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Home My WebLink About2024 03 25 Consent 303 - Approval of the Minutes from the Monday, March 11, 2024 City Commission Regular MeetingCONSENT AGENDA ITEM 302 CITY COMMISSION AGENDA | MARCH 25, 2024 REGULAR MEETING TITLE Approval of the Minutes from the Monday, March 11, 2024 City Commission Regular Meeting SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Commission approve the March 11, 2024 City Commission Regular Meeting minutes as presented. 29 CITY COMMISSION REGULAR MEETING MINUTES MONDAY, MARCH 11 , 2024 AT 6:30 PM CITY HALL – COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 30 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , M A R C H 1 1 , 2 0 2 4 | P A G E 2 O F 8 CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, March 11, 2024 of the City Commission to order at 6:31 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Matt Benton, present Commissioner Victoria Bruce, present Commissioner Ted Johnson, present Commissioner Cade Resnick, present Commissioner Rob Elliott, present Interim City Manager Phil Hursh, present City Attorney Anthony Garganese, present City Clerk Christian Gowan, present Pastor Kyle Stewart led the invocation followed by the Pledge of Allegiance. Mayor McCann asked if there were any changes to the agenda. No changes were noted, and the agenda was adopted. AWARDS AND PRESENTATIONS 100) PFM Asset Management LLC Presentation on the highlights of the most recent Quarterly Investment Report for the period ending 12/31/2023.? Ms. Donna Bruno, Controller, Finance Department thanked the Commission for the opportunity to serve as Interim Director, announced her planned retirement, and introduced Ms. Holly Queen, Director, Finance Department. Mayor McCann shared comments and thanked Ms. Bruno for her service to the City. Ms. Queen introduced Mr. Scott Gannon, PFM Asset Management, LLC, 225 E Robinson Street, Orlando who presented the December 2023 Quarterly Investment Report. Mr. Gannon commented on actions by the Federal Reserve, economic impacts over the review period, and portfolio performance and makeup. Brief discussion followed on the portfolio’s comparison to similar cities, , investment policy and options available to the city, clarification on separation from pension funds, the potential impact of a housing decline, and differentiating between this fund and reserves. 101) Utilities CIP Project Update Mr. Bilal Iftikhar, Director, Utilities Department presented utility capital improvement plan (CIP) project updates including ongoing projects related to potable water, wastewater, and reclaimed water, and the 2024 CIP. Mr. Iftikhar noted 100% compliance with potable water and the Florida Department of Environmental Protection (FDEP), lingering aesthetic issues and efforts to address them. Related to fire hydrant work planned to begin on March 18, 2024, discussion followed on staffing, hydrant maintenance, timelines, and communication with Seminole County 31 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , M A R C H 1 1 , 2 0 2 4 | P A G E 3 O F 8 Further discussion followed on the revenue sufficiency analysis, Lake Jesup Reclaimed Water Augmentation System, the challenge of installing distribution infrastructure for reclaimed expansion, and grants being sought for several projects. Mr. Scott Richards, Carollo Engineers, 200 E Robinson Street, Orlando presented an update on the City’s Consumptive Use Permit (CUP) and noted efforts to expand reclaimed availability. Mr. Richards then discussed the ongoing wastewater treatment plant projects, reviewed history and plans for design and construction. Discussion followed on the timeline with an anticipated completion time of 2029 barring any unforeseen challenges. INFORMATIONAL AGENDA 200) Current Development Projects Summary No discussion. PUBLIC INPUT Mayor McCann opened Public Input. Mr. Joe Ralph, GRSC, 1643 NW Dove Court, Stuart discussed response to sedimentation Invitation to Bid (ITB) and potential issues with the process. Ms. Joanne Krebs, 1002 Taproot Drive, Winter Springs discussed Senior Center trips and a recent letter discussing relocating parking for these trips. Ms. Krebs shared concerns, thought enforcement would be difficult, thought the decision should be made by the Commission, and suggested a parking study and booking schedule. Ms. Janet Pinnell, 80 Michael Blake Boulevard, Winter Springs noted she was happy to see the installation of the traffic light at Michael Blake Boulevard and asked about the anticipated completion date. Ms. Pinnell also discussed an issue at the corner of Tuskawilla Road and Michael Blake Boulevard with sightlines due to high bushes. Ms. Susie Coffman, 21 S Edgemon Ave, Winter Springs discussed concerns about relocating parking from the Senior Center for trips that occur throughout the year. Mr. Ken Greenberg, 1635 White Dove Drive, Winter Springs Community Association, echoed concerns about Senior Center parking, questioned the inclusion of certain items on the consent agenda, thanked Mr. Iftikhar for his presentation, and said Winter Springs was the only city exceeding their CUP in the area. Mr. Greenberg also shared comments related to Item 502 and Parkstone. Mr. William Morrisey, 965 Sequoia Drive, Winter Springs spoke about the Senior Center and parking concerns and shared comments about pickleball. