HomeMy WebLinkAbout2024 10 28 Consent 301 - Emergency Repair of Hayes RoadCONSENT AGENDA ITEM 301
CITY COMMISSION AGENDA | OCTOBER 28, 2024 REGULAR MEETING
TITLE
Emergency Repair of Hayes Road
SUMMARY
Hayes Road was heavily impacted as a result of Hurricane Milton due to localized
flooding. Ironically this road was resurfaced last year; however, the base soil cement
materials have been compromised with the elevated water table resulting from
Hurricane Milton. To remedy this, a "black" asphalt base material is typically used for
these types of applications. We received two bids from pre-approved roadway
contractors, Middlesex Paving and Seminole Paving. Their respective bids were
$230,692.00 and $134,010.00. Staff has recommended Seminole Paving for their lower
bid.
FUNDING SOURCE: Fund 120 - Transportation Improvement Fund. The City will be
requesting reimbursement through the FEMA process for this project.
FUNDING SOURCE
RECOMMENDATION
Staff requests approval for the repaving of Hayes Road in aftermath of Hurricane
Milton. Due to the undermining of the roadway base material a black asphalt base will
replace the traditional soil cement base material. Additionally, Staff recommends
authorizing the interim City Manager and the City Attorney to prepare and execute any
and all applicable documents consistent with this agenda item.
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10/17/2024 2:10:37PM
PROPOSAL
Orlando, FL
10801 Cosmonaut Blvd.
Middlesex Paving, LLC
(407) 206-0077
(407) 206-3559
Phone:
Fax:
Job Name:Submitted To:City of Winter Springs WINTER SPRINGS - HAYES AVE
PAV9058Proposal No.:1126 E. State Road 434
Winter Springs, FL 32708
Phone:Middlesex Contact:1-321-388-2757 Peter Fronczak
Fax:
Attention:Philip Hursh
Includes up to 1 Paving Mobilization(s).
Based on Completion by Dec, 2025.
AMOUNTITEMDESCRIPTIONQUANTITYUNITUNIT PRICE
Paving schedule is subject to availability and
allocation of incoming aggregate deliveries for
asphalt production schedule.
MOBILIZATION LS$ 1.00 10,000.00 10,000.00
MAINTENANCE OF TRAFFIC DAY 3.00 4,000.00 12,000.00
MILLING @ 5.5"SY 3,600.00 10.00 36,000.00
ASPHALT PAVING SP-12.5 C 4" BASE TN 810.00 156.00 126,360.00
ASPHALT PAVING SP 12.5 C 1.5" (TOP LIFT)TN 297.00 156.00 46,332.00
GRAND TOTAL $230,692.00
NOTES:
ACCEPTANCE OF PROPOSAL:
This proposal and pricing is accepted by the following signature with agreement to all notes and clarifications as stated herein.
Company Name: _______________________________________
Accepted By: __________________________________________Date of Acceptance: _____________________
Authorized Representative's Signature
Printed Name: _________________________________________
MOBILIZATIONS
* If additional paving mobilizations are required exceeding those noted above then an added charge of $4,500 will be required
for each extra Mobilization.
* The Milling item(s) of work is based on all being performed at the same time in a single mobilization . If additional milling
mobilizations are required then an additional $5,500 will be charged for each extra .
GENERAL NOTES
* THIS IS A UNIT PRICE PROPOSAL
* If work is not completed prior to completion date of contract, Middlesex will review any cost impacts and has the right to
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revise the unit costs for remaining work.
* This Proposal is based on quantities supplied by the contractor and unit costs will apply to any overrun .
* Thicknesses quoted are "Nominal" thicknesses per FDOT specifications .
* Price is based on yield of 110 lbs/sy (per inch thickness). If this maximum is exceeded due to base or jobsite conditions, then
any additional asphalt used will be charged as an overrun/extra work .
* This Proposal does not include Payment and Performance Bond; if required add 1 .5% to the contract price. Min. Cost is $500.
* Work is to be done during normal business hours Mon .-Fri. (7AM-6PM) or Sun. night thru Thurs. night (per lane closure
restrictions).
