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HomeMy WebLinkAbout2023 02 27 Consent 308 - Approval of the Minutes from the Monday, January 30, 2023 City Commission Special Meeting • CONSENT AGENDA ITEM 308 ,n m=ared CITY COMMISSION AGENDA I FEBRUARY 27, 2023 REGULAR MEETING 1959 TITLE Approval of the Minutes from the Monday,January 30, 2023 City Commission Special Meeting SUMMARY RECOMMENDATION Staff recommends City Commission to approve the January 30, 2023 Minutes as presented. 257 i CITY COMMISSION Incorporated SPECIAL MEETING MINUTES 1959 ., MONDAY, JAN UARY 30, 2023 AT 6:30 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 258 CALL TO ORDER Mayor Kevin McCann called the Special Meeting of Monday,January 30,2023 of the City Commission to order at 6:33 p.m. in the Commission Chambers of the Municipal Building (City Hall,1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Rob Elliott, present Commissioner Matt Benton, present Commissioner Victoria Colangelo, present Commissioner Ted Johnson, present Commissioner Cade Resnick,absent City Manager Shawn Boyle, present City Attorney Anthony A. Garganese, present Assistant City Clerk Tristin Motter, present Rabbi Maurice Ka prow provided the Invocation followed by the Pledge of Allegiance. Mayor McCann asked if there were any changes to the agenda. Deputy Mayor Elliott asked for Agenda Item 501 to go first so that the discussion could continue from the last Commission Meeting. City Manager Shawn Boyle asked an ADD-ON item be placed on the Agenda for discussion of a turn lane on State Road 434 for Winding Hollow as Item 504. The agenda was adopted with the proposed changes. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Mayor McCann opened Public Input. Mr.Art Gallo, 799 Nandina Terrace, Winter Springs, Florida spoke regarding public input and relayed his findings, submitting them into the record. Mr. Jerry Wood, PO Box 796747, Winter Springs, Florida relayed his knowledge as an environmental engineer and spoke in relation to the flooding, the storm water, and water flow to Lake Jesup within the City of Winter Spring's Greeneway Interchange and Seminole County. Mrs. Gina Shafer, The Winter Springs Village, Winter Springs, Florida spoke in relation to the last meeting and expressed her feelings toward the adjournment time of the last meeting. Mr. Ken Greenberg, 7635 White Dove Drive, Winter Springs, Florida spoke in regards to the meeting lengths and comments made at previous meetings. Mr. William Mornsey, 965 Sequoia Drive, Winter Springs, Florida spoke in regards to comments made on Social Media made by a current Board Member. Mr. Kevin Cannon, PO Box 795447, Winter Springs, Florida spoke in regards to Social Media and the "Rules ofAssembly"for the City Commission and rights of the citizens. Mayor McCann closed Public Input. CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, JANUAPY 30, 2023 1 PAGE 2 OF 7 259 CONSENTAGENDA 300. Not Used PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA ❖❖ AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE DISCUSSED IN THE ORDER DOCUMENTED. ❖❖ 501) Design and Performance of Stormwater Management Systems- Part 2 Briefing Mr. David Hamstra, P.E.,CFM Stormwater Department Manager, Pegasus Engineering,continued the presentation presented at the previous City Commission meeting and invited questions. Manager Boyle reviewed the previous discussion and explained budgeting and grants that the City could utilize. Mr. Hamstra added further information regarding mitigation strategies and reviewed the attached "Commission Briefing" supplied in the agenda packet. Discussion ensued regarding alternative mitigation strategies and the minimum requirements for FEMA Grants. Ms. Leylah Saavedra, Pegasus Engineering explained further grant requirements. Mr. Hamstra relayed the City had already submitted several projects to be considered for the FEMA Grants. Manager Boyle asked for consensus from the Commission on the current project submitted. The discussion continued regarding the process, if withdrawal was wanted, cost and relocation of Citizens and children for schools, fixing the water flow/bank erosion and workshops for the residents to gauge interest. Mayor McCann opened for Public Comment Mr. Mark Caruso, Winter Springs asked about the cost relating to what the homeowner would have to pay. Ms. Saavedra relayed the cost depends on the height the house is raised. Ms. Joanna Plum, 779 Holiday Lane, Winter Springs, Florida asked for further clarification regarding additional flood insurance, the flow problem with Gee Creek and other grants to help homeowners. Staff