HomeMy WebLinkAboutOviedo-Winter Springs Chamber of Commerce 3rd Annual Central Winds Music Festival Permit Agreement - 2025 01 09CITY OF WINTER SPRINGS, FLORIDA
3rd ANNUAL CENTRAL WINDS MUSIC FESTIVAL
PERMIT AGREEMENT
T161S PERMIT AGREEMENT ("Agreement") is made and entered into as of the
day of 2025, by and between the CITY OF WINTER SPRINGS, a Florida
municipal corpora on ("City"), and THE OVIEDO-WINTER SPRINGS REGIONAL
CHAMBER OF COMMERCE, INC., a Florida Not For Profit Corporation ("Permittee").
WITNESSETH:
WHEREAS, Permittee desires to hold a Special Event for the benefit of the public in the
interest of increasing public appreciation of music through the production of the Central Winds
Music Festival on November 15, 2025, in Central Winds Park, located in and owned by the City
of Winter Springs, Florida; and
WHEREAS, Permittee held the 15f Annual Central Winds Music Festival in 2023 and the
2nd Annual Central Winds Music Festival in 2024, and desires to continue to hold the annual
event in the City; and
WHEREAS, Permittee desires a permit from the City which would authorize the
Permittee to hold the 3rd Annual Central Winds Music Festival at the Central Winds Park as
permitted under the terns of this Agreement; and
WHEREAS, Permittee represents and warrants that it has the personnel, tools, materials,
and experience to satisfy the permit requirements set forth hereunder and to provide the Special
Event as provided herein.
NOW THEREFORE, in consideration of the provisions contained in this Agreement,
and other good and valuable consideration, which the parties acknowledge has been received, the
parties agree as follows:
1.0 Incorporation of Recitals: The foregoing recitals are tnie and correct and by this
referetice are fully incorporated into this Agreement.
2.0 General Provisions:
2.1 Definitions.
a) "Advertise" shall mean the act of publicly announcing or calling attention to
the Special Event and could include, but not be limited to, the distribution of
handbills or mass mailings, the use of outdoor advertising and announcements
by billboard, poster, radio, television, or newspapers.
3rd Anmial Central Winds Music Festival 2025
City of Winter Springs/Oviedo-Winter Springs Regional Chamber of Commerce, Inc.
Page 1 of 13
b) "Agreement" or "Contract" shall mean this Agreement and all exhibits and
addendums thereto between the City and Permittee regarding the Special
Event permitted herein.
c) "Central Winds Parlc" shall mean the park owned and operated by the City,
which is located within the City of Winter Springs on State Road 434 and
adjacent to the Winter Springs High School and Lake Jessup.
d) "City" shall mean the City of Winter Springs, a Florida municipal corporation
and its employees, agents and contractors.
e) "City Manager" shall mean the City Manager of the Winter Springs, Florida
or his designee.
f) "Permittee" shall mean THE OVIEDO-WINTER SPRINGS REGIONAL
CHAMBER OF COMMERCE, INC., a Florida Not For Profit Corporation,
and its officers, employees, agents, and its contractors.
g) "Effective Date" shall be the date on which the last signatory hereto shall
execute this Agreement, and it shall be the date on which this Agreement shall
go into effect. The Agreement shall not be effective against any party until
said date.
h) "Public Records" are as defined in Chapter 119, Florida Statutes.
i) "Special Event" shall mean the outdoor Central Winds Music Festival to be
held at Central Winds Parlc, Ruther described in this Agreement. The Special
Event shall be held on November 15, 2025, from 4:00 p.m. to 8:00 p.m. The
Special Event shall be planned, promoted, managed, and operated by the
Pertittee pursuant to the terms of this Agreement.
2.2 Permit. The City hereby permits the Permittee and the Permittee agrees to
provide the Special Event outlined in this Agreement. No prior or present
agreements or representations shall be binding upon any of the parties hereto
unless incorporated in this Agreement.