* This proposal is based on all work being performed with a single paving crew, if additional crews are required to
accommodate the Contractor's schedule then this will need to be agreed prior and any additional costs agreed.
* This proposal does not include any Engineering evaluation of bridges within or adjacent to the project work area with
consideration to "walking" the milling and paving equipment across. If such Engineering evaluation is required for access across
any bridges then that responsibility will be borne by the General Contractor.
* Please note that Middlesex typically shuts down the asphalt plant and paving operations for the week of Christmas/New Year's
and for the week of July 4th. This consideration shall be included in the project schedule .
* Middlesex must have at least 3 weeks advance notice in order to better assure timely scheduling of the work required for each
mobilization/phase of paving.
* Once scheduled for work, any cancellation must be made prior to 48 hrs before scheduled mobilization; otherwise, a
mobilization may be charged against the project and any subsequent re-scheduling will be subject to consideration of the above
noted 3 weeks advance notice requirement.
* The Contract item(s) for milling includes the trucking, cleanup and disposal of milled material . All milled asphalt becomes
property of Middlesex. Milling shall be accessible by main line milling machine and Middlesex will not be responsible for areas
that can't be accessed. Day-rate Milling is for milling machine only (no trucking, no clean-up).
* Miscellaneous asphalt is for placement of asphalt only. Grading and compacting the subgrade and application of an
appropriate herbicide (per FDOT specifications) is the responsibility of the GC . The Misc. Asphalt item is based on the
guardrail being installed after the placement of the asphalt and this does not include any patching by Middlesex.
* Location, adjustment, protection and relocation of utilities is not the responsibility of Middlesex.
* Price based on placing asphalt on a firm and unyeilding base/subgrade (prepared by others) meeting plan template and capable
of supporting conventional asphalt paving equipment and tri-axle dump trucks.
* Middlesex will not be responsible for tack on adjacent roadways due to normal paving operations.
* Contractor to provide sufficient number of staging areas for Middlesex to park equipment close to each day's paving location .
* When accessing the paving areas, Middlesex will not be responsible for any miscellaneous concrete damaged by paving
equipment or trucks. This includes curb and gutter, concrete pavement or brick pavers that are existing or constructed prior to
paving operations.
* The GC is to provide a clean water source within reasonable access of the project for Middlesex's use to maintain operation of
the rollers, broom, milling machine, and any other equipment, as needed.
* Due to existing conditions, Middlesex can not be responsible for 100% drainage of surface water following resurfacing.
* Middlesex will not be responsible for any puddling on areas where the grades are a 1.5% or less slope on plans or in the field
conditions. Middlesex will not be responsible to notify customers of any conditions that exist that may present this problem.
* All of the above prices are based on the use of RAP (Recycled Asphalt) in the production of the hot-mix asphalt, per current
FDOT Standards. Friction Courses are quoted per the current FDOT specifications, which allows the use of RAP in production .
* All of the above prices are based on the use of standard AC (liquid asphalt) binder in the production of the hot-mix asphalt,
per FDOT Standards.
* Prices quoted are based on current prices on liquid asphalt, aggregates, and diesel fuel. Such prices are not guaranteed by the
suppliers and are subject to sudden adjustment during the term of the contract. If the costs of these materials increases,
Middlesex has the right to adjust the unit costs accordingly.
* This proposal is furnished as a complete scope of work as defined above and shall be contracted to Middlesex in its entirety .
Individual line items cannot be removed unless specific changes are approved by Middlesex.
* This Estimate/Proposal is contingent upon acceptance or issuance of an agreeable Subcontract which shall include the
provisions of this Estimate/Proposal. This Estimate/Proposal will supercede any other provisions of the Subcontract . Prior to
any work being performed by Middlesex on the project this Estimate/Proposal must be accepted or a Subcontract must be
executed.
* Payment Terms shall be the 30 days from date of Middlesex invoice, unless agreed to otherwise .
* If a Subcontract or other agreement is not executed within 30 days then this proposal is subject to be reviewed for adjustment.
* All prep for paving by others, other than stated herein . All access, traffic, and safety control by others.
* This proposal includes standard testing performed by Middlesex's certified Quality Control lab and technicians .
