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Home My WebLink About2024 04 17 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting AgendaOAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, APRIL 17, 2024 - 6:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes REGULAR AGENDA - PART I 500. Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for the remainder of Calendar Year 2024 AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Wednesday, January 17, 2024 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes 2024 01 17 OWBDAC Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA - PART II 501. Quarterly Fiscal Year-To-Date Expenditure Details Oak Forest 2023 - 2024.pdf 502. Update on Oak Forest Wall and Landscaping Projects REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a 2 “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM 300 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | APRIL 17, 2024 REGULAR MEETING TITLE Approval of the Wednesday, January 17, 2024 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Board approve the meeting minutes from the January 17, 2024 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting as presented. 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JANUARY 17, 2024 CALL TO ORDER Assistant City Clerk Tristin Motter called the Wednesday, January 17, 2024 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting to order at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Committee Member Debi Panke, present Committee Member Lisa Ely, present Committee Member Dan Finley, present Committee Member Deborah Sears, present Assistant City Clerk Tristin Motter Also present: Ms. Donna Bruno, Interim Finance Director, Finance Department Mr. Kevin Maddox, Landscape Manager, Parks and Recreation A moment of silence was held and was followed by the Pledge of Allegiance. REGULAR AGENDA – PART I 500) Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2024 Committee Member Lisa Ely nominated Committee Member Debi Panke for Chairperson. “I NOMINATE DEBI PANKE” NOMINATION BY COMMITTEE MEMBER ELY. SECONDED BY COMMITTEE MEMBER FINLEY. COMMITTEE MEMBER PANKE ACCEPETED THE NOMINATION. NO OBJECTION TO THE NOMINATION WERE GIVEN. NO OTHER NOMINATIONS WERE GIVEN. MOTION PASSED WITH UNANIMOUS CONSENT. DEBI PANKE WAS ELECTED THE CHAIRPERSON 501) Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2024 Chairperson Panke nominated Committee Member Finely for Vice-Chairperson. 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING –JANUARY 17, 2024 PAGE 2 OF 3 “I NOMINATE DAN FINELY.” NOMINATION BY CHAIRPERSON PANKE. SECONED BY COMMITTEE MEMBER ELY. THE NOMINATION WAS ACCEPTED. NO OBJECTION TO THE NOMINATION WERE GIVEN. NO OTHER NOMINATIONS WERE GIVEN. MOTION PASSED WITH UNANIMOUS CONSENT. DAN FINELY WAS ELECTED THE VICE-CHAIRPERSON AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Chairperson Panke opened “Public Input”. No one addressed the Committee. Chairperson Panke closed “Public Input”. CONSENT AGENDA 300) Approval of the Wednesday, October 11, 2023 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes. "I MOTION TO APPROVE THE MINUTES." MOTION BY COMMITTEE MEMBER ELY. SECONDED BY VICE-CHAIRPERSON FINELY. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA – PART II 502) Quarterly Fiscal Year-To-Date Expenditure Details Ms. Bruno briefly reviewed the quarterly Year-To-Date expenditure details and invited questions. Discussion ensued regarding the utility budget and initial budget for fiscal year 2024 starting off lower than how much was spent in the previous last year. Staff relayed a review would be conducted on the utilities due to the suggestion of a leak adjustment being needed from some line break cause by WOW putting in fiber internet. Staff additionally address the budget is crafted by historical numbers and the rise in cost is not included. Staff are looking into conducting an assessment evaluation on the districts to analyze a further increase to raising their legal cap limit. Brief discussion continued on specific line code and question relating to the mulching ensued due to that not helping last year and taking up large portion of the budget. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING –JANUARY 17, 2024 PAGE 3 OF 3 503) Update on Oak Forest Wall and Landscaping Projects Mr. Maddox furthered the discussion regarding the mulching, relaying that mulching is normally done annually but was not conducted last year due to maintenance that was being conducted. Additionally, Mr. Maddox relayed the electrical issues have been resolved, all entrances repairs have been completed and replacement landscaping is being looked at. Suggestions to utilize perennials or year around landscaping with color was given. Staff relayed some concerns with growth height and obstruction. Discussion ensued on the additional vines going over the wall. Staff conveyed they are working with a new contractor and keeping them tamed. The issue being the vines removal for resident side of wall hasn’t been complete due to access issues. The committee volunteered to inform residents about staff needing access to remove the vines on the resident side of the wall and that if agree they can contact the city. PUBLIC INPUT Chairperson Panke opened “Public Input”. No one addressed the Committee. Chairperson Panke closed “Public Input”. REPORTS ADJOURNMENT Chairperson Panke adjourned the Regular Meeting at 7:05 pm RESPECTFULLY SUBMITTED: _____________________________ TRISTIN MOTTER ASSISTANT CITY CLERK NOTE: These Minutes were approved at the _________________________, 2024 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting. 7 REGULAR AGENDA - PART II ITEM 501 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | APRIL 17, 2024 REGULAR MEETING TITLE Quarterly Fiscal Year-To-Date Expenditure Details SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Committee review and discuss Quarterly Fiscal Year-To-Date Expenditure Details. 8 Oak Forest Maintenance Fund Quarterly Meeting - April 17, 2024 Select Expense Accounts FY2024 - 10.01.2023 thru 03.31.2024 Account / Vendor Date Amount Description Utilities 540430 Budget 5,760.00$ City of Winter Springs 10/17/2023 1,414.50 irrigation 11/21/2023 970.79 irrigation 12/19/2023 953.14 irrigation 1/16/2024 733.20 irrigation 2/20/2024 761.94 irrigation 3/19/2024 503.02 irrigation Duke Energy 10/11/2023 32.75 low voltage entrance lighting 10/12/2023 131.00 low voltage entrance lighting 11/20/2023 175.37 low voltage entrance lighting 12/19/2023 129.80 low voltage entrance lighting 1/1/2024 47.59 low voltage entrance lighting 1/22/2024 129.82 low voltage entrance lighting 2/5/2024 32.45 low voltage entrance lighting 2/16/2024 144.97 low voltage entrance lighting 3/18/2024 162.29 low voltage entrance lighting YTD Expense Total $6,322.63 Encumbered $0.00 End Balance -$562.63 Grounds 545270 Budget 47,776.00$ Nature's Care 10/12/2023 1,020.90 Oct Landscape Maint. 11/7/2023 1,020.90 Nov Landscape Maint. 12/19/2023 10,974.00 fall mulching 12/21/2023 1,020.90 Dec Landscape Maint. 1/29/2024 1,020.90 Jan Landscape Maint. 2/12/2024 1,020.90 Feb Landscape Maint. 3/12/2024 1,020.90 Mar Landscape Maint. 3/29/2024 1,115.00 troubleshoot valves at entrances & wall Siteone 11/7/2023 395.55 irrigation supplies 1/10/2024 233.17 irrigation supplies Peck Electric 12/13/2023 970.46 landscape lighting repairs YTD Expense Total 19,813.58$ Encumbered 6,496.68$ End Balance 21,465.74$ 9 Grounds - Signs/Walls 545270-004 Budget 8,600.00$ YTD Expense Total 0.00 Encumbered 0.00 End Balance 8,600.00$ Contract Admin 530341 Budget 5,292.00$ NSB 3/7/2024 1,322.76 YTD Expense Total 1,322.76$ Encumbered 3,968.28$ End Balance 0.96$ 10