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Home My WebLink About2024 12 09 Regular 503 - Discussion on City Commission Meeting TimesREGULAR AGENDA ITEM 503 CITY COMMISSION AGENDA | DECEMBER 9, 2024 REGULAR MEETING TITLE Discussion on City Commission Meeting Times SUMMARY This item was requested by Commissioner Resnick under New Business at the November 18, 2024 City Commission Meeting. The City Commission adopted rules and procedures via Ordinance 2016-09, including a set start and end time for City Commission meetings, which have been amended throughout the years. In 2018, the City Commission adopted Ordinance 2018-08 changing the start time of regular City Commission meetings from 5:15pm to 6:30pm. In 2023, the City Commission adopted Ordinance 2023-01 repealing the set time of adjournment for City Commission meetings which was previously set at 8:30pm with specific rules related to allowable extensions and vote requirements. The current Rules of the City Commission, specifically Section 2-27 (k) of the City Code state the following: Starting time of meetings . Regular city commission meetings shall be scheduled to commence at 6:30 p.m. on the second and fourth Monday of every month unless otherwise approved by the city commission. FUNDING SOURCE RECOMMENDATION N/A 329 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY WINTER SPRINGS, FLORIDA;\'i OF WINTE,r SPRINGS CODE OF ORDINANCES, SECTION 2-27 TO PROVID THAT REGULAR CITY COMMISSION MEETINGS SHALL STAR AT 1 PROVIDING REPEAL INCONSISTENT ORDINANCES AND RESOLUTION INCORPORATION l SEVERABILITY AND \, EFFECTIVE DATE. WHEREAS, the City is granted the authority, under Section 2(b), Article VIII, of the State Constitution, to exercise any power for municipal purposes, except when expressly prohibited by law; and WHEREAS, Article IV, Section 4.13 of the City Charter provides that the City Commission shall meet regularly at least once every month at such times and places as the Commission may prescribe by rule; and WHEREAS, pursuant to the requirements of the City Charter, the City Commission has established regular City Commission meeting times in Section 2-27 of the City Code, which currently requires that such meetings shall be scheduled to commence at 5:15 p.m. on the second and fourth Monday of every month; and WHEREAS, the City Commission desires to modify Section 2-27 of the City Code to require the City Commission regular meetings to be scheduled to commence at 6:30 p.m. commencing in January of 2019. NOW, THEREFORE, BE IT ORDAINED BY THE CITE' COIMMISSION OF THE CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, AS FOLLOWS: Section 11. Recitals. The foregoing recitals are hereby fully incorporated herein by this reference as legislative findings and the intent and purpose of the City Commission of the City of Minter Springs. Section 2. Code Amendment. Section 2-27 of the City Code is hereby amended as follows underlined type indicates additions and s4ik-eeiat type indicates deletions, while asterisks (* * *) indicate a deletion from this Ordinance of text existing in Section 2-27. It is intended that the text in Section 2-27 denoted by the asterisks and set forth in this Ordinance shall remain unchanged from the language existing prior to adoption of this Ordinance): Sec. 2-27. — Rules and procedures of the city commission — Generally. k) .Starting time of meetings. Regular city commission meetings shall be scheduled to commence at 6:30 p.m. on the second and fourth Monday of every month unless otherwise approved by the city commission. Special and emergency city commission meetings shall be scheduled as needed at a date and time established by the mayor, city commission or city manager, City of Winter Springs Ordinance No. 2018-08 Page I of 2 330 and whenever practicable, upon no less than twelve (12) hour notice provided to the mayor, city manager, city clerk, city attorney and each member of the city commission. Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions. All prior inconsistent ordinances and resolutions adopted by the City Commission, or parts or ordinances and resolutions in conflict herewith, are hereby repealed to the extent of the conflict. Section 4. Incorporation into Code. This Ordinance shall be incorporated into the Winter Springs City Code and any section or paragraph, number or letter, and any heading may be changed or modified as necessary to effectuate the foregoing. Grammatical, typographical, and like errors may be corrected and additions, alterations, and omissions, not affecting the construction or meaning of this ordinance and the City Code may be freely made. Section 5. Severability. If any section, subsection, sentence, clause, phrase, word, or provision of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, whether for substantive, procedural, or any other reason, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this