HomeMy WebLinkAboutThompson Consulting Services, LLC - Disaster Debris Monitoring 2023 11 29AGREEMENT FOR
DISASTER DEBRIS MONITORING SERVICES
THIS AGREEMENT (“Agreement”) is made this 29th day of
November, 2023, by and between the CITY OF WINTER SPRINGS, located at
1126 East State Road 434, Winter Springs, Florida, 32708 (“City”), and THOMPSON
CONSULTING SERVICES, LLC, a Foreign Limited Liability Company authorized to
conduct business in the state of Florida, located at 2601 Maitland Center Parkway, Maitland,
Florida 32751 (“Contractor”) (collectively, “Parties”).
RECITALS:
WHEREAS, the City desires to retain the Contractor for the work identified in the bid
and/or proposal specifications outlined in the Request for Proposal for Disaster Debris Monitoring
Services RFP No. 06-23-02 BI (“Debris Monitoring Services” or “Services”); and
WHEREAS, the City desires to retain Contractor to provide Debris Monitoring Services,
as subsequently set out in Task Orders to be issued under this Agreement; and
WHEREAS, the Contractor is willing to provide such Debris Monitoring Services to the
City under the terms and conditions stated herein; and
WHEREAS, the Contractor hereby warrants and represents to the City that it is competent
and otherwise able to provide professional and high quality services to the City; and
WHEREAS, all City-promulgated bid documents pertaining to Debris Monitoring
Services and all submissions of the Contractor in the proposal submitted to the City are hereby
incorporated herein to the extent not inconsistent with the terms and conditions set forth herein;
and
WHEREAS, the City desires to retain the Contractor to provide all labor, materials,
equipment, facilities, and services in accordance with the guidelines provided in the bid
documents; and
NOW THEREFORE, in consideration of the mutual promises set forth in this Agreement,
it is agreed by and between City and Contractor as follows:
SECTION ONE
NATURE OF WORK
Contractor will provide services related to debris removal monitoring, as described in the City’s
RFP No. 06-23-02 BI, which is attached hereto as Exhibit “A” and incorporated herein by this
reference, and in the Contractor’s Response to RFP No. 06-23-02 BI, which is attached hereto as
Exhibit “B” and incorporated herein by this reference, generally referred to as “Services” herein.
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Unless otherwise provided herein, Contractor shall furnish all tools, equipment, and manpower to
complete the work required by this Agreement. The Contractor warrants that it holds any and all
necessary licenses required to conduct the work required by this Agreement and agrees to maintain
said licenses in good standing during the term of this Agreement, including a City of Winter
Springs Business Tax Receipt (unless Contractor is otherwise exempt from the payment of the
City’s business taxes). Contractor shall immediately notify City in the event of a loss, suspension,
or termination of any license required to perform the Services set forth in this Agreement.
Contractor acknowledges that it has performed due diligence investigation prior to the execution
of this Agreement and has satisfied itself as to the conditions affecting the Services to be provided
including but not limited to, the availability of materials and labor, the cost thereof, the
requirements to obtain necessary insurance as set forth herein, and the steps necessary to complete
the Services. Contractor warrants unto the City that it has the competence and abilities to complete
the Services carefully and faithfully. Contractor will perform the Services with due and reasonable
diligence consistent with sound professional practices. Contractor shall ensure compliance with all
applicable safety standards and with all federal, state, and local regulations related to the Services.
The City reserves the right, at its discretion, to perform any services related to this Agreement or
to retain the services of other debris monitoring companies to provide professional services.
Further, the City does not guarantee that any Work will be assigned to Contractor under this
Agreement. The Contractor acknowledges that the Contractor shall stand by and remain inactive
for much of the duration of this Agreement and may only be called to active duty when a debris-
generating event occurs. Services will be activated only in the event of an emergency and services
will be activated through a Task Order issued by the City. The City reserves the right to assign or
contract for professional services with any party at its sole discretion. No provision of this
Agreement shall be construed to require the City to assign any Work or task to Contractor under
this Agreement.
SECTION TWO
PLACE OF WORK
Contractor agrees to come to such locations as reasonably designated by the City to perform the
Services as necessary. The address of such places designated by the City for service shall be
provided in the Task Orders entered into pursuant to this Agreement. Contractor shall be
responsible for coordinating access to the location where Services will be performed and for
coordinating all necessary meeting, set-up, staging, or workstation space with City’s
representative. Contractor shall additionally follow all security protocols deemed necessary by the
City as determined by the City’s sole discretion. As part of the Services, Contractor will be
responsible for safekeeping all keys, access codes, combinations, access cards, personal
identification numbers, passwords, and similar security codes and identifiers issued to Contractor’s
employees, agents, or subcontractors, as applicable. Contractor agrees to require its employees to
promptly report a lost or stolen access device or information. City or its affiliates shall at all times
have the right to review or observe the Services performed by Contractor. No inspection, review,
or observation shall relieve Contractor of its responsibility under this Agreement.
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SECTION THREE
TIME DEVOTED TO WORK
In the performance of Services, the services and number of hours Contractor is to work on any
given day will be entirely within Contractor’s control and professional judgment, and City will
rely upon Contractor to exercise sound professional judgment and to devote such time, as is
reasonably necessary, to fulfill the intent and purpose of this Agreement.
In preparation for an imminent hurricane strike, or other natural disaster, monitoring crews may
stage outside the strike area. Contractor should be prepared to respond immediately after tropical
sustained winds have receded to below 40 miles per hour in Seminole County, Florida. Contractor
shall be expected to assemble, direct, and manage a workforce that can complete the debris
monitoring operations in a maximum of 120 calendar days. Contractor shall meet the accelerated
debris removal timeframes outlined by FEMA in the Sandy Recovery Improvement Act whenever
possible.
All work furnished by Contractor hereunder shall conform to all applicable high quality
professional standards of diligence, care, and practice which are in effect at the time the work is
performed. Contractor shall complete all Services in a timely manner and will keep City apprised
of the status of work as reasonably requested by the City. Should Contractor fall behind on an
established schedule, it shall employ such resources as necessary to adhere to the schedule. No
extension for completion of Services shall be granted to Contractor without City’s prior written
consent. Time is of the essence in the performance of this Agreement and any Task Order
hereunder.
SECTION FOUR
PAYMENT
Contractor shall be compensated as set forth in individual Task Orders issued pursuant to this
Agreement. Payments shall be due and payable as provided by the Florida Local Government
Prompt Payment Act s. 218.70 et. seq., Florida Statutes. All services provided to the City must be
described upon the Contractor’s invoice with sufficient clarity for the City to easily identify and
confirm the Services having been provided. All invoice entries shall clearly indicate the type of
Service being rendered, identify the Contractor employee who rendered such service, and note the
appropriate charge and hourly rate if applicable.
The City may make changes to the Services at any time by giving written notice to the Contractor.
If, upon the request of the City, Contractor agrees to perform additional Services hereunder, the
City shall compensate Contractor for the performance of such additional Services an additional
amount (in addition to all other amounts payable under this Agreement) based on a mutually agreed
upon Addendum to this Agreement executed in writing by the parties providing for such additional
fees and services. The City shall not be responsible for the payment of any additional services
provided by Contractor unless the description of such services has been set forth in the
aforementioned Addendum and the Addendum has been approved by the City Council or City
Manager in accordance with the City’s purchasing policies and procedures. Contractor shall not
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invoice the City or seek any compensation from the City to correct or revise any errors or
deficiencies in Services provided under this Agreement. To the extent Contractor owes the City
any money under this or any other Agreement with the City, the City shall have the right to
withhold payment and otherwise back charge Contractor for any money owed to City by
Contractor.
The City's payment of any invoice under this Agreement shall not be construed or operate as a
waiver of any rights under this Agreement or any cause of action arising out of the performance
of this Agreement, and the Contractor shall remain liable to the City in accordance with applicable
law for all damages to the City caused by the Contractor’s performance of any Services provided
under this Agreement.
SECTION FIVE
TERM
The Term shall commence upon the parties’ execution of the Agreement (“Effective Date”). The
initial term of this Agreement shall be for three (3) years with the option to extend for two (1)
additional one-year periods. The City’s City Manager may exercise a renewal option, subject to
Contractor’s agreement to the renewal, by providing the Contractor with at least sixty (60) days’
written notice in advance of the anniversary of the Effective Date. Renewals shall be made upon
mutual agreement of the Parties and upon the same terms described herein.
SECTION SIX
STATUS OF CONTRACTOR
This Agreement calls for the performance of the Services of Contractor as an independent
contractor. Neither Contractor, nor its assigns, nor its successors, shall be considered employees,
officers, or agents of the City in any capacity. Contractor shall not be entitled to any benefits which
would otherwise apply to City employees.
SECTION SEVEN
INDEMNIFICATION
Contractor shall protect, defend, indemnify and hold harmless, the City, its employees, agents,
elected or appointed officials, and representatives from any and all claims, losses, suits, costs,
expenses, fines, penalties, deficiencies, damages, obligations, and liabilities, including all
reasonable attorney’s fees and court costs through all appeals, for which City, its employees,
agents, elected or appointed officials, and representatives can or may be held liable as a result of
injury to persons (including death) or damage to property occurring by reason of any negligent
acts, errors, omissions, or willful misconduct of Contractor, its employees, or agents, arising out
of or connected with this Agreement; or which arise out of any inaccurate representation made by
the Contractor, its employees or agents; or any breach of this Agreement by Contractor, its
employees or agents, except to the extent of negligence, wrongful acts or omissions of the City or
its agents, elected or appointed officials, employees, or representatives.
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For purposes of this indemnification only, Contractor shall indemnify the City for claims made by
the employees of Contractor, and Contractor hereby waives its entitlement, if any, to immunity
under Section 440.011, Florida Statutes. This waiver has been specifically and mutually negotiated
by the parties.
Contractor shall further protect, defend, indemnify and hold harmless, the City, its employees,
agents, elected or appointed officials, and representatives from any and all claims and liabilities,
whether rightful or otherwise, alleging that the work furnished by the Contractor hereunder, or any
part thereof, constitutes an infringement of any patent, copyright, trademark or other intellectual
property right of the United States. Contractor shall pay all damages and costs awarded against the
City in connection with any such infringement, copyright, trademark, or other intellectual property
rights claims.
This indemnification paragraph shall survive the termination of this Agreement.
SECTION EIGHT
TERMINATION
The City may terminate this Agreement for any reason, with or without cause and without penalty,
by giving the Contractor sixty (60) days advance written notice of the termination of this
Agreement. In the event of any termination without cause pursuant to the preceding sentence, City
shall continue to be responsible for the payment of any outstanding undisputed invoices delivered
to the City prior to the date of termination. In addition, should Contractor materially breach this
Agreement and should such breach not be cured within fifteen (15) days of receiving written notice
of such breach by the City, the City shall be entitled to terminate this Agreement immediately and
Contractor shall refund the City any pre-paid fees for Services not delivered to the City’s
satisfaction by Contractor.
Upon receipt of a notice for any termination of this Agreement and any Work Order hereunder,
the Parties shall cooperate with each other and use all commercially reasonable efforts to affect a
smooth transition process.
SECTION NINE
PUBLIC RECORDS
A. Pursuant to Section 119.0701, Florida Statutes, and other applicable public records laws
(collectively, the “Public Records Laws”), Contractor agrees that any records, documents,
transactions, writings, papers, letters, computerized information and programs, maps, books, audio
or video tapes, films, photographs, data processing software, writings or other material(s),
regardless of the physical form, characteristics, or means of transmission, of Contractor related,
directly or indirectly, to the services provided to the City under this Agreement and made or
received pursuant to law or ordinance or in connection with the transaction of official business by
the City, may be deemed to be a public record under and pursuant to the Public Records Laws,
whether in the possession or control of the City or the Contractor. If and to the extent said records,
documents, transactions, writings, papers, letters, computerized information and programs, maps,
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books, audio or video tapes, films, photographs, data processing software, writings or other
material(s), regardless of the physical form, characteristics, or means of transmission of Contractor
are subject to the provisions of Chapter 119, Florida Statutes, or other Public Records Laws
(records subject to the Public Records Laws are herein referred to as “public records”), they may
not be destroyed without the specific written approval of the City’s designated custodian of public
records. All books, cards, registers, receipts, documents, and other papers in connection with this
Agreement shall at any and all reasonable times during the normal working hours of the Contractor
be open and freely exhibited to the City for the purpose of examination and/or audit.
