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HomeMy WebLinkAbout2024 06 24 Consent 303 Winter Springs Village Connection to Reclaimed Water Main Extension and Construction Services Agreement - Amendment 1CONSENT AGENDA ITEM 303 CITY COMMISSION AGENDA | JUNE 24, 2024 REGULAR MEETING TITLE Winter Springs Villages Connection to Reclaimed Water Main Extension and Construction Services Agreement - Amendment 1 SUMMARY The City of Winter Springs is continuing to extend their reclaimed water system to help offset the consumption of potable water being used for irrigation. This reclaimed water main extension will connect Tuskawilla Road to the SR 434 reclaimed water main extension via Michael Blake Blvd. Kimley-Horn will prepare engineering design drawings for the construction of this additional pipeline extension, a length of approximately + 3,000 LF of proposed reclaimed water main. This will allow Winter Springs Village, The Blake, and Seminole Crossings to access reclaimed water for their irrigation demands. This Scope is for a work release under RFP #01-21 Civil Engineering Continuing Service Contract. FUNDING SOURCE Amendment to Purchase Order #2024-00000622 Budget: CIP 412-36-0000-560650 - $73,280.00 RECOMMENDATION The Utility Department is requesting City Commission approve Amendment 1 from Kimley-Horn to provide additional design services for Winter Springs Villages Reclaimed Water Main Extension and authorize Director of Utilities to execute the amendment. The additional survey, design, site visits, and project coordination services are needed to extend the reclaimed water main along Michael Blake Boulevard to SR 434 to transition additional potable water irrigation customers. 44 kimley-horn.com 200 South Orange Avenue, Suite 600, Orlando, FL 32801 407-898-511 June 12, 2024 Bilal Iftikhar Utilities Director City of Winter Springs 400 Old Sanford Oviedo Road Winter Springs, FL 32708 Re: Winter Springs Villages Connection to Reclaimed Water Main Extension and Construction Services – Amendment 1 Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Consultant”) is pleased to submit this amendment to the letter scope (Amendment 1) to the City of Winter Springs, FL (“City”) for providing additional design services for Winter Springs Villages Reclaimed Water Main Extension. These additional services were prompted by the request to extend the reclaimed water main along Michael Blake Boulevard (blvd) to SR 434 to pick up additional potable water users. This results in additional survey, design, site visits, and project coordination. This Scope is for a work release under RFP #01-21 Civil Engineering Continuing Service Contract. Project Understanding The extension would create a reclaimed water main loop along Michael Blake Boulevard to SR 434. There is a reclaimed water main stub-out on Michael Blake Blvd to which this extension would connect. This extension would pass the Seminoles Crossing neighborhood and The Blake apartments giving more users access to reclaimed water. Scope of Services Task 1 – Design Services Kimley-Horn will prepare engineering design drawings for the construction of this additional pipeline extension, a length of approximately + 3,000 LF of proposed reclaimed water main. Engineering design drawings will be submitted to the City for review at 90% and 100% design. A preliminary list of additional drawings is presented below: Civil Water Main Plan and Profiles (approx. 6 sheets) Civil Details (approx. 1 sheet) Kimley-Horn will coordinate the needed survey with the surveyor, ECHO UES, Inc., to provide a topographical survey of the existing and proposed reclaimed water main corridor. Survey will consist of the area within rights-of-way along Michael Blake Boulevard from State Road 434, along Michael Blake Boulevard prior to Fern Hammock Street. The survey documentation will include topographical information, visible improvements, manholes, inlets with top and invert elevations, existing landscaping and underground utilities. Underground utility locates from non-City utilities will be located as they are flagged by their respective owners. Further, right-of-way lines within the limits of the survey will be identified as part of the survey. Schedule Kimley-Horn will begin services upon receipt of an executed Task Order. These services will be completed as expeditiously as possible. 