HomeMy WebLinkAbout2024 10 30 TLBD Regular Meeting AgendaTUSCAWILLA LIGHTING &
BEAUTIFICATION DISTRICT
ADVISORY COMMITTEE
REGULAR MEETING AGENDA
WEDNESDAY, OCTOBER 30, 2024 - 5:15 PM
CITY HALL - COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
1
CALL TO ORDER
Roll Call
Invocation
Pledge of Allegiance
Agenda Changes
AWARDS AND PRESENTATIONS
INFORMATIONAL AGENDA
PUBLIC INPUT
Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a
“Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or
homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City
Commission.
CONSENT AGENDA
300. Approval of the Wednesday, July 17, 2024 Tuscawilla Lighting & Beautification District
Advisory Committee Regular Meeting Minutes
2024 07 17 TLBD Regular Meeting Minutes.pdf
301. Approval of the Wednesday, August 14, 2024 Tuscawilla Lighting & Beautification District
Advisory Committee Special Meeting Minutes
2024 08 14 TLBD Special Meeting Minutes.pdf
PUBLIC HEARINGS AGENDA
REGULAR AGENDA
500. Quarterly Fiscal Year To Date Expenditure Details
TLBD Maint 09.30.24.pdf
501. Discussion on Meeting Schedule for Calendar Year 2025
REPORTS
PUBLIC INPUT
Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a
“Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or
homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City
Commission.
2
ADJOURNMENT
PUBLIC NOTICE
This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be
advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in
attendance at this Meeting, and may participate in discussions.
Persons with disabilities needing assistance to participate in any of these proceedings should contact the
City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a
physically handicapped person to attend the meeting, directed to the chairperson or director of such
board, commission, agency, or authority" - per Section 286.26 Florida Statutes.
"If a person decides to appeal any decision made by the board, agency, or commission with respect to
any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and
that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based" - per Section
286.0105 Florida Statutes.
3
CONSENT AGENDA ITEM 300
TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY
COMMITTEE AGENDA | OCTOBER 30, 2024 REGULAR MEETING
TITLE
Approval of the Wednesday, July 17, 2024 Tuscawilla Lighting & Beautification District
Advisory Committee Regular Meeting Minutes
SUMMARY
FUNDING SOURCE
RECOMMENDATION
Staff recommends the Board approve the meeting minutes from the July 17 , 2024
Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting as
presented.
4
CITY OF WINTER SPRINGS, FLORIDA
MINUTES
TUSCAWILLA LIGHTING AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
REGULAR MEETING
JULY 17, 2024
CALL TO ORDER
Chairperson Terri Bivona called to order the Wednesday, July 17, 2024, Regular Meeting of the
Tuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the
Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter
Springs, Florida 32708).
Roll Call:
Chairperson Terri Bivona, present
Vice-Chairperson Ellen Paul, present
Committee Member Skip Arok, absent
Committee Member Tom Vagnini, absent
Committee Member Dennis Jones, present
Assistant City Clerk Tristin Tarrant, present
Also present:
Ms. Holly Queen, Director, Finance Department
Mr. Kevin Maddox, Landscape Manager, Urban Beautification
A moment of silence was followed by the Pledge of Allegiance.
No changes were made to the agenda.
AWARDS AND PRESENTATIONS
100. Not Used
INFORMATIONAL AGENDA
200. Not Used
PUBLIC INPUT
Chairperson Bivona opened Public Input.
Mr. Art Gallo, 199 Nandina Terrace, Winter Springs thanked the committee for their work and
brought forth the suggestion given at the last meeting again of changing the bottom of the
fountain color to a darker, more natural coloring like the surrounding creeks.
Chairperson Bivona closed Public Input.
CONSENT AGENDA
300) Approval of the Minutes from the May 22, 2024 Tuscawilla Lighting and
Beautification District Advisory Committee Regular Meeting
"I MOTION TO APPROVE THE MINUTES.” MOTION BY COMMITTEE MEMBER JONES.
SECONDED BY VICE-CHAIRPERSON PAUL. DISCUSSION.