3.0 Scope of Special Event. Permittee agrees to provide the following Special Event under
the following special operating conditions:
3.1 Special Event. Permittee shall advertise, produce, plan, promote, manage and
operate the Special Event in cooperation with the City. In furtherance thereof,
Permittee agrees to keep the City Manager fully informed of its plan to promote,
manage, and operate the Special Event so that City can reasonably satisfy its
obligations under this Agreement and reasonably address issues of public health,
safety, and welfare related to the Special Event,
3rd Annual Central Winds Music Festiva12025
City of Winter Springs/Oviedo-Winter Spruigs Regional Chamber of Commerce, Inc.
Page 2 of 13
3.2 Food and Beverage. Permittee agrees to provide all food and beverage
concessions for the Special Event. Alcoholic beverages shall be limited to beer
and wine. Permittee shall retain all fees, commissions, and net profits from the
concessions provided by Permittee.
3.3 Sponsorship; Event Fees. Unless otherwise provided in this Agreement,
Permittee shall retain the sole right to all sponsorships and paid fees for the
Special Event,
3.4 Staging; Other Production Materials. Permittee shall provide all staging and
production materials necessary to produce a high quality Special Event including,
but not limited to, professional audio system, staging and stage lighting, golf
carts, radios, tents, port-a4ets, security, event staff, and catering for staff.
3.S Professional Entertainment. Permittee shall provide professional entertainment
during the Special Event as deemed appropriate to a family -oriented and
traditional Music Festival event.
3.6 City Special Event Policy. Permittee agrees to comply with the City's written
Special Event policies, if any, deemed applicable to the Special Event by the City
Manager,
3.7 Permits. Permittee shall obtain all local, state, and federal permits necessary to
hold the Special Event and conduct any particular activities therein. City shall
waive all City permit fees for the Special Event in consideration of the
compensation required to be paid City under this Agreement.
4.0 Compensation, Expenses and Obligations. Compensation, expenses and obligations for
the Special Event shall be paid as follows:
4.1 Permittee Expenses. Unless otherwise provided in this Agreement, Permittee
shall pay all costs and expenses necessary for the Permittee to satisfy its
obligations under this Agreement including, but not limited to: (1) the cost of
overtime exceeding $5,500.00 for City law enforcement services authorized by
the City Manager to ensure public safety during the Special Event and during set-
up and breakdown of the Special Event; (2) the cost of any fire department
services authorized or required by the City Manager to ensure public safety during
the Special Event and during set-up and breakdown of the Special Event; (3)
overnight security services, if desired by Permittee; (4) facility rental fee for use
of Central Winds Park in the amount of Two Thousand Dollars and Zero Cents
($2,000.00); (5) all costs of production and otherwise relating to all Central Winds
Music Festival banners; (6) actual cost to repair any damage to Central Winds
Park and adjacent areas incurred as a direct result of the Special Event; (7) all
advertising, directional, informational and like signage for the Special Event; (8)
parking coordination for musicians, vendors, and public; (9) stage, sound system,
lighting, and entertainment; (10) all food and beverages; (11) provide portable
3rd Annual Central Winds Music Festival 2025
City of Winter Springs/Oviedo-Winter Springs Regional Chamber of Commerce, Inc.
Page 3 of 13
restroom facilities (and the cleaning and stocking thereof); (12) all generators
needed for the event; (13) all necessary power at Central Winds Park to include
three phase 300-amp; single phase 100-amp power drop at the main stage location
and additional 20-amp as needed (each of the main drops must be isolated during
the Special event and on set-up days); (14) a minimum of eight (8) light towers to
be used for the Event; (15) clean up during and at the conclusion of the Special
Event, including but not limited to the set-up and emptying of all trash containers
both throughout and until the conclusion of the Special Event; and (16) trash
containers and liners for set-up, use, and emptying by Permittee. Payment for any
expenses owed to the City under this provision shall be made no later than ten
(10) days following the City's submission of such expenses to Permittee. If
Permittee desires that such Central Winds Music Festival banners be returned to
Per'ttee following the Event, Permittee is responsible for the coordination and
pickup from City staff of such banners within one week of the Event.
