HomeMy WebLinkAbout2024 07 17 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting AgendaOAK FOREST WALL AND
BEAUTIFICATION DISTRICT
ADVISORY COMMITTEE
REGULAR MEETING AGENDA
WEDNESDAY, JULY 17, 2024 - 6:30 PM
CITY HALL - COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
1
CALL TO ORDER
Roll Call
Invocation
Pledge of Allegiance
Agenda Changes
AWARDS AND PRESENTATIONS
100. Not Used
INFORMATIONAL AGENDA
200. Not Used
PUBLIC INPUT
Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a
“Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or
homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City
Commission.
CONSENT AGENDA
300. Approval of the Wednesday, May 22, 2024 Oak Forest Wall and Beautification District
Advisory Committee Regular Meeting Minutes
2024 05 22 OWBDAC Regular Meeting Minutes.pdf
PUBLIC HEARINGS AGENDA
400. Not Used
REGULAR AGENDA
500. Quarterly Fiscal Year To Date Expenditure Details
Oak Forest Maint 07.17.24.pdf
501. Update on Oak Forest Wall and Landscaping Projects
REPORTS
PUBLIC INPUT
Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a
“Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or
homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City
Commission.
ADJOURNMENT
2
PUBLIC NOTICE
This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be
advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in
attendance at this Meeting, and may participate in discussions.
Persons with disabilities needing assistance to participate in any of these proceedings should contact the
City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a
physically handicapped person to attend the meeting, directed to the chairperson or director of such
board, commission, agency, or authority" - per Section 286.26 Florida Statutes.
"If a person decides to appeal any decision made by the board, agency, or commission with respect to
any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and
that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made,
which record includes the testimony and evidence upon which the appeal is to be based" - per Section
286.0105 Florida Statutes.
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CONSENT AGENDA ITEM 300
OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY
COMMITTEE AGENDA | JULY 17, 2024 REGULAR MEETING
TITLE
Approval of the Wednesday, May 22, 2024 Oak Forest Wall and Beautification District
Advisory Committee Regular Meeting Minutes
SUMMARY
FUNDING SOURCE
RECOMMENDATION
Staff recommends the Board approve the meeting minutes from the May 22, 2024 Oak
Forest Wall and Beautification District Advisory Committee Regular Meeting as
presented.
4
CITY OF WINTER SPRINGS, FLORIDA
MINUTES
OAK FOREST WALL AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
REGULAR MEETING
MAY 22, 2024
RESCHEDULED FROM APRIL 17, 2024
CALL TO ORDER
City Clerk Christian Gowan called the Wednesday, May 22, 2024 Oak Forest Wall and
Beautification District Advisory Committee Regular Meeting to order at 6:30 p.m. in the
Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434,
Winter Springs, Florida 32708).
Roll Call:
Vice-Chairperson Dan Finley, absent
Committee Member Lisa Ely, present
Committee Member Deborah Sears, present
Committee Member Jonathan Obear, present
City Clerk Christian Gowan, present
Also present:
Ms. Holly Queen, Director, Finance Department
Mr. Kevin Maddox, Landscape Manager, Parks and Recreation
A moment of silence was held and was followed by the Pledge of Allegiance.
REGULAR AGENDA – PART I
500) Election for Chairperson of the Oak Forest Wall and Beautification District
Advisory Committee for Calendar Year 2024
City Clerk Christian Gowan explained the process and opened nominations.
“I NOMINATE MR. FINLEY.” NOMINATION BY COMMITTEE MEMBER ELY.
VOTE: OBEAR (AYE); SEARS (AYE); ELY (AYE)
DAN FINELY WAS ELECTED THE CHAIRPERSON
500a) Election for Vice-Chairperson of the Oak Forest Wall and Beautification
District Advisory Committee for Calendar Year 2024
City Clerk Christian Gowan noted a vacancy in the Vice Chair position as a result of Mr.
Finkley becoming Chair and opened nominations.
“I NOMINATE LISA ELY.” NOMINATION BY COMMITTEE MEMBER OBEAR.
VOTE: OBEAR (AYE); SEARS (AYE); ELY (AYE)
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CITY OF WINTER SPRINGS, FLORIDA
MINUTES
OAK FOREST WALL AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
REGULAR MEETING –MAY 22, 2024
PAGE 2 OF 3
LISA ELY WAS ELECTED THE VICE-CHAIRPERSON
AWARDS AND PRESENTATIONS
100) Not Used
INFORMATIONAL AGENDA
200) Not Used
PUBLIC INPUT
Vice-Chairperson Ely opened “Public Input”.
Mr. Rob Elliott, 925 Chokecherry Court, Winter Springs asked about the wall and
replacement of the landscaping.
Vice-Chairperson Ely closed “Public Input”.
CONSENT AGENDA
300) Approval of the Wednesday, January 17, 2024 Oak Forest Wall and
Beautification District Advisory Committee Regular Meeting Minutes.
"I MOTION TO APPROVE [THE MINUTES]." MOTION BY VICE-CHAIRPERSON ELY.