VOTE: BIVONA (AYE); PAUL (AYE); JONES (AYE)
5
CITY OF WINTER SPRINGS, FLORIDA
MINUTES
TUSCAWILLA LIGHTING AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
REGULAR MEETING – JULY 17, 2024
PAGE 2 OF 2
MOTION PASSED. 3-0
PUBLIC HEARINGS AGENDA
400. Not Used
REGULAR AGENDA
500) Quarterly Fiscal Year-To-Date Expenditure Details
Ms. Queen gave a review of the quarterly Year-To-Date expenditure details, highlighted a few
line codes and invited questions. Question regarding irrigation and the fiscal year 2025 budget
ensued. Ms. Queen reviewed the propose fiscal year 2025 budget for the committee. Ms. Queen
relayed the district needs a new rate study performed and the formal RFP process for finding
a new assessment vendor will begin soon. A suggestion was made to cut a few projects for
next year to align better with the budget amount. Additionally, staff suggested either adding
special meetings to next year’s meeting calendar or moving meetings to better discuss and fit
with the budgeting process.
501) Update on Tuscawilla Lighting and Beautification District Projects
Mr. Maddox addressed public input comments and relayed additional information received
from companies on the basin color change. Concerns were raised regarding water
temperature which would lead to algae growth and therefore more chemicals would be
needed for the fountains. Mr. Maddox additionally relayed in relation to the fountain fixing
project the original bid did not receive any answers the first time posted so the city reached
out to businesses and received answers. Discussion of the bid and notification process,
scheduling Special meetings, and the anticipated timeline ensued.
PUBLIC INPUT
Chairperson Bivona opened Public Input.
No one addressed the committee.
Chairperson Bivona closed Public Input
ADJOURNMENT
Chairperson Bivona adjourned the Regular Meeting at 5:47 p.m.
RESPECTFULLY SUBMITTED:
_____________________________________
TRISTIN TARRANT
ASSISTANT CITY CLERK
NOTE: These Minutes were approved at the ______________________, 2024 Tuscawilla Lighting and Beautification
District Advisory Committee.
6
CONSENT AGENDA ITEM 301
TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY
COMMITTEE AGENDA | OCTOBER 30, 2024 REGULAR MEETING
TITLE
Approval of the Wednesday, August 14, 2024 Tuscawilla Lighting & Beautification
District Advisory Committee Special Meeting Minutes
SUMMARY
FUNDING SOURCE
RECOMMENDATION
Staff recommends the Board approve the meeting minutes from the August 14 , 2024
Tuscawilla Lighting & Beautification District Advisory Committee Special Meeting as
presented.
7
CITY OF WINTER SPRINGS, FLORIDA
MINUTES
TUSCAWILLA LIGHTING AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
SPECIAL MEETING
AUGUST 14, 2024
CALL TO ORDER
Chairperson Terri Bivona called to order the Wednesday, August 14, 2024, Special Meeting of
the Tuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the
Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter
Springs, Florida 32708).
Roll Call:
Chairperson Terri Bivona, present
Vice-Chairperson Ellen Paul, present
Committee Member Skip Arok, absent
Committee Member Dennis Jones, present
City Clerk Christian Gowan, present
Also present:
Ms. Holly Queen, Director, Finance Department
Mr. Kevin Maddox, Landscape Manager, Urban Beautification
A moment of silence was followed by the Pledge of Allegiance.
No changes were made to the agenda.
AWARDS AND PRESENTATIONS
100. Not Used
INFORMATIONAL AGENDA
200. Not Used
PUBLIC INPUT
Chairperson Bivona opened Public Input.
No one addressed the Committee
Chairperson Bivona closed Public Input.
CONSENT AGENDA
300) Note Used
PUBLIC HEARINGS AGENDA
400. Not Used
REGULAR AGENDA
500) Fountain Project Pro Forma Financials
Ms. Queen opened the item and gave a review of the Pro Forma Financials with the main
highlight being the projected year-to-date. Discussion continued regarding the insurance
claims, the basin rebuild process, and a rough timeline of the process ensued. The Committee
8
CITY OF WINTER SPRINGS, FLORIDA
MINUTES
TUSCAWILLA LIGHTING AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
SPECIAL MEETING – AUGUST 14, 2024
PAGE 2 OF 3
asked staff for their opinion regarding the cost of the project and Mr. Maddox responded
positively.
The Committee circled back to a discussion that ensued at a previous meeting regarding the
basin color of the fountain being a darker tone and visuals where shared as an example.
Chairperson Bivona relayed, after some research, the Tuscawilla originally were a darker color
and at some point it was changed to be lighter. Staff relayed if it is the wish of the Committee
the change can be done but it would need to be budgeted. Further discussion ensued on next
years budget and potential of fitting this project in.
“I WILL MAKE A MOTION THAT WE GET SOME NUMBERS TO SEE WHAT THE COST WOULD
BE TO HAVE BOTH POOLS [REFINISHED TO] THE SAME COLOR AND A DARKER COLOR.”