4.2 City Obligations. City shall provide the following services and facilities for the
Special Event: (1) use of Central Winds Park on the day of the Central Winds
Music Festival, and Permittee shall have general access during the four (4)
preceding days for set-up purposes and the four (4) days following the event for
load out and clean up purposes; (2) use of Central Winds Park parking areas in
addition to City -owned parking areas at City Offices; (3) use of restroom facilities
at the baseball complex; (4) promotion of the event through The Insider, E-Alerts,
City Hall electronic sign messaging, and City website; (5) hanging and removal of
Central Winds Music Festival banners on existing pole brackets, and, if also
provided to the City by Permittee, hanging and removal of one forty -foot (40')
long event banner; (6) use of electric as available in Central Winds Park; (7)
mowing of the Special Event site; (8) spraying of a barrier spray and mosquito
spray; (9) road closure and re -opening of Orange Avenue as needed, as
determined at the City's discretion; (10) coordination of fire and first aid services;
(11) ensure the shutting down of irrigation at Central Winds Park on the Special
Event date; and (12) the cost of overtime not to exceed $5,500.00 for City law
enforcement services authorized by the City Manager to ensure public safety
during the Special Event and during set-up and breakdown of the Special Event.
5.0 Due Diligence. Permittee acknowledges that it has investigated prior to the execution of
this Agreement and satisfied itself as to the conditions affecting the Special Event desired
hereunder, the availability of materials and labor, the cost thereof, the requirements to
obtain necessary insurance, permits, professional entertainment and the steps necessary to
complete the Special Event within the time set forth herein. The Permittee warrants unto
the City that it has the competence and abilities to carefiilly, professionally, and faithfully
complete the Special Event in the manner and within the time limits proscribed herein.
The Permittee will perform the Special Event with due and reasonable diligence
consistent with sound professional and labor practices and with due and reasonable
consideration to the public health, safety, and welfare.
3rd Annual Central Winds Music Festiva12025
City of Winter Springs/Oviedo-Winter Springs Regional ChamUer of Commerce, Inc.
Page 4 of 13
6.0 General Miseellaneous Provisions. The following general miscellaneous provisions
shall apply to this Agreement:
6.1 Time %Y the Essence. The City's responsibility to make Central Winds 't and
adjacent areas available to Permittee is limited to the time periods set forth
hereunder. As such, the Permittee acknowledges and agrees that time is of the
essence for the completion of the Special Event to be performed under this
Agreement.
6.2 Non -Business Day. In the event that any period of time as set forth in this
Agreement expires or any date herein occurs on a Saturday, Sunday, holiday or
other non -business day, then such date shall automatically extend to 5:00 p.m. on
the next subsequent business day, excluding the day(s) the Special Event will be
held pursuant to this Agreement.
6.3 No Assignment. This Agreement shall not be assigned or transferred unless prior
written consent is granted by the City Commission of Winter Springs.
6.4 Further Assurances. From and after the execution of this Agreement, each of the
parties hereto shall fully cooperate with each other and perform any further act(s),
execute and deliver any further documents which may be necessary or desirable in
order to carry out the purposes and intentions of this Agreement.
6.5 Legal Representation. The parties acknowledge that Anthony A. Garganese,
Esquire, and Garganese, Weiss, D'Agresta & Salzman, P.A., and other attorneys
therein, have acted as counsel for the City in connection with this Agreement and
the transactions contemplated herein, and have not given legal advice to any party
hereto other than the City.
6.6 Severability. If a word, sentence, or paragraph herein shall be declared illegal,
unenforceable, or unconstitutional, the said word, sentence, or paragraph shall be
severed from this Agreement, and this Agreement shall be read as if said illegal,
unenforceable, or unconstitutional word, sentence, or paragraph did not exist.
6.7 Governing Law and Venue. This Agreement shall be governed by the law of
the State of Florida. Venue of all disputes shall be properly placed in Seminole
County, Florida. The parties agree that the Agreement was consummated in
Seminole County, and the site of the Special Event is Seminole County. If any
dispute concerning this Agreement arises under Federal law, the venue will be the
Middle District of Florida, Orlando Division. Any objections to jurisdiction and
venue are expressly waived.