ordinance. Section 6. Effective Date. This Ordinance shall become effective upon adoption by the City Commission of the City of Winter Springs, Florida, and pursuant to City Charter. ADOPTED by the City Commission of the City of Winter Springs, Florida, in a regular meeting assembled on the 14"' day of January, 2019. ke a —Loren—zo-Luaces, —City Clerk APPROVED AS TO LEGAL FORM AND SUFFICIENCY FORT E CITY 0 F 11STER SPRINGS ONLY: Anthony A. Garganese, City Attorney Legal Ad: January 5, 2019 First Reading: December 10, 2018 Second Reading: January 14, 2019 Charles acey City of Winter Springs Ordinance No. 2018-08 Page 2 of 2 331 ORDINANCE NO. 2023-01 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, AMENDING CHAPTER 2 OF THE CITY OF WINTER SPRINGS CODE OF ORDINANCES; REPEALING THE PROVISIONS OF CHAPTER 2 WHICH PROVIDE FOR A SET TIME OF ADJOURNMENT FOR MEETINGS OF THE CITY COMMISSION;PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS, INCORPORATION INTO THE CODE, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, the City is granted the authority, under § 2(b), Art. III of the State Constitution, to exercise any power for municipal purposes except when expressly prohibited by law; and WHEREAS, the City Commission finds that amending Chapter 2,Article II, Section 2-27 of the City of Winter Springs Code of Ordinances to strike Section 2-27(o in its entirety in order to instead allow for meetings to continue with no pre-set adjournment time will allow for greater public participation in City affairs and will foster full and comprehensive discussion of agenda items by the City Commission; and WHEREAS, the City Commission of the City of Winter Springs, Florida, hereby finds this Ordinance to be in the best interests of the public health, safety, and welfare of the citizens of Winter Springs. NOW, THEREFORE, THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS HEREBY ORDAINS,AS FOLLOWS: Section 1. Recitals.The foregoing recitals are hereby fully incorporated herein by this reference. Section 2. Amendment to Chapter 2,Administration. The City of Winter Springs Code,Chapter 2,Administration,is hereby amended as follows: (underlined type indicates additions to the City Code and stfikeett type indicates deletions, while asterisks (* * *) indicate a deletion from the Ordinance of text existing in Chapter 2. It is intended that the text in Chapter 2 denoted by the asterisks and set forth in this Ordinance shall remain unchanged from the language existing prior to the adoption of this Ordinance): Chapter 2—Administration City of Winter Springs Ordinance No.2023-01 Pagel of 3 332 ARTICLE II.-CITY COMMISSION Sec. 2-27.-Rules and procedures of the city commission-Generally. 1) Time of adjournment. Reserved. Unless soonef ,ajetifne by , fity vote f the eity u.ivai, the iiiuyvr si,u„ uu vuiia .ia,. irrii ' 30 I e6ffifaission meeting maybe extended beyond 9:30 but than l n•nn time o handle effiIZL7LCCL2eir1.iauil lv.v "'., ErL11TLG-17"cJ;7I— mac 7cT[gen'dLL item(s). A super- majority vote of the eity commission-S-h-all be required to similarly e*tend Section 3. Repeal of Prior Inconsistent Ordinances and Resolutions.All prior inconsistent ordinances and resolutions adopted by the City Commission, or parts of prior ordinances and resolutions in conflict herewith, are hereby repealed to the extent of the conflict. Section 4. Incorporation Into Code. This Ordinance shall be incorporated into the Winter Springs City Code and any section or paragraph,number or letter, and any heading may be changed or modified as necessary to effectuate the foregoing. Grammatical, typographical, and like errors may be corrected and additions, alterations, and omissions, not affecting the construction or meaning of this Ordinance and the City Code may be freely made. Section 5. Severability. If any section, subsection, sentence, clause, phrase, word or provision of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction,whether for substantive,procedural, or any other reason, such portion shall be deemed a separate, distinct and independent provision, and such holding shall not affect the validity of the remaining portions of this Ordinance. Section 6. Effective Date. This Ordinance shall become effective immediately upon adoption by the City Commission of the City of Winter Springs, Florida, and pursuant to City Charter. ADOPTED by the City Commission of the City of Winter Springs, Florida, in a regular meeting assembled on the day of 2023. d c L P P •,;, KEVIN Mc ANN, Mayor lp ca . City of Winter Springs r^ Ordinance No.2023-01 Y Page 2 of 3 d~ 00ovrv. f 333 ATTEST: 9 C/ CHRISTIAN GOWAN, City Clerk Approved as to legal form and sufficiency for the Cit inter Springs only: THONY A. GARGANESE, City Attorney First Reading: 4 /3 , 9 o 2-3 Legal Ad: Fe6 2023 Second Reading: 1 2e7. 20 23 Effective Date:fib. 77 20 Z3 City of Winter Springs Ordinance No.2023-01 Page 3 of 3 334