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Home My WebLink About2024 05 22 TLBDAC Regular Meeting AgendaTUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, MAY 22, 2024 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA Approval of the Wednesday, January 17, 2024 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting Minutes 2024 01 17 TLBD Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA REGULAR AGENDA Quarterly Fiscal Year-To-Date Expenditure Details TLBD 2024 Qtr 1-4.pdf Update on Tuscawilla Lighting and Beautification District Projects REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be 2 advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 22, 2024 REGULAR MEETING TITLE Approval of the Wednesday, January 17, 2024 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting Minutes SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Board approve the meeting minutes from the January 17, 2024 Tuscawilla Lighting & BeautificationDistrict Advisory Committee Regular Meeting as presented. 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JANUARY 17, 2024 CALL TO ORDER Chairperson Terri Bivona called to order the Wednesday, January 17, 2024 Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Terri Bivona, present Vice-Chairperson Ellen Paul, present Committee Member Skip Arok, present Committee Member Tom Vagnini, present Committee Member Dennis Jones, present Assistant City Clerk Tristin Motter, present Also present: Ms. Donna Bruno, Interim Director, Finance Department Mr. Kevin Maddox, Landscape Manager, Urban Beautification A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Bivona opened Public Input. Ms. Laura Ross, 1778 Seneca Boulevard, Winter Springs brought to the attention of the Committee the flagpole lighting not working appropriately. Chairperson Bivona closed Public Input. CONSENT AGENDA 300) Approval of the Minutes from the October 18, 2023 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting "MOTION TO APPROVE.” MOTION BY COMMITTEE MEMBER VAGNINI. SECONDED BY COMMITTEE MEMBER JONES. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – JANUARY 17, 2024 PAGE 2 OF 2 PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500) Quarterly Fiscal Year-To-Date Expenditure Details Ms. Bruno briefly reviewed the quarterly report, noted no major changes, and invited questions. Brief discussion regarding the grounds budget specifically focusing on mulching, the Duke lighting project, and the Assessment District review process in relation to raising the assessment fee ensued. 501) Update on Tuscawilla Lighting and Beautification District Projects Mr. Maddox started with a discussion on the fountain project, relaying the cause of the delays. Staff relayed confidence in the new Engineering firm and landscaping contactor. Discussion further ensued on the fountain project, the contactor selection process, Committee input, and adding additional lighting. Staff additionally relayed future maintenance that is to be conducted and the fixing on a median leak. PUBLIC INPUT Chairperson Bivona opened Public Input. No one addressed the Committee. Chairperson Bivona closed Public Input ADJOURNMENT Chairperson Bivona adjourned the Regular Meeting at 5:57 p.m. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN MOTTER ASSISTANT CITY CLERK NOTE: These Minutes were approved at the ______________________, 2024 Tuscawilla Lighting and Beautification District Advisory Committee. 6 REGULAR AGENDA ITEM TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 22, 2024 REGULAR MEETING TITLE Quarterly Fiscal Year-To-Date Expenditure Details SUMMARY FUNDING SOURCE RECOMMENDATION No action required. 7 TLBD Maintenance Fund Quarterly Meeting - APRIL 17, 2024 Select Expense Accounts 10/1/2023 - 03/31/2024 Date Amount Description Budget $23,416 10/17/2023 $1,400 Oct fountain maint. 11/7/2023 $1,400 Nov fountain maint. 11/20/2023 $1,063 north fountain leak detection 1/9/2024 $909 Jan fountain maint. 2/12/2024 $909 Feb fountain maint. 