6.8 Attorneys Fees. Should any litigation arise concerning this Agreement between
the parties, the parties agree to beax their own costs and attorneys fees and
paralegal's fees.
3rd Annual Central Winds Music Festiva12025
Gity of Winter Springs/Oviedo-Winter Springs Regional Chamber of Commerce, Inc.
Page 5 of 13
6.9 Non Waiver. No delay or failure by either party to exercise any right under this
Agreement, and no partial or single exercise of that right, shall constitute a waiver
of that or any other rights, unless otherwise expressly provided herein.
6.10 Notices. Any notice, request, ins I Uc Un, or other document to be given as part of
this Agreement shall be in writing and shall be deemed given under the following
circumstances: when delivered in person; or three (3) business days after being
deposited in the United States Mail, postage prepared, certified or registered; or
the next business day after being deposited with a recognized overnight mail or
courier delivery services or when transmitted by facsimile or telecopy
transmission, with receipt acknowledged upon transmission; and addressed as
follows (or to such other person or at such other addresses, of which any party
hereto shall have given written notice as provided herein):
TO THE CITY: City Manager
City of Winter Springs
1126 East S.R. 434
Winter Springs, FL 3270&2799
(407) 327-5957 (Phone)
(407) 327-6686 (Fax)
WITH A COPY TO: Anthony A. Garganese, City Attorney
Garganese, Weiss, D'Agresta, & Salzman P.A.
111 N. Orange Avenue, Suite 2000
Orlando, FL 32802-2873
(407)425-9566(Phone)
(407) 425-9596 (Fax)
TO PERMITTEE: Roxane Ferguson, President
The Oviedo -Winter Springs
Regional Chamber of Commerce
P.O. Box 621236
Oviedo, FL 327624236
Phone: (407)2784870
Email: rfer ug son cr,owsrcc.org
6.11 Counterparts. This Agreement may be executed in any number of counterparts,
each of which when so executed and delivered, shall be original; but such
counterparts shall together constitute but one and the same instrument.
6.12 Public Record. In accordance with section 119.0701, Florida Statutes, Pernnittee
agrees that all documents, transactions, writings, papers, letters, tapes,
photographs, sound recordings, data processing software, or other material,
regardless of the physical form, characteristics, or means of transmission, made or
received pursuant to this Agreement or in connection with any fiends provided by
the City pursuant to this Agreement may be considered public records pursuant to
3rd Annual Central Winds Music Festival 2025
City of Winter Springs/Oviedo-Winter Springs Regional Chamber of Commerce, Inc.
Page 6 of 13
Chapter 119, Florida Statutes. Permittee agrees to keep and maintain any and all
public records that ordinarily and necessarily would be required by the City in
order to perform the services required by this Agreement. Permittee also agrees
to provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not
exceed the cost provided by Chapter 119, Florida Statutes or as otherwise
provided by law. Permittee shall also ensure that public records that are exempt
or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law. In addition, Permittee shall meet all
requirements for retaining public records and transfer, at no cost, to the City all
public records in possession of the Permittee upon termination of this Agreement
and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the
information technology systems of the City. If Permittee does not comply with a
public records request, the City shall have the right to enforce the provisions of
this Paragraph. In the event that Permittee fails to comply with the provisions of
this Paragraph, and the City is required to enforce the provisions of this
Paragraph, or the City suffers a third party award of attorney's fees and/or
damages for violating the provisions of Chapter 119, Florida Statutes due to
Permittee's failure to comply with the provisions of this Paragraph, the City shall
be entitled to collect from Permittee prevailing party attorney's fees and costs,
and any damages incurred by the City, for enforcing this Paragraph against
Permittee. And, if applicable, the City shall also be entitled to reimbursement of
any and all attorney's fees and damages which the City was required to pay a
third party because of Permittee's failure to comply with the provisions of this
Paragraph. This Paragraph shall survive the termination of this Agreement.
6.13 Interpretation. Both the City and the Permittee have participated substantially
and materially in the drafting of all parts of this Agreement. As a result, it is the
intent of the parties that no portion of this Agreement shall be interpreted more
harshly against either of the parties as the drafter.
