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Home My WebLink About2024 01 08 Regular 501 - Discussion on City Manager Search/Selection ProcessREGULAR AGENDA ITEM 501 CITY COMMISSION AGENDA | JANUARY 8, 2024 REGULAR MEETING TITLE Discussion on City Manager Search/Selection Process SUMMARY Timeline of City Manager Search/Selection Process February 27, 2023: The Commission accepted the retirement of City Manager Shawn Boyle and appointed Phil Hursh to serve as the Interim City Manager. Commission further directed Staff to bring back an item related to the procurement of a City Manager and options for a national search. May 22, 2023: The City Commission approved $66,000 for third party recruitment, interviews, and background checks and authorized the Interim City Manager and City Attorney to prepare and execute any contracts consistent with the agenda item. June 5, 2023: Letter of Engagement executed between the City of Winter Springs and Korn Ferry to conduct the search for the next City Manager. (Attached) August 14, 2023: Discussion on City Manager selection process, Commission agreed applications should be open until September 29, 2023. September 11, 2023: City Commission reviewed a draft interview matrix provided by Korn Ferry and amended the list to a final product of 19 questions. September 25, 2023: City Commission adopted the interview questions and further agreed that candidates would be invited to one of two scheduled Workshop meetings. Furthermore, the Commission agreed to schedule a Special Meeting for October 30, 2023 to discuss candidates and next steps. September 29, 2023: Application Deadline for City Manager candidates. October 17, 2023: City Manager Candidate Interviews held via Zoom. October 21, 2023: City Manager Candidate Interviews held via Zoom. October 30, 2023: Upon review of tallied scores, the Commission voted 4-1 to approve the top two candidates, Mr. Dale Dougherty and Mr. Christopher Miller, to be brought down for in-person interviews. October 31, 2023: Dale Dougherty removes his name from consideration. November 16, 2023: City Commission agreed to draft itinerary provided by Korn Ferry for in-person interview. November 20, 2023: In-person meetings with Mr. Christopher Miller. December 11, 2023: The Commission voted 3-2 on the motion to hire Christopher Miller as City Manager, falling short of the four (4) votes required by the City Charter. This agenda item is an opportunity to further discuss the search and selection process and provide direction to City Staff. 188 FUNDING SOURCE RECOMMENDATION Staff requests the Commission provide direction on the City Manager Search and Selection Process 189 1 Christian Gowan From:phursh@winterspringsfl.org Sent:Wednesday, May 24, 2023 5:10 PM To:cresnick@winterspringsfl.org Subject:Fwd: recruiting firms? Commissioner: Please see below the list of recruiters that have been contacted more than once. Casey noted on Monday evening that a couple are supposed to provide us proposals in the next couple weeks. Donna is working on the summary of Veolia invoices. Philip Hursh, PE Interim City Manager P: (407) 327-7591 F: (407) 327-5984 A: 400 Old Sanford Oviedo Road Winter Springs, Florida 32708 Begin forwarded message: From: Casey Howard <choward@winterspringsfl.org> Date: May 24, 2023 at 5:04:57 PM EDT To: Philip Hursh <phursh@winterspringsfl.org>, Donna Bruno <dbruno@winterspringsfl.org> Subject:Re: Fwd: recruiting firms? Hi Phil, Here is the list. Thanks!  Slavin Management Consultants  Odgers Berndtson  Baker Tilly US LLP  S. Renee Narloch & Associates 190 3 Christian Gowan From:Casey Howard <choward@winterspringsfl.org> Sent:Thursday, June 1, 2023 11:59 AM To:Casey Carman Subject:RE: Update on Recruiting Firm Search Can you send me the VACO scope/pricing? I don’t think its there or I missed it Casey Howard, MBA, CPFO, SPHR, SCP Deputy City Manager P: (407) 327-5962 F: (407) 327-4753 A: 1126 East State Road 434 Winter Springs, Florida 32708 From: Casey Carman <ccarman@winterspringsfl.org> Sent: Thursday, June 1, 2023 11:48 AM To: Casey Howard <choward@winterspringsfl.org> Subject: Update on Recruiting Firm Search Attached are letters of Engagements/Scopes from the following