lights, and mechanical and hydraulic features; 6. Clean equipment, if necessary, and remove all unnecessary tags, stickers, papers, etc.; 7. Assure that the awarded Equipment is completely assembled (unless otherwise noted in the following sub-section) including Base Equipment and OEM Options, Accessories, & Implements, thoroughly tested, and ready for immediate operation upon delivery; and 8. Where applicable, packaged to insure safe delivery to the destination. Each package shall be marked to include the name of the Contractor, the State Term Contract number, Purchase Order number, and brief description of the contents. All Equipment shall be delivered with each of the following applicable documents completed and included: 1. Copy of the Manufacturer’s pre-delivery inspection form, which meets or exceeds the requirement herein; 2. Copy of ordering Agency’s Purchase Order; 3. Copy of the applicable Manufacturer(s)’s specification(s); 238 Public 4. Copy of the Manufacturer’s invoice(s) (prices may be deleted or obscured) for each Equipment, including individual Base Equipment and OEM Options, Accessories, & Implements, in the shipment; 5. Manufacturer’s Window Sticker(s), if applicable; 6. Manufacturer’s Certificate of Origin, if applicable; 7. Manufacturer’s Operator Manual, and (if not included in the operator manual) one (1) each of the Manufacturer’s lubrication and maintenance instructions; 8. Copy of the Manufacturer’s Standard Warranty Certifications; 9. Sales Tax Exemption Form, if applicable; 10. Temporary Tag and twenty (20) day Extension Tag, if applicable; and 11. DHSMV82040, Application for Certificate of Title and/or Vehicle Registration, if applicable. Deliveries that do not include the above applicable forms and publications, or that have forms that have been altered, or are not properly completed, may be refused. Repeated failures by the Contractor to include the above properly completed forms and publications, or that have submitted altered forms, to the ordering Agency may be cause for default proceedings and / or Contract termination These Transportation and Delivery requirements, terms, and conditions also apply to the re- delivery of awarded Equipment that was previously rejected upon initial delivery. Fees None. Financing Not Allowed. Machine Hours Not Allowed: Due to factory delivery, pre-delivery inspection, machine setup and installation of attachments, machines may have minimal hours. Machines designated as demos are not allowed. Manuals An operator’s manual is included with the delivery of the equipment at no charge. Miscellaneous Contract Amendment - Contract allows discount off Current MSRP at time of quoting. Upon customer request, dealer must provide Price Pages to justify current MSRP that shows on Quote and/or Price Quote Form. 239 Public Miscellaneous – Price Quote Form and Acknowledgement of Order Form State Agencies ONLY - The State of Florida has mandated that their Price Quote Form must be filled out prior to an agency issuing a PO. This form can be found by accessing the link above or going to the Florida website for Agriculture and Lawn Equipment Contract Number 25101900- 21-STC. Both the Price Quote Form and the Order Acknowledgement Form are on the Florida website under FORMS. State Agencies ONLY - If the agency's Purchase Order cannot be fulfilled (i.e. discontinued equipment), John Deere is mandated by the State of Florida to notify the agency and submit an Acknowledgement of Order Form directly to the agency within fourteen (14) calendar days of the Purchase Order date. The Government Sales Order Processing Center will submit the form to the agency. Instructions for Completing Price Quote Form and Acknowledgement of Order Form Instructions and Two Page Sample Price Quote Form Multiple Unit Discount For sales of three or more like self-propelled equipment sold to one customer on the same purchase order qualifies for an additional discount. Implements and attachments sold with and for self-propelled ride-on machines are also eligible for multi-unit discounts, but do not count towards the total number of ride-on units, which determines the multi-unit discount percentage. See discount structure below: Quantity Additional Discount 3-4 1% 5-6 2% 7-8 3% 9 units or more 4% Frontier Equipment is excluded from the Multiple Unit Discount program. “Like self-propelled products” means 3 or more utility vehicles, 3 or more Ztraks, etc. The purchase of 1 utility vehicle and 2 Ztraks would not qualify for MUD because they are not “like” products. Open Market by John Deere (listed in the price book) Allowed: Open-Market items are implements, attachments, accessories, parts and bundles that are not currently on contract, but are requested by the customer to complete the purchase of John Deere equipment awarded on contract. Items must be clearly labeled on the purchase order as Open Market. Open Market by Dealer (not listed in the price book) Allowed. Open-Market items not available from John Deere but offered by the delivering Dealer to complete the purchase of John Deere equipment awarded on contract. Items must be clearly labeled on the purchase order as Open Market. 