6.14 No Joint Venture. This Agreement shall not in any way be deemed to create a
joint venture or principal -agent relationship between Permittee and the City.
6.15 No City Representations and Warranties; Success of Special Event. Permittee
agrees and acknowledges that the City has made no representations and
warranties regarding the Special Event. Permittee has assumed full responsibility
for furnishing, performing, and completing the Special Event and that Permittee
agrees and acknowledges the City has in no way guaranteed that the Special
Event will be successful and profitable by any person's standard and belief of
success and profit.
3rd Annual Central Winds Music Festiva12025
City of Winter Springs/Oviedo-Winter Springs Regional Chamber of Commerce, Inc.
Page 7 of 13
7.0 Entire Agreement. This Agreement represents the entire and integrated Agreement
between the parties and supersedes all prior negotiations, representations, or Agreements,
either oral or written, and all such matters shall be deemed merged into this Agreement.
8.0 Sovereign Immuunity. The City intends to avail itself %J the benefits of Section 768.28,
Florida Statutes and any other statutes and common law governing sovereign immunity to
the fullest extent possible. Neither this provision nor any other provision of this
Agreement shall be construed as a waiver of the City's right to sovereign immunity under
Section 768.28, Florida Statutes, or other limitations unposed on the City's potential
liability under state or federal law. Pennittee agrees that City shall not be liable under
this Agreement for punitive damages or interest for the period before judgment. Further,
City shall not be liable for any claim or judgment, or portion thereof, to any one person
for over two hundred thousand dollars ($200,000.00), or any claim or judgment, or
portion thereof, which, when totaled with all other claims or judgments paid by the State
or its agencies and subdivisions arising out of the same incident or occurrence, exceeds
three hundred thousand dollars ($300,000.00). Nothing in this Agreement is intended to
inure to the benefit of any third party for the purpose of allowing any claim which would
otherwise be barred under the doctrine of sovereign immunity or by operation of law.
This paragraph shall survive termination of this Agreement.
9.0 General Liability Insurance. For all activities and services permitted and which occur
under this Agreement, including any and all activities and services provided and
performed by Permittee and by authorized participants of the Special Event, the Permittee
shall purchase and maintain, at its own expense, such general liability insurance, food and
liquor liability insurance and automobile liability insurance to cover claims for damages
because of bodily injury or death of any person or property damage arising in any way
out of the activities and services permitted and occurring under this Agreement, including
any and all activities and services provided and performed by Permittee and by
authorized participants of the Special Event. The insurance shall have minimum limits of
coverage of $1,000,000.00 per occurrence combines single limit for bodily injury
liability, property damage liability, and food and liquor liability. This shall include, but
not be limited to, automobile liability of owned vehicles, hired and non -owned vehicles,
and employee non -ownership. All insurance coverage shall be insurer(s) approved by the
City Manager and licensed by the state of Florida to engage in business of writing of
insurance. Neither approval by the City nor failure to disapprove the insurance furnished
by a Permittee shall relieve the Permittee of the Permittee's full responsibility for
performance of any obligation including the Permittee's indemnification of the City
under this Agreement. The City shall be named on the foregoing insurance policies as
"additional insured." The Permittee shall cause its insurance carriers to furnish insurance
certificates and endorsements clearly specifying the types and amounts of coverage and
effect pursuant hereto, the expiration date on such policies, and the statement that no
insurance under such policies will be cancelled without thirty (30) days prior written
notice to the City in compliance with other provisions of this Agreement. The Permittee
shall furnish the Certificate of Insurance directly to the City's designated representative.
The Permittee shall be solely responsible to pay any deductible, if any, relating to any
claim made against the insurance coverages and policies provided under this Agreement.
3rd Annual Central Winds Music Festival 2025
City of Winter Springs/Oviedo-Winter Springs Regional Chamber of Commerce, Inc.
Page 8 of 13
If this City has any objection to the coverage afforded by or other provision of the
insurance required to be purchased and maintained by the Permittee in accordance with
this paragraph on the basis of its not complying with the Agreement, the City shall notify
the Permittee in writing thereof within thirty (30) days of the date of delivery of such
certificates and endorsements to the City. For all activities and services permitted and
occurring under this Agreement, including any and all activities and services provided
and performed by Permittee and by authorized participants of the Special Event, the
Permittee shall continuously maintain such insurance in the amount, type, and quality as
required by this paragraph.