Notwithstanding anything herein to the contrary, the parties agree to maintain the confidentiality
of any and all records or documents from third party disclosure that are deemed confidential and/or
exempt from public records disclosure pursuant to federal or state law, including, but not limited
to, under the Health Insurance Portability and Accountability Act of 1996 and related HIPAA
Privacy Rules.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS, THE CITY CLERK, AT (407) 327-5999,
cityclerkdepartment@winterspringsfl.org, 1126 East State Road 434, Winter
Springs, Florida, 32708.
Contractor is required to and agrees to comply with public records laws. Contractor shall keep and
maintain all public records required by the City to perform the services as agreed to herein.
Contractor shall provide the City, upon request from the City Clerk, with copies of the requested
public records or allow the public records to be inspected or copied within a reasonable time at a
cost that does not exceed the cost provided by law. Contractor shall ensure that public records that
are exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law. Upon completion of the Agreement, Contractor shall
transfer to the City, at no cost, copies of all public records in possession of the Contractor, provided
the transfer is requested in writing by the City Clerk. Upon such transfer, Contractor shall destroy
any duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. However, if the City Clerk does not request that copies of the public
records be transferred, the Contractor shall continue to keep and maintain the public records upon
completion of the Agreement and shall meet all applicable requirements for retaining public
records. All public records stored electronically must be provided to the City, upon request from
the City Clerk, in a format that is compatible with the information technology systems of the City.
Should the City not possess public records relating to this Agreement which are requested to be
inspected or copied by the City or any other person, the City shall immediately notify Contractor
of the request and the Contractor shall then provide such public records to the City or allow the
records to be inspected or copied within a reasonable time. If the Contractor does not comply with
a public records request, the City may enforce this Section to the extent permitted by law.
Contractor acknowledges that if the Contractor does not provide the public records to the City
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within a reasonable time, the Contractor may be subject to penalties under Section 119.10, Florida
Statutes. The Contractor acknowledges that if a civil action is filed against the Contractor to
compel production of public records relating to this Agreement, the court may assess and award
against Contractor the reasonable costs of enforcement, including reasonable attorney fees. All
public records in connection with this Agreement shall, at any and all reasonable times during the
normal business hours of the Contractor, be open and freely exhibited to the City for the purpose
of examination, audit, or otherwise. Failure by Contractor to grant such public access and comply
with public records laws and/or requests shall be grounds for immediate unilateral cancellation of
this Agreement by the City upon delivery of a written notice of cancellation. If the Contractor
fails to comply with this Section, and the City must enforce this Section, or the City suffers a third-
party award of attorney’s fees and/or damages for violating Chapter 119, Florida Statutes, due to
Contractor’s failure to comply with this Section, the City shall collect from Contractor prevailing
party attorney’s fees and costs, and any damages incurred by the City, for enforcing this Section
against Contractor. And, if applicable, the City shall also be entitled to reimbursement of all
attorneys’ fees and damages which the City had to pay a third party because of the Contractor’s
failure to comply with this Section. The terms and conditions set forth in this Section shall survive
the termination of this Agreement.
B. All documents, including but not limited to, drawings, specifications and data or programs
stored electronically or otherwise, prepared by the Contractor and its independent contractors and
associates pursuant to this Agreement or related exclusively to the Services described herein shall
be owned by the City and may be reused by the City for any reason or purpose at any time.
However, the City agrees that the aforesaid documents are not intended or represented to be
suitable for reuse by the City or others on any undertaking other than the Work outlined in this
Agreement. Any reuse for an undertaking other than for the Work without verification or
adaptation by the Contractor, or its independent contractors and associates, if necessary, to specific
purposes intended will be at the City’s sole risk and without liability or legal exposure to the
Contractor.
C. The City and the Contractor agree that upon payment of fees due to the Contractor by the
City for a particular design, report, inventory list, compilation, drawing, specification, model,
recommendation, schedule, or otherwise, said design, report, inventory list, compilation, drawing,
specification, technical data, recommendation, model, schedule, and other instrument produced by
the Contractor, as applicable, in the performance of this Agreement, or any Work hereunder, shall
be the sole property of the City, and the City is vested with all rights therein. The Contractor
waives all rights of copyright in said design, report, inventory list, compilation, drawing,
specification, technical data, recommendation, model, schedule, and other instrument produced by
the Contractor in the performance of this Agreement, and hereby assigns and conveys the same to
the City whether in the possession or control of the Contractor or not.
D. Notwithstanding any provisions to the contrary contained in this Agreement, the Contractor
shall retain sole ownership to its preexisting information not produced and paid for by the City
under this Agreement including, but not limited to, computer programs, software, standard details,
figures, templates, and specifications.
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SECTION TEN
INSURANCE
During the term of this Agreement, Contractor shall be responsible for providing the types of
insurance and limits of liability as set forth under this Paragraph. The insurance policies provided
hereunder by Contractor shall also include coverage with respect to services performed by all
agents and independent contractors employed by Contractor to perform any Work hereunder.
A. The Contractor shall maintain comprehensive general liability insurance in the minimum
amount of $1,000,000 as the combined single limit for each occurrence and $2,000,000 general
aggregate with a deductible not less than $5,000 unless otherwise approved in writing by the City
Manager to protect the Contractor from claims of property damages which may arise from any
Work performed under this Agreement whether such Work are performed by the Contractor or by
anyone directly employed by or contracting with the Contractor.
B. The Contractor shall maintain comprehensive automobile liability insurance in the
minimum amount of $1,000,000 combined single limit bodily injury and minimum $1,000,000
property damage as the combined single limit for each occurrence to protect the Contractor from
claims for damages for bodily injury, including wrongful death, as well as from claims from
property damage, which may arise from the ownership, use, or maintenance of owned and non-
owned automobiles, including rented automobiles whether such operations be by the Contractor
or by anyone directly or indirectly employed by the Contractor.
C. The Contractor shall maintain, during the life of this Agreement, adequate Workers’
Compensation Insurance in at least such amounts as are required by law and Employer’s Liability
Insurance in the minimum amount of $1,000,000 for all of its employees performing Work for the
Client pursuant to this Agreement.
D. The Contractor shall maintain Umbrella Excess Liability Insurance with a limit of no less
than one million dollars ($1,000,000) minimum per occurrence during the life of this Agreement.
E. During the term of this Agreement, the Contractor shall carry Professional Liability
Insurance which will cover liability for any damage or non-performance on account of any error,
omission, or other provable negligence caused by the Contractor. The amount of insurance shall
not be less than one million dollars ($1,000,000) per occurrence and aggregate.
All required insurance must be from insurance carriers that have a rating of “A” or better and a
financial size category of “VII” or higher according to the A.M. Best Company (or equivalent
rating and rating service as reasonably determined by the City Manager). Current, valid insurance
policies meeting the requirements herein identified shall be maintained during the term of this
Agreement. A copy of a current Certificate of Insurance shall be provided to the City by Contractor
upon the Effective Date of this Agreement which satisfies the insurance requirements of this
Section. Renewal certificates shall be sent to the City at the time of any expiration. There shall
also be a 30-day advance written notification to the City in the event of cancellation or material
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modification of any stipulated insurance coverage. The City shall be an additional insured on all
stipulated insurance policies as its interest may appear, from time to time, excluding worker’s
compensation and professional liability policies.
SECTION ELEVEN
NOTICE
Any and all notices required or permitted under this Agreement shall be in writing and shall be
sufficient in all respects if (i) delivered personally, (ii) mailed by registered or certified mail, return
receipt requested and postage prepaid, or (iii) sent via a nationally recognized overnight courier
service to the following:
For CITY:
City of Winter Springs
Attn: City Manager
1126 East State Road 434
Winter Springs, FL 32708
For CONTRACTOR:
[INSERT NAME]
[INSERT ADDRESS]
Att’n: _________________________________
Any Notice given as provided herein shall be deemed received as follows: if delivered by personal
service, on the date so delivered; if delivered to an overnight courier service, on the business day
immediately following delivery to such service; and if mailed, on the third business day after
mailing.
SECTION TWELVE
E-VERIFY
A. Pursuant to section 448.095, Florida Statutes, Contractor shall register with and use the
U.S. Department of Homeland Security’s E-Verify system, https://e-verify.uscis.gov/emp, to
verify the work authorization status of all employees hired on and after January 1, 2021.
B. Subcontractors:
(i) Contractor shall also require all subcontractors performing work under this
Agreement to use the E-Verify system for any employees they may hire during the term of
this Agreement.
(ii) Contractor shall obtain from all such subcontractors an affidavit stating the
subcontractor does not employ, contract with, or subcontract with an unauthorized alien,
as defined in section 448.095, Florida Statutes.
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(iii) Contractor shall provide a copy of all subcontractor affidavits to the City upon
receipt and shall maintain a copy for the duration of the Agreement.
C. Contractor must provide evidence of compliance with section 448.095, Florida Statutes.
Evidence shall consist of an affidavit from the Contractor stating all employees hired on and after
January 1, 2021, have had their work authorization status verified through the E-Verify system
and a copy of their proof of registration in the E-Verify system.
D. Failure to comply with this provision is a material breach of the Agreement, and shall result
in the immediate termination of the Agreement without penalty to the City. To the extent provided
by Florida law, Contractor shall be liable for any additional costs incurred by the City as a result
of the termination of the Agreement.
Nothing in this section may be construed to allow intentional discrimination of any class of persons
protected by law.
SECTION THIRTEEN
ATTORNEY FEES
In the event of any action arising under this Agreement, whether or not a lawsuit or other
proceeding is filed, each party shall bear its own costs and expenses of such action including, but
not limited to, reasonable attorney’s fees incurred in any way in connection with the matter,
whether incurred before litigation, during litigation, during appeal, or in connection with
enforcement of a judgment, including, but not limited to, attorneys’ and experts’ fees. This shall
include fees and costs incurred in litigating entitlement to attorneys’ fees and costs, as well as in
determining or quantifying the amount of recoverable attorneys’ fees and costs. The reasonable
costs shall include costs that are taxable under any applicable statute, rule or guideline, as well as
non-taxable costs, including but not limited to, costs of investigation, copying costs, electronic
discovery costs, telephone charges, mailing and delivery charges, information technology support
charges, consultant and expert witness fees, travel expenses, court reporter fees, and mediator fees,
regardless of whether such costs are otherwise taxable.
SECTION FOURTEEN
VENUE
This Agreement is made and shall be interpreted, construed, governed, and enforced in accordance
with the laws of the State of Florida. Venue for any state action or litigation shall be Seminole
County, Florida. Venue for any federal action or litigation shall be in the Middle District of Florida,
Orlando Division.
SECTION FIFTEEN
SEVERABILITY
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Should any term or provision of this Agreement be held, to any extent, invalid or unenforceable,
as against any person, entity, or circumstance during the term hereof, by force of any statute, law,
or ruling of any forum of competent jurisdiction, such invalidity shall not affect any other term or
provision of this Agreement, to the extent that the Agreement shall remain operable, enforceable,
and in full force and effect to the extent permitted by law.
SECTION SIXTEEN
ENTIRE AGREEMENT
This Agreement states the entire understanding and agreement between the parties and supersedes
any and all written or oral representations, statements, negotiations, or agreements previously
existing between the parties with respect to the subject matter of this Agreement, save for the
representations which are attached to this Agreement as Exhibits. The Contractor recognizes that
any representations, statements, or negotiations made by the City staff do not suffice to legally
bind the City in a contractual relationship unless they have been reduced to writing and signed by
an authorized City representative. This Agreement shall inure to the benefit of and shall be binding
upon the parties, their respective assigns, and successors in interest.
SECTION SEVENTEEN
NO ASSIGNMENTS OR SUBCONTRACTS
Contractor shall not assign or subcontract this Agreement or any rights or any monies due or to
become due hereunder without the prior, written consent of the City. Unless specifically stated to
the contrary in any written consent to any assignment, no assignment will release or discharge the
assignor from any duty or responsibility under this Agreement. Nothing under this Agreement
shall be construed to give any rights or benefits in this Agreement to anyone other than the City
and Contractor, and all duties and responsibilities under this Agreement will be for the sole and
exclusive benefit of the City and Contractor and not for the benefit of any other party.
SECTION EIGHTEEN
SOVEREIGN IMMUNITY
The City intends to avail itself of the benefits of Section 769.28, Florida Statutes, and any other
statutes and common law governing sovereign immunity to the fullest extent possible. Neither this
provision nor any other provision of this Agreement shall be construed as a waiver of the City’s
right to sovereign immunity under Section 768.28, Florida Statutes, or other limitations imposed
on the City’s potential liability under state or federal law. Contractor agrees that City shall not be
liable under this Agreement for punitive damages or interest for the period before judgment.