Firms  Hueman People Solutions Recruitment  Atrium Staffing  ADK  ARC  Korn Ferry  Vaco Recruiting Firms that declined the job  Slavin Management Consultants – Traveling and unable to meet original deadline  Odgers Berndtson – “isn’t for us”  Baker Tilly US LLP – Unable to meet original deadline  Integrity Staffing Solutions –“At this time we will not place a bid”  Excelsior Executive Search – Not in their Scope  Kunin Associates – City Manager role is out of their scope  Velkin Recruiter Not relevant to their scope  Link Stafﬁng Services – Link left voicemail on May 18th stating that City Manager role is out of their wheelhouse  Torch Group – Scheduling conﬂicts in March/April then no response The following ﬁrms are unresponsive 191 4  Nonprofit Talent  Raines International Search  Albion Staffing Solutions Inc.  Airetel Staffing  Kinney Recruiting, Inc.  Loyal Sources Government Services  K Gill Associates  Executive Manning Corporation  Leah Yosef International Inc.  Bartech Staffing Recruiting  Link Staffing Services  Newland Associates  S. Renee Naroch & Associates  Orion Solutions Group  Thrivas Staffing  Nonprofit Talent Casey Carman Human Resources Manager P: (407) 327-8954 F: (407) 327-4753 A: 1126 East State Road 434 Winter Springs, Florida 32708 192 8 Christian Gowan From:Casey Carman <ccarman@winterspringsfl.org> Sent:Friday, May 19, 2023 5:16 PM To:Casey Howard Subject:City Manager Recruiting Firm Search update Attachments:FW: The City of Winter Springs - City Manager Search; FW: City Manager Proposal; RE: City of Winter Springs - OLD City Manger Job Post Stuart reached out to the following firms on the last week of March 2023. The first three firms responded quickly (Within one week) declining the job, reasons are below  Slavin Management Consultants – Traveling and unable to meet original deadline  Odgers Berndtson – “isn’t for us”  Baker Tilly US LLP – Unable to meet original deadline  S. Renee Narloch & Associates – Did not respond to Stuart, I followed up and left a voicemail the first week of May 2023. – No response to date I reached out to the following firms during the first two weeks of April, through their websites. Below is the follow up calls and emails we conducted  Korn Ferry – Zoom on April 5th/ Korn Ferry sent LOE and info on April 12th  Torch Group – Scheduling conflicts in March/April then no response  Vaco Recruiter – Followed up with a phone call May 15 -> Will being sending sample pack and LOE week of May 22nd (past clients Winter Park, Winter Garden and Lake Mary)  Newland Associates – Left voicemail on May 18th  Link Staffing Services – Link left voicemail on May 18th stating that City Manager role is out of their wheelhouse  Bartech Staffing – Emailed through company website and left voicemail early May  Orion Solutions Group – Phone call on May 18th, unsure if they can handle City Manager role, said they will call back.  Leah Yosef International Inc. – Left voicemail and emailed on May 18th  Executive Manning Corporation – Left voicemail and contact through company website Mid May  K Gill Associates – Unable to leave voicemail, emailed on May 18th  Loyal Sources Government Services – Followed up with second email and voicemail on Mid May, no response to date  THRIVAS Staffing – Voicemail on May 16th  Kinney Recruiting, Inc. Left a voicemail /email on May 18th  Airetel Staffing - Left a voicemail / email  Velkin Recruiter Not relevant to their scope  Albion Staffing Solutions Inc. -Emailed through company website early May/ Left a voicemail on May 18th  Integrity Staffing – Called on May 18th, Zoom on May 19th to discuss needs. They are considering if the job works for them, they will follow up the week of May 22nd  Raines International Search- Left voicemail / email May 18th  Staffing Agency Boca Raton – This is an branch of Thrivas  Nonprofit Talent - Left voicemail / email May 18th 193 25 Also, why did the 3 turn us down? Too busy, not interested, no reason? No one else provided a scope or quote? From: Casey Carman <ccarman@winterspringsfl.org> Sent: Thursday, May 11, 2023 4:14 PM To: Casey Howard <choward@winterspringsfl.org> Subject: Recruiting Firm information Here is a list of the Recruiting Firms that we reached out to: Firms that turned the city down  Slavin Management Consultants– Traveling and unable to meet original deadline  Odgers Berndtson– “isn’t for us” decline email attached  Baker Tilly US LLP– Unable to meet original deadline Firms that did not respond- Reached out once  S. Renee Narloch & Associates(Both Stuart and I reached out once)  Torch Group  Vaco Recruiter  Newland Associates  Link Staffing Services  Bartech Staffing  Orion Solutions Group  Leah Yosef International Inc.  