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Home My WebLink About2024 01 17 Tuscawilla Lighting and Beautification District Adviosry Committee Regular Meeting AgendaTUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, JANUARY 17, 2024 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Minutes from the October 18 ,2023 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting. 2023 10 18 TLBD Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500. Quarterly Fiscal Year-To-Date Expenditure Details TLBD 2024 Q1.pdf 501. Update on Tuscawilla Lighting and Beautification District Projects REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT 2 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM 300 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | JANUARY 17, 2024 REGULAR MEETING TITLE Approval of the Minutes from the October 18 ,2023 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting. SUMMARY FUNDING SOURCE RECOMMENDATION Staff requests the Committee approve the Minutes from the October 18, 2023 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting as presented. 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING OCTOBER 18, 2023 CALL TO ORDER Chairperson Terri Bivona called to order the Wednesday, October 18, 2023 Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee at 5:16 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Terri Bivona, present Vice-Chairperson Ellen Paul, present Committee Member Skip Arok, present Committee Member Dennis Jones, present ( Committee Member Tom Vagnini, present City Clerk Christian Gowan, present Also present: Donna Bruno, Interim Director, Finance Department Kevin Maddox, Landscape Manager, Urban Beautification Brian Dunigan, Director, Operations Department Tracy Brock, Budget Manager, Finance Department Michelle Rozanski, Senior Business Analyst, Finance Department A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Bivona opened Public Input. No one addressed the Committee. Chairperson Bivona closed Public Input. CONSENT AGENDA 300) Approval of the Minutes from the August 16, 2023 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting "MOTION TO APPROVE.” MOTION BY COMMITTEE MEMBER AROK. SECONDED BY VICE- CHAIR PAUL. DISCUSSION. 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – OCTOBER 18, 2023 PAGE 2 OF 3 VOTE: AROK (AYE); JONES (AYE); VAGNINI (AYE); PAUL (AYE); BIVIONA (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500) Quarterly Fiscal Year-To-Date Expenditure Details Ms. Bruno briefly reviewed the quarterly report, noted no major changes, and invited questions. Brief discussion followed on the reassessment process, capital versus operational expenses, issues with the fountain, and LED lighting. 501) Update on Tuscawilla Lighting and Beautification District Projects Mr. Maddox provided an update on the fountains, reported geotechnical reports had come back and were in review with the engineers, noted existing basin should be usable which could provide significant cost savings, and reviewed estimated costs. Discussion followed on the pump vault, cost effectiveness, preventing ongoing costs, and a planned leak detection system for the vaults. Mr. Maddox then addressed landscaping, noted a new company, Nature's Care, was handling the district landscaping, commented on their good work, and noted the ongoing bid process. Discussion followed on entryways, funds for landscaping replacement, money in the budget to replace monuments, and the impact of fountain repair on projects. Mr. Maddox then introduced Mr. John Gordon, Nature’s Care who briefly reviewed his career and provided an overview of the company. Mr. Gordon thanked the Committee and the City for the opportunity. Further discussion followed on the improved look of the medians, efforts to prioritize safety, and holiday decoration plans. Mr. Vagnini then shared concerns related to plans for a connection to Winter Springs Boulevard, the potential for increased traffic, and potential impacts on increased need for maintenance. 502) Election for Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2024. Chairperson Bivona opened nominations. COMMITTEE MEMBER VAGNINI NOMINATED TERRI BIVONA. VOTE: AROK (AYE); JONES (AYE); VAGNINI (AYE); PAUL (AYE); BIVIONA (AYE) MOTION CARRIED 5-0. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – OCTOBER 18, 2023 PAGE 3 OF 3 503) Election for Vice-Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2024. Chairperson Bivona opened nominations. CHAIRPERSON BIVONA NOMINATED ELLEN PAUL. VOTE: AROK (AYE); JONES (AYE); VAGNINI (AYE); PAUL (AYE); BIVIONA (AYE) MOTION CARRIED 5-0. PUBLIC INPUT Chairperson Bivona opened Public Input. No one addressed the Committee. Chairperson Bivona closed Public Input ADJOURNMENT Chairperson Bivona adjourned the Regular Meeting at 5:55 p.m. RESPECTFULLY SUBMITTED: _____________________________________ CHRISTIAN D. GOWAN, MPA CITY CLERK NOTE: These Minutes were approved at the ______________________, 2024 Tuscawilla Lighting and Beautification District Advisory Committee. 7 REGULAR AGENDA ITEM 500 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | JANUARY 17, 2024 REGULAR MEETING TITLE Quarterly Fiscal Year-To-Date Expenditure Details SUMMARY FUNDING SOURCE RECOMMENDATION No action required. 8 TLBD Maintenance Fund Quarterly Meeting - JANUARY 17, 2024 Select Expense Accounts 10/1/2023 - 12/31/2023 Date Amount Description Budget $23,416 10/17/2023 $1,400 Oct fountain maint. 11/7/2023 $1,400 Nov fountain maint. 11/20/2023 $1,063 north fountain leak detection YTD Expense Total $3,863 Encumbered End Balance $19,554 Budget $174,448 10/12/2023 $7,192 Oct Landscape Maint. 10/17/2023 $137 irrigation supplies 10/31/2023 $2,060 irrigation repair 11/07/2023 $7,192 Nov Landscape Maint. 12/19/2023 $31,211 fall mulching 12/21/2023 $7,192 Dec Landscape Maint. Computer Power Systems 10/23/2023 $1,210 remove wires from generator/repairs A Budget Tree 11/13/2023 $1,400 removal dead Pine Siteone 11/20/2023 $265 irrigaiton supplies 12/13/2023 $227 irrigaiton supplies 12/19/2023 $108 irrigaiton supplies 12/21/2023 $77 irrigaiton supplies YTD Expense Total $58,273 Encumbered $2,432 End Balance $113,744 Budget $500 YTD Expense Total $0 Encumbered $0 End Balance $500 Budget $46,640 YTD Expense Total $0 Encumbered End Balance $46,640 Budget $78,240 10/10/2023 $147 Oct Howell Creek/Deer Run 11/8/2023 $40 Nov Howell Creek/Deer Run 12/11/2023 $41 Dec Howell Creek/Deer Run Utilities Signs/Walls Contract Admin Seminole County (irrigation) Nature's Care Account/Vendor Fountains CQ Aquatics Grounds 9 City of Winter Springs (irrigation) 10/10/2023 $1,205 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 10/17/2023 $1,377 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 11/14/2023 $1,290 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 11/21/2023 $1,449 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood 12/12/2023 $351 Seneca-Shetland-Dyson-Medians 21, 22, 23-Fountain 12/19/2023 $687 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood Duke Energy 10/13/2023 $242 Low voltage entrance lighting-October 10/18/2023 $33 Low voltage entrance lighting-October 10/19/2023 $1,217 Low voltage entrance lighting-October 11/20/2023 $227 Low voltage entrance lighting-November 11/27/2023 $439 Low voltage entrance lighting-November 12/6/2023 $32 Low voltage entrance lighting-November 12/19/2023 $227 Low voltage entrance lighting-December 12/25/2023 $1,329 Low voltage entrance lighting-December YTD Expense Total $10,333 Encumbered $0 End Balance $67,907 Streetlights Budget $243,600 Duke Energy 10/19/2023 $20,031 October streetlights 11/27/2023 $19,986 November streetlights 12/25/2023 $19,845 December streetlights YTD Expense Total $59,862 Encumbered $0 End Balance $183,738 10