240 Public Payment and Remittance Credit card payments allowed. Remit to Address: Deere & Company Ag & Turf CBD & Government Sales 21748 Network Place Chicago, IL 60673-1217 Substitutions Government Sales must contact the state for approval. Trade-In Allowed: Items must be clearly labeled on the purchase order or quote as Trade-In. The agency and the dealer will determine the trade-in value. Price Structure Dealers must review equipment discounts in JDQuote2. Manual discount adjustments may be required if correct discount does not populate in JDQuote2. Product Description Discount off MSRP Price Page Date Lawn Tractors (X300 Series) - Group 6 – Sub-Group A, B & C 17% Current Garden Tractors (X500 and X700 Series) - Group 6 – Sub-Group A, B & C 17% Current Equipment for Lawn & Garden Tractors - Group 6 – Sub-Group A, B & C 17% Current Commercial Walk Behind Mowers - Group 4 – Sub-Group A & B 22% Current Commercial Stand-On Mowers - Group 5 22% Current Commercial Zero Turn Mowers - Group 8 – Sub-Group A, B & C 22% Current Commercial Front Mowers - Group 7 22% Current 241 Public Commercial Wide Area Mowers - Group 9 22% Current Equipment for Commercial Mowing Products - Group 7, 8 & 9 22% Current Compact Utility Tractors-Less Than 40HP Group 11 (1023E, 1025R, 2025R, 2032R, 2038R, 3025D, 3035D, 3043D, 3025E 3032E, 3038E, 3033R, 3039R ONLY) 17% Current Equipment for Compact Utility Tractors - Group 11 17% Current Mid-Size Crossover Utility Vehicles & Equipment - Group 2 – Sub-Group A 13% Current Full-Size Crossover Utility Vehicles & Equipment - Group 2 – Sub-Group A 13% Current Traditional Utility Vehicles & Equipment - Group 2 – Sub-Group B Excludes GS Gators 16% Current HPX Utility Vehicles & Equipment - Group 2 – Sub-Group A 13% Current G&T – Reel Mowers - Group 17 – Sub-Group A, B & C 23% Current G&T – Special Application Mowers - Group 17 – Sub-Group C 23% Current G&T – Special Application Vehicles Group 16 – Sub-Group B & Group 18 – Sub-Group B 23% Current G&T – Aercore - Group 18 – Sub-Group A 23% Current G&T – Debris Maintenance - Group 18 – Sub-Group A 23% Current Compact Utility Tractors-Greater Than or Equal to 40HP but Less Than 75HP Group 12 – Sub-Group A (3046R, 4044M, 4052M, 4066M, 4052M, 4066M, 4044R, 4052R, 4066R ONLY) Utility Tractors-Greater Than or Equal to 40HP but Less Than 75HP Group 12 – Sub-Group A 15% 15% Current 242 Public (5050E, 5060E, 5067E ONLY) Utility Tractors-Greater Than or Equal to 75HP but Less Than 110HP 5000 Series - Group 12 – Sub-Group B (Excludes 5050E, 5060E and 5067E) 18% Current Utility Tractors-Greater Than or Equal to 110HP but Less Than or Equal to 145HP Group 12 – Sub-Group C 22% Current Row Crop Tractors-Greater Than 140HP but Less Than 260HP Group 13 – Sub-Group A Excludes Precision Upgrades 23% Current Row Crop Tractors-Greater Than or Equal to 260HP but Less Than 370HP Group 13 – Sub-Group B Excludes Precision Upgrades 23% Current Ag / Specialty Tractors Less Than 145HP - Group 14 – Sub-Group A 20% Current Ag / Specialty Tractors Greater Than or Equal to 145HP but Less Than 370HP Group 14 – Sub-Group B 23% Current Implements and Equipment - Group 12, 13 & 14 (Material Handling, Rotary Cutters, Flail Mowers, and Flail Shredders) 23% Current The Following Product Descriptions Are All Under Group 15 Ag Equipment – Combine Excludes Precision Upgrades 17% Current Ag Equipment – Cotton 17% Current Ag Equipment – Hay and Forage 17% Current Ag Equipment – Tillage 17% Current Ag Equipment – Planting and Seeding Excludes Precision Upgrades 17% Current Ag Equipment – Sprayers Excludes Precision Upgrades 17% Current 243 Public Ag Equipment – Ag Management Solutions (AMS) Same As Tractors Discount 4% If Purchased w/o Tractor Current Frontier Cotton 17% Current Frontier Cutting & Mowing 17% Current Frontier Hay & Forage 17% Current Frontier Landscape 17% Current Frontier Livestock 17% Current Frontier Material Handling 17% Current Frontier Planting & Seeding 17% Current Frontier Snow Equipment 17% Current Frontier Sprayers 17% Current Frontier Tillage 17% Current Contract Updates December 31, 2023 – Contract renewed. New expiration date is December 31, 2026. February 16, 2023 – Contract amended to allow discount off Current MSRP at time of quoting. May 26, 2021 – Non-profit organizations are eligible to use the contract. 244