HomeMy WebLinkAboutKimley-Horn and Associates, Inc. - Lift Station 7W Construction Services - 2024 10 18September 16, 2024
BHal Iftikhar
Utilities Director
City of Winter Springs
400 Old Sanford Oviedo Road
Winter Springs, FL 32708
Re: Lift Station 7W —Limited Construction Phase Services
Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant") is pleased to submit this
letter scope (the "Scope") to the City of Winter Springs, FL ("City") for providing construction
services for Lift Station 7W Replacement Construction Contract. This Scope is for a work
release under RFP #01-21 Civil Engineering Continuing Service Contract.
Project Understanding
The existing lift station is a triplex, buried -can style lift station that was installed in1995.
There have been a few modifications since its installation which has allowed the lift station
to continue to operate for 27 years. The existing on -site generator was repurposed and is
capable of providing secondary power to the lift station and Water Treatment Plant #3. This
generator is outdated and parts to maintain the equipment are not readily available. The
design and construction scope includes abandoning the existing wet well, dry well, and
generator. Constructing new gravity sanitary runs, wet well, discharge piping, electrical
building and installing the new generator, variable frequency drives (VFDs) and additional
electrical equipment.
In general, Kimley-Horn's services under this project involve provision of the construction
services related to the improvements described herein. Specific descriptions of the various
phases and tasks are presented below.
Scope of Services
Task 1 — Construction Phase Services and Certifications
A. Administration and Project Management: Provide up to 4 hours per week (on average)
during the 14 months (56 weeks) of construction, December 2024 through December 2025
for Project Manager/Engineer coordination and project management assistance.
Be Pre- Construction Conference: Kimley-Horn will attend and lead a Pre -Construction
Conference prior to commencement of Work at the Site. Kimley-Horn will provide the
selected contractor with three complete sets of project documents along with copies of the
appropriate permits, notices and documents. Kimley-Horn will prepare a Notice to Proceed
for issuance by the City.
C. Site visits, Observation of Construction, and Progress Meetings: Kimley-Horn will provide
site visits and progress meetings during construction activities twice per month of active
construction. Such visits and site observations by Kimley-Horn are not intended to be
exhaustive or to extend to every aspect of Contractor's work in progress. Observations
are to be limited to spot checking, selective measurement, and similar methods of general
observation of the Work based on our exercise of professional judgment. Based on
information obtained during such visits and such observations, we will evaluate whether
Contractor's work is proceeding in accordance with the Contract Documents, and provide
specific notifications to the City based on progress of the Work. Additional site visits for
the following critical activities have been included.
a. Attend lift station start-up, 2 days
b. Attend generator start-up, 2 days
c. Observe connection to existing 204ch force main, 2 days
D. Clarifications and Interpretations: Kimley-Horn will respond to reasonable and appropriate
Contractor requests for information, and issue necessary clarifications and interpretations
of the Contract Documents to the City as appropriate to the orderly completion of
Contractor's work. Any orders authorizing variations from the Contract Documents will be
made by City.
E. Change Orders: Kimley-Horn will review and make recommendations related to Change
Order requests submitted or proposed by the Contractor.
F. Shop Drawings and Samples: Kimley-Horn will review and approve, or take other
appropriate action in respect to Shop Drawings, Samples, and other data which the
Contractor is required to submit. Our reviews will be focused on the submittal's
conformance with the information given in the Contract Documents. Such review,
approvals, or other action will not extend to means, methods, techniques, equipment
choice and usage, sequences, schedules, procedures of construction, or to related safety
precautions and programs. Shop drawing review to include, but not limited to, the following
materials and equipment: generator, pumps, precast electrical building, mechanical
piping, electrical conduit, manholes, wet well, valves, meter, meter vault, and other
electrical equipment.
G. Substitutes and "or -equals": Kimley-Horn will evaluate and determine the acceptability of
substitute or "or -equal" materials and equipment proposed by Contractor in accordance
with the Contract Documents, but subject to the provisions of applicable standards of state
or local government entities.
H. Substantial Completion: Kimley-Horn will, promptly after notice from Contractor that it
considers the entire Work ready for its intended use, in company with City and Contractor,
conduct a site visit to determine if the Work is substantially complete. Work will be
considered substantially complete following satisfactory completion of all items with the
exception of those identified on a final punch list developed during the substantial
completion site visit and project observation.
Permitting Certification Coordination: Kimley-Horn will prepare permits and close out
documents for the affected regulatory agencies, complete one inspection with each
agency representative per permit certification and provide written confirmation to the City
for their records. The expected permit certifications are:
a. Florida Department of Environmental Protection
b. St. Johns River Water Management District 404
c. City ROW permit and Maintenance of Traffic Plan Review
J. Final Notice of Acceptability of the Work: Kimley-Horn will conduct a final site visit to
determine if the completed work is performed in accordance with the Contract Documents
and the final punch list has been completed.