Further, City shall not be liable for any claim or judgment, or portion thereof, to any one person
over two hundred thousand dollars ($200,000.00), or any claim or judgment or portion thereof,
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which, when totaled with all other claims or judgments paid by the State or its agencies and
subdivisions arising out of the same incident or occurrence, exceeds three hundred thousand
dollars ($300,000.00). Nothing in this Agreement is intended to inure to the benefit of any third
party for the purpose of allowing any claim which would otherwise be barred under the doctrine
of sovereign immunity or by operation of law. This paragraph shall survive termination of this
Agreement.
SECTION NINETEEN
APPROPRIATIONS
This Agreement is subject to the annual appropriation of funds by the City Commission. The City
has a right to terminate this Agreement for fiscal non-funding at no additional cost or liability to
the City.
SECTION TWENTY
FORCE MAJEURE
Any delay or failure of either party in the performance of its required obligations hereunder shall
be excused if and to the extent caused by acts of God; fire; flood; windstorm; explosion; riot; war;
sabotage; strike (except involving the Contractor’s labor force); extraordinary breakdown of or
damage to City’s affiliates’ facilities; court injunction or order; federal and/or state law and/or
regulation; or order by any other regulatory agency, provided that prompt notice of such delay is
given by such party to the other and each of the parties hereto shall be diligent in attempting to
remove such cause or causes. If any circumstance of Force Majeure remains in effect for sixty (60)
days, either party may terminate this Agreement. Monetary damages will not be awarded in the
event of Force Majeure.
SECTION TWENTY-ONE
CITY PREMISES
Contractor acknowledges that its employees and agents will behave in an appropriate manner while
on City property and while on any residential or commercial private property relating to the
performance of Services in accordance with this Agreement and shall, at all times, conduct
themselves in a manner consistent with City policies and within the discretion of the City Project
Manager or designee. Professional and personal conduct of Contractor’s staff shall conform to
City’s personnel policies and procedures. It is a material breach of this Agreement for any agent
or employee of Contractor to behave in a manner which is inconsistent with appropriate conduct
or decorum or to behave in any manner that will disrupt the functioning of the City or constitute
any level of threat to the safety, health, and/or well-being of any citizen, invitee, licensee, agent,
or employee of the City. Contractor agrees to immediately remove any agent or employee if
directed to do so by the City Project Manager or designee.
Contractor acknowledges that the City shall not be responsible for injury (including death) to
Contractor’s employees, agents, officers, or other personnel, nor shall the City be responsible for
damage to Contractor’s property, which occurs on the City’s property, unless the injury is the result
Agreement for Disaster Debris Monitoring Services
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of the City’s sole gross negligence or willful misconduct. At all times while on City’s premises,
Contractor shall comply with all rules and regulations of City.
SECTION TWENTY-TWO
MOST FAVORED CUSTOMER
Contractor warrants and represents that all terms, including prices, charges, benefits and
warranties, in this Agreement are at least as or more favorable than any terms that Contractor has
offered to any other person or entity, for the types of Services covered by this Agreement. If at
any time during this Agreement Contractor shall offer any other person or entity, terms more
favorable, Contractor shall promptly notify City of such more favorable terms, and if such more
favorable terms were offered by Contractor to another person or entity City shall immediately
receive the benefit of the more favorable terms for the remainder of this Agreement, including any
renewals thereof. Upon City’s request, Contractor shall advise City in writing, executed by an
officer of Contractor, that this section has not been contradicted by Contractor since the later of (i)
the Effective Date of this Agreement or (ii) the date of the most recent notice provided by
Contractor pursuant to this section.
SECTION TWENTY-THREE
MISCELLANEOUS
A. As an independent contractor, Contractor shall pay all expenses in connection with its
consulting business and Contractor will not incur any indebtedness on behalf of City with this
Agreement.
B. This Agreement may be amended, extended, or renewed only with the written approval of
the parties. There shall be no modification of this Agreement without a writing.
C. The City and Contractor each represent that they have both shared equally in drafting this
Agreement and no party shall be favored or disfavored regarding the interpretation of this
Agreement in the event of a dispute between the parties.
D. The Contractor warrants that it has not employed or retained any company person, other
than a bona fide employee working solely for the Contractor, to solicit or secure this Agreement,
and that it has not paid or agreed to pay any City employee or official, person, company,
corporation, individual, or firm, other than a bona fide employee working solely for the Contractor,
any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the
award of making of this Agreement.
E. Precautions shall be exercised at all times for the protection of all persons (including City’s
employees) and property. The safety of all applicable laws, regulations, and codes shall be
observed. Hazards arising from the use of vehicles, machinery, and equipment shall be guided or
eliminated in accordance with the highest accepted standard of safety. Contractor shall be solely
and absolutely responsible and shall assume all liability for the safety and supervision of its
principles, employees, contractors, and agents when performing the Services provided hereunder.
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Page 14 of 25
F. Contractor shall comply with all requirements of federal, state, and local laws, rules,
regulations, standards, and ordinances applicable to the performance of services under this
Agreement and the incorporated Exhibits. Contractor shall also secure and maintain any and all
permits and licenses required to complete this Agreement.
G. Contractor shall acquire no rights under this Agreement to, and shall not use, the name of
the City, either alone or in conjunction with or as a part of any other name, word, mark, picture,
logo, design, and/or trademark (“City Marks”) in any of Contractor’s advertising, publicity, or
promotion, to express or imply any endorsement by the City of its Services, or in any other manner
(whether or not similar to the uses hereinabove specifically prohibited) without the prior review
and written approval by the City, except as expressly permitted herein. No advertisement,
publication, or other use of the City Marks shall be published or otherwise promulgated by
Contractor without City’s prior inspection and written approval. This clause shall survive the
expiration or termination of this Agreement.
H. By signing this Agreement, Contractor certifies that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal department or
agency.
2. Have not, within the preceding five-year period, been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state or
local)transaction or contract under public transaction; violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction
of records, making false statements or receiving stolen property.
3. Are not presently indicted or otherwise criminally charged by a government entity
(federal, state or local) with commission of any of the offense enumerated in the preceding
paragraph.
4. Have not within the preceding five years had one or more public transactions
(federal, state or local) terminated for cause or default.
Contractor agrees to notify City within thirty (30) days after the occurrence of any of the events,
actions, debarments, proposals, declarations, exclusions, convictions, judgment, indictments,
informations, or terminations as described above, with respect to Contractor or its principals.
I. In case of any inconsistency in any of the documents bearing on the Agreement between
the City and the Contractor, the inconsistency shall be resolved by giving precedence in the
following order:
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1. Addenda or change orders to this Agreement entered subsequent to the Effective
Date of this Agreement;
2. This Agreement;
3. Exhibits to this Agreement;
4. Task Orders entered into pursuant to this Agreement.
Any inconsistency in the work description shall be clarified by the City and performed by the
Contractor.
J. At its discretion, during the course of the work, should any errors, ambiguities, or
discrepancies be found in the Agreement or specifications, the City at its sole discretion will
interpret the intent of the Agreement and work descriptions and the Contractor hereby agrees to
abide by the City’s interpretation and agrees to carry out the work in accordance with the decision
of the City.
K. The Contractor warrants and represents that it complies with all Federal and State
requirements concerning fair employment and that Contractor does not and shall not discriminate
by reason of race, color, religion, sex, age, national origin, disability, sexual orientation, gender
identity or expression, genetic information, or any other category of persons protected pursuant to
federal and/or Florida law.
L. No inspection by the City, nor any payment for or acceptance of the whole or part of the
items in this Agreement, nor any extension of time, nor any possession taken by the City of the
product or services hereunder shall operate as a waiver of (1) any provision of this Agreement, (2)
the right to have it fully performed, (3) any power herein reserved by the City or (4) any right to
damages under this Agreement. No waiver of any breach of this Agreement shall be held to be a
waiver of any other breach. Failure of City to insist upon performance within any time period or
upon a proper level or quality of performance shall not act as a waiver of City’s right to later claim
a failure to perform by Contractor.
M. Contractor guarantees that it is duly licensed and registered to conduct business in the state
of Florida.
SECTION TWENTY-FOUR
FEDERAL CONTRACT REQUIREMENTS INCORPORATED
The Contractor acknowledges and agrees that FEMA financial assistance will be used to fund this
Agreement. Accordingly, those contractual provisions required by FEMA shall further govern this
Agreement and are incorporated herein by this reference and attached hereto as Exhibit “C.”
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute
this Agreement on the date first written above.
Page | 1 RFP 06-23-02 BI Disaster Debris Monitoring Services
REQUEST FOR PROPOSAL
FOR
DISASTER DEBRIS MONITORING SERVICES
RFP NO. 06-23-02 BI
JUNE 16, 2023
City of Winter Springs
1126 East State Road 434
Winter Springs, FL 32708
Exhibit A
Page | 2 RFP 06-23-02 BI Disaster Debris Monitoring Services
GENERAL INFORMATION
1. Preamble ............................................................................................................................. 3
2. Contact ................................................................................................................................ 3
3. Addenda ............................................................................................................................. 4
4. Rights of The City ............................................................................................................... 4
5. RFP Schedule ...................................................................................................................... 4
6. Evaluation and Criteria ...................................................................................................... 4
7. Selection Procedure ......................................................................................................... 5
8. Proposal Evaluation ............................................................................................................ 5
9. Preparation of Proposal ................................................................................................... 6
10. Submission of Proposal ..................................................................................................... 6
11. Rejection of Proposal(s) ................................................................................................... 7
12. Withdrawal of Proposals ............................................................................................. ...7
13. Late Proposals .................................................................................................................... 7
14. Local, State and Federal Compliance .............................................................................. 7
15. Award of Request for Proposal ........................................................................................ 7
16. Not Responsible for Costs .................................................................................................. 8
17. Bonds ................................................................................................................................. 8
18. Public Information ............................................................................................................ 9
19. Additional Information ...................................................................................................... 9
20. Indemnification and Insurance ........................................................................................... 9
21. Payments .......................................................................................................................... 11
22. Proposal/Bid Protests ..................................................................................................... 11
23. Federal Grant Money ..................................................................................................... 11
24. Lobbying .......................................................................................................................... 11
MANDATORY PROPOSAL FORMS 12
Exhibit A Cost of Service Form ........................................................................... 13
Exhibit B PROPOSER Acknowledgement and Agreements ............................ 15
Exhibit C Public Entity Crimes Statement ...................................................... 17
Exhibit D Drug Free Workplace Certification .................................................. 19
Exhibit E E-Verify Statement ............................................................................. 20
Exhibit F Conflict of Interest ............................................................................. 21
Exhibit G Non-Collusion Affidavit ..................................................................... 23
Exhibit H Disputes Disclosure........................................................................... 24
Exhibit I SMWBE Utilization Plan ..................................................................... 25
Exhibit J Byrd Anti-Lobbying Amendment ...................................................... 26
Exhibit K References ........................................................................................... 28
Exhibit L Scrutinized Company Certification .................................................... 29
Exhibit M Insurance Requirements Form ....................................................... 31
ATTACHMENTS
Attachment A Disaster Debris Monitoring Services Description 32
Page | 3 RFP 06-23-02 BI Disaster Debris Monitoring Services
RFP 06-23-02 BI
DISASTER DEBRIS MONITORING SERVICES
The City of Winter Springs, Florida (CITY) is accepting competitive sealed Proposals to assist with DISASTER DEBRIS
MONITORING SERVICES as defined in Attachment A.
The CITY will receive sealed Proposals at the location stated below not later than 3:00PM, (Eastern Time) July 14, 2023.
Any Proposal received after the above stated time and date will not be considered.
It shall be the sole responsibility of the PROPOSER to have its Proposal delivered to the City of Winter Springs, by U.S.
Mail, hand delivery or any other method available to him/her; however, facsimile, or electronic submittals will not be
accepted. Delay in delivery shall be the sole responsibility of the PROPOSER. Proposals received after the deadline will
not be considered.
The original Proposal submitted (1 original, 3 copies and 1 electronic version, CD or memory stick) must be delivered to
City Hall in a sealed package, clearly marked on the outside, RFP #06-23-02 BI and addressed to:
City of Winter Springs Attn: Procurement Manager
1126 East State Road 434
Winter Springs, FL 32708
Hand delivered Proposal is to be taken to one of the representatives at the Utility Billing Office at the above address.