addressed the questions and comments relaying there were current studies being conducted on up-and downstream impacts and the culvert bridges. Mr. Kevin Cannon, PO Box 795447, Winter Springs, Florida requested that the citizens within the City's Flood plain areas or in close proximity be notified and thought the City should look into the storm drain outfalls into Lake Jesup. Mr. William Mornsey,, 965 Sequoia Drive, Winter Springs, Florida asked if the City would be assisting in the 2596 contribution required from homeowners. Mayor McCann closed for Public Comment "I WOULD LIKE TO MAKE A MOTION THAT WE EXTEND THE MEETING PAST EIGHT THIRTY(8:30PM)." MOTION BYCOMMISSIONER BENTON.SECONDED BYCOMMISSIONERJOHNSON. DISCUSSION. VOTE: BENTON (AYE);COLANGELO(AYE);JOHNSON (AYE); ELLIOTT(AYE) MOTION CARRIED 4-0. CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, JANUAPY 30, 2023 1 PAGE 3 OF 7 260 500) Extension of Permitting Fee Waivers Related to Hurricane Ian Commissioner Johnson explained the purpose of the request and noted that residents in the Tuscawilla area were requesting an extension of time to have Recreational Vehicles in driveways and fees waived for roof permits related to Hurricane Ian clean-up. "I MAKE A MOTION THATTHE CITY COMMISSION APPROVE THIS ITEM." MOTION BY COMMISSIONER JOHNSON.SECONDED BYCOMMISSIONER BENTON. DISCUSSION. VOTE: BENTON (AYE);COLANGELO(AYE);JOHNSON (AYE); ELLIOTT(AYE) MOTION CARRIED 4-0. 502) Appointment of City Chaplain for 2023 Deputy Mayor opened the item and expressed his desire to appoint all three Chaplains that applied since the Resolution allowed for more than one Chaplain. "I WOULD LIKE TO NOMINATE ALL THREE [APPLICANTS] AS CHAPLAINS FOR THE CITY." MOTION BY DEUPY MAYOR ELLIOTT.SECONDED BYCOMMISSIONERJOHNSON.DISCUSSION. Mayor McCann asked Rabbi Maurice Kaprow to come and speak on his experience since the Rabbi would be training the Chaplains. Rabbi Kaprow spoke briefly about the role of the Chaplain. Mayor McCann opened for Public Comment Mrs. Gina Shafer, The Winter Springs Village, Winter Springs, Florida expressed her gratitude and suggested staggering the "terms"of the Chaplains for training purposes. Mayor McCann closed for Public Comment VOTE: ELLIOTT(AYE);JOHNSON (AYE);COLANGELO (AYE);BENTON (AYE) MOTION CARRIED 4-0. 503) Appointment Opportunities for City Boards and Committees Mayor McCann opening Board and Committee appointment nomination. Commissioner Benton nominated Mr.Art Gallo for the Code Enforcement Board opening. Commissioner Colangelo nominated Mr. Gerald Costin for the Code Enforcement Board opening. Roll call was given to find the nominee with majority vote: Commissioner Benton:Art Gallo Commissioner Colangelo: Gerald Costin Commissioner Johnson:Art Gallo Deputy Mayor Elliott:Art Gallo "MOTION TO APPOINT ART GALLO TO THE CODE ENFORECEMENT BOARD." MOTION BY COMMISSIONER BENTON.SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE);COLANGELO(AYE);JOHNSON (AYE); ELLIOTT(AYE) MOTION CARRIED 4-0. CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, JANUAPY 30, 2023 1 PAGE 4 OF 7 261 "I WOULD LIKE TO NOMINATE JASON MAITLAND TO THE PARKS AND RECREATION ADVIOSRY COMMITTEE." MOTION BY COMMISSIONER COLANGELO. SECONDED BY DEPUTY MAYOR ELLIOTT. DISCUSSION. VOTE: BENTON (AYE);COLANGELO(AYE);JOHNSON (AYE); ELLIOTT(AYE) MOTION CARRIED 4-0. "I WOULD LIKE TO NOMINATE DAVE MILLER FOR PARKS AND RECREATION PENDING WITH APPROVALOFTHE PAPERWORK."MOTION BYCOMMISSIONERCOLANGELO.SECONDED BYDEPUTY MAYOR ELLIOTT. DISCUSSION. VOTE: BENTON (AYE);COLANGELO(AYE);JOHNSON (AYE); ELLIOTT(AYE) MOTION CARRIED 4-0. Deputy Mayor Elliott thanked Mr.Gallo for his serve on the Parks and Recreation Advisory Committee 504) ADD ON: Discussion on Turn lane on 434 for Winding Hollow Manager Boyle presented the added item and relayed that Staff was looking for consensus from the Commission to continue with the project of adding a turn lane on State Road 434 going into Winding Hollow at the intersection. City Manager Boyle relayed that due to rising costs and the State only paying a fixed amount,the rest of the cost would be on the City. Manager Boyle noted the City would be asking the State to modify the grant to help with the cost difference but the modification had yet to be approved. Manager Boyle further noted that if the Commission did not wish to move forward at this time,the State would de-obligate it and the project would be tabled for several years. Mr. Phil Hursh, Public Works Director, Public Works Department relayed what the City and the Florida Department of Transportation had done already for this project. Discussion followed on the accident history of the intersection,the timeline for the project,and the current agreement the City has relating to the project. Mayor McCann opened for Public Comment Mr. Ken Spalthoff, 337 Wooded Vine Drive, Winter Springs, Florida shared that he used to live in Winding Hollow and has knowledge of the accident rate at the intersection of Winding Hollow and State Road 434. He expressed that the Cityshould push forward with the project. Mrs. Gina Shafer, The Winter Springs Village, Winter Springs, Florida urged the City to move forward with the project. Mayor McCann closed for Public Comment The Commission gave consensus to moving forward. 