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HomeMy WebLinkAbout2024 02 26 City Commission Regular Meeting Minutes CITY COMMISSION REGULAR MEETING MINUTES MONDAY, FEBRUARY 26, 2024 AT 6:30 PM CITY HALL – COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , F E B R U A R Y 26, 2 0 2 4 | P A G E 2 O F 8 CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, February 26, 2024 of the City Commission to order at 6:32 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Matt Benton, present Commissioner Victoria Bruce, present Commissioner Ted Johnson, present Commissioner Cade Resnick, present Commissioner Rob Elliott, present Interim City Manager Phil Hursh, present City Attorney Anthony Garganese, present City Clerk Christian Gowan, present Pastor Bob Melhorn led the invocation followed by the Pledge of Allegiance. AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Mayor McCann opened Public Input Ms. Linda Freeburn, 1604 Cougar Court, Winter Springs noted her concerns about tying important projects to elections, was in favor of department heads coming and giving updates at Commission meetings, and thought hydrant work should be done in house. Ms. Freeburn also shared concerns about the procurement of too many big ticket items. Mayor McCann closed Public Input. Mayor McCann asked if there were any changes to the agenda. Commissioners Resnick and Elliott noted they would like to discuss Item 301 prior to approval of the Consent Agenda. CONSENT AGENDA 300) Surplus Assets No discussion. 301) FY 2025 Budget Calendar Brief discussion on proposed Budget Workshop date, availability, and concerns about time to review the budget. It was suggested the Budget Workshop and Commission Meeting be rescheduled to July 15, 2024. “MOTION TO RESCHEDULE THE JULY 8, 2024 CITY COMMISSION BUDGET WORKSHOP AND COMMISSION MEETING TO JULY 15, 2024. SECONDED BY COMMISSIONER ELLIOTT. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , F E B R U A R Y 26, 2 0 2 4 | P A G E 3 O F 8 MOTION CARRIED 5-0. 302) Agria 9600 Remote Controlled Slope/Brush Mower No discussion. 303) Approval of the Minutes from the Monday, February 12, 2024 City Commission Regular Meeting No discussion. "MOTION TO APPROVE CONSENT AGENDA." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER ELLIOTT. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400) First Reading of Ordinance 2024-05, Adoption of the 2024 IPMC (International Property Maintenance Code) to include Appendix A Boarding Standard, The City of Winter Springs Code of Ordinances, Chapter 6, Buildings and Building Regulations “MOTION TO READ BY TITLE ONLY.” MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR BENTON. MOTION PASSED WITH UNANIMOUS CONSENT. Attorney Garganese read Ordinance 2024-05 by title and noted Code Enforcement Staff was requesting approval to update the International Property Maintenance Code last adopted in 2006 to account for updates. Mayor McCann opened the Public Hearing for Item 400. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 400. "MOTION TO APPROVE FIRST READING OF ORDINANCE 2024-05." MOTION BY COMMISSIONER JOHNSON. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. REGULAR AGENDA 500) Winter Springs 2024 Fire Hydrant Inspections and Testing Mr. Bilal Iftikhar, Director, Utilities Department provided a brief update on the project, noted county requirement, explained that Carollo would be the primary contractor and Hydromax would be the subcontractor doing all necessary work, and finally noted plans for extensive communication and outreach throughout the process. Discussion followed on outsourcing versus in-house work, staffing levels, the proposed scope of services, communication with Seminole County about this project, and proposed communication plans throughout the project. C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , F E B R U A R Y 26, 2 0 2 4 | P A G E 4 O F 8 Further discussion followed on Carollo’s experience, ongoing annual maintenance costs, and replacement costs. "MOTION TO APPROVE ITEM 500.” [THE ATTACHED SCOPE OF SERVICES AND ASSOCIATED FEES NOT TO EXCEED $153,021.82 FOR WORK PERFORMED BY CAROLLO ENGINEERS, INC. AND SUBCONSULTANT HYDROMAX USA. ADDITIONALLY, STAFF IS REQUESTING THE COMMISSION AUTHORIZE THE INTERIM CITY MANAGER AND CITY ATTORNEY TO PREPARE AND EXECUTE ALL DOCUMENTS CONSISTENT WITH THIS AGENDA ITEM.] MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR BENTON. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. 501) Award of ITB No. 12-23-08 PH for Creek Sediment Removal Services to Zulu Marine Services, Inc. Interim Manager Hursh introduced the item, noted this wouldn't include pond sediment removal and reviewed funding. Mr. David Hamstra, Pegasus Engineering explained that this work was focused on removing sediment buildup and was not a dredging project for widening or additionally deepening creeks. "MOTION TO APPROVE ITEM 501.” [THE AWARD OF BID TO ZULU MARINE SERVICES, INC TO PERFORM CREEK SEDIMENT REMOVAL AND DISPOSAL SERVICES THROUGHOUT THE CITY IN THE AMOUNT OF $333,379.60. ADDITIONALLY, STAFF REQUESTS THE COMMISSION AUTHORIZE THE INTERIM CITY MANAGER AND CITY ATTORNEY TO PREPARE AND EXCUTE DOCUMENTS CONSISTENT WITH THIS AGENDA ITEM.] MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. It was noted that a representative from another bidder was present, and Attorney Garganese recommended taking input from this individual related to the action of the Commission. Mr. Joe Ralph, GRSC Inc., 1643 NW Dove Court, Stuart noted he had submitted a bid $125,000 less than the awarded bid, discussed work done in other communities, and asked the Commission to reconsider the award. Discussion followed on differences in Requests for Proposals (RFP), Requests for Qualifications (RFQ), and Invitations to Bid (ITB) considerations and requirements, and Interim Manager Hursh noted the awarded bid company, Zulu, had extensive previous experience working in the City on the creeks in question. Attorney Garganese noted that price was not the only factor to be considered with an ITB. Brief discussion followed on the implications of delaying the decision. Interim Manager Hursh noted wet season was fast approaching and the quicker a decision could be made, the better. “MOTION TO RESCIND THE PREVIOUS MOTION.” MOTION BY COMMISSIONER JOHNSON. SECONDED BY COMMISSIONER ELLIOTT. DISCUSSION VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , F E B R U A R Y 26, 2 0 2 4 | P A G E 5 O F 8 MOTION CARRIED 5-0. "MOTION TO POSTPONE ITEM 501 TO THE NEXT COMMISSION MEETING [MARCH 11. 2024].” MOTION BY COMMISSIONER JOHNSON. SECONDED BY DEPUTY MAYOR BENTON. DISCUSSION. VOTE: BRUCE (NAY); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 4-1. Brief discussion followed on the possibility of inviting bidders to discuss their proposals, experience, and bids. 502) RFQ # 12-23-07 PH for Professional Services for Stormwater Improvement Program Interim Manager Hursh reviewed past discussions and the proposed project, noted this addressed staffing needs, and discussed finance requirements. Interim Manager Hursh further noted that Kimley Horn was the only bidder, discussed the current relationship with Kimley-Horn, and noted Staff was seeking authorization to negotiate with Kimley Horn. A brief discussion followed on funding of the project. "MOTION TO APPROVE ITEM 502.” [ENTERING INTO NEGOTIATIONS WITH KIMLEY HORN RELATED TO RFQ #12-23-07 PH.] MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. 503) Capital Improvement Plan (CIP) - Roadway Resurfacing Interim Manager Hursh explained this item related to roadway resurfacing and reviewed the proposal and associated costs. Discussion followed on the previous ranking of roads throughout the city and addressing the roads with the greatest need of resurfacing. "MOTION TO APPROVE ITEM 503." [APPROVE THE 2024 CAPITAL IMPROVEMENT PLAN (CIP) FOR RESURFACING BY MIDDLESEX PAVING, LLC TOTALING $1,077,760.69 AND AUTHORIZE THE INTERIM CITY MANAGER AND CITY ATTORNEY TO NEGOTIATE AND EXECUTE AGREEMENTS RELATED TO THE AGENDA ITEM.] MOTION BY DEPUTY MAYOR BENTON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. 504) Purchase of New Aquatech Truck Mr. Iftikhar reviewed the need for the equipment, use of the Sheriff’s contract to secure the best available price, and noted a small credit related to trading in an old truck. "MOTION TO APPROVE ITEM 504.” [THE PURCHASE OF THIS NEW AQUATECH VAC TRUCK IN THE AMOUNT OF $550,000.] MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONERJOHNSON. DISCUSSION. