HomeMy WebLinkAbout2024 09 23 Consent 307 - Approval of the August 12, 2024 Regular Meeting MinutesCONSENT AGENDA ITEM 307
CITY COMMISSION AGENDA | SEPTEMBER 23, 2024 REGULAR MEETING
TITLE
Approval of the Minutes from the Monday, August 12, 2024 City Commission Regular
Meeting
SUMMARY
N/A
FUNDING SOURCE
RECOMMENDATION
Staff recommends the Commission approve the August 12, 2024 City Commission
Regular Meeting Minutes as presented.
386
CITY COMMISSION
REGULAR MEETING MINUTES
MONDAY, AUGUST 12, 2024 AT 6:30 PM
CITY HALL – COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
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CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, AUGUST 12, 2024 | PAGE 2 OF 9
CALL TO ORDER
Mayor Kevin McCann called the Regular Meeting of Monday, August 12, 2024 of the City Commission
to order at 6:34 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East
State Road 434, Winter Springs, Florida 32708).
Roll Call:
Mayor Kevin McCann, present
Deputy Mayor Matt Benton, present
Commissioner Victoria Bruce, present
Commissioner Ted Johnson, present
Commissioner Cade Resnick, present
Commissioner Rob Elliott, present via telephone
Interim City Manager Phil Hursh, present
City Attorney Anthony Garganese, present
City Clerk Christian Gowan, present
Pastor Bob Melhorn led the invocation followed by the Pledge of Allegiance.
Commissioner Resnick asked that Items 300 and 306 be discussed prior to the adoption of the
Consent Agenda. Commissioner Elliott asked that Items 305 and 307 be discussed prior to the
adoption of the Consent Agenda. There was no objection and the agenda was adopted..
AWARDS AND PRESENTATIONS
100) Presentation of Retirement Resolution 2024-10 for Code Compliance Officer Terri Sanchez
Chief Matt Tracht recognized Terri Sanchez for her years of service with the Winter Springs Police
Department. Mayor McCann read Resolution 2024-10 recognizing Terri Sanchez for her years of
service.
Ms. Sanchez noted her many years of service and thanked those in attendance including residents
and her family.
INFORMATIONAL AGENDA
200) Current Development Projects Summary
No discussion.
PUBLIC INPUT
Mayor McCann opened Public Input.
Ms. Leah Weisman, 113 Brookshire Court, Winter Springs noted events coming up at Central Winds
Park and concerns about accessibility, discussed concerns about the Winding Hollow turn lane
project and spoke about speed limit concerns along State Road 434.
Mr. Ken Spalthoff, 331 Wooded Vine Drive, Winter Springs noted a harassment complaint in regards
to Commissioner Bruce.
Mayor McCann asked that Mr. Spalthoff not direct remarks at one Commissioner. Brief discussion
followed on the rules of addressing the Mayor and Commission.
Mr. Spalthoff continued his comments and noted filing an ethics complaint against Commissioner
Bruce.
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Mr. Art Gallo, 199 Nandina Terrace, Winter Springs noted that he was glad to see the City Manager
search update item, noted previous discussion on the pension plan and comparisons and thought
the city pension should be reviewed for competitiveness and further discussed to ensure retention of
city employees.
Mr. Bryan Bruce, 129 Cherry Creek Circle, Winter Springs spoke in defense of his wife, Commissioner
Bruce, noted comments made by Mr. Spalthoff and though Mr. Spalthoff was in violation of the Code
of Conduct/Ethics.
Ms. Gina Shafer, Winter Springs Village, Winter Springs shared concerns about following the Code of
Conduct from Commissioners, concerns about comments made about the Interim City Manager,
and thanked Mr. Hursh for his service to the city.
Mayor McCann closed Public Input.
CONSENT AGENDA
300) Non-Ad Valorem Assessment Roll, Assessment Rates, Assessment Summary and FY 2024-
2025 Annual Assessment Roll for Tax Year 2024 relating to the Oak Forest Wall and
Beautification District, Tuscawilla Lighting and Beautification Assessment Area, and
Tuscawilla Phase III Assessment Areas.
Commissioner Resnick asked about the rate for the Tuscawilla Lighting and Beautification
Assessment Area and why it was not being increased. Ms. Holly Queen, Director, Finance Department
noted a planned rate study that was necessary to make any increase to the rate and explained that
he assessment area was currently at its max rate. Brief discussion followed on the anticipated costs of
repairing the Tuscawilla fountain.