SECONDED BY COMMITTEE MEMBER SEARS. DISCUSSION.
VOTE: OBEAR (AYE); SEARS (AYE); ELY (AYE)
PUBLIC HEARINGS AGENDA
400) Not Used
REGULAR AGENDA – PART II
501) Quarterly Fiscal Year-To-Date Expenditure Details
Ms. Queen introduced herself and gave a review of the quarterly Year-To-Date
expenditure details, highlighted a few line codes and invited questions.
502) Update on Oak Forest Wall and Landscaping Projects
Mr. Maddox addressed the previously given public input and relayed the delay and
setbacks were due to WOW. Continuing, Mr. Maddox relayed the few places that need
additional tucking, the plans for updating the landscaping starting with the entrances,
and that the irrigation and lighting are back online. Further discussion ensued about
having enough available budget, the splitting-up of projects and redesign of the
landscaping.
PUBLIC INPUT
Vice-Chairperson Ely opened “Public Input”.
No one addressed the Committee.
Vice-Chairperson Ely closed “Public Input”.
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CITY OF WINTER SPRINGS, FLORIDA
MINUTES
OAK FOREST WALL AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
REGULAR MEETING –MAY 22, 2024
PAGE 3 OF 3
REPORTS
No reports
ADJOURNMENT
Vice-Chairperson Ely adjourned the Regular Meeting at 6:49pm
RESPECTFULLY SUBMITTED:
_____________________________
CHRISTIAN GOWAN, MPA
CITY CLERK
NOTE: These Minutes were approved at the _________________________, 2024 Oak Forest Wall and
Beautification District Advisory Committee Regular Meeting.
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REGULAR AGENDA ITEM 500
OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY
COMMITTEE AGENDA | JULY 17, 2024 REGULAR MEETING
TITLE
Quarterly Fiscal Year To Date Expenditure Details
SUMMARY
FUNDING SOURCE
RECOMMENDATION
No action required.
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Oak Forest Maintenance Fund
Quarterly Meeting - July 17, 2024
Select Expense Accounts
FY2024 - 10.01.2023 thru 06.30.2024
Account / Vendor Date Amount Description
Utilities 540430 Budget 9,760.00$
City of Winter Springs 10/17/2023 1,414.50 irrigation
11/21/2023 970.79 irrigation
12/19/2023 953.14 irrigation
1/16/2024 733.20 irrigation
2/20/2024 761.94 irrigation
3/19/2024 503.02 irrigation
4/16/2024 244.00 irrigation
5/21/2024 254.93 irrigation
6/18/2024 419.30 irrigation
Duke Energy 10/11/2023 32.75 low voltage entrance lighting
10/12/2023 131.00 low voltage entrance lighting
11/20/2023 175.37 low voltage entrance lighting
12/19/2023 129.80 low voltage entrance lighting
1/1/2024 47.59 low voltage entrance lighting
1/22/2024 129.82 low voltage entrance lighting
2/5/2024 32.45 low voltage entrance lighting
2/16/2024 144.97 low voltage entrance lighting
3/18/2024 162.29 low voltage entrance lighting
4/22/2024 162.34 low voltage entrance lighting
5/20/2024 162.35 low voltage entrance lighting
6/24/2024 162.34 low voltage entrance lighting
YTD Expense Total $7,727.89
Encumbered $0.00
End Balance $2,032.11
Grounds 545270 Budget 45,776.00$
Nature's Care 10/12/2023 1,020.90 Oct Landscape Maint.
11/7/2023 1,020.90 Nov Landscape Maint.
12/19/2023 10,974.00 fall mulching
12/21/2023 1,020.90 Dec Landscape Maint.
1/29/2024 1,020.90 Jan Landscape Maint.
2/12/2024 1,020.90 Feb Landscape Maint.
3/12/2024 1,020.90 Mar Landscape Maint.
3/25/2024 1,115.00 troubleshoot valves at entrances & wall
4/9/2024 1,020.90 Apr Landscape Maint.
4/16/2024 3,000.00 install 1200 flowers
4/23/2024 3,000.00 Oct install annuals
5/13/2024 1,020.90 May Landscape Maint.
6/25/2024 1,020.90 Jun Landscape Maint.
Siteone 11/7/2023 395.55 irrigation supplies
1/10/2024 233.17 irrigation supplies
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Peck Electric 12/13/2023 970.46 landscape lighting repairs
A Budget Tree 5/2/2024 1,552.50 tree work
Mulch for You 5/28/2024 476.00 mulch
YTD Expense Total 30,904.78$
Encumbered 3,433.98$
End Balance 11,437.24$
Grounds - Signs/Walls 545270-004 Budget 8,600.00$
YTD Expense Total 0.00
Encumbered 0.00
End Balance 8,600.00$
Contract Admin 530341 Budget 5,292.00$
NSB 3/7/2024 1,322.76 Special Assessment Services
5/7/2024 1,322.76 Special Assessment Services
6/25/2024 1,322.76 Special Assessment Services
YTD Expense Total 3,968.28$
Encumbered 1,322.76$
End Balance 0.96$
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