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , F E B R U A R Y 26, 2 0 2 4 | P A G E 6 O F 8 MOTION CARRIED 5-0. 505) Appointment Opportunities for City Boards and Committees No appointments were made. Commissioner Johnson asked that Commissioners be accurate in presenting nominations and suggested that an application should be required to be on file prior to voting for any nomination. 506) New Business Mayor McCann clarified the purpose of New Business. Commissioner Elliott noted the contractual provision for an annual review of the Interim City Manager, reviewed the previously used process, and suggested using this process again. Commissioner Elliott also reviewed city manager salaries of surrounding are as, asked that any adjustment to salary also be applied to Mr. Hursh’s Public Works Director salary, and asked that this be brought forward at the next meeting. Discussion followed on the vote requirement to adjust the manager’s salary, the potential of a 360 review, the ability to make changes to the Public Works Director salary, and previously used processes. Commissioner Resnick asked for a detailed presentation from Mr. Iftikhar on the consumptive use permit (CUP) exceedances, how we got here and actions that could be taken. Commissioner Resnick also about Parkstone and if it factored into the discussion. Mr. Iftikhar noted he could be prepared for the March 11, 2024 Commission Meeting. Commissioner Resnick noted that the Chamber of Commerce had inquired about interest in attending a Washington D.C. trip May 7-10, 2024 in place of a trip to Tallahassee. Discussion followed on the associated costs, interest, benefits of attendance, and app roval was sought. “MOTION THAT MAYOR MCCANN AND COMMISSIONER RESNICK ATTEND CHAMBER DC TRIP REPRESENTING THE CITY OF WINTER SPRINGS DURING THE DAYS STATED [MAY 7-10, 2024].” MOTION BY COMMISSIONER JOHNSON. SECONDED BY DEPUTY MAYOR BENTON. DISCUSSION. Mayor McCann opened Public Input for this motion. Mr. William Morrisey, 965 Sequoia Drive, Winter Springs shared concerns and was opposed to approval of funds for a trip to Washington D.C. Closed Public Input for this motion. VOTE: BRUCE (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE); BENTON (AYE) MOTION CARRIED 5-0. Mayor McCann noted he had received an invitation to assist HOPE Helps, Inc. and thought it could be a good team building opportunity. The Commission expressed interest and Mayor McCann noted he would reach out and could work to coordinate the effort. C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , F E B R U A R Y 26, 2 0 2 4 | P A G E 7 O F 8 REPORTS 600) Interim City Manager Phil Hursh • Noted the Winter Springs Police Department had received their eighth consecutive accreditation and expressed thanks to Chief Matt Tracht and the department for their professionalism and their service to the City. 601) City Attorney Anthony A. Garganese • No report 602) City Clerk Christian Gowan • No report 605) Seat Three Commissioner Ted Johnson • Recognized Sunshine Garden Club for a recent donation to HOPE Helps, Inc. 606) Seat Four Commissioner Cade Resnick • Noted the upcoming Rotary Club golf tournament and asked about interest in potential City involvement. • Noted ongoing discussions with the Rotary Club related to efforts to honor Gerry Marino. 607) Seat Five Commissioner Rob Elliott • Noted his attendance at the Seminole County Prayer Breakfast and his role as a judge at the American Legion regional speech contest. 608) Mayor Kevin McCann • Noted his attendance at the service for Gerry Marino and briefly discussed potential ways to honor his service to the city. • Noted his attendance at the recent Seminole County Prayer Breakfast and the 30 th Opening of Babe Ruth where he threw the first pitch. 603) Seat One Commissioner/Deputy Mayor Matt Benton • No report. 604) Seat Two Commissioner Victoria Bruce • No report. PUBLIC INPUT Mayor McCann opened Public Input. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs spoke about Item 501 , the bidding process, and shared concerns about reconsidering. Regarding fire hydrants, Mr. Gallo asked about the inclusion of gated communities. Mayor McCann closed Public Input. ADJOURNMENT Mayor McCann adjourned the meeting at 8:13 p.m.