10.0 Indemnification and Hold Harmless.
10.1 For all activities and services permitted and occurring under this Agreement,
including any and all activities and services provided and performed by Permittee
and by authorized participants of the Special Event, the Permittee agrees to the
fullest extent permitted by law, to indemnify and hold harmless the City and its
employees, officers, officials, agents, servants, and attorneys from and against any
and all claims, losses, damages, personal injuries (including but not limited to
death), or liability (including reasonable attorney's fees), which directly or
indirectly arises out of, or results from any act or failure to act of Permittee or any
person authorized by Permittee to participate in the Special Event which in any
way is related to Permittee's obligations under this Agreement, and/or the services
and activities provided and performed under this Agreement.
The indemnification provided above shall obligate the Permittee to defend at its
own expense or to provide for such defense, at the option of the City, as the case
may be, of any and all claims and liability and all suits and actions of every name
and description that may be brought against the City or its employees, officers,
officials, agents, servants, and attorneys which may arise or result from this
Agreement. In all events the City shall be permitted to choose legal counsel of its
sole choice, the fees for which shall be reasonable and subject to and included
with this indemnification provided herein. This section shall survive termination
of this Agreement.
10.2 Supplemental Addendum to Agreement Relating to Infectious
Communicable Diseases. In addition to the Indemnity and Hold Harmless
provisions as set forth in Section 10.1, Permittee further agrees, to the fullest
extent permitted by law, to all provisions of the Waiver of Liability and Hold
Harmless Agreement (Infectious Communicable Diseases Including Covid-19)
("Infectious Communicable Disease Waiver") attached hereto as a Supplemental
Addendum to the Agreement and which is fully incorporated herein by this
reference. Permittee shall execute the Infectious Communicable Disease Waiver
along with this Agreement.
11.0 Standard of Care. In performing its activities and services hereunder, the Permittee will
use that degree of care and skill ordinarily exercised, under similar circumstances by
3rd Annual Central Winds Music Festival 2025
City of Winter Springs/Oviedo-Winter Springs Regional Chamber of Commerce, Inc.
Page 9 of 13
reputable members of its profession practicing in the same or similar locality. Permittee
shall protect the public and property from any safety hazards directly or indirectly
resulting fi•orn the Special Event and authorized participants thereto.
12.0 Public Forum Areas. The parties acknowledge and agree that during special events held
on City owned or leased property, some portions of City owned or leased property such
as roads, sidewalks and parks, may be considered a traditional, limited or designated
public forum under law. For these areas, the parties acknowledge that the general public
may have certain levels of First Amendment rights to express themselves freely within
the parameters of the U.S. and Florida Constitutions. The City intends to preserve its
rights and discretion to exercise control over these areas to promote an orderly special
event and public safety, but the City's control over and acceptance of First Amendment
activities may be limited and will be governed by constitutional principles of law. The
City does not provide any endorsements, guarantees or commitments of any kind to
Permittee regarding any of these First Amendment activities should they occur during the
Special Event even if said activities interfere with or impede the Special Event held by
Permittee under this Agreement.
13.0 Suspension or Cancellation of Special Event. The City shall have the right to
temporarily suspend or cancel the Special Event at any time in the event of an adverse
weather condition, emergency, or in the event of any other occurrence requiring the
temporary suspension or cancellation of the Special Event in furtherance of the health,
safety and welfare of the City, pursuant to its inherent police powers under Chapter 166,
Florida Statutes. Any such suspension or cancellation shall be at the City's sole discretion
and shall be without penalty to the City. The City shall provide Permittee with notice of
any suspension or cancellation of the Special Event as soon as is practicable under the
circumstances warranting suspension or cancellation. If the Special Event is cancelled
through no fault of the Permittee, the City shall refund any fees paid by Permittee under
this Agreement.
