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HomeMy WebLinkAbout2023 03 13 Awards/Presentations 100 - Certificate of Safety Recognition awarded to the Police Department • AWARDS AND PRESENTATIONS ITEM 100 ,n m=ared CITY COMMISSION AGENDA I MARCH 13, 2023 REGULAR MEETING 1959 TITLE Certificate of Safety Recognition awarded to the Police Department. SUMMARY The Florida Municipal Safety Excellence Initiative is a voluntary safety accreditation program available to FMIT members. Its goal is to provide each participating organization the knowledge and tools needed to easily develop and implement an effective safety management system. A well-implemented safety management system will lead to a reduction in losses, injuries and illnesses. The Safety Initiative provides a benchmark for members to compare industry best practices. The self-evaluation and eventual Safety Improvement Assessment can be used to pinpoint areas that require additional attention and allow for continual improvement. On February 14, 2023, the police department was assessed by Trevor Reschny, Risk and Safety Consultant, Florida League of Cites, Inc. The police department received an overall score of 90% earning its first ever Certificate of Safety Excellence. RECOMMENDATION 5 Law Enforcement Safety Improvement Assessment Winter Springs Police Department February 14, 2023 Completed By: Trevor Reschny, CSP Safety and Risk Consultant Florida League of Cities Inc. 407-760-6170 treschnv@flcities.com Florida Municipal v Safety Excellence Initiative 6 Florida Municipal Law Enforcement Safety Improvement Assessment Report ♦ Safety Excellence Initiative Table of Contents ExecutiveSummary:................................................................................................................................................................2 Safety Improvement Assessment Score Sheet Summary:......................................................................................................2 BackgroundInformation:........................................................................................................................................................3 SafetyGrant Eligibility:............................................................................................................................................................3 Safety Improvement Assessment: ..........................................................................................................................................4 Section 1: Commitment to Safety and Health....................................................................................................................4 Section 2: Emergency Readiness.........................................................................................................................................6 Section 3: Incident and Claims Management.....................................................................................................................8 Section 4: Hazard Identification and Control....................................................................................................................10 Section 5: Training and Communication...........................................................................................................................11 Section6: Physical Readiness............................................................................................................................................15 Section 7: Law Enforcement Specific Safety Issues and Requirements............................................................................16 Safety Improvement Plan Summary:....................................................................................................................................21 Disclaimer and Limitation of Liability By accepting FLC Risk and Safety Services(Services), Member acknowledges and agrees: Services are solely intended to assist Member to reasonably identify, assess and address sources of potential exposure to liability, claims, losses or damages; Member remains responsible for maintaining the safety of its property and operations for itself and others;and for all Services provided, FLC does not warrant orguarantee:the safety of any Member property,-that additional risks will not result or materialize at Member properly or elsewhere;or that any suggested or recommended measures implemented by Member will prevent exposure to liability, claims, losses or damages. Page 1 of 24 7 Florida Municipal Law Enforcement Safety Improvement Assessment Report Safety Excellence Initiative Executive Summary: A Safety and Risk Improvement Assessment was completed for the City of Winter Springs Police Department (WSPD) on 2/14/2023.This assessment was requested to assist the department in the development of their safety management system. The WSPD Scored 90%overall with no section scoring less than 50%. For that reason, I congratulate you on earning the Florida Municipal Insurance Trusts "Certificate of Safety Recognition". On page 21 of this report, I have included 16 recommendations that should be considered for continual improvement. I would like to thank everyone for the open reception I received during this assessment. I hope this assessment is a helpful tool to help you continue towards your goals. Sincerely, Trevor Reschny, CSP Safety Improvement Assessment Score Sheet Summary: Safety Improvement Assessment Element Name Total Points Max Points Poss. Departmental Safety and Risk Management Section 1:Commitment to Safety and Health 7 7 100% Section 2: Emergency Readiness 8 11 73% Section 3: Incident and Claims Management 5 7 71% Section 4: Hazard Identification and Control 3 3 100% Section 5:Training and Communication 21 21 100% Section 6: Physical Readiness 2 4 50% Section 7: Law Enforcement Specific Safety Issues 25 26 96% Department Score 900 Page 2 of 24 Florida Municipal Law Enforcement Safety Improvement Assessment Report Safety Excellence Initiative Background Information: Name of Member: City of Winter Springs Police Department FMIT