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HomeMy WebLinkAbout00-2024 10 14 City Commission Regular Meeting Minutes CITY COMMISSION REGULAR MEETING MINUTES MONDAY, OCTOBER 14 , 2024 AT 6:30 PM CITY HALL – COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , O C T O B E R 1 4 , 2 0 2 4 | P A G E 2 O F 8 CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, October 14, 2024 of the City Commission to order at 6:33 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Matt Benton, present Commissioner Victoria Bruce, present Commissioner Ted Johnson, present Commissioner Cade Resnick, present Commissioner Rob Elliott, present Interim City Manager Phil Hursh, present City Attorney Anthony Garganese, present City Clerk Christian Gowan, present Pastor Bob Melhorn led the invocation followed by the Pledge of Allegiance. Mayor requested Item 305 be discussed prior to approval of the consent agenda. Commissioner Resnick requested discussion on Items 309 & 310. There was no objection and the agenda was adopted. AWARDS AND PRESENTATIONS 100) Presentation on FEMA Involvement in the Community from David Hamstra Mr. David Hamstra, Pegasus Engineers, reviewed available funding sources from FEMA and NRCS, the process of applying and dispersing funds, and associated timelines. Mr. Hamstra also discussed debris removal in creeks and streets and explained that they were two different processes. Discussion followed on potential dredging of creeks, the associated permitting process, surveying the creeks post-storm, potential flooding concerns, the potential to obtain easements to address issues, competing jurisdictions, stormwater standards, and the costs of retrofitting existing developments and ponds to meet the updated standards. Mr. Hamstra and Interim Manager Hursh noted the ongoing stormwater study which would offer proposals and solutions to some issues once it was completed. Further discussion followed on studies that had previously been completed, modeling being done by Seminole County, the potential acquisition of the Winter Springs Golf Course as a mitigation resource, and the work that had been completed in the past several years. INFORMATIONAL AGENDA 200) Notice of General Election - Tuesday, November 5, 2024 No discussion. 201) Memo Regarding Current Development Projects Summary No discussion. PUBLIC INPUT Mayor McCann opened Public Input. Ms. Janet Pinnell, 80 Michael Blake Boulevard, Winter Springs noted concerns of Savoy residents C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , O C T O B E R 1 4 , 2 0 2 4 | P A G E 3 O F 8 related to the proposed location and traffic of a Chick-fil-A and noted that she had collected 100 signatures from Savoy residents opposed to the proposed location. Mr. Ruben Trevino, 731 Sailfish Road, Winter Springs asked about preparation for future storms . Ms. Leah Weisman, 113 Brookshire Court, Winter Springs noted flooding concerns and concerns about the consent agenda. Ms. Keon Higgins, 5 Sycamore Court, Winter Springs noted previously approaching the Commission about a property management company and discussed code enforcement issues. Mr. Mark Caruso, Winter Springs spoke about creek cleaning efforts and thought they were lacking in certain areas. Mr. Robert Miller, 679 Silver Creek Drive, Winter Springs noted the opening of the Lake Kathryn weir and the need for coordination on opening. Mr. Miller also suggested the creation of a countywide flood control district. Ms. Linda Freeburn, 1604 Cougar Court, Winter Springs suggested postponing votes on expense for police vehicles and the UCF Incubator and spending the money elsewhere. Ms. Freeburn also discussed the need for clarification on who was responsible for what related to ponds. Ms. Gina Shafer, Winter Springs Village, Winter Springs noted discussions about Wetland Park improvements and was looking forward to benefits associated with this project. Evan Penelas, 143 Cortez Court, Winter Springs discussed the proposed purchase of police vehicles and alternatives that money could be spent on. Mayor McCann closed Public Input. CONSENT AGENDA 300) Purchase of (11) Eleven New Police Fleet Vehicles Chief Matt Tracht, Winter Springs Police Department, noted previously years where no cars were purchased, explained that this was a budgeted capital expense, discussed the challenge of an aging fleet and efforts to implement a fleet replacement plan. Chief Tracht further noted that 22 cars were needed in total, and this would fulfill half of that need. Finally, Chief Tracht noted that emergency equipment expenses would come back before the Commission at a future meeting. 