HomeMy WebLinkAbout2024 07 15 Consent 303 Proposal for Utilites Department to Purchase Utility Body Crane TruckCONSENT AGENDA ITEM 303
CITY COMMISSION AGENDA | JULY 15, 2024 REGULAR MEETING
TITLE
Proposal for Utilities Department to Purchase One (1) Utility Body Crane Truck
SUMMARY
The Utility Department is requesting City Commission approval for the purchase of
one (1) new 2023 GMC Sierra 3500 HD Utility Service Crane Truck vehicle.
Municipal utility departments need crane trucks for several key reasons:
1. Lifting Heavy Equipment: Crane trucks are essential for lifting and moving heavy
equipment such as large pipes, and other heavy utility infrastructure
components that are too heavy for manual handling.
2. Fire Hydrant Repair and Replacement: Fire hydrants are critical for public safety
and firefighting efforts. Crane trucks facilitate the efficient removal and
installation of hydrants, ensuring they are functional and properly maintained.
3. Handling Lift Station Pumps: Lift stations are a crucial part of the wastewater
management system, and their pumps require regular maintenance and
occasional replacement. A crane truck allows for the safe and effective handling
of these heavy and often submerged pumps.
4. Emergency Response: In emergency situations, such as natural disasters or
major infrastructure failures, a crane truck can be quickly deployed to assist in
repairs and recovery operations, helping to restore essential services promptly.
5. Safety and Efficiency: Using a crane truck reduces the risk of injury to workers by
minimizing the need for manual lifting of heavy objects. It also improves the
efficiency of operations, allowing tasks to be completed more quickly and with
fewer resources.
Overall, a crane truck is a versatile and valuable asset for a municipal utility
department, supporting a wide range of critical maintenance and emergency response
activities.
This crane truck will replace the existing mechanically unsound 1996 F450 Crane Truck
that will be sent to auction. The current crane truck has become increasingly
unreliable, with frequent breakdowns disrupting operations. The cost of repairing and
460
maintaining the vehicle is quite high, making continued investment in repairs
impractical. Therefore, replacing the truck is the most economical and efficient
solution to ensure the utility department can maintain uninterrupted service. The new
utility body crane truck will be purchased from Dale Earnhardt Jr Buick GMC
Tallahassee for a purchase price of $98,796.95. Utilities has obtained three quotes for
crane truck vehicles from dealers in the state of Florida and they are included in this
consent agenda proposal.
FUNDING SOURCE
BUDGET: Total purchase will be $98,796.95 and funding is from a line code transfer
from Construction in Progress Pipe Relining GL # 410-36-3600-560650-005.
RECOMMENDATION
Staff recommends the City Commission approve the purchase of (1) 2023 GMC Sierra
3500 HD Utility Service Crane Truck using Dale Earnhardt Jr Buick GMC Tallahassee.
Three quotes were obtained for the purchase of this vehicle and staff believes this is
the best and most cost-effective option. The total price for this Utility vehicle is
$98,796.95.
Additionally, Staff recommends authorizing the Interim City Manager and City Attorney
prepare and execute any and all applicable documents consistent with this agenda
item.
461
CONSENT AGENDA ITEM
CITY COMMISSION AGENDA | July 15, 2024 REGULAR MEETING
Proposal for Utilities Department to Purchase One (1) Utility Body Crane
Truck
SUMMARY:
The Utility Department is requesting City Commission approval for the purchase of
one (1) new 2023 GMC Sierra 3500 HD Utility Service Crane Truck vehicle.
Municipal utility departments need crane trucks for several key reasons:
1. Lifting Heavy Equipment: Crane trucks are essential for lifting and moving heavy
equipment such as large pipes, and other heavy utility infrastructure components
that are too heavy for manual handling.
2. Fire Hydrant Repair and Replacement: Fire hydrants are critical for public safety
and firefighting efforts. Crane trucks facilitate the efficient removal and installation
of hydrants, ensuring they are functional and properly maintained.
3. Handling Lift Station Pumps: Lift stations are a crucial part of the wastewater
management system, and their pumps require regular maintenance and occasional
replacement. A crane truck allows for the safe and effective handling of these heavy
and often submerged pumps.
4. Emergency Response: In emergency situations, such as natural disasters or major
infrastructure failures, a crane truck can be quickly deployed to assist in repairs and
recovery operations, helping to restore essential services promptly.
5. Safety and Efficiency: Using a crane truck reduces the risk of injury to workers by
minimizing the need for manual lifting of heavy objects. It also improves the
efficiency of operations, allowing tasks to be completed more quickly and with fewer
resources.
Overall, a crane truck is a versatile and valuable asset for a municipal utility
department, supporting a wide range of critical maintenance and emergency
response activities.
This crane truck will replace the existing mechanically unsound 1996 F450 Crane
Truck that will be sent to auction. The current crane truck has become increasingly
unreliable, with frequent breakdowns disrupting operations. The cost of repairing
and maintaining the vehicle is quite high, making continued investment in repairs
impractical. Therefore, replacing the truck is the most economical and efficient
solution to ensure the utility department can maintain uninterrupted service. The
new utility body crane truck will be purchased from Dale Earnhardt Jr Buick GMC
Tallahassee for a purchase price of $98,796.95. Utilities has obtained three quotes
for crane truck vehicles from dealers in the state of Florida and they are included in
this consent agenda proposal.
462
RECOMMENDATION:
Staff recommends the City Commission approve the purchase of (1) 2023 GMC
Sierra 3500 HD Utility Service Crane Truck using Dale Earnhardt Jr Buick GMC
Tallahassee. Three quotes were obtained for the purchase of this vehicle and staff
believes this is the best and most cost-effective option. The total price for this Utility
vehicle is $98,796.95.
Additionally, Staff recommends authorizing the Interim City Manager and City
Attorney prepare and execute any and all applicable documents consistent with this
agenda item.
FISCAL IMPACT:
BUDGET: Total purchase will be $98,796.95 and funding is from a line code transfer
from Construction in Progress Pipe Relining GL # 410-36-3600-560650-005
463
Date:6/18/2024
Salesperson:Joshua Williams
Manager:Joshua Williams
FOR INTERNAL USE ONLY
BUSINESS
NAME THE CITY OF WINTER SPRINGS Home Phone :(407) 327-7581
CONTACT Stuart MacLean
Address :
1126 E State Rd 434
WINTER SPRINGS, FL 32708
SEMINOLE
Work Phone :
E-Mail :smaclean@winterspringsfl.org Cell Phone :(407) 327-7581
VEHICLE
Stock # :CQ42277 New / Used :New VIN :1GD48PEYXPF142277 Mileage:10
Vehicle :2023 GMC Sierra 3500HD Chassis Color :SUMMIT WHT
Type :Pro 4x2 Crew Cab 176.8 in. WB DRW TC31043
Body Size :Style :Weight :7207 Unit Class :
MSRP 59,543.00
GM Bid Assistance 2,100.00
Discount 148.00
57,295.00
Reading Cranemaster Mechanics Body 40,603.00
97,898.00
Taxable Fees (Estimated) 49.95
Dealer Administrative Charge 849.00
Cash Deposit .00
98,796.95
"This offer is based on incentives, rates and other conditions that may expire at any time without notice. All offers are subject to vehicle availability, lender's credit approval and lender's
other requirements."
Adjusted Price
Total Purchase
Balance
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466
467
468
469
470
471
472
473