K. Project Documentation and Record Drawings: Kimley-Horn will prepare, track and monitor
logs for shop drawings, RFIs, change order requests, project deviations, spare parts list,
and project images. The logs will be updated weekly and distributed to the City and
Contractor for documentation of the construction activities, approvals, and requests by the
Contractor.
Kimley-Horn will review construction records (red -lined drawings) monthly, Operations
and Maintenance manuals, and "as -built" drawings provided by the Contractor at the
completion of the project. Kimley-Horn will prepare final record drawings for the City's use
as the pipeline is cleared for certification and transition to service. At the completion of the
project, Kimley-Horn will produce a final set of signed and sealed record drawings for the
City.
L. Construction Closeout Coordination: Kimley-Horn will assist with the construction closeout
documents for contract closeout. Assistance with contract document closeout includes:
final pay request, final releases of liens, certificates of insurance, specified equipment
warranties and bonds, warranty bond, Contractors affidavit of payment of debts and
claims, Contractor's affidavit of release of liens, consent of surety to final payment, video
recordings, and as -built drawings.
M. The construction observation fee estimate for this task is based on 24 months of active
construction. During construction, Kimley-Horn will provide the following levels of service.
a. Site Visits and Observations — up to 6 hours every month
b. Attend up to forty-eight (48) on -site, monthly project progress/coordination
meetings.
c. Review of shop drawings estimated up to twenty (20) submittals
d. Review of clarifications and interpretations estimated up to seven (7) submissions
e. Review of up to three (3) change orders
f. Review of substitutes or "or equals" estimated up to five (5) submissions
N. Kimley-Horn will coordinate with the electrical engineer for the construction phase services
also being provided under this contract.
O. Kimley-Horn will coordinate additional field investigation of one (1) 40400t-deep
geotechnical bore at the wet well location prior to installation.
Additional Services:
Any other services beyond those specifically stated in Task 1 above, including but not limited
to the following can be included in a separate scope of services or via an amendment to this
scope of services:
• Additional Resident Project Representative, site inspections, and onsite
observation of the construction project
• Additional Site Visits beyond those listed in the scope above
• Geotechnical construction verification services
• Additional permit applications or certifications identified during the project
construction and not listed above
• Construction survey/layout and as-builts services
• Additional pipe design and construction services outside of the boundary listed
within the scope
Information Provided by City and Contractor
We shall be entitled to rely on the completeness and accuracy of all information provided by
the City, the City's representatives, or the Contractor.
Fee and Expenses
Kimley-Horn will perform the services in Task 1 for the total lump sum fee below.
Total Lump Sum Fee
$ 267,327.00
Lump sum fees will be invoiced monthly based upon the overall percentage of services
performed. Payment will be due within 25 days of your receipt of the invoice and should
include the invoice number and Kimley-Horn project number.
Kimley-Horn, in an effort to expedite invoices and reduce paper waste, submits invoices via
email in an Adobe PDF format. We can also provide a paper copy via regular mail if
requested. We request the City to include the invoice number and Kimley-Horn project number
with all payments. Please provide the following contact information for invoices:
X Please email all invoices to
If you concur in all the foregoing and wish to direct us to proceed with the services, please
have authorized persons execute a task authorization for this scope of services and transmit
via email to Lance.Littrell(a Kimley-Horn.com. We will commence services after we have
received a fully -executed task authorization.
We appreciate the opportunity to provide these services to you. Please contact me if you
have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
I It
By: Lance R. Littrell, P.E.
Vice President
Julia Felter, P.E.