The Proposal shall be submitted on the specified Cost of Services Form, hereto provided as “Exhibit “A”. The person
signing the Proposal forms shall have the authority to bind the PROPOSER to the Proposal. All information on the
Proposal forms shall be provided, or the Proposal may not be accepted. The competitive sealed Proposal shall be
accompanied by a “PROPOSER Information and Acknowledgement Form”, hereinafter provided as “Exhibit B”, a “Public
Entity Crimes Statement” herein provided as “Exhibit C”, a “Drug Free Workplace Certification”, herein provided as
“Exhibit D”, an “E-Verify Statement,” herein provided as “Exhibit E”, “Conflict of Interest” herein provided as “Exhibit F”,
“Non-Collusion Affidavit”, herein provided as “Exhibit G” and “Disputes Disclosure”, herein provided as “Exhibit H”,
“SMWBE Utilization Plan”, herein provided as “Exhibit I”, “Byrd Anti-Lobbying Amendment”, herein provided as “Exhibit
J”, “References” , herein provided as “Exhibit K”, “Scrutinized Company Certification” , herein provided as “Exhibit L”,
“Insurance Requirements Form” , herein provided as “Exhibit M”,.
CONTACT
Questions during the Proposal period shall be submitted in writing to Stuart MacLean, Interim Procurement Manager,
at smaclean@winterspringsfl.org.
PROPOSERS are hereby put on notice that no contact shall be made with any of the CITY Commission members, other
CITY staff, or others that may be involved in the selection process to discuss this request or to influence the outcome of
the selection.
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ADDENDA
A written response to PROPOSERS questions will be issued via Addenda and posted on the CITY’s website at
https://www.winterspringsfl.org/rfps and the DemandStar website at www.demandstar.com . It is the PROPOSER’s
responsibility to check the City’s website and/or Demand Star for Addenda prior to submitting their Proposal. The
deadline for questions is as stated in the RFP Schedule below.
PROPOSER shall signify receipt of Addenda, if any. Failure to Acknowledge Receipt of any Addenda may result in
rejection of the Proposal.
RIGHTS OF THE CITY
The CITY reserves the right to revise the stated contract terms and conditions prior to the PROPOSER and CITY executing
the agreement. The PROPOSER shall serve at the pleasure of the CITY and be subject to removal, with or without cause,
at any time during the term of the service agreement, by the CITY Commission. Each Proposal shall be considered
binding and in effect for a period of 90 calendar days following the proposal opening.
RFP SCHEDULE
The following schedule is the current schedule for evaluations. The City reserves the right to alter dates as needed.
1 Issue RFP June 16, 2023
2 Last Date for City to Receive Questions on RFP June 28, 2023
3 Last Date for City to Issue Addenda in Response to
Questions
June 30, 2023
4 Proposal Submission Due Date July 14, 2023
5 Selection Committee Meeting (tentative date) July 21, 2023
6 City Commission Meeting TBD
7 Notice of Award to Successful PROPOSER TBD
8 Notice to Proceed to Successful PROPOSER TBD
EVALUATION CRITERIA
An Evaluation Committee will review all responsive Proposals. PROPOSERS submitting Proposals
deemed to be reasonably acceptable to be selected will be evaluated using the evaluation
criteria set forth herein. The information that will be considered and relative scoring for each
criterion is as follows:
CRITERIA MAXIMUM POINTS
• Compliance with Request For Proposal (Mandatory) Not Applicable
• Quality of Response 15 Points
• Qualifications, Experience and Knowledge of Debris Monitoring Programs, 30 Points
Procedures and Guidelines
• Availability and Ability to Respond in a Timely Manner with Adequate Resources 30 Points
• Price Proposal 25 Points
Note: The above scoring mechanism will be used by individual Evaluation Committee members to ordinal rank
PROPOSERS. Ordinal ranks from all Evaluation Committee members will then be summed for each PROPOSER in order to
establish the overall rank order.
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SELECTION PROCEDURE
The Proposals received will be evaluated by qualified personnel of the CITY. The Evaluation Committee shall be responsible
for evaluating the qualifications and capabilities of PROPOSERS who have submitted Proposals in response to the Request
For Proposals. Committee evaluations shall be conducted in accordance with applicable Florida Public Records Laws,
including F.S. 119. Evaluation may include such activity as is deemed appropriated by the Committee to verify the
qualifications and capabilities of the proposers and their ability to furnish the required goods or services.
The Evaluation Committee shall review the Proposals and prepare by consensus a recommendation of award to the
PROPOSER or PROPOSERS it deems to be most qualified and capable to perform the required services.
The Evaluation Committee, at its discretion, may request oral, written or visual presentations from; conduct interviews
with; or conduct visits to the office, facilities or projects of the PROPOSERS it selects from among those submitting
Proposals.
In the Evaluation Committee decides to entertain presentations or conducts interviews at a subsequent meeting, it shall
set the date, place and time for that meeting, then establish the order of presentations of interview before adjourning.
The Procurement Department shall be responsible for notifying all PROPOSERS of the meeting and order of presentations
or interviews.
If no oral presentations or interviews are requested, the Evaluation Committee selection shall be based on its review and
evaluation of qualified PROPOSERS at its initial Committee meeting.
The evaluation of PROPOSER qualifications and capabilities shall include, but not be limited to, such factors as: experience;
capabilities; past record; past performance; adequacy of personnel; ability of professional personnel; willingness and
ability to meet time and budget requirements; recent, current and projected workload; location; approach to the project;
ability to furnish the required services; volume of work previously awarded to each firm submitting qualifications; and
such other factors as may be determined by the Evaluation Committee to be applicable to the particular requirements of
the project for which the professional services have been requested.
At the conclusion of its evaluation, the Evaluation Committee shall report its recommendations and order of preference
(final ranking) to the CITY Commissioners.
PROPOSAL EVALUATION
The City of Winter Springs shall be the judge of its own best interests, the Proposals, and the resulting Contract. An award
may be made to the most responsive and responsible PROPOSER whose proposal is determined to be the most
advantageous to the CITY.
The CITY will consider as an important factor in the award, in addition to price, a demonstrated history of reliable and
dependable service to similar users or demonstration of a long history of reliability and dependability for users with critical
municipal needs similar to the CITY.
The CITY reserves the right to consider historic information and fact, whether gained from the PROPOSER’s Proposal,
question and answer conferences, references, and/or other sources in the evaluation process.
The CITY reserves the right to conduct investigations as deemed necessary by the CITY to assist in the evaluation of any
Proposal and to establish the responsibility, qualifications and financial ability of PROPOSER, subcontractors, suppliers and
other persons and organizations to perform and furnish the work in accordance with the RFP documents.
It is the PROPOSER’s sole responsibility to submit information related to the evaluation categories. The CITY is under no
obligation to solicit such information if the PROPOSER fails to include it within their Proposal submittal. Failure to provide
requested information may result in the rejection of the Proposal, or a deduction in evaluation points at the sole discretion
of the Evaluation Committee.
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GENERAL CONDITIONS OF REQUEST FOR PROPOSAL
1. Preparation of Proposal
Responses to this RFP shall be prepared in accordance with the following:
a. The enclosed Proposal Form, “Cost of Services Offered” attached hereto as “Exhibit A”, shall be used when
submitting your Proposal.
b. All information required by the Proposal Form shall be furnished. The PROPOSER shall print or type his/her name
and manually sign the Proposal and any continuation sheet on which an entry is made.
c. Unit prices shall be shown and where there is an error in extension of price, the unit price shall govern.
d. Alternate Bids will not be considered unless authorized by the Request For Proposal.
e. PROPOSERS will not include federal taxes nor State of Florida sales, excise, and use taxes in prices, as
the CITY is exempt from payment of such taxes. An exemption certificate will be signed where applicable
upon request.
f. PROPOSERS shall make all investigations necessary to thoroughly inform themselves about any and all
conditions related to the performance of the contract. Plea of ignorance by the PROPOSER of conditions
that exist or may hereafter exist as a result of failure or omission on the part of the PROPOSER to make
the necessary examinations and investigations, or failure to fulfill in every detail the requirements
provided for in the Purchasing Policy, Purchasing Ordinance and/or State and Federal Statutes. The
CITY’s Purchasing Ordinance is set forth in Ordinance 2023-05.
g. Prices quoted must be FOB City of Winter Springs, Florida with all transportation charges prepaid unless
otherwise specified in the Request For Proposal.
h. Deliveries are to be FOB Destination unless otherwise specified in the Request For Proposal.
i. Deliveries are to be made during regular business hours.
j. Proposals and Proposal pricing shall be valid for a minimum of ninety (90) days, unless otherwise stated on the
Request For Proposal.
2. SUBMISSION OF PROPOSALS
a. Proposals and changes thereto shall be enclosed in sealed envelopes & addressed as instructed on the Proposal
Form. The name and address of the PROPOSER, the date and hour of the Request For Proposal opening and the
material or service shall be placed on the outside of the envelope.
b. Proposals must be submitted on the forms furnished. Electronic Bids will not be considered.
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3. REJECTION OF PROPOSALS
The CITY reserves the right to accept or reject any or all Proposals, to waive irregularities and technicalities, and to request
resubmission or to re-advertise for the services. The CITY shall be the sole judge of the submittals. The CITY's decision shall
be final.
4. WITHDRAWAL OF PROPOSALS
a. Proposals may not be withdrawn after the time set for the opening for a period of time as specified.
b. Proposals may be withdrawn prior to the time set for the opening. Such request must be in writing.
c. Proposals, once opened, become the property of the CITY and will not be returned to the
PROPOSER.
5. LATE PROPOSALS
a. Proposals and modifications received after the time set for the opening will not be considered.
b. Modifications in writing received prior to the time set for the opening will be accepted.
6. LOCAL, STATE, AND FEDERAL COMPLIANCE
a. PROPOSER shall comply with all local, state, and federal directives, orders and laws as applicable to
the Request For Proposal and subsequent contract(s) including but not limited to Equal Employment
Opportunity (EEO), Minority Business Enterprise (MBE), Small and Minority and Women’s Business
Enterprise (SWMBE), Veteran Owned Business and Occupational Safety and Health Administration
(OSHA) as applicable to this contract. See Exhibit J for SWMBE response form
b. A “Public Entity Crimes Statement”, in accordance with Florida Statutes, Section 287.133 (3)(a), on Public
Entity Crimes, (see Exhibit “B”), must be received at the time of the Proposal.
c. A “Drug Free Workplace Certification” (see Exhibit “C”), must be received at the time of the Proposal
d. The City of Winter Springs requires that the PROPOSER selected will not discriminate under the contract
against any person, in accordance with federal, state and local government regulations.
e. An “E-Verify Statement” attached (see Exhibit “D”) must be received at the time of the Proposal.
f. A “Byrd Anti-Lobbying Clause and Certification” form attached (see Exhibit “K”) must be received at
the time of the Proposal.
7. AWARD OF REQUEST FOR PROPOSAL
a. The Request For Proposal will be awarded to the most responsive and responsible PROPOSER offering
the best value to the City of Winter Springs.
b. The CITY reserves the right to accept and award item by item, and/or by group, or in the aggregate.
c. A written award of acceptance, (Purchase Order), mailed or otherwise furnished to the successful
PROPOSER shall result in a binding contract without further action by either party.
Page | 8 RFP 06-23-02 BI Disaster Debris Monitoring Services
d. Unless otherwise noted in the specifications, the length of the agreement shall be three years, with 2 one-
year renewals possible based on the mutual consent of the parties.
e. Agreement may be cancelled with 60-day notice unless otherwise stated in signed contract documents.
8. NOT RESPONSIBLE FOR COSTS
a. The CITY shall not be responsible for any cost incurred by a prospective PROPOSER in responding to
this Request For Proposal.
9. BONDS
• If Proposal is less than $100,000 no Proposal Bond or Payment and Performance Bond required.
• If Proposal is greater than $100,000 and is for material only, a Proposal Bond is required but no Payment and
Performance Bond is required.
• If Proposal is $100,000 - $200,000, and is for services, a Proposal Bond is required but no Payment and
Performance Bond is required.
• If Proposal is greater than $200,000, and is for services, Proposal Bond and Payment and Performance Bond
is required.
BID BOND:
If the Base Proposal or the Base Proposal plus the sum of any alternates fall into the criteria above requiring a Bid Bond,
the bidder shall enclose a Certified Check or Bid Bond with each bid. A Certified Check or Bid Bond shall be for an amount
not less than five percent (5%) of the Proposal price and shall be made payable to the City of Winter Springs as a guarantee
that the PROPOSER will not withdraw its Proposal for a period of ninety (90) calendar days after Proposal closing time.