Executive Manning Corporation  K Gill Associates  Loyal Sources Government Services  THRIVAS Staffing  Kinney Recruiting, Inc.  Airetel Staffing  Velkin Recruiter  Albion Staffing Solutions Inc.  Integrity Staffing  Raines International Search  Staffing Agency Boca Raton  Nonprofit Talent  Hueman Executive Search 194 30 Christian Gowan From:Philip Hursh <phursh@winterspringsfl.org> Sent:Thursday, April 6, 2023 2:16 PM To:Casey Carman Cc:Casey Howard Subject:RE: RE: Recruiting Firm Search Casey : Thank you for the update. Please inform Stuart that, going forward, we do not need a deadline to respond. We don’t want to send the wrong signal to potential recruiters that we’re a potentially difficult client. When the “right” firm agrees to represent the City there’s no need to extend our efforts beyond point. We don’t need the normal procurement process. Thanks, Philip Hursh, PE Interim City Manager P: (407) 327-7591 F: (407) 327-5984 A: 400 Old Sanford Oviedo Road Winter Springs, Florida 32708 From: Casey Carman <ccarman@winterspringsfl.org> Sent: Wednesday, April 5, 2023 4:35 PM To: Philip Hursh <phursh@winterspringsfl.org> Cc: Casey Howard <choward@winterspringsfl.org> Subject: RE: Recruiting Firm Search Phil, It looks like Stuart contacted a few recruiting firms but required a very tight turn around for information. Most recruiting firms require a bit more conversation and investment of time. We were turned down by the following firms;  Slavin Management Consultants  Odgers Berndtson  Baker Tilly US LLP Did not respond by Stuart’s deadline of 3/31 ( I plan on reaching out to them)  S. Renee Narloch & Associates 195 31  Torch Group I have reached out to the following firms;  Korn Ferry  Vaco Recruiter  Newland Associates  Link Staffing Services  Bartech Staffing  Orion Solutions Group  Leah Yosef International Inc.  Executive Manning Corporation  K Gill Associates  Loyal Sources Government Services  THRIVAS Staffing  Kinney Recruiting, Inc.  Airetel Staffing  Velkin Recruiter  Albion Staffing Solutions Inc.  Integrity Staffing  Raines International Search  Staffing Agency Boca Raton  Nonprofit Talent  Hueman Executive Search  ADK Consulting and Executive Search  Recruiting Services Group Inc.  Excelsior Executive Search  Recruitment Intelligence  Kunin Associates I am hoping a few of the firms above are interested in working with us and get back to me. Casey Carman Assistant HR Manager P: (407) 327-8954 F: (407) 327-4753 A: 1126 East State Road 434 Winter Springs, Florida 32708 196 City Manager Search Firm Project QR #03-23CM Request List The following are the suggested firms to send the quotation request to. Two firms (Slavin & Renee Narloch) are recommendations from Volusia and Seminole County, the Orange County recommendation focuses on hotels & convention positions. One firm (Baker Tilly) is a recognized leader in public sector executive recruitment and the last firm (Torch Group) is a known woman owned executive recruiting firm. The quotation requests will be sent this morning via email to help speed up the process. All responses will be sent to Casey Carman who should maintain security of them until Friday March 31st 4:15 pm to ensure process impartiality. 1) Torch Group Attn: Susan Acker VP Sr Account Manager 94 Birchwood Road sacker@torchgroup.com Stamford, CT 06907 2) Slavin Management Consultants Attn: Robert E Slavin President 3040 Holcomb Bridge Rd, Suite A1 slavin@bellsouth.net Norcross, GA 30071-1357 3) S Renee Narloch & Associates Attn: Renee Narloch 2910 Kelly Forest Pkwy, D4-242 info@srnsearch.com Tallahassee, FL 32309 4) Baker Tilly US LLP Attn: Chuck Rohre 2500 Dallas Parkway, Suite 300 chuck.rohre@bakertilly.com Plano, TX 75093 197