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HomeMy WebLinkAbout_2024 08 12 City Commission Regular Meeting MinutesCITY COMMISSION REGULAR MEETING MINUTES MONDAY, AUGUST 12, 2024 AT 6:30 PM CITY HALL – COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, AUGUST 12, 2024 | PAGE 2 OF 9 CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, August 12, 2024 of the City Commission to order at 6:34 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Matt Benton, present Commissioner Victoria Bruce, present Commissioner Ted Johnson, present Commissioner Cade Resnick, present Commissioner Rob Elliott, present via telephone Interim City Manager Phil Hursh, present City Attorney Anthony Garganese, present City Clerk Christian Gowan, present Pastor Bob Melhorn led the invocation followed by the Pledge of Allegiance. Commissioner Resnick asked that Items 300 and 306 be discussed prior to the adoption of the Consent Agenda. Commissioner Elliott asked that Items 305 and 307 be discussed prior to the adoption of the Consent Agenda. There was no objection and the agenda was adopted.. AWARDS AND PRESENTATIONS 100) Presentation of Retirement Resolution 2024-10 for Code Compliance Officer Terri Sanchez Chief Matt Tracht recognized Terri Sanchez for her years of service with the Winter Springs Police Department. Mayor McCann read Resolution 2024-10 recognizing Terri Sanchez for her years of service. Ms. Sanchez noted her many years of service and thanked those in attendance including residents and her family. INFORMATIONAL AGENDA 200) Current Development Projects Summary No discussion. PUBLIC INPUT Mayor McCann opened Public Input. Ms. Leah Weisman, 113 Brookshire Court, Winter Springs noted events coming up at Central Winds Park and concerns about accessibility, discussed concerns about the Winding Hollow turn lane project and spoke about speed limit concerns along State Road 434. Mr. Ken Spalthoff, 331 Wooded Vine Drive, Winter Springs noted a harassment complaint in regards to Commissioner Bruce. Mayor McCann asked that Mr. Spalthoff not direct remarks at one Commissioner. Brief discussion followed on the rules of addressing the Mayor and Commission. Mr. Spalthoff continued his comments and noted filing an ethics complaint against Commissioner Bruce. CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, AUGUST 12, 2024 | PAGE 3 OF 9 Mr. Art Gallo, 199 Nandina Terrace, Winter Springs noted that he was glad to see the City Manager search update item, noted previous discussion on the pension plan and comparisons and thought the city pension should be reviewed for competitiveness and further discussed to ensure retention of city employees. Mr. Bryan Bruce, 129 Cherry Creek Circle, Winter Springs spoke in defense of his wife, Commissioner Bruce, noted comments made by Mr. Spalthoff and though Mr. Spalthoff was in violation of the Code of Conduct/Ethics. Ms. Gina Shafer, Winter Springs Village, Winter Springs shared concerns about following the Code of Conduct from Commissioners, concerns about comments made about the Interim City Manager, and thanked Mr. Hursh for his service to the city. Mayor McCann closed Public Input. CONSENT AGENDA 300) Non-Ad Valorem Assessment Roll, Assessment Rates, Assessment Summary and FY 2024- 2025 Annual Assessment Roll for Tax Year 2024 relating to the Oak Forest Wall and Beautification District, Tuscawilla Lighting and Beautification Assessment Area, and Tuscawilla Phase III Assessment Areas. Commissioner Resnick asked about the rate for the Tuscawilla Lighting and Beautification Assessment Area and why it was not being increased. Ms. Holly Queen, Director, Finance Department noted a planned rate study that was necessary to make any increase to the rate and explained that he assessment area was currently at its max rate. Brief discussion followed on the anticipated costs of repairing the Tuscawilla fountain. 301) Surplus Assets No discussion. 302) Client Consent for Registered Investment Advisor Unification No discussion. 303) Traffic Signal Maintenance Agreement with Seminole County No discussion. 304) Award of ITB #05-24-02 BI (Rough Cut Mowing & Tilling Services) to Outdoor With It, LLC No discussion. 305) Updated 2024 City of Winter Springs Community Events Calendar Commissioner Elliott asked about adding a fall Fish Winter Springs event. Mr. Brian Dunigan, Director, Operations Department noted the need to work with a state agency that provides fishing poles before moving forward with anything. Mr. Leonard Hartman, Director, Parks and Recreation Department noted a typographical error on the calendar related to the date of the Central Winds Music Festival. 306) 2024 Hometown Hero Nomination Approval CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, AUGUST 12, 2024 | PAGE 4 OF 9 Commissioner Resnick asked about the potential recognition of Gerry Marino and if more than one individual should be recognized. Brief discussion followed. 307) Resolution 2024-20: Temporarily Suspending Sign Regulations. Commissioner Elliott asked about the specific parts of the code that were being suspended. Ms. Terrilyn Rolle, Director, Community Development Department noted that this resolution was mainly to abate code enforcement issues related to signs during the election period. 308) Resolution 2024-22 Recognizing the Retirement of Captain Doug Seely from the Police Department. No discussion. 309) Approval of the Minutes from the Monday, July 15, 2024 City Commission Budget Workshop 310) Approval of the Minutes from the Monday, July 15, 2024 City Commission Regular Meeting No discussion. 