Bid Bonds or Certified Checks will be returned to unsuccessful PROPOSERS within 10 days of Proposal award. Successful
PROPOSERS will receive their Certified Check or Bid Bond after the contract/agreement has been signed and a
Performance and Payment Bond is received.
PERFORMANCE AND PAYMENT BONDS:
In the event the Contract is awarded to the PROPOSER, PROPOSER will thereafter enter into a written contract with the
City of Winter Springs and furnish a Payment and Performance Bond in an amount equal to the contract price. The form
of the bonds shall be in accordance with Section 255.05 of Florida Statutes. Failing to do so, PROPOSER shall forfeit its
Proposal security.
Payment and Performance Bond shall be secured from or countersigned by an agency or surety company recognized in
good standing and authorized to do business in the State of Florida.
The following exceptions to PROPOSER providing Performance and Payment Bonds are as follows: In lieu of the
Performance and Payment Bonds, a PROPOSER may file with the CITY an alternative form of security in the form of cash,
a money order, a certified check, a cashier's check, an irrevocable letter of credit, or a security of a type listed in part II of
chapter 625, Florida Statutes. Any such alternative form of security shall be for the same purpose and be subject to the
same conditions as those applicable to the bonds. The value of an alternative form of security shall be in the amount of
the Proposal.
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10. PUBLIC INFORMATION
a. All information contained in this RFP is public information, and as such will be handled in accordance with chapter
119, Florida Statutes.
11. ADDITIONAL INFORMATION
a. The CITY reserves the right to require PROPOSERS to provide references and information on previous similar
experience prior to award of the contract.
12. QUESTIONS
a. Any questions about the RFP should be communicated per instructions in the RFP.
13. INDEMNIFICATION AND INSURANCE
INDEMNIFICATION
The parties recognize that CONTRACTOR/PROPOSER is an independent Contractor. CONTRACTOR/PROPOSER agrees to
assume liability for and indemnify, hold harmless, and defend the CITY, its commissioners, mayor, officers, employees,
agents, and attorneys of, from, and against all liability and expense, including reasonable attorney’s fees, in connection
with any and all claims, demands, damages, actions, causes of action, and suits in equity of whatever kind or nature,
including claims for personal injury, property damage, equitable relief, or loss of use, arising directly or indirectly out of or
in connection with any negligent and/or deliberate act or omission of CONTRACTOR/PROPOSER, its officers, employees,
agents, and representatives. CONTRACTOR/PROPOSER's liability hereunder shall include all attorney’s fees and costs
incurred by the CITY in the enforcement of this indemnification provision. This includes claims made by the employees of
CONTRACTOR/PROPOSER against the CITY and CONTRACTOR/PROPOSER hereby waives its entitlement, if any, to
immunity under Section 440.11, Florida Statutes. The obligations contained in this provision shall survive termination of
this Agreement and shall not be limited by the amount of any insurance required to be obtained or maintained under this
Agreement. Nothing contained in the foregoing indemnification shall be construed to be a waiver of any immunity or
limitation of liability the CITY may have under the doctrine of sovereign immunity or Section 768.28, Florida Statutes.
INSURANCE
Prior to commencement of any work under this Contract and until completion and final acceptance of the work, the
PROPOSER shall, at its sole expense, maintain the following insurance on its own behalf, and furnish to the CITY certificates
of insurance evidencing same and reflecting the effective date of such coverage as follows:
The term "Contractor" as used in the insurance rider, shall mean and include Subcontractors of every tier.
A. Worker's Compensation and Occupational Disease Insurance in accordance with the applicable law or laws;
Employer's Liability Insurance with limit of at least One Million ($1,000,000) dollars. This includes sole
proprietorships and officers of corporations who will be performing work on the job.
B. Commercial General Liability with a combined Bodily Injury and Property Damage limit of not less than ONE Million
($1,000,000.00) dollars per occurrence and TWO Million ($2,000,000) Dollars in the aggregate. The aggregate
must be applicable on a per project basis. Coverage must include the following perils:
1. Broad Form Blanket Contractual Liability for liability assumed under this Contract and all other
Contracts relative to the project.
2. Completed Operations/Products Liability.
3. Broad Form Property Damage
Page | 10 RFP 06-23-02 BI Disaster Debris Monitoring Services
4. Personal and Advertising Injury Liability
5. Independent Contractors
6. Endorsements must be furnished reflecting the inclusion of the interests of Owner, Construction Manager,
General Contractor, Contractor, (your company) , their officers, directors, partners, representatives,
agents and employees, and naming each as an Additional Insured on a primary and non-contributing
basis.
7. Coverage is to be endorsed to reflect that insurance is to be primary and non-contributory with respect
to any other collectable insurance, for the Owner, General Contractor, Contractor, (your company) and
all other parties required to be named as additional insureds.
8. Coverage is to be provided on an "occurrence" basis with carriers licensed and admitted to do business in
the State of [your state] or otherwise acceptable to the Contractor (your company).
9. A copy of policy and/or endorsement(s) and any other documents required to verify such insurance are
to be submitted with the appropriate certificate(s), or upon the request of Contractor (your company).
Failure to provide these documents is not to be construed as a waiver of the requirements to provide such
insurance.
C. Commercial Automobile Liability Insurance covering the use of all Owned, Non-Owned, and Hired Vehicles with
combined Bodily Injury and Property Damage Limit of at least One Million ($1,000,000.00) Dollars.
D. Umbrella I Excess Liability Insurance with a limit of no less than One Million ($1,000,000) minimum per occurrence.
E. During the term of this agreement, (if applicable) the Contractor/Vendor will carry Professional Liability Insurance
which will cover liability for any damage or non-performance on account of any error, omission, or other provable
negligence caused by the Contractor/Vendor. The amount of insurance shall not be less than $1,000,000 per
occurrence and aggregate.
F. Loss Deductible – If the insurance of any CONTRACTOR/VENDOR contains deductible(s), penalty(s) or self-insured
retention(s), the CONTRACTOR/VENDOR whose insurance contains such provision(s) shall be solely responsible
for payment of such deductible(s), penalty(s) or self-insured retention(s).
G. Where an Off Project Site Property exposure exists, the Contractor at its sole expense shall furnish to the Owner
and Contractor (your company) Certificates of Insurance and other required documentation evidencing the
following coverage which shall provide for the interests of [Name of Owner] , [Name of General Contractor] and
(your company) to be named as Loss Payees and shall contain a provision requiring the insurance carriers to waive
their rights of subrogation against all indemnities’ named in the contract. "All Risk" Property Insurance on all
materials, equipment and supplies intended to become a permanent part of the construction stored on premises
away from the project site and while in transit, until actually delivered to the project site. Coverage is to be
provided on a replacement cost basis.
H. The above insurances shall each contain the following wording verbatim: "[Name of Owner], [Name of General
Contractor], and (your company) are interested in the maintenance of this insurance and it is agreed that this
insurance will not be canceled, materially changed or not renewed without at least a thirty (30) day advance
written notice to [Name and address of Owner], [Name and address of General Contractor] and [Name and
address of your company] by certified mail-return receipt requested."
I. The amount of insurance contained in the aforementioned insurance coverages shall not be construed to be a
limitation of the liability on the part of the Subcontractor or any of its Subcontractors.
Page | 11 RFP 06-23-02 BI Disaster Debris Monitoring Services
J. The Contractor shall file certificates of insurance prior to the commencement of work with the Owner and
the General Contractor which shall be subject to the Owner, General Contractor and (your company)
approval of adequacy of protection and the satisfactory character of the Insurer.
K. Any type of insurance or any increase of limits of liability not described above which the Subcontractor
requires for its own protection or on account of statute shall be its own responsibility and at its own
expense.
L. The carrying of the insurance described shall in no way be interpreted as relieving the Contractor or
Subcontractor of any responsibility of liability under this Contract.
M. Any policies effected by the Contractor on its Owned and/or Rented Equipment and Materials shall
contain a provision requiring the insurance carriers to waive their rights of subrogation against the [Name
of Owner], [Name of General Contractor], [Name of Contractor (your company)] and all other indemnities
named in the Contract.
N. Should the Contractor engage a Subcontractor, the same conditions will apply under this contract to each
Subcontractor, however, the retained Subcontractor shall be required to maintain limits of liability of not
less than One Million ($1,000,000.00) Dollars per occurrence and Two Million ($2,000,000) Dollars in the
aggregate, with said limits applicable on a per project basis, or such greater limits as may be required by
the retaining Subcontractor.
14. PAYMENT
Payment due hereunder shall be made by the CITY to PROPOSER in accordance with the Florida Prompt Payment Act.
15. PROPOSAL/BID PROTESTS
Proposal protest conditions and procedures are in accordance with CITY Ordinances.
16. FEDERAL GRANT MONEY
In the event this project is funded with federal grant monies, PROPOSER may not participate in the bid if PROPOSER is
listed in the System for Award Management (SAM) a Federal suspension and debarment listing: www.sam.gov PROPOSER
shall include copy of search results with Proposal.
17. LOBBYING
Lobbying is defined as any action taken by an individual, firm, association, joint venture, partnership, syndicate,
corporation, and/or all other groups who seek to influence the governmental decision of a Board Member, the CITY
Manager, and/or any CITY Personnel during the solicitation process. The lobbying black-out period commences upon the
issuance of this RFP and concluded upon the signing of the agreement. PROPOSERS shall not contact any CITY Commission
Member and/or any requesting or evaluating Department/Office personnel during said black-out period. All questions
and procedural matters shall be directed to the CITY Procurement Manager. The CITY Commissioners and/or the CITY
Manager may disqualify any solicitation response where any Commissioner, the CITY Manager, and/or CITY Personnel
have been lobbied in violation of the black-out period.
Page | 12 RFP 06-23-02 BI Disaster Debris Monitoring Services
EXHIBITS – MANDATORY FORMS
Exhibit A Cost of Services Form
Exhibit B PROPOSER Information and Acknowledgement Form
Exhibit C Public Entity Crimes Statement
Exhibit D Drug Free Workplace Certification
Exhibit E E-Verify Statement
Exhibit F Conflict of Interest Statement
Exhibit G Non-Collusion Affidavit
Exhibit H Disputes Disclosure Statement
Exhibit I SMWBE Utilization Plan
Exhibit J Byrd Anti-Lobbying Amendment
Exhibit K References
Exhibit L Scrutinized Company Certification
Exhibit M Insurance Requirements Form
ATTACHMENTS
Attachment A Debris Monitoring Services Description
Mandatory Proposal Forms
Mandatory forms must be submitted with the Proposal.
Failure to submit forms will disqualify the PROPOSER from the RFP
Page | 13 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit A – COST OF SERVICES OFFERED
COST OF SERVICES OFFERED – Disaster Debris Monitoring Services
PROPOSER shall attach a job description to each position. PROPOSER is encouraged to include hourly rates for
services, including rates by position that may help to meet FEMA guidelines.
The hourly rates shall include all costs, all applicable overhead and profit (excluding lodging, meals, and transportation).
POSITIONS HOURLY RATES
EST.
HOURS* TOTAL
Field Supervisor $ -
Debris Site/Tower
Monitors/Collection Monitor $ -
Field Coordinators (Crew
Monitors) $ -
Project Manager $ -
Operations Manager $ -
FEMA Coordinator $ -
Scheduler/Expeditors $ -
GIS Analyst $ -
Environmental Specialist $ -
Project Inspector (Citizen Site
Monitor) $ -
Load Ticket Date Entry Clerks
(QA/QC) $ -
Billing/Invoice Analysts $ -
Administrative Assistants $ -
TOTAL $ -
Other Required Positions – Proposer may include other positions, with hourly rates and include
job descriptions for each position
POSITIONS
HOURLY
RATES EST. HOURS* TOTAL
Data
Manager **
$
-
Page | 14 RFP 06-23-02 BI Disaster Debris Monitoring Services
Key Positions – Provide resumes for the Project Manager and Operations Manager. Provide job descriptions for other
key positions listed. Please add lines or additional sheets to include any other key positions not listed, but which could
be utilized by PROPOSER to support the services
Exhibit A – COST OF SERVICES OFFERED
*These hours are not intended to represent the actual contract amount, but are an estimated representation of a typical
event, and is used for Proposal purposes only. This is a “requirements” based contract and no minimum amount of
hours/work is guaranteed or implied. The actual manpower and contract value will be coordinated with the successful
PROPOSER prior to the issuance of a notice to proceed for each event.