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs noted April was Water Conservation Month and asked that a proclamation be issued. Mr. Gallo also thanked Donna Bruno for her hard work and contributions to the City, noted his time on the Parks and Recreation Advisory Committee and detailed discussions over the years about the pickleball project, and noted his research related to the Lake Jesup Augmentation Plant. Ms. Gina Shafer, Winter Springs Village, Winter Springs thought a permanent City Manager needed to be hired and that the City needed someone familiar with the Comprehensive Plan Ms. Shafer shared further comments about the CUP, the previous City Manager search, and pickleball. 32 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , M A R C H 1 1 , 2 0 2 4 | P A G E 4 O F 8 Mr. Gary Coffman, 60 S Devon Ave, Winter Springs echoed the concerns regarding Senior Center parking. Mayor McCann closed Public Input. CONSENT AGENDA 300) Pickleball Independent Contractor Agreement Commissioner Resnick noted a question regarding Section 2.4 of the contract and fees. Mr. Leonard Hartman, Director, Parks, recreation, & Facilities Director discussed the various fees and development to simplify reporting and tracking. In response to a question from Commissioner Bruce, Mr. Hartman explained the use of the City website and the pro’s website for reservations. 301) Memorandum of Agreement (MOA) between City of Winter Springs and Tuskawilla Crossings Homeowners Association, Inc. for Permitting Tract F Pond Repair In response to a question from Commissioner Resnick, Attorney Garganese noted the MOA did not change dedications in the plat, explained that this was necessary as a permit requirement for St. Johns River Water Management District (SJRWMD), and that the City needed the homeowners association’s consent. Further discussion followed on causes of the failure, the ability to pursue legal action, and the potential impact of another pons on the failure. Mr. David Hamstra, Pegasus Engineering, Winter Springs noted the groundwater component was being investigated and actions were being taken. 302) Surplus Assets No discussion. 303) Bank Authorization Updates No discussion. 304) Approval of the Minutes from the Monday, February 26, 2024 City Commission Regular Meeting No discussion. "MOTION TO APPROVE CONSENT AGENDA." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. 33 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , M A R C H 1 1 , 2 0 2 4 | P A G E 5 O F 8 PUBLIC HEARINGS AGENDA 400) Second Reading of Ordinance 2024-05, Adoption of the 2024 IPMC (International Property Maintenance Code) to include Appendix A Boarding Standard , The City of Winter Springs Code of Ordinances, Chapter 6, Buildings and Building Regulations Attorney Garganese read Ordinance 2024-05 by title for second reading. Mayor McCann opened the Public Hearing for Item 400. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 400. "MOTION TO APPROVE ITEM 400." MOTION BY COMMISSIONER RENICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. REGULAR AGENDA 500) Award of ITB No. 12-23-08 PH for Creek Sediment Removal Services to Zulu Marine Services, Inc. as the lowest and most responsible and responsive bidder. Mr. Hursh apologized for not including more information at the previous meeting and explained that the lowest two bidders were deemed to be non-responsive to the ITB. Discussion followed on previous work done by Zulu Marine Services in the City. Mr. Joe Ralph, GRSC noted the scope of the ITB was well delineated and thought no company would be able to justify a change order. Mr. Ralph also thanked the Commission for the opportunity to be heard and noted that he would respect the decision. Mr. Alex Batey, Zulu Marine Services, LLC , 7705 Waters Avenue, Savannah, GA noted previous work in the creeks in 2019 and 2022 and knowledge of the creeks. Mr. Batey further noted the time put into crafting the proposal and noted he was confident in the ability to complete this work. MOTION TO APPROVE ITEM 500 AND AWARD THE CREEK SEDIMENT REMOVAL SERVICES TO ZULU MARINE SERVICES. MOTION BY COMMISSIONER JOHNSON. SECONDED BY DEPUTY MAYOR BENTON. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. 501) RFP 1-24-01 City of Winter Springs Executive Search Firm Mr. Brian Dunigan, Director, Operations Department reviewed the agenda item, associated rules, and process going forward including presenting the bid tabulations at the March 25, 2024 Commission Meeting. Mr. Dunigan further noted that the scores and proposals were currently exempt from public disclosure for a period set by Florida Statutes. Discussion followed on the information becoming public in the future, proposed costs, the previous search firm, and the process going forward. 