HomeMy WebLinkAboutFY15-16 CoWS Records Management Compliance Statement.pdfa
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RECORDS MANAGEMENT COMPLIANCE STATEMENT
Fiscal Year 2015-2016
AgencylD: M7880000
1. This agency is in compliance with Section 257.36(5), Florida Statutes,' and Rule 1 B-24.003(9), Florida
Administrative Code,2 for all public records regardless of medium or format (e.g., paper; electronic, including
email; microfilm; audio; video; etc.).
91 Yes ❑ No (Unmarked responses will be recorded as not in compliance.)
2. This agency disposed of 298 —cubic feet of records during the fiscal year indicated above.
3. This agency disposed of records in electronic form during the fiscal year indicated above.
® Yes ❑ No (It is not necessary to indicate volume of electronic records disposed.)
4. ❑ Check here if you would like to be contacted assistance. Indicate your questions/areas of concern on the
reverse side of this form.
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Agency Head Signature: Date: 12 / 12 / 2016
Name of Agency Head (please print): Kevin L. Smith
Title of Agency Head (please print): City Manager
OPlease indicate changes to Agency Information on the lines provided on the right.
F+ Current Information:
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Please do not erase or cover information below. Indicate changes or additions on the lines below.
CC Agency Name: City of Winter Springs
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V = Agency Head: Mr. Kevin L. Smith
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U) GO Address: 1126 East State Road 434
O Winter Springs, Florida 32708-
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Section 257.36(5)(a), Florida Statutes,' re uires public agencies to designate a Records Management Liaison Officer
(RMLO). Please indicate changes to RMLO Information on the lines provided on the right. If Current Information is blank,
please designate an RMLO for your agency on the lines provided on the right.
Current Information:
Please do not erase or cover information below.
RMLO: Ms. Andrea Lorenzo-Luaces
Address: 1126 East State Road 434
Winter Springs, FL 32708
Phone: (407) 327-5955 Ext.:
Email: aluaces@winterspringsfl.org
Indicate changes or additions on the lines below.
'Section 257.36(5), Florida Statutes: "For the purposes of this section, the term 'agency' shall mean any state, county, district, or municipal officer, department, division,
bureau, board, commission, or other separate unit of government created or established by law. It is the duty of each agency to: (a) Cooperate with the division in complying
with the provisions of this chapter and designate a records management liaison officer. (b) Establish and maintain an active and continuing program for the economical and
efficient management of records."
2Rule 1 B-24.003(9), Florida Administrative Code: "Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by
the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29, F.S.,
Photographic or electronic copies.... Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being
disposed of, agencies shall identify and document the following: 1. Records retention schedule number; 2. Item number; 3. Record series title; 4. Inclusive dates of the
records; 5. Volume in cubic feet for paper records; for electronic records, record the number of bytes and/or records and/or files if known, or indicate that the disposed
records were in electronic form; and 6. Disposition action (manner of disposition) and date."
Please complete and return this compliance statement by December 30, 2016 (submit one copy only, please) to:
Department of State
Records Management Program, Mail Station 9E OR recmgt@dos.myflorida.com
Tallahassee, FL 32399-0250