* Middlesex does not include any provision for asphalt (installation or removal) that may be required to maintain traffic (i .e.
temporary wedges). If this is required, such work will be considered extra and will need to be priced separately.
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* Prices do not include engineering or layout.
* All staking, layout and establishment of grades to be done by others and clearly indicated before paving (every 100' in
tangents and 25'in radius). We will accept no responsibilty for improper engineering and/or areas where no grades were
indicated before commencement of work.
* Sawcutting of existing pavement is not included and is the responsibility of the site contractor.
* Middlesex is not responsible for the clean up and/or disposal of sweepings generated from sweeping the base, prime and sand,
or intermediate asphalt lifts. Such sweepings will be broomed out of the way of paving and cleaned up by others.
* This proposal specifically excludes RailRoad Insurance and any special requirements for working in or around RR right-of-
way.
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Proposal
Date:
10/23/2024
Proposal #:
20241178
CITY OF WINTER SPRINGS
1126 E SR 434
WINTER SPRINGS, FL 32708
Rep
SL
Project
HAYES ROAD REPAIR
SIGNATURE:
Customer Phone
407-619-5220
2283 W. Airport Blvd.
Sanford, FL. 32771
Phone: 407-323-0111
Fax: 407-323-2003
www.seminoleasphaltpaving.com
WE LOOK FORWARD TO WORKING WITH YOU
*PRICES VALID FOR 30 DAYS FROM DATE OF PROPOSAL*
BY SIGNING AND/OR ACCEPTING THIS PROPOSAL YOU AGREE TO
THE TERMS OF OUR CONTRACT.
IN THE EVENT, THE ACCOUNT IS PLACED WITH AN ATTORNEY OR COLLECTION
AGENCY DUE TO NON-PAYMENT, THE CUSTOMER SHALL BE LIABLE FOR ALL COSTS
OF COLLECTION, INCLUDING, BUT NOT LIMITED TO REASONABLE ATTORNEY FEE OR
COLLECTION AGENCY FEE.
CONFIDENTIALITY NOTICE: This proposal is intended only for the use of the party to which it is addressed and contains information that is
privileged, confidential and/or protected by law. If you are not the party named above you are hereby notified that any dissemination of this or its
contents is strictly prohibited.
_______________________DATE:
**DUE TO THE INCREASING COSTS OF FUEL AND
MATERIAL PRICES THIS PROPOSAL IS GOOD FOR 30
DAYS. CONFIRM PRICING BEFORE SIGNING AND
SENDING CONTRACT**
Item Description U/MQty.Rate Total
MILLING MILL EXISTING ROAD TO 5 1/2" AVERAGE DEPTH, CLEAN UP
AND HAUL AWAY ALL DEBRIS, APPROXIMATELY 845 X 24
AREA
LS24,200.00 24,200.00
PAVING / D&L ... DELIVER AND INSTALL TYPE SP-12.5 HOT MIX ASPHALT,
ROLLED AND COMPACTED WITH A MULTI TON STEEL ROLLER
& RUBBER TIRE TRAFFIC ROLLER TO 4" AVERAGE DEPTH,
APPROXIMATELY 845 X 24 AREA
LS73,650.00 73,650.00
TACK / TRKLS TACK WITH TRACKLESS ASPHALT TACK TO INSURE BOND
BETWEEN OLD & NEW PAVEMENT BETWEEN LIFTS
PAVING / D&L ... DELIVER AND INSTALL TYPE SP-12.5 HOT MIX ASPHALT,
ROLLED AND COMPACTED WITH A MULTI TON STEEL ROLLER
& RUBBER TIRE TRAFFIC ROLLER TO 1 1/2' AVERAGE DEPTH,
APPROXIMATELY 845 X 24
LS36,160.00 36,160.00
*PRICE IS BASED ON 1 MOBILIZATION
**M.O.T. BY OTHERS
NOTE NOTE; ASPHALT IS SUBJECT TO AVAILABILITY, DUE TO
CURRENT ROCK ISSUES.
TOTAL PROPOSAL AMOUNT 134,010.00
_____________________________________
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