301) Surplus Assets
No discussion.
302) Client Consent for Registered Investment Advisor Unification
No discussion.
303) Traffic Signal Maintenance Agreement with Seminole County
No discussion.
304) Award of ITB #05-24-02 BI (Rough Cut Mowing & Tilling Services) to Outdoor With It, LLC
No discussion.
305) Updated 2024 City of Winter Springs Community Events Calendar
Commissioner Elliott asked about adding a fall Fish Winter Springs event. Mr. Brian Dunigan, Director,
Operations Department noted the need to work with a state agency that provides fishing poles before
moving forward with anything.
Mr. Leonard Hartman, Director, Parks and Recreation Department noted a typographical error on the
calendar related to the date of the Central Winds Music Festival.
306) 2024 Hometown Hero Nomination Approval
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Commissioner Resnick asked about the potential recognition of Gerry Marino and if more than one
individual should be recognized. Brief discussion followed.
307) Resolution 2024-20: Temporarily Suspending Sign Regulations.
Commissioner Elliott asked about the specific parts of the code that were being suspended. Ms.
Terrilyn Rolle, Director, Community Development Department noted that this resolution was mainly
to abate code enforcement issues related to signs during the election period.
308) Resolution 2024-22 Recognizing the Retirement of Captain Doug Seely from the Police
Department.
No discussion.
309) Approval of the Minutes from the Monday, July 15, 2024 City Commission Budget
Workshop
310) Approval of the Minutes from the Monday, July 15, 2024 City Commission Regular Meeting
No discussion.
311) Approval of the Minutes from the Monday, July 22, 2024 City Commission Special Meeting
No discussion.
"MOTION TO ACCEPT CONSENT AGENDA." MOTION BY COMMISSIONER RESNICK. SECONDED BY
COMMISSIONER JOHNSON. DISCUSSION.
VOTE: BRUCE(AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE)
MOTION CARRIED 5-0.
PUBLIC HEARINGS AGENDA
400) First Reading of Ordinance 2024-07: Amendments to Chapter 6, Buildings and Building
Regulations
MOTION TO READ BY TITLE ONLY. MOTION BY COMMISSIONER RESNICK. SECONDED BY
COMMISSIONER JOHNSON. DISCUSSION.
MOTION PASSED WITH UNANIMOUS CONSENT.
Attorney Garganese read Ordinance 2024-07 by title and briefly discussed the proposed changes.
Mayor McCann opened the Public Hearing for Item 400.
No one addressed the Commission.
Mayor McCann closed the Public Hearing for Item 400.
"MOTION TO APPROVE ITEM 400.” [APPROVE THE FIRST READING OF ORDINANCE 2024-07.]
MOTION BY COMMISSIONER RESNICK. SECONDED BY COMIMSSIONER JOHNSON. DISCUSSION.
VOTE: BRUCE(AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE)
MOTION CARRIED 5-0.
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401) First Reading of Ordinance 2024-08: Amendments to Chapter 20, Zoning
MOTION TO READ BY TITLE ONLY. MOTION BY COMMISSIONER RESNICK. SECONDED BY
COMMISSIONER JOHNSON. DISCUSSION.
MOTION PASSED WITH UNANIMOUS CONSENT.
Attorney Garganese read Ordinance 2024-08 by title and briefly discussed the proposed changes.
Mayor McCann opened the Public Hearing for Item 400.
No one addressed the Commission.
Mayor McCann closed the Public Hearing for Item 400.
"MOTION TO APPROVE ITEM 401.” [APPROVE THE FIRST READING OF ORDINANCE 2024-08]
MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION.
VOTE: BRUCE(AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE)
MOTION CARRIED 5-0.
REGULAR AGENDA
500) Waste Pro Annual Performance Review
Ms. Susie Dolan and Mr. Eric Saxton, Waste Pro, 3705 St. Johns Parkway, Sanford presented to the
Commission in response to the recent customer satisfaction survey, reviewed Waste Pro services, and
shared concerns about the survey’s methodology, specifically the inclusion of the “other” category in
the calculation of the satisfaction rate.
Discussion followed on review of the data, the method of conducting the survey, the longstanding
methodology, and the potential of contacting the University of Central Florida (UCF) to discuss
concerns.