45 kimley-horn.com 200 South Orange Avenue, Suite 600, Orlando, FL 32801 407-898-1511 Method of Compensation Kimley-Horn will perform these services for the total lump sum fee of $65,900.00, inclusive of office overhead expenses. A breakdown of the fee by task is as follows: Task Description Lump Sum Fee 1 Design Services $38,755.00 Surveyor $34,525.00 Total $73,280.00 Services provided under this will be invoiced on a monthly basis. All invoices will include a description of services provided. If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute a task authorization for this scope of services and transmit via email to Julia.felter@kimley-horn.com. We will commence services after we have received a fully-executed task authorization. We appreciate the opportunity to provide these services to you. Please contact me if you have any questions. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. By: Julia Felter, P.E. Lance R. Littrell, P.E. Project Engineering Vice President Authorization City of Winter Springs, Florida By: Director of Utilities (Date) Bilal Iftikhar (Print or Type Name) Biftikhar@winterspringsfl.org (Email Address) Attest: (Print or Type Name) 46 EX-1 IRRIGATION: POTABLE WATER TO RECLAIMED WATER USAGE DATE AS SHOWN SHEET NUMBER CHECKED BY SCALE DESIGNED BY DRAWN BY KHA PROJECT SHEET NUMBER DATE AS SHOWN CHECKED BY SCALE DESIGNED BY DRAWN BY KHA PROJECT LICENSED PROFESSIONAL FL LICENSE NUMBER SR 434 RECLAIMED WATER MAIN EXTENSION PREPARED FOR CITY OF WINTER SPRINGS 049553006 © SEMINOLE COUNTY FL SR 4 3 4 CENTRALWINDS DRBEA R S P RI N G S D R TUSKAWILLA RDBLV D EAGLE WIND TERRACECREEKS RUN WAYNORTH 12" STUB OUT FOR RECLAIMED WATER USE ALONG MICHAEL BLAKE BLVD (FUTURE) MICHAEL BLAKE NORTH SR 434 CONNECTION TO THE 12" DISCHARGE PIPING FROM WEST PLANT/OAK FOREST AND FROM THE LAKE JESUP AUGMENTATION PLANT TO SUPPLY NEW USERS BEGINNING OF RECLAIMED WATER MAIN EXTENSION END OF RECLAIMED WATER MAIN. TO BE EXTENDED EAST TO CONNECTED 8" SUPPLY FROM EAST PLANT (FUTURE). CONNECT TO EXISTING 8" RWM CONNECTION TO EXISTING 4" RECLAIMED WATER SYSTEM AT CREEK RUN, CURRENTLY SUPPLIED BY THE EAST PLANT EXTENSION TO TUSKAWILLA CROSSINGS: 48,808,600 GALLONS A YEAR (2022) CONNECT TO EXISTING 8" RWM MARCH 2022SR 4 3 4 MIC H A EL BL A K E BL V D EXTENSION TO WINTER SPRINGS VETERANS & MILITARY SERVICES MEMORIAL PARK: 5,481,290 GALLONS A YEAR EXTENSION TO JESUP'S LANDING: 50,520 GALLONS A YEAR (FUTURE) EXTENSION TO WINTER SPRINGS VILLAGE: 5,854,570 GALLONS A YEAR (FUTURE) PROPOSED 12" HDPE DR 11 RWM INTEGRA LAND WAYNORTH 12" STUB OUT FOR RECLAIMED WATER USE ALONG SR 434 AND SR 417 (FUTURE) SOUTH 12" STUB OUT FOR RECLAIMED WATER USE ALONG TUSKAWILLA RD (FUTURE)TUSKAWILLA RDBLU M B E R G B L V D LAKE JESUP 4" RWM 6" Extension by Hickory Groves Original scope of work Additional Scope of Work Seminole Crossings 47 DESCRIPTION: DIRECT LABOR ( MAN-HOURS ) SR PRINC PROJ. PROJ. PROJ PROJ TECHNICAL PROJECT EXP. LINE IN CHARGE MGR MGR ENG 2 ENG 1 ANALYST SUPPORT ADMIN SUB TOTAL NO. TASK 1 Design Services 90% Design and Review Workshop 30 50 75 $24,475 100% - Final Design Documents 20 20 25 $10,825 Survey 5 10 10 $34,525 $37,980 Task Total $73,280 TOTAL HOURS 0 0 55 0 0 80 100 10 $34,525 $73,280 LABOR ($/HOUR)295.00$ 270.00$ 220.00$ 180.00$ 165.00$ 140.00$ 145.00$ 95.00$ SUBTOTAL -$ -$ 12,100.00$ -$ -$ 11,200.00$ 14,500.00$ 950.00$ 14,912.00$ $73,280 Table A Winter Springs Village Reclaimed Water Main Extension - Amendment 1 48 ECHO UES, Inc. 888.778.ECHO www.echoues.com Grow, Inspire, Make a Difference 1 January 29, 2024 Waldemar Irizarry, E.I. Kimley-Horn CC: Julia Felter, PE PROPOSAL FOR SUBSURFACE UTILITY ENGINEERING AND SURVEY SERVICES Project: City of Winter Springs, Continuing Services Contract Ref. Tuscawilla Reclaimed Water Extension, Seminole County, FL Supplemental Agreement #2 (SA2) Dear Ms. Felter, At ECHO UES, Inc. (ECHO) we value your consideration and appreciate the opportunity to provide a technical proposal for the provision of professional services. This technical proposal, inclusive of an economical offer and schedule, details the approach we consider the most suitable for this project. Project Synopsis: Based on the information made available to ECHO, we understand the project consists of additional design services for a new RWM along Tuscawilla Road in Winter Springs, FL. The new RWM is considered part of a previous project (21-289) for which ECHO previously provided a topographical survey and utility investigation. This proposal letter addresses Supplemental Agreement #2 (SA2) for performing additional topographical survey and subsurface utility engineering within the limits shown on the attached exhibits. All other terms and conditions, approach, methodology and limitations shall remain as per the original proposal letter. Subsurface Utility Engineering (SUE) Services Using a combination of field investigative techniques and technology, including surface geophysical instruments, including vacuum excavation if needed, ECHO will perform the following services. 