14.0 Term. The term of this Agreement shall commence upon full execution of this
Agreement by the parties and end at such time Permittee has fully performed all the
services required by this Agreement to the complete satisfaction of the City.
15.0 Permittee's Signatory. The undersigned person executing this Agreement on behalf of
Permittee hereby represents and warrants that he has the full authority to sign said
Agreement for Permittee and to fully bind Permittee to the terms and conditions set forth
in this Agreement.
16.0 Reporting Requirement. No later than sixty (60) days after the Special Event,
Permittee agrees to make a presentation to the City Commission recapping the successes
and challenges experienced during the Special Event. During the City Commission
meeting, the Permittee will also present a written profit and loss statement for the Special
Event which details the revenues received and expenses incurred by the Permitee.
[Remainder ofpage intentionally blank. Signature page follows.]
3rd Annual Central Winds Music Festival 2025
City of Winter Springs/Oviedo-Winter Springs Regional Chamber of Commerce, Inc.
Page 10 of 13
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and year written above.
CITY OF WINTER SPRINGS, FLORIDA
Title: �� drRQ e�
Date: / Sid S-
THE OVIEDO-WINTER SPl
REGIONAL -CH MBER OF
COMMERCE, I? *,�
By:
Date:
3rd Annual Central Winds Music Festival 2025
City of Winter Springsl0viedo-Winter Springs Regional Chamber of Commerce, Inc.
Page I l of 13
SUPPLEMENTAL ADDENDUM TO CITY OF WINTER SPRINGS
3ID ANNUAL CENTRAL, WINDS MUSIC FESTIVAL PERMIT AGREEMENT
WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT
INFECTIOUS COMMUNICABLE DISEASES INCLUDING COVID-19
As a condition of the use of any CITY OF WINTER SPRINGS ("CITY") Facilities and/or Property (collectively referred to as the
"Facilities") and in consideration of being allowed to use the Facilities and to conduct and participate in the 2nd Annual Central Winds Music
Festival and related activities conducted by Permittee (collectively referred to as "Activities") thereon of any kind whatsoever, I, as the
Applicant and Special Event Organizer ("Permittee"), on behalf of the Permittee, and any officers, employees, agents, contractors, volunteers,
and guests under their supervision and control or for whom Permittee has the capacity to contract, hereby acknowledge and agree to the
following:
1. The Permittee understands that use of the Facilities includes possible exposure to illness from infectious communicable diseases including, but
not limited to MRSA, influenza, and the novel coronavirus ("COVID-19"). Permittee understands the hazards of infectious communicable
diseases such as COVID-19 and is familiar with the Centers for Disease Control and Prevention ("CDC") guidelines regarding COVID-19.
Permittee acknowledges and understands in particular that the circumstances regarding COVID-19 are changing from day to day and that,
accordingly, the CDC guidelines are regularly modified and updated, and Permittee accepts full responsibility for familiarizing itself with the
most recent updates about COVID49 and any other infectious communicable disease. Permittee further recognizes and assumes the risk that
while the City has implemented sanitation procedures for its Facilities, infectious communicable diseases and COVID49 in particular may
remain on surfaces for days, sanitation procedures do not guarantee in anyway such disease is not present, and other individuals present within
or upon the Facilities may be COVID+ or infected with some other infectious communicable disease and Permittee accepts the inherent risks
associated therewith by entering the Facilities or engaging in the Activities.
2. Notwithstanding the risks associated with infectious communicable diseases, including but not limited to those specifically set forth herein,
which Permittee readily acknowledges, it hereby willingly chose to be in or on the Facilities and participate in Activities. Permittee shall also
provide its officers, employees, agents, contractors, volunteers, and guests such health advisories it deems appropriate to maintain safety, in its
sole responsibility and discretion, regarding communicable diseases and COVID-19 related to participating in the Activities at the Facilities,
and Permittee shall further take such health and safety precautions that Permittee deems appropriate, in its sole responsibility and discretion, to
ensure the health and safety of itself, and its officers, employees, agents, contractors, volunteers, and guests who will be present at the Facilities
and participate in the Activities.
