HomeMy WebLinkAbout2024 10 28 Regular 501 - Lift Station 5 East Emergency Repair Vendor selection ( L7 Construction, INC.)REGULAR AGENDA ITEM 501
CITY COMMISSION AGENDA | OCTOBER 28, 2024 REGULAR MEETING
TITLE
Lift Station 5 East Emergency Repair Vendor Selection and Contract Award to L7
Construction, Inc.
SUMMARY
The Utility Department is requesting City Commission approval of the contract to L7
Construction, Inc. for emergency repairs made at lift station 5 East located at 800
Austin Court.
On September 12, 2024, a depression formed on the grounds located near lift station
5 East (LS 5E). Upon inspection of the depression, it was discovered that a pipe
entering the main well of the lift station had partially collapsed. A bypass pump was
immediately installed from the manhole in the power easement by LS 5E to the well
station to divert the flow and isolate the damaged pipe.
A known qualified and reliable contractor with expertise performing similar
emergency repairs was contacted. This contractor, L7 Construction, Inc. responded
immediately and inspected the damaged area. The contractor was able to assess the
job and give a projected expense and timeline to complete the repair.
The Director of Utilities sent a request emphasizing the need for the emergency funds
to repair the lift station on September 13, 2024. Per his email, there is an” urgent need
for emergency funds to repair lift station 5 E, which is vital to both our infrastructure
and environmental protection efforts. This lift station is the final point in a critical
network of wastewater management that accepts flows from two or three other lift
stations before directing them to the east wastewater plant. As such, it handles a
significant portion of the city’s wastewater and its operational integrity is essential for
maintaining effective sewage management and preventing potential public health
issues. Additionally, this lift station is located adjacent to a stormwater creek. Given its
proximity to this sensitive environmental area, any failure or spill from the lift station
could result in environmental damage. The repercussions of such an event would not
only be harmful to the local ecosystem but would also incur substantial costs for
cleanup and remediation.”
Per Section 4 of the procurement policy , an emergency purchase is made to prevent
immediate danger to the public health or safety, loss of public or private property or
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an interruption in the delivery of an essential governmental service. The City manager
may authorize emergency expenditures which do not exceed $200,000. A PO was
issued in the amount of $106,000 on September 13th to begin the work. As the work
kicked off it was necessary to move the generator and stabilize the lift station electrical
components. This scope change required additional supplies, man hours, and rental
equipment to remedy the emergency repair.
L7 has provided an updated not to exceed amount of $197,000.
-Provide manpower to uncover and replace damaged section of 10” DIP at lift
station.
- Provide shoring and equipment to safely excavate down to pipe.
- Install and maintain dewatering to minimize ground water during excavation.
- Temporarily support lift station control panel for removal of concrete slab.
- Relocate existing generator away from damaged influent pipe.
- Provide electrical service to disconnect generator, install new conduit and wire to
new generator location, and reconnect generator and ATS.
- Form, pour, finish new generator slab on grade.
- Remove shoring upon completion of pipe replacement.
- Backfill and compact in 1’ lifts around lift station and replaced piping.
- Temporarily shore existing utilities exposed during excavation.
- Provide stone bedding around generator and lift station area to prevent washout.
- Form, pour, finish new driveway for lift station access.
- Form, pour, finish new control panel slab and remove temporary supports.
FUNDING SOURCE
This will come from CIP within the FY25 budget and will re-prioritize projects based on
timing and need.
RECOMMENDATION
Staff recommends the City Commission authorize the contract award to L7
Construction, Inc. for emergency repairs made at lift station 5 East not to exceed
$197,000. Additionally, Staff recommends authorizing the Interim City Manager and
City Attorney to prepare and execute any and all applicable documents consistent with
this agenda item.
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October 21, 2024
RE: Lift Station 5E Repair
Attention: Clifton Mullis
You have requested a quote for the following scope of work:
- Provide manpower to uncover and replace damaged section of 10” DIP at lift
station.
- Provide shoring and equipment to safely excavate down to pipe.
- Install and maintain dewatering to minimize ground water during excavation.
- Temporarily support lift station control panel for removal of concrete slab.
- Relocate existing generator away from damaged influent pipe.
- Provide electrical service to disconnect generator, install new conduit and wire to
new generator location, and reconnect generator and ATS.
- Form, pour, finish new generator slab on grade.
- Remove shoring upon completion of pipe replacement.
- Backfill and compact in 1’ lifts around lift station and replaced piping.
- Temporarily shore existing utilities exposed during excavation.
- Provide stone bedding around generator and lift station area to prevent washout.
- Form, pour, finish new driveway for lift station access.
- Form, pour, finish new control panel slab and remove temporary supports
Items specifically excluded from this scope include (Can price any of the below if requested):
- Permits
- Bonds
- Sitework or restoration of any kind unless explicitly stated above.
- Provisions for any night work including manpower or equipment.
- Provisions for any special access including additional manpower.
- Permitting fees
- Certified Payroll
- Davis Bacon or any scale wages by L7 or any of its subcontractors
- MBE or MWBE requirements or filings
- Installation of sod or seeding
Approx. schedule of the scope of work:
- There is no completion deadline. Work can be scheduled as mutually agreeable.
- Approx. 1 month of work at the project site is anticipated to complete the scope.
L7 Construction, Inc. proposes to provide the labor, equipment, and materials for all of the
above scope of work for the lump sum of $197,100.00 One hundred ninety-seven thousand
one hundred dollars and zero cents.
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Thank you for the opportunity to quote you on this scope of work if you have any questions or
concerns please feel free to give me a call to discuss.
Austin Lefever 275 Hunt Park Cove
L7 Construction, Inc. Longwood, FL 32750
321-972-9325 office austinlefever@L7constructs.com
407-488-2403 cell
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