3/16/2024 $227 Mar fountain maint. Falcon of the Nile 1/29/2024 $3,225 Engineering/Consulting for fountains 2/26/2024 $3,225 Engineering/Consulting for fountains balance YTD Expense Total $12,358 Encumbered $5,732 End Balance $5,326 Budget $174,448 10/12/2023 $7,192 Oct Landscape Maint. 10/17/2023 $137 irrigation supplies 10/31/2023 $2,060 irrigation repair 11/07/2023 $7,192 Nov Landscape Maint. 12/19/2023 $31,211 fall mulching 12/21/2023 $7,192 Dec Landscape Maint. 01/29/2024 $7,192 Jan Landscape Maint. 02/12/2024 $1,291 irrigation supplies 2/12/2024 $7,192 Feb Landscape Maint. 3/12/2024 $7,192 Mar Landscape Maint. 3/25/2024 $726 troubleshoot / replace solenoids Computer Power Systems 10/23/2023 $1,210 remove wires from generator/repairs A Budget Tree 11/13/2023 $1,400 removal dead Pine 1/29/2024 $1,100 removal dead Pine island 18 Lowe's 2/14/2024 $189 irrigaiton, electrical supplies Siteone 11/20/2023 $265 irrigaiton supplies 12/13/2023 $227 irrigaiton supplies 12/19/2023 $108 irrigaiton supplies 12/21/2023 $77 irrigaiton supplies 1/9/2024 $704 irrigaiton supplies 1/10/2024 $545 irrigaiton supplies 1/22/2024 $407 irrigaiton supplies 2/14/2024 $270 irrigaiton supplies 2/21/2024 $385 irrigaiton supplies 3/12/2024 $237 irrigaiton supplies 3/16/2024 $24 irrigaiton supplies 3/25/2024 $354 irrigaiton supplies YTD Expense Total $86,081 Encumbered $44,573 End Balance $43,794 Nature's Care Account/Vendor Fountains CQ Aquatics Grounds 8 Budget $500 M & M Flags 01/17/2024 $458 YTD Expense Total $458 Encumbered $0 End Balance $42 Budget $46,640 NBS 03/07/2024 $1,660 YTD Expense Total $1,660 Encumbered $4,981 End Balance $39,998 Budget $78,240 10/10/2023 $147 Oct Howell Creek/Deer Run 11/8/2023 $40 Nov Howell Creek/Deer Run 12/11/2023 $41 Dec Howell Creek/Deer Run 1/15/2024 $42 Jan Howell Creek/Deer Run 2/12/2024 $42 Feb Howell Creek/Deer Run 3/18/2024 $47 Feb Howell Creek/Deer Run City of Winter Springs (irrigation)10/10/2023 $1,205 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 10/17/2023 $1,377 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 11/14/2023 $1,290 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 11/21/2023 $1,449 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 12/12/2023 $351 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 12/19/2023 $687 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 1/9/2024 $528 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 1/16/2024 $760 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 2/13/2024 $1,023 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 2/20/2024 $966 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 3/12/2024 $1,114 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain 3/19/2024 $857 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood Duke Energy 10/13/2023 $242 Low voltage entrance lighting-October 10/18/2023 $33 Low voltage entrance lighting-October 10/19/2023 $1,217 Low voltage entrance lighting-October 11/20/2023 $227 Low voltage entrance lighting-November 11/27/2023 $439 Low voltage entrance lighting-November 12/6/2023 $32 Low voltage entrance lighting-November 12/19/2023 $227 Low voltage entrance lighting-December 12/25/2023 $1,329 Low voltage entrance lighting-December 1/1/2024 $32 Low voltage entrance lighting-January 1/22/2024 $151 Low voltage entrance lighting-January 2/1/2024 $32 Low voltage entrance lighting-February 2/5/2024 $1,889 Low voltage entrance lighting-February 2/16/2024 $154 Low voltage entrance lighting-February 2/26/2024 $918 Low voltage entrance lighting-February Seminole County (irrigation) Signs/Walls Contract Admin Utilities 9 3/18/2024 $1,516 Low voltage entrance lighting-March YTD Expense Total $20,404 Encumbered $0 End Balance $57,836 Streetlights Budget $243,600 Duke Energy 10/19/2023 $20,031 October streetlights 11/27/2023 $19,986 November streetlights 12/25/2023 $19,845 December streetlights 1/31/2024 $19,528 January streetlights 2/29/2024 $19,467 February streetlights 3/18/2024 $19,369 March streetlights YTD Expense Total $118,226 Encumbered $0 End Balance $125,374 10