Attorney Garganese suggested submitting a written request to UCF to gain more information that
could be presented to the city staff and Waste Pro.
Further discussion followed on the margin of error, analysis of the results, and requirements in other
cities. It was noted that no other city required a customer satisfaction survey to be conducted, and
that no other city provided bonuses to Waste Pro.
There was brief discussion regarding satisfaction with the service being provided by Waste Pro and
the Mayor then summarized the discussion and noted that Waste Pro would write a letter detailing
their concerns to be forwarded to UCF by the city and seek their feedback related to the survey.
501) City Manager Search Update from Slavin Management Consultants
Mayor McCann introduced the item and noted receiving information on four highly qualified
candidates for the City Manager position.
Mr. Bob Slavin, Slavin Management Consultants recommended moving forward with interviews of
the four candidates but did not suggest closing applications at this time.
Discussion followed on moving forward in a timely manner, scheduling availability, and the
Commission proposed an August 26, 2024 Workshop to conduct the interviews throughout the day.
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Further discussion followed on notice requirements and when a candidate, if selected, would be able
to start at the city, the use of a ranking system, and in-person versus video interviews.
Mr. Slavin noted that he would be sending additional information, including answers to a detailed
questionnaire to the Commission and further advised that candidates should be given the option to
attend in-person or via Zoom or similar technology.
The Mayor and Commission agreed to move forward with a Workshop on August 26, 2024 to take
place during the day to conduct interviews and to further discuss next steps at the Regular Meeting
scheduled to begin at 6:30 pm on August 26, 2024.
502) Discussion on the Senior Center Municipal Services Agreement
Mayor McCann noted this was brought forward at a Commissioner's request and asked if there was
interest in having this discussion.
Commissioner Resnick noted his request was to have a Workshop with staff, the Winter Springs
Senior Association, and the Commission to develop an updated Municipal Services Agreement.
Discussion followed funding for the Senior Center and interest in postponing the discussion until a
permanent City Manager was in place, and maintaining the 2009 Municipal Services Agreement.
Further discussion followed on exploring alternative funding sources for Senior Center services, a
desire to hear from the Winter Springs Senior Association, and coming back to the discussion in six
weeks or so, potentially in January. There was no objection to this request.
503) Appointment Opportunities for City Boards and Committees/Florida League of Cities Policy
Committees
The Mayor and Commission first discussed their service on Florida League of Cities Legislative Policy
Committees. The following decisions were agreed upon.
• Mayor Kevin McCann to continue to serve of the Finance & Taxation Committee
• Deputy Mayor Matt Benton to continue to serve on the Municipal Operations Committee
• Commissioner Victoria Bruce to continue to serve on the Utilities, Natural Resources, and
Public Works Committee
• Commissioner Cade Resnick to continue to serve on the Intergovernmental Relations, Mobility,
and Emergency Management Committee
DEPUTY MAYOR BENTON NOMINATED KOK WAN MAH TO BE REAPPOINTED TO THE PLANNING
AND ZONING BOARD. SECONDED BY COMMISSIONER RESNICK. DISCUSSION.
MOTION PASSED WITH UNANIMOUS CONSENT.
DEPUTY MAYOR BENTON NOMINATED JOSE GALAN TO SERVE ON THE PARKS AND RECREATION
ADVISORY COMMITTEE. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION.
MOTION PASSED WITH UNANIMOUS CONSENT.
COMMISSIONER ELLIOTT NOMINATED MARCO SANTORO TO BE APPOINTED TO THE BOARD OF
TRUSTEES. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION.
MOTION PASSED WITH UNANIMOUS CONSENT.
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504) New Business
Commissioner Bruce asked about the remaining cover letters and resumes for candidates and it was
noted they were forthcoming. Commissioner Bruce then asked about a pre-application meeting
regarding the Winter Springs Marketplace corner lot. Attorney Garganese noted Mr. Ryan Stahl had
inquired about filing an application for a convenience store at that location.
Commissioner Bruce asked for an update on the Winter Springs Golf Course land acquisition related
to the West Wastewater Treatment Plant. Interim Manager Hursh explained that the city was in the
process of negotiations and cited statutory exemptions related to public disclosure. Further
discussion followed on eminent domain and the importance of starting the conversation.