Project Manager
Kimley>»Horn
Authorization
City ofjgVinter Springs, Florida
By:
InteriiA City Ma ager
l0 Ig �
(Date)
Philip Hursh
(Print or Type Name)
phursh(a�winterspringsfl.org
(Email Address)
(Print or Type Name)
ATTACHMENTA
LABOR COSTS
LIFT STATION 7W -CONSTRUCTION PHASE SERVICES
Tasks
Project Manager
Analyst
Senior Designer/
Technical support
Clerical/ Project Admin
Labor
Rate
$220.00
Rate
$140.00
Rate
$145.00
Rate
$95,00
Totals
Hours
Costs
Hours
Cost
Hours
Cost
Hours
Costs
Hours
Costs
Task1
- Construction
Services
429
94 380.00
812
113
680.00
81
11
745.00
152
4 4 0.00
1698
23 2 0
Administration and Project Nlanagement
168
$36,960.00
336
$477040.00
$0.00
60
$5,700,00
Pre Construction Conference
6
$1,320.00
6
$840.00
$0.00
2
$190,00
Site Visits P\I - I/month, Analyst -2/month)
84
$18,480,00
168
$23,520.00
$0.00
28
$2,660.00
Lift station start a
12
$2,640.00
16
$2,240.00
$0.00
$0.00
Generator Start up
12
$2,640.00
16
$2,240.00
$0.00
$0,00
Connection to existing force main
12
$2,640.00
16
$2,240.00
$0.00
$0,00
Clarifications and Interpretations (7 requests)
14
$3,080.00
21
$2,940.00
21
$3,045.00
7
$665,00
Change Orders (3 requests)
15
$3,300.00
30
$4,200.00
$0,00
6
$570,00
Shop Dratvings.and Samples (20 shop drawings)
20
$4,400.00
40
$5,600.00
10
$1,450,00
20
$13900.00
Substitutes and Or -Equals (5 requests)
10
$2,200,00
15
$2,100.00
$0.00
5
$475.00
Substvttial Completion (2 visits, 2 punch lists)
24
$5,280,00
24
53,360.00
$0.00
4
$380.00
Pemitting Certifications
$0,00
$0,00
$0,00
$0.00
FDEP
4
$880,00
6
$840,00
$0,00
0
$0.00
SIRWMD
4
$880,00
6
$840.00
$0.00
0
$0.00
City ROW and NOT Plan Review
4
$880.00
6
$840.00
$0.00
0
$0.00
Final Inspection Site Visit
8
$1,760.00
8
$1,120.00
$0.00
0
$0.00
Project
Documentation mid Record Drmvings
18
$3,960.00
16
$2,240.00
40
$5,800.00
8
$760,00
Construction Closeout
14
$3,080.00
32
$4,480.00
10
$1,450.00
12
$1,140,00
ExpensesAMileage .and Meals (108 trips)
$4,480,00
0.00
$0.00
50.00
$0.00
Electrical Engineer Construction Phase Services
$0,00
40
$5,600,00
$0,00
$0.00
$24,801.98
524,801.98
Geotechnical Boring for Wet well
50.00
10
11,400.00
$0.00
$0.00
$3,800.00
$3,800.00
0.00
0.00
0.00
$0,00
Pro ectTotals
429
$94,380,00
812
$113,680.00
81
$11,745.00
152
$14,440.00
1698.00
$267,326.98
,lectrical DesF' n Associates
September 3, 2024
Julia Felten, P.E.
Kimley-Horn
189 Orange Avenue, Suite 1000
Orlando, FL 32801
RE: Lift Station 7W Rehabilitation
City of Winter Springs, FL
Deat• Ms. Felten:
We are pleased to submit our proposal for electrical and I&C engineering construction services for
the above project. The following serves to provide an overview of the engineering services
Electrical Design Associates (EDA) intends to furnish on the above referenced project to Kimley-
Horn and provides the agreed upon sum. Your signature on this agreement will serve as your letter
of intent and official notice to proceed with the referenced work. Services not specifically
identified are not included (HVAC, Mechanical, Fuel, etc.).
Task 1 Construction Administration Services
The duration of the construction is anticipated to be 24 months. It is anticipated the City will
provide construction management and construction inspection services. EDA will not provide a
resident for construction services.
Conformed Documents
EDA will prepare conformed documents incorporating into the construction documents revisions
and clarifications that occurred during the bidding phase. A digital copy, in AutoCAD format,
will be provided to Kimley Horn.
Pre -Construction Meeting
EDA will attend the Pre -Construction Meeting with the City and Contractor. One EDA team
member will attend the Meeting.
Progress Meetings
Appropriate EDA personnel will attend monthly construction progress meetings. One EDA team
member will attend up to 24 Monthly Progress Meetings,
Shop Drawings and O&M Submittals
6965 PIAZZA G12AN��E A4�ENZJE, Sv17E 311 01�,GAN�O, �'G • 32835
�9fON�E: 407-74S-S604 �'AX: 407-745-5603
Ms. Julia Felter, P.E. Page 2 September 3, 2024
EDA shall review and approve (or take other appropriate action in respect of) Shop Drawings
and samples, the results of tests and inspections and other data which each Contractor is required
to submit, but only for conformance with the design concept of the Project and compliance with
the information given in the Contract Documents (but such review and approval or other action
shall not exceed to means, methods, sequences, techniques or procedures of construction or to
safety precautions and programs incident thereto); and receive and review (for general content as
required by the Specifications) maintenance and operating schedules and instruction, guarantees,
bonds and certificates of inspection which are to be assembled by Contractor(s) is in accordance
with the Contract Documents. Up to ten (10) submittals at an average of 6 hours/submittal are
budgeted for review by EDA.
Requests for Information (RFIs)/Change Orders
When requested by the City or the Contractor, EDA will issue technical interpretations or
clarifications of the drawings or technical specifications. EDA may issue additional instructions,
by means of drawings or technical specification updates, to clarify the intent of the design. Up to
three (3) RFIs are included in the scope of this subtask at an average of 5 hours/submittal. If any
change orders are required during construction, EDA will review up to three change orders to the
contract documents.
