HomeMy WebLinkAboutFY06-07 CoWS Records Management Compliance Statement.pdfRECORDS MANAGEMENT COMPLIANCE STATEMENT
Fiscal Year 2006-2007
Please read and complete the following and return by December 31, 2007 to: Department of State, Records
Management Program, Mail Station 9A, Tallahassee, FL 32399-0250; FAX (850) 245-6795.
Section 257.36(5), Florida Statutes: "For the purposes of this section, the term "agency" shall mean any state, county, district, or
municipal officer, department, division, bureau, board, commission, or other separate unit of government created or established by law.
It is the duty of each agency to: (a) Cooperate with the division in complying with the provisions of this chapter and designate a records
management liaison officer. (b) Establish and maintain an active and continuing program for the economical and efficient management
of records."
Rule 1 B-24.003(10), Florida Administrative Code: "Prior to records disposition, an agency must ensure that retention requirements
have been satisfied. The minimum requirements for each records disposition is the identification and documentation of the following:
a) Schedule number; (b) Item number; (c) Record series title; (d) The inclusive dates; and (e) The volume in cubic feet. A public record
may be destroyed or otherwise disposed of only in accordance with retention schedules established by the Division. Photographic
reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section
92.29, F.S."
Compliance Certification
1. This agency is in compliance with s. 257.36(5), F.S., and Rule 1B-24.003(10), F.A.C.
X Yes No (Please explain and indicate areas in need of assistance on reverse side.)
2. This agency has disposed of 150 cubic feet of records for the fiscal year indicated above.
3. This agency is retaining and disposing of records in electronic form in accordance with records retention
requirements.
X Yes No (It is not necessary to indicate volume of electronic records disposed.)
Agency Head Signature: ~is~-~~ Date: 12/24/07
Name of Agency Head (please print): Ronald W. McLemore
Title of Agency Head (please print)City Manager
AGENCY and RMLO INFORMATION
Current Information:
Please do not erase or cover information in this column.
Agency Name: City of Winter Springs
Agency Head: Mr. Ronald W. McLemore
Agency Address: 1126 East State Road 434
Winter Springs Florida 32708-
RMLO: Ms. Andrea Lorenza-Luaces
Address: 1126 East State Road 434
Winter Springs FL 32708
Phone: (407) 327-5955 Ext:
Fax: (407)327-4753
E-mail: aluaces@winterspringsfl.org
Please indicate changes or additions below:
Agency ID: M7880000