MOTION BY COMMITTEE MEMBER JONES. SECONDED BY VICE-CHAIRPERSON PAUL.
DISCUSSION.
VOTE: JONES (AYE); PAUL (AYE); BIVONA (AYE)
MOTION PASSED. 3-0
The Committee did retouch on the concern of algae growth with the darker bottom. Mr.
Maddox relayed that would only occur if the Committee wished to change the bottom to a
black. With the suggested river rock bottom the water temperature would not change
significantly and be about the same. Additional discussion ensued on system upgrades to get
notified when replacements are needed. Staff relayed the system is outdated and updating
the system is required at this time.
“MAKE A MOTION TO - GET THE COST FOR CHANGING THE COLOR OF THE NORTH
FOUNTAIN AND ALSO THE RECONSTRUTION OF THE ELECTRONICS [FOR NORTH
FOUNTAIN].” MOTION MADE BY COMMITTEE MEMBER JONES. SECONDED BY VICE-
CHAIRPERSON PAUL. DISCUSSION
VOTE: JONES (AYE); PAUL (AYE); BIVONA (AYE)
MOTION PASSED. 3-0
“I WILL MAKE THE MOTION THAT KEVIN AND HOLLY GO TO NEXT COMMISSION MEETING
TO SHOW OUR PROPOSAL FOR THE RECONSTRUCTION OF THE FOUTAINS AND SEEK
APPROVALS THAT THEY CAN GO AHEAD AND MOVE FORWARD.” MOTION MADE BY
CHAIRPERSON BIVONA. SECONDED BY COMMITTEE MEMBER JONES. DISCUSSION.
VOTE: JONES (AYE); PAUL (AYE); BIVONA (AYE)
MOTION PASSED. 3-0
PUBLIC INPUT
Chairperson Bivona opened Public Input.
Mr. Ted Johnson, 1107 Pheasant Circle, Winter Springs gave some additional history on the
placement area of the vault and the color change of the basin.
Chairperson Bivona closed Public Input
9
CITY OF WINTER SPRINGS, FLORIDA
MINUTES
TUSCAWILLA LIGHTING AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
SPECIAL MEETING – AUGUST 14, 2024
PAGE 3 OF 3
ADJOURNMENT
Chairperson Bivona adjourned the Regular Meeting at 5:47 p.m.
RESPECTFULLY SUBMITTED:
_____________________________________
CHRISITAN GOWAN
CITY CLERK
NOTE: These Minutes were approved at the ______________________, 2024 Tuscawilla Lighting and Beautification
District Advisory Committee.
10
REGULAR AGENDA ITEM 500
TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY
COMMITTEE AGENDA | OCTOBER 30, 2024 REGULAR MEETING
TITLE
Quarterly Fiscal Year To Date Expenditure Details
SUMMARY
FUNDING SOURCE
RECOMMENDATION
No action required.
11
TLBD Maintenance Fund
Quarterly Meeting - September 30, 2024
Select Expense Accounts
10/1/2023 - 09/30/024
Date Amount Description
Budget $23,416
10/17/2023 $1,400 Oct fountain maint.
11/7/2023 $1,400 Nov fountain maint.
11/20/2023 $1,063 north fountain leak detection
1/9/2024 $909 Jan fountain maint.
2/12/2024 $909 Feb fountain maint.
3/16/2024 $227 Mar fountain maint. (partial)
Falcon of the Nile 1/29/2024 $3,225 Engineering/Consulting for fountains
2/26/2024 $3,225 Engineering/Consulting for fountains
5/7/2024 $4,300 Engineering /Consulting for fountains balance
Economy Pool of FL 4/1/2024 $750 Mar (1) fountain maint.
5/14/2024 $750 Apr (1) fountain maint.
6/12/2024 $750 May (1) fountain maint.
7/16/2024 $750 June (1) fountain maint.
7/26/2024 $750 July (1) fountain maint.
9/17/2024 $750 Aug (1) fountain maint.
9/17/2024 $750 Sept (1) fountain maint.
YTD Expense Total $21,908
Encumbered $0
End Balance $1,508
Budget $174,448
10/12/2023 $7,192 Oct Landscape Maint.
10/17/2023 $137 irrigation supplies
10/31/2023 $2,060 irrigation repair
11/07/2023 $7,192 Nov Landscape Maint.
12/19/2023 $31,211 fall mulching
12/21/2023 $7,192 Dec Landscape Maint.
01/29/2024 $7,192 Jan Landscape Maint.
02/12/2024 $1,291 irrigation supplies
2/12/2024 $7,192 Feb Landscape Maint.