Member Number: 0648 Primary Contacts: Casey Carman Matthew Tracht Risk Management Police Chief ccarman@winterspringsfl.org mtracht@winterspringsfl.org Coverage(Select all that apply): ®Property ®Auto Lability ®Workers Compensation ®Auto Property Damage ®Police Liability ®General Lability ❑Other. List: NA Safety Grant Eligibility: Based on your coverages and premium range you are eligible for the following free safety grant each policy year. Premium Range Workers Compensation Property/Auto/General Liability $0 ❑ No Coverage ❑ No Coverage <$25,000 ❑ $500/year reimbursement ❑ $500/year reimbursement $ 25,000-$49,999 ❑ $750/year reimbursement ❑ $750/year reimbursement $50,000-$74,999 ❑ $1000/year reimbursement ❑ $1000/year reimbursement $75,000-$99,999 ❑ $1500/year reimbursement ❑ $1500/year reimbursement $100,000-$200,000 ❑ $2500/year reimbursement ❑ $2500/year reimbursement $200,000+ ® $3000/year reimbursement ® $3000/year reimbursement Expenses such as training, and safety related equipment are all eligible for the grant. This is an extremely easy grant process, simply complete the grant form and attach receipts for safety related purchases that you already made. 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It also involves discussing deficiencies in a constructive and positive manner when needed. o For example, "Hey Mark, I noticed your outer carrier is adjusted correctly. Nice work". o Here is another example. "Hey Mark, when wearing your outer carrier make sure you have those straps snug.Trust me, if you have to run with that on, you'll be thanking me". Rec 2:Add Emergency Response to Schedule of Activities • Add the PD emergency response practice sessions or tabletop exercises to your schedule of audits and inspections. Rec 3:Standardize Officer First Aid Kit Materials • Police officers must have the ability to handle injuries to themselves, to other officers. In addition to carrying a TQ, I highly recommend carrying a standardized Individual First Aid Kit(IFAK)with wound packing gauze and chest seals.There are many brands but the one I carry is extremely low profile. Here is a link https://www.bIueforcegear.com/micro-trauma-kit Rec 4/5: Fine tune a simple evacuation plan for the PD. • I recommend developing a more formal evaluation plan for the PD. How will an evacuation be ordered?Where do people meet? How will they be accounted for?Then, to ensure proficiency a drill (tabletop, or actual) should be completed annually. • To account for employees after an evacuation consider dividing the building up into smaller groups.Then during an evacuation those smaller groups can meet at their designated area. Rec 6: Improve Communication on Near Misses • A "near miss", a.k.a "close call", "near collision", or "near hit", is an unplanned event that DID NOT result in injury, illness, or damage—but had the potential to do so. Departments that do not report these near misses lose the opportunity to identify hazards and ultimately prevent future incidents. • Employees should be encouraged to report near misses. • In addition,the near miss reporting process should be simple and effective. Rec 7: Improve Communication on Incident Investigation • Lessons learned from completed incident investigations, or other hazard identification tasks (like inspections) must be communicated across all other shifts and teams to ensure that similar events can be prevented at a departmental level. I recommend simply discussing these items in the existing pre-shift briefings. Page 21 of 24 27 Florida Municipal Safety Improvement Assessment Report Safety Excellence Initiative Rec 8: Incorporate the FMIT Law Enforcement Training Safety process into Training I recommend looking at, and if necessary, modifying the FMIT Law Enforcement Training Safety process. The purpose is to have an employee who can proactively anticipate, evaluate, and control risks while maximizing the effectiveness and realism of the training. Again, it is the fundamental role of the LESO to focus on the safety of the participants so that the instructor can focus on delivering the content.With that said, it's crucial that the Law Enforcement Safety Officer view the training through the lens of participant safety NOT through the lens of a trainer! In addition, the following processes are recommended: • Before high liability training the trainer(s) and Law Enforcement Safety Officer should plan the session and should review the lesson plan to anticipate and control hazards. • Prior to the start of any high liability training the location should be inspected to ensure all hazards have been identified and controlled. • Prior to the start of any training the Law Enforcement Safety Officer should set clear expectations for behavior, site safety concerns, and emergency procedures. • During training the Law Enforcement Safety Officer should continuously monitor the training area for developing safety issues. Law Enforcement Training Safety Policy(Sample Download): https://i nsu ra nce.flcities.com/docs/defa u It-sou rce/safety- excellence-initiative-resource-library/c69-law-enforcement- training-safety-policy.docx Law Enforcement Pre-Training Site Inspection (Form Download) https://insurance.flcities.com/docs/default-source/safety- excellence-initiative-resource-library/c74-pre-training-site- inspection.docx Law Enforcement Pre-Training Briefing(Form Download) https://insurance.flcities.com/docs/default-source/safety- excellence-initiative-resource-library/c75-law-enforcement-pre- training-briefing.docx Law Enforcement After Training Review and Evaluation (Form Download) https://insurance.flcities.com/docs/default-source/safety- excellence-initiative-resource-library/c76-after-training-review- and-evaluation.docx Law Enforcement Training Planning Worksheet https://insurance.ficities.com/docs/default-source/safety- (Form Download) excel lence-initiative-resource-library/c73-law-enforcement- training-planning-worksheet.docx Rec 9: 1 recommend having all trainers attend a training program on reality-based training. When carried out in a haphazard manner, Reality Based Training (RBT) can cause physical harm to participants and observers. Perhaps the most tragic outcome is when an officer or bystander is seriously injured or even killed during a scenario. Inadvertently mixing up training weapons with live duty weapons, or improper use of, or protection from, non-lethal training ammunition are unfortunately all too common. The bottom line is that RBT is an extremely effective Page 22 of 24 28 Florida Municipal Safety Improvement Assessment Report Safety Excellence Initiative method of putting officers in the most realistic situations. True RBT must be conducted without cutting corners and requires intensive planning especially regarding safety. If conducted properly, RBT can be an extremely safe cornerstone of officer training. Rec 10: Police officers have a physically strenuous job,and it is crucial that they always be ready to perform that job.One of the primary components of officer readiness is an officer's health and overall fitness.Whether handling a physical confrontation with a subject,chasing a fleeing suspect,or rendering lifesaving assistance to someone in need,an officer's physical readiness is essential to ensure the safety of themselves,their fellow officers, and the public. I recommend developing a fitness standard. A very simple and court tested standard can be found here: • Download sample plan and info: https:Hinsurance.flcities.com/docs/default-source/safety-excellence-initiative- resource-library/c71-officer-physical-readiness-program.docx Rec 11: 1 recommend adding a short 2 to 4 minute warm up to your current pre-shift briefings. Although most people understand the importance of warming up before they exercise, until recently warming up prior to work has not been widespread. In the past decade however, construction firms, manufacturing plants,warehouses and even retail stores have been warming up prior to their shift with incredible results. Not only do participating employees generally feel better, but sprain and strain injuries in these firms have plummeted • Download sample routines and info: https://insurance.flcities.com/docs/default-source/safety-excellence- initiative-resource-library/c204--warm-up-guide-for-municipal-workers.pdf Rec 12: Respirator Program and Fit Testing Since respirators are the last line of defense it is important that they be selected,fitted, used and maintained.This starts with a written respirator program specific to your operations.Then it included having employees medically qualified to wear those respirators, fit tested annually, and trained annually. Here are some resources that you can use but I would be happy to help you develop this if needed. Department Respirator Tracking https://insurance.flcities.com/docs/default-source/safety-excellence-initiative- Worksheet resource-library/c101-department-respirator-tracking-form.doc https://insurance.flcities.com/docs/default-source/safety-excellence-initiative- Respirator Fit Tester Course resource-library/e99-respirator-fit-tester-course.pptx https://insurance.ficities.com/docs/default-source/safety-excellence-initiative- Employee Respirator Fit Test Record resource-library/e102-employee-respirator-fit-test-record.doc https://insurance.flcities.com/docs/default-source/safety-excellence-initiative- Respirator Program resource-library/c100-respirator-program.docx https://insurance.flcities.com/docs/default-source/safety-excellence-initiative- Respirator Medical Questionnaire resource-library/c105-respirator-medical-questionnaire.doc Respiratory Protection for Law https://insurance.flcities.com/docs/default-source/safety-excellence-initiative- Enforcement resource-library/e145-respirators-for-law-enforcement.pptx Page 23 of 24 29 Florida Municipal Safety Improvement Assessment Report ♦ Safety Excellence Initiative Rec 13:Add Decontamination of K9's to Exposure Control Plan • Here is some sample text: o In the event of a police K-9 bite, the handler will immediately clean the dog's muzzle of any blood or body fluids to preclude the possibility of accidental transmission via dog bite. o As soon as practical, the handler will clean any other blood or body fluids from the dog's body. • In addition, K9's should be bathed after deploying in lead contaminated areas (i.e after live fire training) to prevent cross contamination to vehicles and people. Rec 14:Colored Nitrile Gloves for Exposure • I recommend using any color other than black for your gloves. Black gloves are often used in Law Enforcement but do not allow the officer to identify blood contamination which increases the chance of cross contamination. Rec 15: 1 recommend looking into puncture resistant law enforcement gloves. • In 2018 the American Society of Testing Materials (ASTM)finalized and published standard E3109—18 which is the "Specification for Protective Gloves Worn by Law Enforcement and Corrections Officers". • The ASTM standard specifically addresses the unique physical protection law enforcement officers need while attempting to minimize effects on an officer's dexterity. The standard recognizes that law enforcement gloves do not require uniform protection and that certain portions of a glove such as the palms and fingertips may require additional protection. • Here is some information: https:Hinsurance.flcities.com/docs/default-source/safety-excellence-initiative- resource-library/c72-law-enforcement-gloves-(swp).docx Rec 16: Investigate new materials for body armor for improve everyday protection and eliminate the need for a separate rifle rated plate carrier. • Now extremely light weight(2.5lbs) rifle rated plates (Level 3/3+) can be worn by officers all the time.This eliminates the need to have 2 sets of armor which can cause problems when deploying a carrier over top of another carrier. • Although I am not endorsing any one provider, here is a local vendor that has helped several members select lighter more cost-effective armor options. Adam Bucci Gray Gorilla Tactical 407-541-7322 --- End of Document--- Page 24 of 24 30 Florida Municipal Safety Improvement Assessment Report ♦ Safety Excellence Initiative Page 25 of 24 31