301) Purchase Chevrolet 2500 Pick-Up Truck for Public Works No discussion. 302) Approval of Resolution 2024-27; Updating the Community Development Fee Schedule No discussion. 303) Approval of Resolution 2024-28: Ratification of Declaration of Local Emergency related to Hurricane Helene No discussion. 304) Approval of Resolution 2024-29: Ratification and Extension of Declaration of Local Emergency related to Hurricane Milton C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , O C T O B E R 1 4 , 2 0 2 4 | P A G E 4 O F 8 No discussion. 305) Approval of Resolution 2024-30: Providing a Declaration of Paramount Public Purpose and Authorizing Debris Pickup in Gated Communities Related to Hurricane Milton Mayor McCann noted debris pickup would be beginning October 15th, that reimbursement was not available for pickup in private neighborhoods and encouraged the development of a plan prior to next hurricane season. Ms. Holly Queen, Director, Finance Department noted FEMA requirements and explained that similar action was authorized to facilitate pickup after Hurricane Ian. Mr. Brian Dunigan, Director, Operations Department noted the city had previously procured a debris hauler and monitor and that they were familiar with requirements to separate debris to ensure compliance with FEMA. 306) Approval of Resolution 2024-31: Providing a Temporary Waiver of Building Permit Fees Related to Hurricane Milton No discussion. 307) Intent to award ITB 06-24-04 PH - Aquatic Weed Control & Pond Maintenance No discussion. 308) Proposal for Purchasing a Permanent Bypass Pump for Lift Station 18 West, located at 299 Constitution Way, for Enhanced Emergency Preparedness No discussion. 309) UCF Business Incubation Program Winter Springs: Renewal of Economic Development Funding Agreement Discussion followed on the proposed contribution amount from the city, the benefit of the incubator program, and the concerns about return on investment. 310) Special Event Participation Agreement with Rotary Club of Winter Springs - Veterans Day Tribute Brief discussion followed on the term of the contract and the desire of the Rotary Club to be involved in city events. 311) Approval of the Minutes from the Monday, September 23, 2024 City Commission Regular Meeting No discussion. "MOTION TO APPROVE CONSENT AGENDA." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , O C T O B E R 1 4 , 2 0 2 4 | P A G E 5 O F 8 400) Second Reading of Ordinance 2024-14 Requiring Supermajority Vote of the City Commission for any Future Release, Conveyance, or Material Change to Conservation Land Managed by the City or Conveyance of any City Park Land. Attorney Garganese read Ordinance 2024-14 by title and clarified that park lands were defined by the Comprehensive Plan. Mayor McCann opened the Public Hearing for Item 400. Mr. Ken Greenberg, Winter Springs Community Association suggested delaying a decision on the ordinance until after the November 5th election. Ms. Leah Weisman, 113 Brookshire Court, Winter Springs, noted difficulty in determining the definition of park lands and asked for further clarification. Ms. Karen Meyer, 741 Andover Circle, Winter Springs spoke against postponing any decisions based on the election or other potential events. Mayor McCann closed the Public Hearing for Item 400. Discussion followed on the motivation for bringing the ordinance forward and recent actions taken by Seminole County to put similar language in the County Charter. "MOTION TO APPROVE THE SECOND READING/ADOPTION OF ORDINANCE 2024-14." MOTION BY DEPUTY MAYOR BENTON. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. REGULAR AGENDA 500) Intent to Award ITB 01-24-01 PH: Deceleration Right-Turn Lane at SR 434 and Winding Hollow Boulevard Brief discussion on the process to date and the long-stated desire to have a deceleration lane in Winding Hollow. The Commission noted their appreciation to Interim Manager Hursh for his efforts to get this done. "MOTION TO APPROVE ITEM 500.” [TO AWARD ATLANTIC CIVIL CONTRACTORS THE CONSTRUCTION CONTRACT FOR THE PROPOSED DECELERATION RIGHT-TURN LANE IMPROVEMENTS AT SR 434 AND WINDING HOLLOW BOULEVARD.] MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER ELLIOTT. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. 