3/12/2024 $7,192 Mar Landscape Maint.
3/25/2024 $726 troubleshoot / replace solenoids
4/9/2024 $7,192 Apr Landscape Maint.
4/9/2024 $619 damaged solenoids
4/16/2024 $1,750 install annuals
4/23/2024 $1,750 install annuals (Oct)
5/13/2024 $7,192 May Landscape Maint.
6/25/2024 $7,192 Jun Landscape Maint.
7/16/2024 $1,500 annuals
7/16/2024 $4,200 insecticide/fertilization
7/16/2024 $7,192 Jul Landscapre Maint.
8/13/2024 $7,192 Aug Landscape Maint.
9/9/2024 $7,192 Sept Landscape Maint.
Computer Power Systems 10/23/2023 $1,210 remove wires from generator/repairs
Nature's Care
Account/Vendor
Fountains
CQ Aquatics
Grounds
12
A Budget Tree 11/13/2023 $1,400 removal dead Pine
1/29/2024 $1,100 removal dead Pine island 18
6/18/2024 $1,395 removal deal Laurel Oak 1207 WSB
Lowe's 2/14/2024 $189 irrigaiton, electrical supplies
Siteone 11/20/2023 $265 irrigation supplies
12/13/2023 $227 irrigation supplies
12/19/2023 $108 irrigation supplies
12/21/2023 $77 irrigation supplies
1/9/2024 $704 irrigation supplies
1/10/2024 $545 irrigation supplies
1/22/2024 $407 irrigation supplies
2/14/2024 $270 irrigation supplies
2/21/2024 $385 irrigation supplies
3/12/2024 $237 irrigation supplies
3/16/2024 $24 irrigation supplies
3/25/2024 $354 irrigation supplies
4/16/2024 $50 irrigation supplies
5/7/2024 $617 irrigation supplies
6/17/2024 $445 irrigation supplies
North South Supplies $135 irrigation supplies
Orlando Sentinel 07/09/2024 $324 legal ad for ITB 04-24-01 LH
YTD Expense Total $142,019
Encumbered $0
End Balance $32,429
Budget $500
M & M Flags 01/17/2024 $458
YTD Expense Total $458
Encumbered $0
End Balance $42
Budget $46,640
NBS 03/07/2024 $1,660 Special Assessment Services
05/07/2024 $1,660 Special Assessment Services
06/25/2024 $1,660 Special Assessment Services
09/30/2024 $1,660 Special Assessment Services
YTD Expense Total $6,641
Encumbered $0
End Balance $39,999
Budget $78,240
10/10/2023 $147 Oct Howell Creek/Deer Run
11/8/2023 $40 Nov Howell Creek/Deer Run
12/11/2023 $41 Dec Howell Creek/Deer Run
1/15/2024 $42 Jan Howell Creek/Deer Run
2/12/2024 $42 Feb Howell Creek/Deer Run
3/18/2024 $47 Mar Howell Creek/Deer Run
4/15/2024 $41 Apr Howell Creek/Deer Run
5/13/2024 $44 May Howell Creek/Deer Run
6/20/2024 $43 Jun Howell Creek/Deer Run
7/15/2024 $42 Jul Howell Creek/Deer Run
8/21/2024 $31 Aug Howell Creek/Deer Run
9/17/2024 $31 Sept Howell Creek/Deer Run
Seminole County (irrigation)
Signs/Walls
Contract Admin
Utilities
13
City of Winter Springs (irrigation) 10/10/2023 $1,205 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain
10/17/2023 $1,377
Vistawilla/Planter L&R TLBD, Tuscora/434,
WSB/Tuska, Tusk/Trotwood
11/14/2023 $1,290 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain
11/21/2023 $1,449
Vistawilla/Planter L&R TLBD, Tuscora/434,
WSB/Tuska, Tusk/Trotwood
12/12/2023 $351 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain
12/19/2023 $687
Vistawilla/Planter L&R TLBD, Tuscora/434,
WSB/Tuska, Tusk/Trotwood
1/9/2024 $528 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain
1/16/2024 $760
Vistawilla/Planter L&R TLBD, Tuscora/434,
WSB/Tuska, Tusk/Trotwood
2/13/2024 $1,023 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain
2/20/2024 $966
Vistawilla/Planter L&R TLBD, Tuscora/434,
WSB/Tuska, Tusk/Trotwood
3/12/2024 $1,114 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain
3/19/2024 $857
Vistawilla/Planter L&R TLBD, Tuscora/434,
WSB/Tuska, Tusk/Trotwood
4/12/2024 $1,226 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain
4/16/2024 $1,018
Vistawilla/Planter L&R TLBD, Tuscora/434,
WSB/Tuska, Tusk/Trotwood
5/14/2024 $1,126 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain
5/21/2024 $1,056
Vistawilla/Planter L&R TLBD, Tuscora/434,
WSB/Tuska, Tusk/Trotwood