Startup and Testing
I<'imley Horn will provide field support services to assist during the Startup and Testing. The
budget allocation includes provision for up to two EDA project team members for up to 8 hours
each.
Substantial Completion Punch List
Upon substantial completion of the work, up to two EDA personnel will visit the site to develop
a "punch list" of items to be completed before substantial completion can be awarded to the
Contractor. The punch list will be provided to the City for inclusion into the plant -wide
substantial completion punch list.
Final Completion and Clearance
Up to one EDA personnel will visit the site to perform a single final completion inspection.
Kimley Horn will submit clearance documentation to the permitting authority (as required) to
obtain clearance to operate the project.
Record Drawings
EDA will prepare record drawings based on the Contractor's as -bunts and red lines. EDA will
submit a digital PDF of the record drawings.
6965 PIAZZA G12ANn�E A4��ENv�E, S7J17�E 311 • 012,GANJ�O, �I'G • 32835
�Y9fON�E; 407-745-5604 FAX: 407-745-5603
Ms. Julia Felter, P.E. Page 3 September 3, 2024
Fee for Base Scope of Woi k
Our scope of services shall include the Electrical and Instrumentation engineering services
associated with the proposed project design. All mechanical engineering, including but not limited
to HVAC, Plumbing, Fuel, Process, etc., to be completed by others. Services not specifically
identified are not included. The attached spreadsheet provides an estimate of our anticipated work
effort. Our initial fee for this work will be lump sum, billed monthly and is based on the attached
estimate hand will not be billed as a separate line item. Additional fee will be submitted for any
of the task items identified herein not completed under the initial fee identified above. Work shall
be based on the following:
Task 1 —Construction Administration Services
Total:
Very truly youc•s,
William C. Nelson, P.E.
ACCEPTED
KH-lit -O0 l l G
$ 24,801.98
$ 24,801.98
DATE
6965 PIAZZA �12ANJ��E A'i�EN21E, S�J17E 311 • 012,LAN�O, �I'G • 32835
�.7fON�E: 407-745-5604 �'AX: 407-745-5603
Kimley-Horn
�.. lit.. Lift Station #7W Construction Services
Eye .7 r Uwiures City of Winter Springs, FL
Date: 9/312024
Estimate of Work Effort & Fee
Principal
Senior Engineer
Engine
Field Supervisor
Coed Technician
Clarical/Adnvn
Hourly
Hourly
Hourly
Hourly
Hourly
Hourly
Totals
Rate
$199.41
Rate
$179.78
Rate
5
$156'O6
Rate
$92.48
Rate
$80.92
Rate
$63.58
Tasks-Consructlon Services
hours
Tool
hours
Total
hours
Total
hours
Total
hours
Total
hours
Total
hums
Total
Conformed Documents
1
5 199.41
2
$ 358,36
2
S 312.12
0
$ -
4
$ 323.68
1
$ 63,58
10
$ 1,257,15
Pre -Construction Meeting
1
$ 199.41
1
$ 179.18
0
$ -
0
$ -
0
5 -
0
$ -
2
$ 378.59
Progress Meetings
12
S 2,392,92
12
S 2,150.16
0
$ -
0
$ -
0
$ -
0
$ -
24
S 4.543.08
Shop Draw,ngs & O&M SVbni"Is
16
5 3,190+56
30
$ 5.375.40
10
5 1,560.60
0
$ -
0
$ -
4
S 254.32
60
$ 10,380.88
Requests for lnformabon
6
$ 1,695.28
4
$ 716.72
0
$ -
0
$ -
0
$ -
3
$ 190.74
15
$ 2,502.74
Startup and Testing
0
$ -
8
$ 1,433.44
8
S 1,248.48
0
$ -
0
$ -
1
$ 63.58
17
$ 21745+50
Substabon Completon
0
$ -
2
$ 358,36
0
$ -
2
$ 184,96
0
$ -
1
$ 63,58
5
S 606.90
Final Compiedon and Clearance
1
$ 199.41
2
S 358,36
0
$ -
0
S -
0
$ -
1
S 63,58
4
$ 621.35
Record Drawrgs
1
$ 199.41
2
$ 358,36
2
$ 312.12
2
$ 184.06
8
$ 647.36
1
$ 63,58
16
$ 1.765.79
Subtotal:
40
5 71976,40
63
S 11,288.34
22
$ 3,433.32
4
$ 369.92
12
$ 971.04
12
$ 762,96
153
$ 24,801.98
Design Total
4
$3 7,976.40
63
3 11,288,34
22
3 37433.32
4
$ 369.92
12
$ 971,04
12
S 762,96
153
$ 24,801,98