** Data Manager: oversees the entering, tabulating, and organization of collection and disposal data into required
formats in compliance with requirements of FEMA, FHWA, and all other applicable federal, state, and local agencies. The
Data Manager provides the CITY, debris contractors, and applicable public agencies with regular updates on the
quantities and types of debris collected. The Data Manager also designs and implements quality assurance and control
processes for the review and verification of field and debris contractor-provided data in support of invoices. The Data
Manager serves as the CITY’s representative in meetings with representatives of the Debris Contractor(s), State of
Florida, FEMA, or other federal, state, or local agency speaking to data-related issues.
Note: Provide both unit price and extended total. Price must be stated in the units shown in the Proposal form, and
extended based on the quantities specified in the Proposal requirements in this document. In case of a discrepancy in
computing the amount of the Proposal, the unit price quoted will govern and the total will be adjusted accordingly.
No spaces are to be left blank, but should be marked as follows: N/A = Not Applicable, N/C = No Charge,
N/P = No Proposal
Spaces marked with a zero (0) will be considered no charge.
City of Winter Springs Travel and Subsistence Policy and Allowances
The CITY will not pay and/or reimburse any additional costs including, but not limited to, travel, mileage, lodging,
meals, and other travel and subsistence expenses. Price submittals should be inclusive of all such expenses.
SUBMITTED BY:
PROPOSER Name: ________________________________________________________________________
Address: _______________________________________________________________________________
City: State: Zip: __________________________________________________________________________
Telephone: _______________________________ FAX: ________________________________________
Email: ____________________________________
NOTE: To be considered eligible for award, one (1) original copy of this Proposal form must be submitted with the
Proposal.
NO PROPOSAL INDICATION (IF "NO PROPOSAL" IS OFFERED):
Please indicate reason(s) why a Proposal is not being submitted at this time.
Page | 15 RFP 06-23-02 BI Disaster Debris Monitoring Services
EXHIBIT B - PROPOSER INFORMATION AND ACKNOWLEDGEMENT
The undersigned PROPOSER does hereby agree to furnish the City of Winter Springs, Florida, the items listed in
accordance with the minimum requirements/evaluation criteria shown by the Request for Proposal to be delivered to
the specified site for the price indicated.
IT IS THE PROPOSER’S RESPONSIBILITY TO CHECK www.demandstar.com
FOR FINAL DOCUMENTS AND ADDENDUMS BEFORE SUBMITTAL
THIS PROPOSAL MUST BE SIGNED BY THE PRINCIPAL OR DIRECTOR AS INDICATED BY THE FLORIDA DEPARTMENT
OF STATE, DIVISION OF CORPORATIONS (www.sunbiz.org). Proof of corporate signer must be submitted with
Proposal. If not submitted, Proposer will be considered non-responsive. Use Sunbiz website screen shot or copy of
Corporate Resolution or Power of Attorney.
PROPOSER NAME:
TAX ID# SNN or EIN:
PROPOSER ADDRESS:
PURCHASE ORDER ADDRESS:
PHONE NUMBER:
COMPANY WEBSITE:
COMPANY CONTACT (REP):
CONTACT EMAIL ADDRESS:
SIGNATURE:
THE UNDERSIGNED:
A.Acknowledges receipt of:
1.RFP 06-23-02 BI – DISASTER DEBRIS MONITORING SERVICES
SERVICES
2.Addenda: Number ________, dated ____________.
3.Number: _________, dated ____________.
B.Has examined the site and all RFP Documents and understands that in submitting this Proposal, they waive all
right to plead any misunderstanding regarding the same.
Page | 16 RFP 06-23-02 BI Disaster Debris Monitoring Services
EXHIBIT B - PROPOSER INFORMATION AND ACKNOWLEDGEMENT
C. Agrees:
1. To hold this Proposal open for 90 calendar days after the bid opening date.
2. To furnish the goods and/or services specified in this RFP at the prices quoted in my responsive proposal
and in compliance with the RFP Documents.
3. To accept the provisions of the Instructions to Proposers.
4. To negotiate a contract with the City incorporating the proposal prices, if selected on the basis of this
Proposal.
5. To accomplish the work in accordance with the contract documents.
D. Certifies:
1. That all information contained in this Proposal is truthful to the best of my knowledge and belief.
2. That I am duly authorized to submit this Proposal on behalf of the PROPOSER and that the PROPOSER is
ready, willing, and able to perform if awarded the Proposal.
Stipulated Amount – Submit on Cost Proposal Worksheet, Exhibit A
Page | 17 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit C – PUBLIC ENTITY CRIME STATEMENT
SWORN STATEMENT UNDER F.S. SECTION 287.133(3) (A), ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER
AUTHORIZED TO ADMINISTER OATHS.
1.This sworn statement is submitted with Proposal for RFP 06-23-02 BI. Disaster Debris Monitoring
2.This sworn statement is submitted by (PROPOSER) ___________________________ whose business
address is _______________________________________ and (if applicable) Federal Employer Identification
Number (FEIN) is _____________________( If a Sole Proprietor and you have no FEIN, include the last four (4)
digits of your Social Security Number: ___________.
3. My name is ____________________ and my relationship to the PROPOSER named above is
___________________________.
4.I understand that a "public entity crime" as defined in Paragraph 287.133(a) (g). Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to the transaction
of business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any proposal or contract for goods or services to be provided to
any public entity or any agency or political subdivision of any other state or of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
5.I understand that "convicted" or "conviction" as defined in paragraph 287.133(a) (b), Florida Statutes,
means finding of guilt or a conviction of a public entity crime with or without an adjudication of guilt, in any
federal or state trial court of records relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
6.I understand that an "affiliate" as defined in Paragraph 287.133(1) (a), Florida Statutes, means:
1.A predecessor or successor of a person convicted of a public entity crime; or
2.An entity under the control of any natural person who is active in the management of the entity and
who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in the management of an
affiliate. The City of Fernandina Beach, Florida ownership by one of shares constituting a controlling income
among persons when not for fair interest in another person, or a pooling of equipment or income among
persons when not for fair market value under a length agreement, shall be a prima facie case that one person
controls another person. A person who was knowingly convicted of a public entity crime, in Florida during the
preceding 36 months shall be considered an affiliate.
7.I understand that a "person" as defined in Paragraph 287.133(1) (e), Florida Statutes, means any
natural person or entity organized under the laws of the state or of the United States with the legal power to
enter into a binding contract for provision of goods or services let by a public entity, or which otherwise
transacts or applies to transact business with a public entity. The term "person" includes those officers,
directors, executives, partners, shareholders, employees, members, and agents who are active in
management of an entity.
Page | 18 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit C – PUBLIC ENTITY CRIME STATEMENT
8. Based on information and belief, the statement which I have marked below is true in relation to the
PROPOSER submitting this sworn statement. (Please indicate which statement applies)
____Neither the PROPOSER submitting this sworn statement, nor any officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in management of the PROPOSER, nor affiliate
of the PROPOSER have been charged with and convicted of a public entity crime subsequent to July 1, 1989.
____The PROPOSER submitting this sworn statement, or one or more of the officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in management of the PROPOSER, or
an affiliate of the PROPOSER has been charged with and convicted of a public entity crime subsequent to July
1, 1989. (Please attach a copy of the final order.)
____The person or affiliate was placed on the convicted FIRM list. There has been a subsequent proceeding
before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by
the hearing officer determined that it was in public interest to remove the person or affiliate from the
convicted FIRM list. (Please attach a copy of the final order.)
____The person or affiliate has not been placed on the convicted FIRM list. (Please describe any action taken
by, or pending with, the Department of General Services.)
__________________________________________
Signature Date:
STATE OF ________________________________
COUNTY OF ______________________________
PERSONALLY, APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed
his/her signature at the space provided above on this ____ day of ___________________, 20____, and is
personally known to me, or has provided ____________________________ as identification.
___________________________________My Commission expires: ________________
Notary Public
Page | 19 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit D – DRUG FREE WORKPLACE CERTIFICATION
DRUG-FREE WORKPLACE CERTIFICATION
The below-signed PROPOSER certifies that it has implemented a drug-free workplace program. In order to
have a drug-free workplace prepare, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions
that will be taken against employees for violation of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or services a copy of the statement
specified in paragraph 1.
4. In the statement in paragraph 1., notify the employees that, as a condition of working on the
commodities or contractual services that are under proposal, the employee will abide by the terms of
the statement and will notify the employer of any conviction of, or plea of nolo contendere to, any
violation occurring in the workplace no later than five (5) working days after such conviction.
5. Impose a sanction on, or require fine satisfactory participation in drug abuse assistance or
rehabilitation program if such is available in the employee's community, by any employee who is
convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this
section
As the person authorized to sign this statement, I Certify that this firm complies fully with the above drug-
free workplace requirements.
PROPOSER: __________________________________________________________________________
CITY: __________________________________ STATE: _________ ZIP CODE: _____________________
TELEPHONE NUMBER(S): ___________________SIGNATURE: __________________________________
NAME (TYPED OR PRINTED): _________________________ TITLE: _____________________________
Page | 20 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit E – E-VERIFY STATEMENT
Bid/Proposal Number: RFP 06-23-02 BI
Project Description: Disaster Debris Monitoring Services
PROPOSER acknowledges and agrees to the following:
PROPOSER shall utilize the U.S. Department of Homeland Security’s E-Verify system, in
accordance with the terms governing use of the system, to confirm the employment eligibility
of:
1. All persons employed by the PROPOSER during the term of the Contract to perform
employment duties within Florida; and
2. All persons assigned by the PROPOSER to perform work pursuant to the contract with
the Department.
PROPOSER: __________________________________________________________________
Authorized Signature: __________________________________________________________
Title: ________________________________________________________________________
Date: _______________________________________________________________________
Page | 21 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit F – CONFLICT OF INTEREST STATEMENT
This sworn statement is submitted with Request For Proposal # RFP 06-23-02 BI Disaster Debris Monitoring
This sworn statement is submitted by (PROPOSER) ___________________________ whose business address is
_________________________________________ and (if applicable) Federal Employer Identification Number
(FEIN) is
________________________( If a Sole Proprietor and you have no FEIN, include the last four (4) digits of your
Social Security Number: ____________.)
My name is ________________________ and my relationship to the PROPOSER named above
is___________________________________________.
1. The above-named PROPOSER is submitting a Proposal for the Winter Springs.
2. The Affiant has made diligent inquiry and provides the information contained in the Affidavit based
upon his/her own knowledge.
3. The Affiant states that only one submittal for the above proposal is being submitted and that the
above-named PROPOSER has no financial interest in other PROPOSERS submitting proposals for the same
project.
4. Neither the Affiant nor the above- named PROPOSER has directly or indirectly entered into any
agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive
pricing in connection with the PROPOSER’s Proposal for the above RFP. This statement restricts the discussion
of pricing data until the completion of negotiations if necessary and execution of the Contract for this project.
5. Neither the PROPOSER nor its affiliates, nor anyone associated with them, is presently suspended or
otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.
6. Neither the PROPOSER nor its affiliates, nor anyone associated with them have any potential conflict of
interest due to any other clients, contracts, or property interests for this project.
7. I certify that no member of the PROPOSER’s ownership or management is presently applying for an
employee position or actively seeking an elected position with the City of Winter Springs.
8. I certify that no member of the PROPOSER’s ownership or management, or staff has a vested interest
in any aspect of the City of Winter Springs.
9. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above-
named PROPOSER, will immediately notify the City of Winter Springs.
________________________________________________________
Signature Date:
Page | 22 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit F – CONFLICT OF INTEREST STATEMENT
STATE OF ___________________________
COUNTY OF _________________________
PERSONALLY, APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed
his/her signature at the space provided above on this _____ day of ________________, 20_____, and is
personally known to me, or
has provided ______________________ as identification.
___________________________________ My Commission expires: ____________________
Notary Signature
Page | 23 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit G - NON-COLLUSION AFFIDAVIT
This sworn statement is submitted with Request For Proposal # RFP 06-23-02 BI Disaster Debris Monitoring
This sworn statement is submitted by (PROPOSER) ___________________________ whose business address is
__________________________________________ and (if applicable) Federal Employer Identification Number
(FEIN) is _____________________( If a Sole Proprietor and you have no FEIN, include the last four (4) digits of
your Social Security Number: ____________.)
My name is______________________and my relationship to the entity named above is__________________.