501) Discussion on Interim City Manager Compensation Commissioner Bruce asked that this item be postponed based on the late receipt of Interim Manager Hursh’s self-evaluation and an outstanding report on the impacts of Hurricane Milton. Brief discussion followed. "MOTION TO POSTPONE." MOTION BY COMMISSIONER BRUCE. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , O C T O B E R 1 4 , 2 0 2 4 | P A G E 6 O F 8 VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. 502) Discussion on City Manager Evaluation Process Commissioner Elliott had previously requested this item be discussed and noted that he was seeking to clarify and codify the evaluation process for the City Manager. Discussion followed on self - evaluations, 360 evaluations, and individual discussions with Commissioners. Attorney Garganese suggested that incoming City Manager Kevin Sweet be involved in the process and the Commission agreed. 503) Discussion Regarding Storage Unit Mayor McCann asked that the Commission vote to not provide city utilities to the self-storage site on Tuskawilla Road. After brief discussion Attorney Garganese noted that no request had been made by the property owners for annexation and reviewed the existing policy. Attorney Garganese explained that the Commission should only make a determination if the property made a r equest. Further discussion followed on concerns with the proposal, communication with Seminole County, and the Commission agreed that the issue should be handled if/when the city was approached by the property owner. 504) Matters Related to City Board and Committees No appointments were made. 505) New Business Commissioner Bruce asked for information about an October 1 st consent order from the Florida Department of Environmental Protection (FDEP) and a spill at the East Wastewater Treatment Plant. Discussion followed and Mayor McCann provided a summary of activities. Mr. Scott Richards and Ms. Meera McKie, Carollo Engineers, 200 E Robinson Street, noted they agreed with the Mayor's summary and commented further on the ongoing discussions with FDEP and unresolved compliance issues from 2022. Commissioner Johnson asked about Integra 360 and their responsibility related to a lift station. Discussion followed and it was requested that this be brought forward to the next agenda. Commissioner Johnson suggested that representatives from Duke Energy be invited to discuss easement maintenance for areas that have caused issues after storms. REPORTS 600) Interim City Manager Phil Hursh • Noted upcoming report on the impacts and city response to Hurricane Milton and thanked staff for their efforts before, during, and after the storm. 601) City Attorney Anthony A. Garganese • No report C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , O C T O B E R 1 4 , 2 0 2 4 | P A G E 7 O F 8 602) City Clerk Christian Gowan • No report 604) Seat Four Commissioner Cade Resnick • Noted concerns from residents and his efforts to listen and bring these to the city's attention ; • Noted attendance at the recent Coffee with a Cop event; • Discussed the process involved with the Casselberry weir; • Complimented the city’s communication and social media efforts. 605) Seat Five Commissioner Rob Elliott • Noted attendance at recent Meet the Candidate events; • Commented on the possibility of FEMA assistance for residents and encouraged all to be aware of what they were signing. 606) Mayor Kevin McCann • Thanked staff for their work related to Hurricane Milton preparation and response; • Thanked Commissioner Johnson for his service to the community and his friendship 607) Seat One Commissioner/Deputy Mayor Matt Benton • No report. 608) Seat Two Commissioner Victoria Bruce • Noted Choices in Learning had reached out with concerns about communication related to traffic from sandbag operations; • Noted planned attendance at Chick-fil-A community workshop; • Noted that Foxtail Coffee was set to open in the Town Center. 603) Seat Three Commissioner Ted Johnson • Thanked those who supported him over the years and encouraged people to vote and research candidates up and down the ballot. PUBLIC INPUT Mayor McCann opened Public Input. Ms. Leah Weisman, 113 Brookshire Court, Winter Springs spoke about the importance of communication and recommendations for improvement. Ms. Sheila Benton, 414 Cedarwood Court, Winter Springs spoke about broken promises and encouraged being familiar with the history of the city. Mayor McCann closed Public Input. ADJOURNMENT Mayor McCann adjourned the meeting at 10:07 p.m.