311) Approval of the Minutes from the Monday, July 22, 2024 City Commission Special Meeting No discussion. "MOTION TO ACCEPT CONSENT AGENDA." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BRUCE(AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400) First Reading of Ordinance 2024-07: Amendments to Chapter 6, Buildings and Building Regulations MOTION TO READ BY TITLE ONLY. MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Attorney Garganese read Ordinance 2024-07 by title and briefly discussed the proposed changes. Mayor McCann opened the Public Hearing for Item 400. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 400. "MOTION TO APPROVE ITEM 400.” [APPROVE THE FIRST READING OF ORDINANCE 2024-07.] MOTION BY COMMISSIONER RESNICK. SECONDED BY COMIMSSIONER JOHNSON. DISCUSSION. VOTE: BRUCE(AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, AUGUST 12, 2024 | PAGE 5 OF 9 401) First Reading of Ordinance 2024-08: Amendments to Chapter 20, Zoning MOTION TO READ BY TITLE ONLY. MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Attorney Garganese read Ordinance 2024-08 by title and briefly discussed the proposed changes. Mayor McCann opened the Public Hearing for Item 400. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 400. "MOTION TO APPROVE ITEM 401.” [APPROVE THE FIRST READING OF ORDINANCE 2024-08] MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BRUCE(AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. REGULAR AGENDA 500) Waste Pro Annual Performance Review Ms. Susie Dolan and Mr. Eric Saxton, Waste Pro, 3705 St. Johns Parkway, Sanford presented to the Commission in response to the recent customer satisfaction survey, reviewed Waste Pro services, and shared concerns about the survey’s methodology, specifically the inclusion of the “other” category in the calculation of the satisfaction rate. Discussion followed on review of the data, the method of conducting the survey, the longstanding methodology, and the potential of contacting the University of Central Florida (UCF) to discuss concerns. Attorney Garganese suggested submitting a written request to UCF to gain more information that could be presented to the city staff and Waste Pro. Further discussion followed on the margin of error, analysis of the results, and requirements in other cities. It was noted that no other city required a customer satisfaction survey to be conducted, and that no other city provided bonuses to Waste Pro. There was brief discussion regarding satisfaction with the service being provided by Waste Pro and the Mayor then summarized the discussion and noted that Waste Pro would write a letter detailing their concerns to be forwarded to UCF by the city and seek their feedback related to the survey. 501) City Manager Search Update from Slavin Management Consultants Mayor McCann introduced the item and noted receiving information on four highly qualified candidates for the City Manager position. Mr. Bob Slavin, Slavin Management Consultants recommended moving forward with interviews of the four candidates but did not suggest closing applications at this time. Discussion followed on moving forward in a timely manner, scheduling availability, and the Commission proposed an August 26, 2024 Workshop to conduct the interviews throughout the day. CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, AUGUST 12, 2024 | PAGE 6 OF 9 Further discussion followed on notice requirements and when a candidate, if selected, would be able to start at the city, the use of a ranking system, and in-person versus video interviews. Mr. Slavin noted that he would be sending additional information, including answers to a detailed questionnaire to the Commission and further advised that candidates should be given the option to attend in-person or via Zoom or similar technology. The Mayor and Commission agreed to move forward with a Workshop on August 26, 2024 to take place during the day to conduct interviews and to further discuss next steps at the Regular Meeting scheduled to begin at 6:30 pm on August 26, 2024. 502) Discussion on the Senior Center Municipal Services Agreement Mayor McCann noted this was brought forward at a Commissioner's request and asked if there was interest in having this discussion. Commissioner Resnick noted his request was to have a Workshop with staff, the Winter Springs Senior Association, and the Commission to develop an updated Municipal Services Agreement. Discussion followed funding for the Senior Center and interest in postponing the discussion until a permanent City Manager was in place, and maintaining the 2009 Municipal Services Agreement. Further discussion followed on exploring alternative funding sources for Senior Center services, a desire to hear from the Winter Springs Senior Association, and coming back to the discussion in six weeks or so, potentially in January. There was no objection to this request. 503) Appointment Opportunities for City Boards and Committees/Florida League of Cities Policy Committees The Mayor and Commission first discussed their service on Florida League of Cities Legislative Policy Committees. The following decisions were agreed upon. •Mayor Kevin McCann to continue to serve of the Finance & Taxation Committee •Deputy Mayor Matt Benton to continue to serve on the Municipal Operations Committee •Commissioner Victoria Bruce to continue to serve on the Utilities, Natural Resources, and Public Works Committee •Commissioner Cade Resnick to continue to serve on the Intergovernmental Relations, Mobility, and Emergency Management Committee DEPUTY MAYOR BENTON NOMINATED KOK WAN MAH TO BE REAPPOINTED TO THE PLANNING AND ZONING BOARD. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. DEPUTY MAYOR BENTON NOMINATED JOSE GALAN TO SERVE ON THE PARKS AND RECREATION ADVISORY COMMITTEE. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. COMMISSIONER ELLIOTT NOMINATED MARCO SANTORO TO BE APPOINTED TO THE BOARD OF TRUSTEES. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, AUGUST 12, 2024 | PAGE 7 OF 9 504) New Business Commissioner Bruce asked about the remaining cover letters and resumes for candidates and it was noted they were forthcoming. Commissioner Bruce then asked about a pre-application meeting regarding the Winter Springs Marketplace corner lot. Attorney Garganese noted Mr. Ryan Stahl had inquired about filing an application for a convenience store at that location. Commissioner Bruce asked for an update on the Winter Springs Golf Course land acquisition related to the West Wastewater Treatment Plant. Interim Manager Hursh explained that the city was in the process of negotiations and cited statutory exemptions related to public disclosure. Further discussion followed on eminent domain and the importance of starting the conversation. Attorney Garganese reviewed the city’s authority, the current pursuit of voluntary acquisition, and the process and timeline associated with engaging in eminent domain. Attorney Garganese also noted that the Commission could direct staff to initiate preparation work and offered to share more information upon request. Commissioner Bruce requested an itemized description of capital outlays in the Fiscal Year (FY) 2025 budget. Commissioner Resnick discussed concerns about the actions and comments made by Ken Spalthoff. MOTION TO REMOVE KEN SPALTHOFF FROM THE PLANNING AND ZONING BOARD BASED ON THE BEHAVIOR HE HAS DISPLAYED ONLINE AND THE BEHAVIOR HE DISPLAYED TONIGHT. MOTION BY COMMISSIONER RESNICK. The motion was deemed inappropriate to be brought up during new business and Commissioner Resnick then requested that it be brought back for discussion at the next Commission meeting. Commissioner Resnick noted he had been in contact with a group from Highlands Elementary School that was interested in singing at Winter Wonderland and would like to be in the parade. Commissioner Elliott asked about the definition of New Business. Attorney Garganese noted that there was a definition and agreed to forward this to the Mayor and Commission. REPORTS 600) Interim City Manager Phil Hursh •Noted the bids for the Winding Hollow deceleration lane would be opened on Wednesday; •Noted the Michael Blake traffic signal was set to go to flashing the next day and scheduled to be fully operational on August 22, 2024. 601) City Attorney Anthony A. Garganese •No report 602) City Clerk Christian Gowan •Corrected a statement made earlier in the meeting and clarified that Gerry Marino had not previously been named a Hometown Hero 603) Seat Five Commissioner Rob Elliott •No report CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, AUGUST 12, 2024 | PAGE 8 OF 9 604) Mayor Kevin McCann •Noted his planned attendance at the Florida League of Cities Annual Conference; •Noted a tour of Rescue Outreach Mission with Oviedo Mayor Megan Sladek; •Noted recent Chamber luncheon with a presentation from Seminole County Emergency Management 605) Seat One Commissioner/Deputy Mayor Matt Benton •No report 606) Seat Two Commissioner Victoria Bruce •Noted a request for a “Do Not Feed the Ducks” sign at the Trotwood dock; •Noted concerns about removal of tennis courts. Interim Manager Hursh clarified that the tennis courts were being resurfaced and not replace with pickleball. •Sought to clarify CALNO comments from a previous meeting; •Provided copies of ethics complaints filed by Ken Spalthoff and responses from the Commission on Ethics declining to pursue the matter(s) and noted that she intended to file an ethics complaint against Mr. Spalthoff. 607) Seat Three Commissioner Ted Johnson •. No report 608) Seat Four Commissioner Cade Resnick •Noted he was continuing to look into pension options and what other cities were doing; •Asked that the Commission clarify how the Hometown Hero was picked and previous involvement of the Rotary Club and their desire to continue to be involved; •Noted Rotary’s desire to partner with the city for events; •Noted flooding concerns as a result of recent rain storms. Brief discussion followed on the authorization of a stormwater study and the importance of addressing stormwater throughout the city. PUBLIC INPUT Mayor McCann opened Public Input.. Ms. Karen Meyer, 741 Andover Circle, Winter Springs noted she thought Waste Pro made valid points, thought the survey was flawed, and was in support of the proposed action. Ms. Joanne Krebs, 1002 Taproot Circle, Winter Springs discussed concerns with the inclusion of “other” and noted she thought the sample size was too small and data was not scrubbed. Ms. Leah Weisman, 113 Brookshire Court, Winter Springs spoke about Winding Hollow and stormwater concerns. Furthermore, she noted email was not the best option for conducting the Waste Pro survey. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs noted that he agreed with Waste Pro and discussed his recollection about the West Wastewater Treatment Plant and a lack of discussion about the need for more land. Mayor McCann closed Public Input.