1. The above named is fully informed respecting the preparation and contents of the attached Proposal
and of all pertinent circumstances respecting such proposal;
2. Such Proposal is genuine and is not a collusive or sham proposal;
3. Neither the said PROPOSER nor any of its officers, partners, owners, agents, representatives,
employees, or parties in interest, including this affiant, has in any way colluded, connived, or agreed, directly
or indirectly, with any other PROPOSER, firm or person to submit a collusive or sham Proposal in connection
with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or
communication or conference with any other PROPOSER, firm, or person to fix the price or prices in the
attached Proposal or any other PROPOSER, or to fix any overhead, profit or cost element of the Proposal price
or the Proposal price of any other PROPOSER, or to secure through any collusion, connivance, or unlawful
agreement any advantage against the City of Winter Springs, Florida or any person interested in the proposed
Contract; and
4. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any
collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPOSER or any of its agents,
representatives, owners, employees, or parties in interest, including this affiant.
____________________________________________
Signature Date:
STATE OF ______________________
COUNTY OF ____________________
PERSONALLY, APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed
his/her signature at the space provided above on this ___ day of ________________, 20__, and is personally
known to me, or has provided ______________________ as identification.
___________________________________ My Commission expires: ________________
Notary Signature
Page | 24 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit H - DISPUTES DISCLOSURE FORM
Answer the following questions by placing as “X” after “YES” or “NO”. If you answer “YES”, please explain in
the space provided, or via attachment.
Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department
of Professional Regulations or any other regulatory agency or professional association within the last five (5)
years?
YES ______ NO______
Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract
or job related to the services your firm provides in the regular course of business within the last five years?
YES______ NO_______
Has your firm had against it or filed any request for equitable adjustment, contract claims, bid protest, or
litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES______ NO_______
If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state
a brief description of the case, the outcome or status of the suit and the monetary amounts or extended
contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation or falsification of facts shall be cause for forfeiture of rights for further consideration of this
proposal for the City of Winter Springs.
_________________________________________ ______ ________________________
Firm Date
_________________________________________ ______ _________________________
Authorized Signature Printed or Typed Name and Title
Page | 25 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit I - SMWBE UTILIZATION PLAN
Small, Minority, and Women’s Business Enterprises (SMWBE), and Labor Surplus Area Firms Utilization
Company Name (PROPOSER): ________________________________________________________
Project Name : Disaster Debris Monitoring Services
RFP Number : RFP 06-23-02 BI
2 CFR §200.321 requires local governments to take all necessary affirmative steps to assure that minority
business, women’s business enterprises, and labor surplus area firms are used when possible. The City
requires that proposers (Prime Contractors), if subcontracts are to be let, to take the five affirmative steps as
cited below. Please describe your firm’s plan for identifying and potential use of SMWBE and Labor Surplus
Area Firms. Additional pages may be attached, as necessary.
• Placing qualified small and minority business and women’s business enterprises on solicitation
lists.
• Assuring that small and minority businesses, and women’s business enterprises are solicited
whenever they are potential sources.
• Dividing total requirements, when economically feasible, into smaller tasks or quantities to
permit maximum participation by small and minority business and women’s business
enterprises.
• Establishing delivery schedules where the requirement permits, which encourage participation
by small and minority businesses, and women’s business enterprises and veteran owned
businesses.
• Using the services and assistance, as appropriate, of such organizations as the Small
Business Administration or the Florida Office of Supplier Diversity
https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd
Page | 26 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit J – BYRD ANTI-LOBBYING AMENDMENT, 31 U.S.C. §1352 (as amended)
Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier
certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in connection with
obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. §1352 (as amended). Each tier
shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any
Federal award. Such disclosures are forwarded from tier to tier up to the recipient. See below – Certification
Regarding Lobbying.
Byrd Anti-Lobbying Certification
Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LL,
“Disclosure Form to Report Lobbying,” in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans,
and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Page | 27 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit J – BYRD ANTI-LOBBYING AMENDMENT, 31 U.S.C. §1352 (as amended)
The Contractor, _____________________________, certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that
the provisions of 31 U.S.C. Chapter 38, Administrative Remedies for False Claims and Statements, apply to this
certification and disclosure, if any.
Signature of Contractor’s Authorized Official
Name and Title of Contractor’s Authorized Official
Date
Page | 28 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit K – CONTRACTOR REFERENCES
Organization:
Contact Person:
Address:
City:
State: Zip:
Phone Number:
( )
Project Cost:
Date Performed:
Organization:
Contact Person:
Address:
City:
State: Zip:
Phone Number:
( )
Project Cost:
Date Performed:
Organization:
Contact Person:
Address:
City:
State: Zip:
Phone Number:
( )
Project Cost:
Date Performed:
Representative Typed Name/Title:
Representative Signature:
Firm:
Page | 29 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit L – SCRUTINIZED COMPANY CERTIFICATION
Florida Statutes, Sections 287.135 and 215.473
Pursuant to Section 287.135, Florida Statutes (2017), a company is ineligible to, and may not, bid on, submit a
Proposal for, or enter into or renew a contract with the CITY for goods or services of:
a.Any amount if, at the time of bidding on, submitting a Proposal for, or entering into or renewing such
contract, the PROPOSER is on the Scrutinized Companies that Boycott Israel List, created pursuant to s.
215.4725, or is engaged in a boycott of Israel; or
b.One million dollars or more if, at the time of bidding on, submitting a Proposal for, or entering into or
renewing such contract, the PROPOSER:
Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with
Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473; or
Is engaged in business operations in Cuba or Syria.
Subject to limited exceptions provided in state law, the CITY will not contract for the provision of goods or
services with any scrutinized company referred to above. The PROPOSER must submit this required
certification form attesting that it is not a scrutinized company and is not engaging in prohibited business
operations.
The following shall be grounds for termination of the contract at the option of the awarding body:
a.The PROPOSER is found to have submitted a false certification; been placed on the Scrutinized
Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran
Petroleum Energy Sector List;
b.Been placed on the Scrutinized Companies that Boycott Israel List or
c.Is engaged in a boycott of Israel; or
d.Been engaged in business operations in Cuba or Syria.
The CITY shall provide notice, in writing, to the PROPOSER of any determination concerning a false
certification.
a.The PROPOSER shall have five (5) days from receipt of notice to refute the false certification allegation.
b.If such false certification is discovered during the active contract term, the PROPOSER shall have ninety
(90) days following receipt of the notice to respond in writing and demonstrate that the determination
of false certification was made in error.
c.If the PROPOSER does not demonstrate that the CITY’s determination of false certification was made in
error then the CITY shall have the right to terminate the contract and seek civil remedies pursuant to
Section 287.135, Florida Statutes.
Page | 30 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit L – SCRUTINIZED COMPANY CERTIFICATION
THIS CERTIFICATION FORM MUST BE COMPLETED AND INCLUDED IN YOUR BID RESPONSE. FAILURE TO SUBMIT THIS
FORM AS INSTRUCTED SHALL RENDER YOUR BID SUBMITTAL NON-RESPONSIVE.
a. The PROPOSER, owners, or principals are aware of the requirements of Section 287.135, Florida Statutes; and
b. The PROPOSER, owners, or principals are eligible to participate in this solicitation and not listed on the
Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel; and
c. For contracts of one million dollars or more, the PROPOSER, owners, or principals are eligible to participate in
this solicitation and not listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in the Iran Petroleum Energy Sector List and, further, are not engaged in business
operations in Cuba or Syria; and
If awarded the Contract, the PROPOSER, owners, or principals will immediately notify the CITY
in writing if any of its company, owners, or principals: are placed on the Scrutinized
Companies that Boycott Israel List, the Scrutinized Companies with Activities in Sudan List, or
the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; engage in a
boycott of Israel; or engage in business operations in Cuba or Syria.
(Authorized Signature)
(Printed Name and Title)
(Name of PROPOSER)
STATE OF _______________________________
COUNTY OF _____________________________
The foregoing instrument was acknowledged before me by means of (_____) physical presence or (_____) online
notarization, this ______ day of __________, 2023 by _____________________ the _____________________ of
________________________________, a _____________________________ (____) who is personally known to me or
(_____) who produced ______________________________________ as identification.
_________________________________________________________________
Notary Public
Print Name: _____________________________________________________
Page | 31 RFP 06-23-02 BI Disaster Debris Monitoring Services
Exhibit M – INSURANCE REQUIREMENTS FORM
Insurance Type Required Limits
Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits
Employer’s Liability $1,000,000 each accident, single limit per occurrence
Commercial General
Liability
(Occurrence Form)
patterned after the
current ISO form
$1,000,000 single limit per occurrence
$3,000,000 aggregate for Bodily Injury Liability & Property Damage Liability.
This shall include Premises and Operations; Independent Contractors; Products & Completed
Operations & Contractual Liability.
Indemnification
To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall
indemnify and hold harmless City of Winter Springs, its officers and employees from any and
all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’
fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentional
wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the
Contractor/Vendor/Consultant in the performance of the Agreement. This indemnification
obligation shall not be construed to negate, abridge or reduce any other rights or remedies
which otherwise may be available to an indemnified party or person described in this
paragraph. This section does not pertain to any incident arising from the sole negligence of
the City of Winter Springs.
Automobile Liability $1,000,000 each person; Bodily Injury & Property Damage, Owned/Non-owned/Hired;
Automobile Included.
Other
Vendor shall ensure that all subcontractors comply with the same insurance requirements that he/she is required to meet. The
same Vendor shall provide the City with certificates of insurance meeting the required insurance provisions.
The City of Winter Springs must be named as “Additional Insured” on the Insurance Certificate for Commercial General Liability
where required.
The Certificate Holder shall be named as City of Winter Springs. Thirty (30) days cancellation notice required.
Contractor: _________________________________________________________________
Signature: ____________________________________________________________________
Printed Name/Title/Date: _______________________________________________________
Page | 32 RFP 06-23-02 BI Disaster Debris Monitoring Services
ATTACHMENT A
DISASTER DEBRIS MONITORING SERVICES DESCRIPTION
PART 1 - DISASTER DEBRIS MONITORING SERVICES. The City of Winter Springs, Florida is soliciting Proposals to
obtain the services of a qualified firm to perform work concerning post hurricane and weather event debris
collection monitoring and related services and collection and debris site monitoring services in accordance with
applicable regulations of the Federal Emergency Management Agency (FEMA), Federal Highway Administration
(“FHWA”), Florida Department of Transportation (“FDOT”), Florida Department of Health (“FDH”), Natural
Resources Conservation Services (“NRCS”), South Florida Water Management District (“SFWMD”), and the Florida
Department of Environmental Protection (“FDEP”) in conjunction with the City’s needs. Specific services include:
• Monitor contractor recovery operations and recommend efficiencies.
• Accurately measure and certify truck capacities (recertify on a regular basis).
• Properly and accurately complete and physically control load tickets (in tower and field)
• Entering load tickets into a database application.
• Developing daily operational reports to keep the CITY informed of work progress.
• Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices.
• Record pertinent information in format required for reimbursement by FEMA.
• Disaster related damage assessment and reconstruction services, as needed.
• Final report and appeal preparation and assistance.
• Other disaster recovery services as requested by the CITY.
PART 1 – DISASTER DEBRIS MONITORING SERVICES
The City of Winter Springs is soliciting Proposals to obtain the services of a qualified Proposer to provide paper and
electronic debris monitoring services following a debris generating event such as a hurricane, storm, or other
event. The contract monitors are necessary to ensure applicable federal, state, and local laws, regulations, and
guidelines and debris removal contracts are met by monitoring the debris removal from public access roads, rights-
of-way, CITY maintained waterways, and CITY owned/maintained public property; monitoring debris management
sites; and field monitors to assure debris management plan and contracts are effectively and efficiently
implemented. The qualified PROPOSER will provide Disaster Debris Monitoring Services to ensure that debris
removal operations are efficient, effective and eligible for FEMA Public Assistance grant funding. The contract will
be dependent upon the number of disasters and does not guarantee or invoke an annual minimum. The awarded
Disaster Debris Monitoring contract (“PROPOSER”) shall advise and support the CITY during a disaster recovery
effort and shall be responsible for coordinating with and overall monitoring of the CITY’s Debris Collection
Contractors (“DCC”) and recommending efficiencies to improve and expedite DCC recovery work.
PROPOSERS must meet rules for federal grants, as provided in Title 2, C.F.R. § 200 for contracts awarded by non-
federal entities under Federal Awards which are incorporated into this RFP by reference as if enumerated in their
entirety in order to be eligible for reimbursement under the Public Assistance Program. This Proposal is solicited in
accordance with the Procurement Requirements as shown in Title 2 C.F.R. § 200 and Appendix II as detailed in
EXHIBIT C to this document and shall apply to all contracts issued pursuant to this Request for Proposal.