34 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , M A R C H 1 1 , 2 0 2 4 | P A G E 6 O F 8 Each Commissioner discussed their thoughts on the respondents and were instructed to submit their score sheets to the City Clerk at the end of the meeting: ActOne Executive Search NetSynk, Inc. S. Renee Narloch and Associates Slavin Management Consultants 502) Discussion on Annual Evaluation of Interim City Manager Phil Hursh Discussion on Mr. Hursh's role as Interim City Manager and Public Works Director, the previous cost of living adjustment (COLA) that was not awarded, and the potential for a merit increase. It was noted that actions taken would affect what Mr. Hursh would go back to as Public Works Director at a later date. Further discussion followed on contractual language, Mr. Hursh’s raise when taking the position initially, the possibility of a 360 evaluation prior to taking any action with some Commissioners expressing concerns about this approach, and plans to discuss Mr. Hursh’s performance with him privately. MOTION TO AWARD PHIL HURSH THE COST OF LIVING ADJUSTMENT PREVIOUSLY GIVEN TO ALL EMPLOYEES.” MOTION BY COMMISSIONER JOHNSON. SECONDED BY COMMISSIONER ELLIOTT. DISCUSSION. VOTE: BRUCE (NAY); JOHNSON (AYE); RESNICK (NAY); ELLIOTT (AYE); BENTON (AYE) MOTION FAILED 3-2.1 MOTION THAT MR. HURSH RECEIVE A 3% MERIT INCREASE. MOTION BY COMMISSIONER ELLIOTT. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. Commissioner Resnick reiterated his request for a 360 evaluation prior to approval of any change in compensation for the Interim City Manager. VOTE: BRUCE (NAY); JOHNSON (AYE); RESNICK (NAY); ELLIOTT (AYE); BENTON (AYE) MOTION FAILED 3-2. 503) Appointment Opportunities for City Boards and Committees Commissioner Bruce noted that she had reached out to Mr. David Miller who was currently serving on the Parks and Recreation Advisory Committee and he noted that he would like to resign from the position. Mr. Gowan noted that the first list of Board and Committee Members who had not signed Resolution 2024-01, Board Member Code of Conduct would be brought forward to the next Commission meeting. No appointments were made. 1 Pursuant to ArƟcle 5, SecƟon 5.01 of the City Charter, “The city commission, by the affirmaƟve vote of not less than four (4) commission members, shall appoint a city manager and fix the manager's compensa Ɵon. The city manager shall be appointed solely on the basis of execuƟve and administraƟve qualificaƟons and shall serve at the pleasure of the commission.” 35 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , M A R C H 1 1 , 2 0 2 4 | P A G E 7 O F 8 504) New Business Commissioner Elliott noted receiving notice of the parking situation at the Senior Center yesterday and there was brief discussion with the Commission in agreement that they would look into the matter. Commissioner Resnick requested that a discussion on the future of the Senior Center and Mayor McCann requested a briefing related to the setup, the different roles of the City and Senior Association, and other information. Commissioner Resnick asked about a Strategic Plan session to be scheduled for a future date. REPORTS 600) Interim City Manager Phil Hursh  No report 601) City Attorney Anthony A. Garganese  No report 602)City Clerk Christian Gowan  Congratulated the Stetson University Men’s Basketball Team on their first ever ASUN Championship win and advancement into the NCAA Tournament. 606) Seat Four Commissioner Cade Resnick  Asked about the creation of a West side beautification plan;  Asked that social media commentators refrain from using City employees names. 607) Seat Five Commissioner Rob Elliott  No report 608) Mayor Kevin McCann  Noted recent attendance at the State of the County Luncheon, CALNO, MetroPlan, the Sharing Center Luncheon, and an opportunity to attend the school play at Indian Trails Middle School. 603) Seat One Commissioner/Deputy Mayor Matt Benton  No report. 604) Seat Two Commissioner Victoria Bruce  Noted recent attendance at South Academy Middle School for a Girls in Government event and noted her desire to expand this into Winter Springs;  Asked about an update on the appraisal of the Winter Springs Golf Course site and asked about the possibility of using the land similar to the Orlando Wetlands Park. 605) Seat Three Commissioner Ted Johnson  No report 36 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , M A R C H 1 1 , 2 0 2 4 | P A G E 8 O F 8 PUBLIC INPUT Mayor McCann opened Public Input. Ms. Karen Meyer, 741 Andover Circle, Winter Springs noted disappointment in the Commission for not awarding Mr. Hursh a salary increase. Mr. William Morrisey, 965 Sequoia Drive, Winter Springs suggested the Parks Department should pay for costs associated with the Lake Jesup Augmentation Plant. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs agreed with Ms. Meyer that Mr. Hursh deserved a raise, noted he was not in favor of a 360 evaluation, and thought this sent a bad message. Ms. Donna Bruno, 599 Alton Road, Winter Springs noted disappointment in action taken to not award Mr. Hursh a salary increase. Mayor McCann closed Public Input. ADJOURNMENT Mayor McCann adjourned the meeting at 10:36 p.m. RESPECTFULLY SUBMITTED: ____________________________________ CHRISTIAN D. GOWAN, MPA CITY CLERK APPROVED: _____________________________________ MAYOR KEVIN McCANN NOTE: These Minutes were approved at the ____________________City Commission Regular Meeting. 37