3. Permittee acknowledges and filly assumes the risk of illness or death related to all kinds of infectious communicable diseases including, but
not limited to, COVID-19 arising from Permittee conducting the Activities at the Facilities and hereby RELEASE, WAIVE, DISCHARGE,
AND COVENANT NOT TO SUE (on behalf of itself, and any officers, employees, agents, contractors, volunteers, and guests under their
supervision and control or for whom Permittee has the capacity to contract to the extent legally possible, on behalf of any others with whom
Permittee may come into contact and allege that they became ill or contracted any infections communicable disease including, but not limited
to, COVID49 due to Permittee's and any of its officer's, employee's, agent's, contractor's, volunteer's, and guest's presence in or on the
Facilities and/or participation in the Activities), the CITY and the City's elected officials, officers, attorneys, directors, employees, professional
staff, agents and assigns (the "RELEASEES") from any liability related to any and all infectious communicable diseases including, but not
limited to COVID49 which might occur as a result of Permittee conducting the Activities at the Facilities.
4. Permittee shall hold hannless the RELEASEES from and against any and all claims, demands, suits, judgments, losses or expenses of any
nature whatsoever (including, without limitation, attorneys' fees, costs and disbursements, whether of in-house or outside counsel and whether
or not an action is brought, on appeal or otherwise), arising from or out of, or relating to, directly or indirectly, the infection of any and all
communicable diseases including, but not limited to, COVID-19 or any other illness, property damage, injury or death alleged to have occurred
on or in the Facilities or arising out of the Activities.
5. It is Permittee's express intent that this Waiver and Hold Harmless Agreement shall bind any assigns and representatives, and shall be deemed
as a RELEASE, WAIVER, DISCHARGE, AND COVENANT NOT TO SUE the above -named RELEASEES. This Agreement and the
provisions contained herein shall be construed, interpreted and controlled according to the laws of the State of Florida and Venue related to any
legal action related to the subject matter contained in this Agreement shall be Seminole County, Florida. PERMITTEE HEREBY
KNOWINGLY AND VOLUNTARILY WAIVES ANY RIGHT TO A JURY TRIAL OF ANY DISPUTE ARISING IN CONNECTION
WITH THIS AGREEMENT, PERMITTEE ACKNOWLEDGES THAT THIS WAIVER WAS EXPRESSLY NEGOTIATED AND IS A
MATERIAL INDUCEMENT TO THE AUTHORIZATION GRANTED BY CITY TO BE ON OR IN THE FACILITIES AND
PARTICIPATE IN THE ACTIVITIES.
IN SIGNING THIS AGREEMENT, PERMITTEE ACKNOWLEDGES AND REPRESENTS THAT Pemuittee has read the foregoing Waiver
of Liability and Hold Harmless Agreement, understands it and signed it voluntarily as PennitteeIs own free act and deed; no oral
representations, statements, or inducements, apart from the foregoing written agreement, have been made; the undersigned is at least eighteen
(18) years of age and frilly competent and authorized to contractually bind the Permittee; and the undersigned executes this Agreement for full,
adequate and complete consideration fully intending to bind the Pennittee to the terms and conditions of this Agreement. Permittee further
represents this waiver and hold harmless is not in liett of, but rather in addition to, any other waiver, hold harmless, release or indemnification
set forth in the City of Winter Springs, Florida's 2nd Annual Central Winds Music Festival Permit Agreement and the CITY's adopted Rules,
Policies & Rates for Usage for All CITY Facilities. This Agreement is hereby incorporated into and made a part of the 2nd Annual Central
Winds Music Festival Permit Agreement if executed in conjunction herewith.
IN WITNESS WHEREOF, I have signed this Waiver and Agreement on this day of 2025.
3rd Annual Central Winds Music Festival 2025
City of Winter Springs/Oviedo-Winter Springs Regional Chamber of Commerce, Inc.
Page 12 of 13
NAME OF
SIGNATUI
NAME/TIT
ember of Commerce, [nc.
3rd Annual Central Winds Music Festiva12025
City of Winter Springs/Oviedo-Winter Springs Regional Chamber of Commerce, Iuc.
Page 13 of 13