1. Identification and marking of existing utilities. Utilities potentially in conflict with the project and located within the project limits will be investigated in an attempt to 49 2 identify their position. The results will be marked on the ground surface using the most appropriate method (i.e. pin flags, paint etc.) and showing the approximate position of the identified utilities. ECHO will attempt to identify and mark detectable utilities located within the project limits, excluding irrigation lines, services lines and sewer laterals. Gravity sewer and stormwater systems will be collected during the topographic survey efforts. 2. Verification of utility location and characteristics. At specific locations ECHO will attempt to expose utilities via minimally intrusive methods (e.g. use of vacuum excavation) to confirm their characteristics (e.g. type, size, material, direction, configuration) and provide an accurate location. At completion of each excavation (test hole) ECHO will record all verifiable utility information, mark the utility location with the most appropriate method (e.g. wooden lathes, “X” mark on concrete, disc and nail on asphalt) and restore the field to as close as possible to its original conditions. Topographic and Utility Survey - Set/recover horizontal and vertical control throughout the project corridor for the purpose of collecting the topographic and subsurface utility engineering information. - Collect aboveground and visible features and improvements within the highlighted limits as shown and described by the attached graphic, to include utility information as identified per steps above. - Accessible drainage and sanitary sewer structures located within the limits as shown on said exhibit will be collected horizontally and vertically. - Collect sufficient elevation data to create a digital terrain model (DTM) of the site (1ft contours). - The horizontal and vertical survey control will be provided in the final survey in tabular format for use by the contractor during construction activities. - Recover and tie down sufficient monumentation in the field to calculate the existing apparent right-of-way along all public roadways within the project limits, and existing apparent property limits for parcels or portions thereof included within the project limits. Right-of-way and property limits will be shown as calculated based on field monumentation and it will be referred to as apparent right-of-way and apparent property lines. Any additional field and office work to establish R/W limits and property boundaries shall be quoted separately and performed following receipt of title information to be provided by Client. - All survey efforts will be conducted in accordance with the Standards of Practice set forth in Rule Chapter 5J-17, F.A.C., pursuant to Section 472.027, F.S. 50 3 Deliverables: Subsurface Utility Engineering & Survey - Field deliverables will consist of field marks (e.g. pin flags, paint marks, wooden lathes, nails/discs etc.) showing the position of the designated and located utilities. - Office deliverables will consist of: • Images and a sketch (not to scale unless otherwise stated) based on the project plans or aerial imagery publicly available. • Test hole data sheets containing all the information obtained via test holes and visual verification. • Survey digital CADD file (AutoCAD) inclusive of sheeting on appropriate format and scale, signed and sealed surveyor’s report and printed copies per Client’s request. Proposed Schedule: To be discussed and agreed upon with the client following acceptance of this proposal. The proposed schedules shall be valid barring any unforeseen conditions. Notes and Limitations: 1. Client shall facilitate access to the site and provide any relevant project information. 