505) New Business Mayor McCann read "Commissioner Resnick's absent letter" into the record. Manager Boyle spoke in regards to the comments made in the letter relating to the short notice of the Special Meeting. Manager Boyle stated and reviewed, for the record, the current City Code for Special Meetings; relaying that the City's Mayor, City Manager, or current Commission body can call a Special Meeting at any time. CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, JANUAPY 30, 2023 1 PAGE S OF 7 262 Mayor McCann announced and spoke about the Joint Legislative Auditing Committee audit that was opened on the City of Winter Springs. Manager Boyle noted he welcomed the audit. Commissioner Colangelo asked to bring the Seminole County School Board Interlocal Agreement back in front of the City Commission again to see where everything is standing. Commissioner Johnson proposed naming the new basketball courts in Trotwood Park in honor of Dr. Daniel Holsenbeck as well designating the new pavilion in honor of Mr.Arnold Nussbaum. REPORTS 600) City Manager Shawn Boyle • No Report 601) City Attorney Anthony A.Garganese • No Report 602) Assistant City Clerk Tristin Motter for City Clerk Christian Gowan • No Report 603) Seat Four Commissioner Cade Resnick • Was not present 604) Seat Five Commissioner/Deputy Mayor Rob Elliott • Relayed his time at the Highland Games • Shared about his attendance at some of the recent Home Owner Association Meetings • Shared about his attendance at the City of Winter Springs Police Department briefing. 605) Mayor Kevin McCann • Expressed his sadness for the residents the City has lost in the recent past • Shared about his attendance at some of the recent Home Owner Association Meetings 606) Seat One Commissioner Matt Benton • No Report 607) Seat Two Commissioner Victoria Colangelo • Relayed she spoke with three residents that were impacted by Hurricane Ian • Shared about her visit to the Waste Water Plants with Carollo,Veolia and Staff • Let the Commission know the next CALNO meeting was February 1st and December 6th Winter Springs will be hosting CALNO. • Shared her work,with Chief Tracht, regarding the Oak Forest parking • Shared about her scheduled meeting with the Saint John's River Water Management Company the follow day to talk about"cost share". 608) Seat Three Commissioner Ted Johnson • Relayed his time at the Highland Games and gave complaints to Staff and the Police Department • Relayed his attendance to the Tuscawilla Lighting and Beautification Advisory Committee meeting and congratulated Mr. Kevin Maddox. • Relayed thanks to Staff for a residents of Tuscawilla PUBLIC INPUT Mayor McCann opened Public Input. Mr.Art Gallo, 799 Nandina Terrace, Winter Springs, Florida asked for the notes from the previous input to get put in the record for tonights meeting. Relayed he was happy to help with anything he can CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, JANUARY 30, 2023 1 PAGE 6 OF 7 263 regarding the audit and additionally expressed his thanks for Arnie and is grateful for the purposed pavilion to be dedicated in his honor. Mr. Kevin Cannon, PO Box 795447, Winter Springs, Florida suggested the City Manager track the cost of man power, move forward quickly and learn from the audit opened on the City. Mrs. Gina Shafer, The Winter Springs Village, Winter Springs, Florida spoke regarding to the importance of both public inputs, thanked the Mayor for his work and dedication as the mayor of this City to go to Tallahassee regarding the audit. Mrs. Shafer suggested the City could put up banners recognizing the `Hometown Heroes"around the City. Mayor McCann closed Public Input. ADJOURNMENT Mayor McCann adjourned the meeting at 9:45PM. RESPECTFUL L Y SUBMI TTED: TRISTIN MOTTER ASSISTANT CITY CLERK APPROVED: MAYOR KEVIN McCANN NOTE: These Minutes were approved at the 2023 City Commission Regular Meeting. CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, JANUAPY 30, 2023 1 PAGE 7 OF 7 264