6/11/2024 $1,242 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain
6/18/2024 $1,689.19
Vistawilla/Planter L&R TLBD, Tuscora/434,
WSB/Tuska, Tusk/Trotwood
7/9/2024 $1,310.66 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain
7/16/2024 $777.64
Vistawilla/Planter L&R TLBD, Tuscora/434,
WSB/Tuska, Tusk/Trotwood
8/13/2024 $945.34 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain
8/20/2024 $4,406.16
Vistawilla/Planter L&R TLBD, Tuscora/434,
WSB/Tuska, Tusk/Trotwood
9/10/2024 $410.04 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain
9/17/2024 $924.92
Vistawilla/Planter L&R TLBD, Tuscora/434,
WSB/Tuska, Tusk/Trotwood
14
Duke Energy 10/13/2023 $242 Low voltage entrance lighting-October
10/18/2023 $33 Low voltage entrance lighting-October
10/19/2023 $1,217 Low voltage entrance lighting-October
11/20/2023 $227 Low voltage entrance lighting-November
11/27/2023 $439 Low voltage entrance lighting-November
12/6/2023 $32 Low voltage entrance lighting-November
12/19/2023 $227 Low voltage entrance lighting-December
12/25/2023 $1,329 Low voltage entrance lighting-December
1/1/2024 $32 Low voltage entrance lighting-January
1/22/2024 $151 Low voltage entrance lighting-January
2/1/2024 $32 Low voltage entrance lighting-February
2/5/2024 $1,889 Low voltage entrance lighting-February
2/16/2024 $154 Low voltage entrance lighting-February
2/26/2024 $918 Low voltage entrance lighting-February
3/18/2024 $1,516 Low voltage entrance lighting-March
4/22/2024 $1,570 Low voltage entrance lighting-April
5/20/2024 $1,570 Low voltage entrance lighting-May
6/24/2024 $1,424 Low voltage entrance lighting-June
7/22/2024 $264 Low voltage entrance lighting - July
7/26/2024 $821 Low voltage entrance lighting - July
8/20/2024 $267 Low voltage entrance lighting - Aug
8/26/2024 $892 Low voltage entrance lighting -Aug
8/27/2024 $1,710 Low voltage entrance lighting -Aug
9/25/2024 $1,307 Low voltage entrance lighting -Sept
YTD Expense Total $46,595
Encumbered $0
End Balance $31,645
Streetlights Budget $243,600
Duke Energy 10/19/2023 $20,031 October streetlights
11/27/2023 $19,986 November streetlights
12/25/2023 $19,845 December streetlights
1/31/2024 $19,528 January streetlights
2/29/2024 $19,467 February streetlights
3/18/2024 $19,369 March streetlights
4/22/2024 $18,184 April streetlights
5/20/2024 $18,915 May streetlights
6/24/2024 $18,858 June streetlights
7/26/2024 $18,858 July streetlights
8/26/2024 $18,857 Aug streetlights
9/25/2024 $18,821 Sept streetlights
YTD Expense Total $230,719
Encumbered $0
End Balance $12,881
15
REGULAR AGENDA ITEM 501
TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY
COMMITTEE AGENDA | OCTOBER 30, 2024 REGULAR MEETING
TITLE
Discussion on Meeting Schedule for Calendar Year 2025
SUMMARY
When reviewing the schedule for next year and after talking with Finance on when
information is best needed for budgeting staff wanted suggest a possible meeting
date change.
Please review the two (2) options provided below by staff:
Option 1: Moving the quarterly meetings to February, May, August and November (the
third wednesday of the month) and keeping the same time of 5:15 pm. Tentatively
dates for next year would be as follows:
February 19, 2025
May 21, 2025
August 20, 2025
November 19, 2025
Option 2: decreasing to meeting twice (2) a year in May and November meeting at the
same time and day in the month. Tentatively dates for next year would be as follows:
May 21, 2025
November 19, 2025
Please note with either option Special meetings can be scheduled if the need arises or
a decision needs to be made urgently on a specific matter.
FUNDING SOURCE
RECOMMENDATION
Staff recommends the Committee discuss and provide direction to establish the 2025
meeting dates.
16