2. Site must be clear from obstacles impeding access to any portion of the project limits. 3. Standard work hours are from 7:00am to 4:00pm, Monday through Friday; additional charges may occur (following discussion with the Client) in case of weekend or nighttime work. 4. ECHO will not work on any site that is known to be contaminated with any hazardous or harmful substance. 5. Any permit or fee requested to perform the work complying with any stakeholder’s requirement will be submitted to the Client with a 5% administrative markup. 6. FDOT Design Standards (Index 600 Series) will be utilized for the Maintenance of Traffic (MOT). Should the site require modification to the Index 600 for non-standard MOT arrangements, ECHO will seek the Client’s concurrence to obtain signed and sealed project’s specific MOT plans (to be provided by others). 7. Any cost associated with signed and sealed MOT plans will be submitted to the Client with a 5% administrative markup. 8. Unless otherwise stated within this proposal, test holes have usual depth of up to eight (8) ft. from the ground surface, and diameter of up to 1 ft. Should there be a need for deeper or wider excavations, additional charges may apply. 9. The original ground surface at each test hole location will be restored to as close as possible to its original conditions, using concrete mix or asphalt cold patch as applicable. Any deviation from this standard (e.g. use of hot asphalt, flowable fill etc.) may require additional charges and the use of specialty subcontractors. 10. Regardless of the type of estimate proposed (e.g. lump sum, time and materials, etc.) such estimate should be considered indicative and based on preliminary information. Should any situation out of ECHO’s control heavily impact ECHO’s field work performance (e.g. adverse site conditions), ECHO reserves the right to seek additional funds to complete the work. 11. The exact location of any underground utility is not guaranteed unless clearly exposed and visually verified at a specific location. Utility characteristics, methods of installation, soil conditions and the surrounding environment all may impact adversely the results of any utility investigation with surface geophysical instruments and technology. No guarantee is made that all utilities will be found and identified. 12. Independently from ECHO’s scope of work and performance, the Client shall comply with the relative chapter from the Florida (or any other applicable) Statutes: “Underground Facility Damage Prevention and Safety Act” and call 811 prior to any excavation taking place. 13. Subsurface Utility Engineering, Designating and Locating terms all refer to the American Society of Civil Engineers / Utility Engineering and Surveying Institute / Construction Institute “Standard Guideline for Investigating and Documenting Existing Utilities” (ASCE/UESI/CI 38-22). Should ECHO adopt this standard for the performance of the scope of work and preparation of deliverables, clear mention to the Standard shall be made throughout the deliverable. 51 4 Fee: ECHO’s competitive offer, which is inclusive of all field, office, materials, supplies, and equipment costs is detailed below. - Topographic survey and subsurface utility engineering • Option 1 (Red Area only) Fixed Fee: $11,375.50 • Option 2 (Both Red and Yellow Areas) Fixed Fee: $22,545.00 - Utility verification test holes, if/when requested: $550.00/ea. inclusive of survey and update of the survey files. Acceptance: We will honor this proposal for 90 days. If accepted, please return to our attention together with a professional services agreement/task work order authorization and official Notice to Proceed. At ECHO UES, Inc. we believe in collaboration and communication with our clients and are driven to understand their needs and provide time-efficient and cost-effective solutions. ECHO strives to provide quality utility and survey reliable data to design better, build faster, and safely enhance Engineering, Design, Construction and Maintenance of infrastructure. Thank you for considering ECHO for this important project and please do not hesitate to contact me directly should you have any questions or concerns. Sincerely, Eric Cain, PSM Project Manager ECHO UES, Inc. 52 5 Vicinity Map: Project Limits (OPTION 1: Red only; OPTION 2: Red AND Yellow): 53