Attorney Garganese reviewed the city’s authority, the current pursuit of voluntary acquisition, and the
process and timeline associated with engaging in eminent domain. Attorney Garganese also noted
that the Commission could direct staff to initiate preparation work and offered to share more
information upon request.
Commissioner Bruce requested an itemized description of capital outlays in the Fiscal Year (FY) 2025
budget.
Commissioner Resnick discussed concerns about the actions and comments made by Ken Spalthoff.
MOTION TO REMOVE KEN SPALTHOFF FROM THE PLANNING AND ZONING BOARD BASED ON
THE BEHAVIOR HE HAS DISPLAYED ONLINE AND THE BEHAVIOR HE DISPLAYED TONIGHT.
MOTION BY COMMISSIONER RESNICK.
The motion was deemed inappropriate to be brought up during new business and Commissioner
Resnick then requested that it be brought back for discussion at the next Commission meeting.
Commissioner Resnick noted he had been in contact with a group from Highlands Elementary School
that was interested in singing at Winter Wonderland and would like to be in the parade.
Commissioner Elliott asked about the definition of New Business. Attorney Garganese noted that
there was a definition and agreed to forward this to the Mayor and Commission.
REPORTS
600) Interim City Manager Phil Hursh
• Noted the bids for the Winding Hollow deceleration lane would be opened on Wednesday;
• Noted the Michael Blake traffic signal was set to go to flashing the next day and scheduled to
be fully operational on August 22, 2024.
601) City Attorney Anthony A. Garganese
• No report
602) City Clerk Christian Gowan
• Corrected a statement made earlier in the meeting and clarified that Gerry Marino had not
previously been named a Hometown Hero
603) Seat Five Commissioner Rob Elliott
• No report
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604) Mayor Kevin McCann
• Noted his planned attendance at the Florida League of Cities Annual Conference;
• Noted a tour of Rescue Outreach Mission with Oviedo Mayor Megan Sladek;
• Noted recent Chamber luncheon with a presentation from Seminole County Emergency
Management
605) Seat One Commissioner/Deputy Mayor Matt Benton
• No report
606) Seat Two Commissioner Victoria Bruce
• Noted a request for a “Do Not Feed the Ducks” sign at the Trotwood dock;
• Noted concerns about removal of tennis courts. Interim Manager Hursh clarified that the
tennis courts were being resurfaced and not replace with pickleball.
• Sought to clarify CALNO comments from a previous meeting;
• Provided copies of ethics complaints filed by Ken Spalthoff and responses from the
Commission on Ethics declining to pursue the matter(s) and noted that she intended to file an
ethics complaint against Mr. Spalthoff.
607) Seat Three Commissioner Ted Johnson
• . No report
608) Seat Four Commissioner Cade Resnick
• Noted he was continuing to look into pension options and what other cities were doing;
• Asked that the Commission clarify how the Hometown Hero was picked and previous
involvement of the Rotary Club and their desire to continue to be involved;
• Noted Rotary’s desire to partner with the city for events;
• Noted flooding concerns as a result of recent rain storms. Brief discussion followed on the
authorization of a stormwater study and the importance of addressing stormwater
throughout the city.
PUBLIC INPUT
Mayor McCann opened Public Input..
Ms. Karen Meyer, 741 Andover Circle, Winter Springs noted she thought Waste Pro made valid points,
thought the survey was flawed, and was in support of the proposed action.
Ms. Joanne Krebs, 1002 Taproot Circle, Winter Springs discussed concerns with the inclusion of
“other” and noted she thought the sample size was too small and data was not scrubbed.
Ms. Leah Weisman, 113 Brookshire Court, Winter Springs spoke about Winding Hollow and
stormwater concerns. Furthermore, she noted email was not the best option for conducting the
Waste Pro survey.
Mr. Art Gallo, 199 Nandina Terrace, Winter Springs noted that he agreed with Waste Pro and
discussed his recollection about the West Wastewater Treatment Plant and a lack of discussion
about the need for more land.
Mayor McCann closed Public Input.
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ADJOURNMENT
Mayor McCann adjourned the meeting at 9:57 p.m.
RESPECTFULLY SUBMITTED:
____________________________________
CHRISTIAN D. GOWAN, MPA
CITY CLERK
APPROVED:
_____________________________________
MAYOR KEVIN McCANN
NOTE: These Minutes were approved at the ___________________________________, 2024 City Commission Regular Meeting.
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