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HomeMy WebLinkAbout2023 02 13 Consent 304 - Approval of the Minutes from the Monday, December 19, 2022 City Commission Special Meeting • CONSENT AGENDA ITEM 304 ,n m=ared CITY COMMISSION AGENDA I FEBRUARY 13, 2023 REGULAR MEETING 1959 TITLE Approval of the Minutes from the Monday, December 19, 2022 City Commission Special Meeting SUMMARY RECOMMENDATION Staff recommends City Commission to approve the Minutes as presented. 27 i CITY COMMISSION Incorporated SPECIAL MEETING MINUTES 1959 MONDAY, DECEMBER 19, 2022 AT 3:00 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 28 CALL TO ORDER Mayor Kevin McCann called the Special Meeting of Monday, December 19,2022 of the City Commission to order at 3:01 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Rob Elliott, present Commissioner Matt Benton, present Commissioner Victoria Colangelo, absent Commissioner Ted Johnson, present Commissioner Cade Resnick, present- left meeting at 3:42p.m. City Manager Shawn Boyle, present City Attorney Anthony A. Garganese, present*arrived at 3:06p.m. City Clerk Christian Gowan, present A moment of silence was held followed by the Pledge of Allegiance. Mayor McCann asked if there were any agenda changes. Manager Boyle noted that the Emergency Declaration was set to expire and sought an extension to be added to the agenda. There was no objection. AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Mayor McCann opened Public Input. No one addressed the Commission. Mayor McCann closed Public Input. CONSENT AGENDA 300) Not Used PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA 500) Emergency Repairs to Northern Way Bridges Manager Boyle introduced the item, noted availability concerns of materials necessitating the Special Meeting and quick action,thanked County Commissioner Jay Zembower for helping the City find the vendor to repair the bridges, and noted the vendor was a current vendor for Seminole County and that the City Attorney had advised that this was an acceptable route to take. CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, DECEMBER 19, 2022 1 PAGE 2 OF 4 29 Manager Boyle then detailed the work that needed to be completed on the North and South Northern Way bridges, noted the approaches for the bridges were the main issue, and noted the work would total roughly$600,000.00 exceeding his purchasing authority. Discussion followed on FEMA requirements for reimbursements, funds available in the Third Generation Sales Tax that could be used to cover expenses, and expected lifespan of the bridge repairs. Mr. Philip Hursh, City Engineer, noted timing considerations for the different options and explained that FEMA could require 2-3 years as opposed to several months if FEMA was not involved. Brief discussion followed and the Commission agreed that a quicker repair would be better for residents. Mr. Joe Raucci, Vice President, Southland Construction, Inc. and Mr. Eric Eliason, Southland Construction, Inc. were available for questions. Mr. Raucci noted that supply chain issues were not anticipated to impact the bridge work. Further discussion followed on the timeline for completion and removal of the old water line. Mr. Hursh noted that the work had an anticipated completion date in March and explained that the water line could be removed in-house. Manager Boyle reviewed Staff's recommendation that the Commission award a contract to Southland Construction, Inc. for $399,506.74 for the North Bridge, and a contract for $193,671.50 for the South Bridge with a $50,000 contingency. "MOTION TO ACCEPT CITY MANAGER'S RECOMMENDATION"MOTION BY COMMISSION ER JOHNSON. SECONDED BYCOMMISSIONER RESNICK. DISCUSSION. Mayor McCann opened Public Input. Mr.Art Gallo, 799 Nandina Terrace, Winter Springs encouraged the Commission to pursue funding for permanent fixes. Mayor McCann closed Public Input. VOTE: BENTON (AYE);JOHNSON (AYE);RESNICK(AYE); ELLIOTT(AYE) MOTION CARRIED 4-0. ADD-ON 501) Extension of Emergency Declaration Attorney Garganese noted the statutory limitation of seven days for emergency declarations and the City's approach of retroactively approving extensions when meetings could not be held. "MOTION TO EXTEND THE EMERGENCY DECLARATION" MOTION BY COMMISSIONER JOHNSON. SECONDED BYCOMMISSIONER BENTON. DISCUSSION. VOTE: BENTON (AYE);JOHNSON (AYE);RESNICK(AYE); ELLIOTT(AYE) MOTION CARRIED 4-0. PUBLIC INPUT Mayor McCann opened Public Input. CITY COMMISSION MINUTES I SPECIAL MEETING I MONDAY, DECEMBER 19, 2022 1 PAGE 3 OF 4 30 Mr. Art Gallo, 799 Nandina Terrace, Winter Springs wished everyone a Happy Holiday, thanked the Commission for their work,and noted he planned to address the Commission at a future meeting about research that he had completed about various topics Mr. Kevin Cannon, PO Box 795447, Winter Springs requested a meeting be held between Staff and the Eagles Watch neighborhood regarding flooding from Seminole County. Mayor McCann closed Public Input. Commissioner Johnson asked Staff to arrange a time that he could see where water outside the City limits was coming in and overwhelming systems. Discussion then followed on the social media policy and the appropriateness of commenting on social media posts. Attorney Garganese opined that Commissioners had First Amendment rights to comment and engage on social media with limited exceptions, reiterated that individual members were one part of a governing body, and spoke briefly about the Code of Conduct. Attorney Garganese noted that he would follow up and share more information with the Mayor and Commission. Discussion followed on maps showing properties impacted by Hurricane Ian and associated flooding. Staff noted that the Seminole County Property Appraiser and FEMA had maps related to the floodplain but were not aware of a formal list of impacted homes. Commissioner Elliott noted that insurance companies may have lists. Manager Boyle noted that a workshop may be held in the future to provide information to residents prior to the next hurricane season. Mr. Hursh noted work that had been completed recently documenting conditions along the creeks and that he would bring results to a future Commission meeting. Brief discussion followed on creek maintenance. ADJOURNMENT Mayor McCann adjourned the meeting at 4:22 PM. RESPECTFUL L V SUBMI T IED: CHRISTIAN GOWAN CITY CLERK APPROVED: MAYOR KEVIN McCANN NOTE: These Minutes were approved at the 2022 City Commission Regular Meeting. CITY COMMISSION MINUTES I SPECIAL MEETING MONDAY, DECEMBER 19, 2022 1 PAGE 4 OF 4 31