HomeMy WebLinkAboutFY16-17 CoWS Records Management Compliance Statement.pdfc
0 ;:::;
3
~ -t:
. § ~
'IS• CD U
U)C
.!! a.
E
0 u
c
0 ;:: ..
~e o.e u.s
·~ rnu c
CD
l
c
0 ;:::; -· ~e
.2 .e 1S.5 •o rn_,
:E
0:::
1.
2.
3 .
4.
RECORDS MANAGEMENT COMPLIANCE STATEMENT
Fiscal Year 2016-2017
Agency ID: M7880000
This agency Is In compliance with Section 257 .36(5), Florida Statutes, 1 and Rule 1 B-24.003(9), Florida
Adm/nltltrattve Code, 2 for all public records regardless of medium or format (e.g., paper; electronic,
including email; microfilm; audio; video; etc.).
lXI Yes 0 No (Unmarked responses will be recorded as not in compliance.)
This agency disposed of 186 cubic feet of records during the fiscal year Indicated above.
This agency disposed of records In electronic form during the fiscal year Indicated above.
lXI Yes 0 No (It is not necessary to indicate volume of electronic records disposed.)
D Check hero Wyau would IIIIo to be 7/:-CIJ.Indlcolo your quos~ooo/anoao aJ......, on
the reverse side of this fo~
. . 12/22/2017 Agency Head S1gnature: 1 Date:
Name of Agency Head (plea~nt): Klvin L. Smith
TiUe of Agency Head (please print): City Manager
Please indicate changes to Agency Information on the lines provided on the right.
Current lnfQrmation:
Please do not erase or cover Information below. Indicate changes or additions on the lines below.
Agency Name: City of Winter Springs
Agency Head: Mr. Kevin L. Smith
Address: 1126 East State Road 434
Winter Springs, Florida 32708-
Section 257.36(5Xa), Florida Statutes,1 reaulres public agencies to designate a Records Management Liaison Ofllcer
(RMLO). Please indicate changes to RMLO Information on the lines provided on the right. If Current Information is blank,
please designate an RMLO for your agency on the lines provided on the right.
Current lnfounation:
Please do not erase or cover information below. Indicate changes or additions on the lines below.
RMLO: Ms. Andrea Lorenzo-Luaces
Address: 1126 East State Road 434
Winter Springs, FL 32708
Phone: (407) 327-5955 Ext.:
Email: aluaces@wlnterspringsfl.org
1Sectlon 257.36(5), Florida SUtutes: 'For the purposes of this secllon, the term 'agency' shall mean any state, county, district, or municipal officer, department, division,
bureau, board, commission, or other separate unit of giMimment created or established by law. It Is the duty of each agency to: (a) Cooperate with the division In complying
with the provisions of this chapter and designate a records management liaison officer. (b) Establish and maintain an active and continuing program for the economical and
efficient management of records. •
2Rule 1 B-:M.003(9), Rorlda Administrative Code: "Public: records may be destroyed or otherwise disposed of only In ac:c:ordanc:e with retention sc:heclules established by
the Division. Photographic reproductions or reproductions through electronic: recordkeeplng systems may substitute for the original or paper copy, per Section 92.29, F.S.,
Photographic or elec:tronk: copies .... Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being
disposed of, agencies shall Identify and document the following: 1. Records retention schedule number; 2. Item number; 3. Record series title; 4. Inclusive dates of the
records; 5. Volume In c:ublc feet for paper records; for electronic records, record the number of bytes and/or records and/or flies If known, or Indicate that the disposed
records were in electronic form; and 6. Disposition ac:tton (manner of disposition) and date:
Please complete and return this compliance statement by Decemb!r 29. 2017 (submit one copv only, please) to:
Department of State
Records Management Program, Mall Station 9E ga recmgt@dos.myflorida.com
Tallahassee, FL 32399-0250