Page | 33 RFP 06-23-02 BI Disaster Debris Monitoring Services
ATTACHMENT A
SCOPE OF PROPOSAL
PART ONE - SCOPE OF PROPOSAL FOR MONITORING DEBRIS REMOVAL
This statement of work describes and defines the services which are required for the execution of paper and electronic
debris removal monitoring for the City of Winter Springs, Florida (“CITY”). The Contractor shall provide all services
described in this RFP. Monitoring debris removal operations requires comprehensive observation and documentation of
the debris removal work performed from point of collection to final disposal. In the event of a disaster or emergency,
the Contractor shall be on-call to provide disaster debris monitoring management services and FEMA Public Assistance
Grant Administration and Consulting necessary to ensure the safety and well-being of all residents and visitors to the
City. Response will be activated only in the event of an emergency and in accordance with an awarded contract.
Response activation will be through a Task Order issued by the CITY. Activities shall include, but are not limited to
monitoring the following: field operations regarding all storm generated debris; debris pickup; debris hauling; debris
staging and reduction; temporary debris storage site management; debris management; and final disposal of debris to
an approved facility. Roads and other CITY facilities will be identified by the CITY and direction will be given to the
Contractor for clearing these roads and facilities and act in accordance with the CITY Debris Management Plan. The CITY
reserves the right to add or remove road segments at the direction of the CITY Debris Manager. Response activation will
be through a Task Order issued by the CITY. While this contract scope provides for monitoring debris removal work off
the state road system, no work on or off the State Road System is guaranteed. The CITY, at its sole discretion, may elect
to perform work with in-house forces or other contract forces, or may cancel this contract at any time if in the best
interest of the CITY.
The Contractor shall have experience in the Federal Emergency Management Public Assistance Program (FEMA-PA) and
the Federal Highway Administration Emergency Relief Program (FHWA-ER), and other applicable federal, state, and local
programs to assist the CITY and its Emergency Response and Recovery efforts. Proper documentation by the Contractor
as required by FEMA, FHWA, and all other applicable federal, state, and local agencies is required for all debris removal
monitoring operations to ensure reimbursement to the CITY from the appropriate agency. The response of the
Contractor to the disaster recovery process must be immediate, rapid, and efficient with acceptable cost controls,
accountability procedures, written reports and submittals to ensure compliance with Florida Department of
Environmental Protection (FDEP) regulations, Florida Department of Transportation (FDOT), Federal Highway
Administration (FHWA), FEMA reporting requirements and any other federal, state, or local regulation to ensure that the
CITY shall have the means to be reimbursed for all eligible disaster recovery costs from the appropriate federal, state,
and private agencies. The Contractor shall monitor the Disaster Debris Contractor’s (“DCC's”) progress and suggest and
assist with implementing recommendations to improve efficiency. Contractor and personnel shall stay current with
FEMA and FHWA policies and procedures and promptly notify the CITY’s Debris Manager as changes occur.
The Contractor shall provide Disaster Debris Monitoring Services to support the CITY in debris removal and recovery
resulting from but not limited to catastrophic events such as hurricanes, floods or tornadoes When a major disaster
occurs or is imminent, the CITY will contact the Contractor to advise it of the intent to activate the contract. Monitoring
Services will generally be limited to monitoring of debris in, upon, or brought to public streets and roads, rights-of-way,
municipal properties and facilities, and other public sites. In preparation for an imminent hurricane strike, or other
natural disaster, monitoring crews may stage outside the strike area. In this case, the Contractor should be prepared to
respond immediately after tropical sustained winds have receded to below 40 mph in Seminole County, Florida.
Contractor shall be capable of assembling, directing, and managing a work force that can complete the debris
monitoring operations in a maximum of 120 calendar days. Contractor shall meet the accelerated debris removal
timeframes outlined by FEMA in the Sandy Recovery Improvement Act whenever possible.
Contractor shall monitor Debris Collection Contractor (“DCC”) activities to ensure satisfactory performance. Monitoring
includes: verification that all debris picked up is from public property or right-of-way and is a direct result of the
disaster; measurement and inspection of trucks to ensure they are fully loaded; on-site inspection of pick-up areas,
debris traffic routes, temporary storage sites, and disposal areas; verification that the DCC is working efficiently and in
its assigned contract areas; verification that all debris management sites have access control and security.
Page | 34 RFP 06-23-02 BI Disaster Debris Monitoring Services
Also the Contractor will provide a range of related services including damage assessment, training, emergency planning
and other services as needed and ordered by the CITY. Other services may include facilitating communication with
FEMA, FHWA, NRCS, the State of Florida, and other federal, state, county, and local agencies, and coordination with
state insurance representatives.
The Contractor will be responsible for tracking all the contract costs and adhering to the not to exceed limit as defined.
Proper notification must be given to the CITY as costs approach this limit.
The work will begin upon authorization by the CITY. No guarantee on minimum or maximum amount per items Proposal
is made under this Contract. No adjustment to Proposal prices will be considered due to increases or decreases in
estimated quantities or fuel costs.
Compliance with FEMA Super Circular "2 CFR Chapter 2, Part 200 et al." is required. Link to the FEMA Super Circular is
listed below:
https://www.gpo.gov/fdsys/granule/CFR-2016-title2-vol1/CFR-2016-title2-vol1-part200/content-detail.html
1. Emergency Push/Road Clearance Monitoring:
Contractor shall monitor the cutting, tossing and pushing of debris, hanging limbs, or leaning trees off of transportation
routes as identified and directed by the CITY or as specified by FEMA for a particular storm event. The emergency push
will normally be completed within the first seventy (70) work hours, as FEMA may change from time to time, following
the activation of this contract, unless notified otherwise by the CITY. Normally, time and material rate shall be paid to
the Debris Collection Contractor (DCC), however, the payment to DCC will be accordance with reimbursement rules
established by FEMA. Contractor is responsible for keeping the CITY abreast of FEMA requirements. Unlike other
categories of work eligible for Public Assistance grants, initial debris removal project worksheets typically do not have a
defined scope of work, since precise quantities of debris are difficult to attain. Therefore, unit price contracts which pay
by debris volume or weight removed are typically implemented. Unit price contracts require extensive monitoring to
determine accurate quantities of eligible debris removed and disposed. As load tickets are compiled and accurate
quantities are determined through monitoring, the scope of work for the project worksheet, or version, is established.
2. Debris Removal from Public Rights-of-Way (ROW):
Contractor shall monitor the DCC load and haul all eligible debris to an approved and certified temporary debris
management site (TDMS) or other disposal destination, as specified by the CITY. All collection and hauling will be
consistent with federal requirements applicable to the disaster event. The Contractor will ensure compliance with
regulations and instructions from FEMA and applicable state and local agencies regarding the collection, hauling and
disposal of storm debris including other categories of debris including hazardous wastes. Contractor will prepare load
tickets and verify debris was handled in accordance with FEMA requirements. Potential TDMS will be identified to the
successful PROPOSER by the CITY in the resulting Agreement for Services..
It is understood that the CITY’s intent is to have the work performed and paid for in a manner consistent with FEMA
reimbursement regulations.
3. Designation and Management of Staging Areas:
Contractor shall monitor staging areas in collaboration with the DCC for the purposes of truck/equipment certification
and other operational service functions related to debris removal efforts.
4. Management of Tree Debris:
Tree debris is defined as vegetation, stumps, hanging limbs, leaning trees, and similar materials resulting from trees
damaged during the event. The Contractor will monitor the removal, collection, hauling and disposal of eligible tree
debris, which will adhere to the most current FEMA Guidance Policy Disaster Specific Guidelines.
Page | 35 RFP 06-23-02 BI Disaster Debris Monitoring Services
5.Disaster Recovery Technical Assistance:
Contractor will provide Disaster Recovery Technical Assistance to the CITY to assist with guidance and consultation on all
aspects of the recovery process. This assistance shall include attendance at the CITY’s Emergency Operations Center
(EOC) during activations of the EOC as requested by the CITY Administrator, and continuing assistance throughout and
subsequent to the work on the CITY’s FEMA reimbursement requests.
Agreement for Disaster Debris Monitoring Services
City of Winter Springs / Thompson Consulting Services, LLC
Page 17 of 25
EXHIBIT B
RESPONSE TO REQUEST FOR PROPOSAL FOR
DISASTER DEBRIS MONITORING SERVICES
RFP NO. 06-23-02 BI
City of Winter Springs, Florida
Request for Proposal No. 06-23-02 BI
Disaster Debris Monitoring Services
Due Date / Time: July 14, 2023 | 3:00 pm
Electronic Copy
Exhibit B
2601 Maitland Center Parkway
Maitland, Florida 32751
O: (407) 792-0018 | F: (407) 878-7858
www.thompsoncs.net
A THOMPSON HOLDINGS, INC. COMPANY
TDMS provides
real -time
access to data
July 14, 2023
City of Winter Springs
ATTN: Procurement Manager
1126 East State Road 434
Winter Springs, FL 32708
RE: REQUEST FOR PROPOSAL NO. 06-23-02-BI – DISASTER DEBRIS MONITORING SERVICES
Dear Members of the Selection Committee,
Thompson Consulting Services, LLC (Thompson) is pleased to submit the enclosed proposal to provide
the City of Winter Springs, Florida (City) with disaster debris monitoring services. Thompson is a full-
service emergency management planning, response, disaster recovery and grant management
consultancy. Our consultants have over 75 years of combined experience in supporting local and state
agencies in response to hurricanes, tornados, floods, ice storms, wildfires, earthquakes, rockslides, oil
spills and other natural disasters. Our approach to providing disaster response, assessment, and
recovery services maintains a primary focus on the efficient and effective utilization of resources while
assisting our clients with navigating the funding channels of the Federal Emergency Management
Agency's (FEMA) Public Assistance (PA) program as well as other post-disaster grant programs. We
believe Thompson is best suited to assist the City with disaster debris monitoring services for the
following reasons which are expanded upon throughout our proposal response:
POST-DISASTER DEBRIS REMOVAL MANAGEMENT & FEMA FUNDING EXPERIENCE: Thompson’s
experience with post-disaster debris removal monitoring and management services spans three decades
and accounts for the administration of more than $4.5 billion of debris removal funding on behalf of
more than 300 local and state government agencies. Our staff’s experience is unparalleled in the
industry and provides assurance to the City that we will stand by our work from project inception to
regulatory closeout and audit.
FLORIDA EXPERIENCE: Thompson’s consultants have responded to disaster incidents in the State of
Florida since Hurricane Charlie in 2004. Over the last six years alone, Thompson has provided debris
removal monitoring and grant consulting services to Florida clients following Hurricane Matthew in
2016, Hurricane Irma in 2017, Hurricane Michael in 2018, Hurricane Sally in 2020, and Hurricane Ian in
2022. We are experienced and well positioned to work closely with the City, the Florida Division of
Emergency Management (FDEM), Florida Department of Transportation and the Florida Department of
Environmental Quality to implement a compliant and efficient disaster debris removal monitoring
program.
DELIVERY EFFICIENCY & AUTOMATED DEBRIS MANAGEMENT SYSTEM:
Thompson’s debris removal monitoring experience includes the documentation of
over 150 million cubic yards of debris. We have consistently demonstrated
Thompson’s delivery efficiency through the use of our automated debris
management system (ADMS), the Thompson Data Management Suite (TDMS).
TDMS is used to electronically capture data, such as employee credentialing,
Selection Committee, City of Winter Springs July 14, 2023
RFP No. 06-23-02-BI Disaster Debris Monitoring Services
commitment
to local
hiring
equipment barcoding, GPS coordinate, digital photography, etc. in the field and ensure accurate and
timely reporting to the City. TDMS significantly reduces the quantity of hours required to perform
equivalent services by competitors with “lower” hourly rates. TDMS has been routinely deployed on
FEMA reimbursed projects and meets the process requirements for the U.S. Army Corps of Engineers
(USACE) Advanced Contracting Initiative.
ABILITY & EXPERIENCE OF PROFESSIONAL PERSONNEL: Thompson’s consultants are amongst the most
educated, qualified, and dynamic in the industry, having responded to some of the most devastating
incidents to impact the United States. Thompson provides the City with professional engineers and
consultants that have experience with developing programs to address any of the following disaster
recovery programs that may be required following a disaster event:
• Right-of-way (ROW) debris removal
• Right-of-way leaning tree and hanging limb
removal (leaner/hanger)
• Parks, beaches, and waterways cleanup
• Private property debris removal (PPDR)
• Right-of-entry (ROE) administration
• Demolition program management
• Vehicle/vessel recovery
• White goods removal and
decommissioning
ABILITY TO QUICKLY RESPOND: Thompson has personnel and resources on stand-by should a debris
generating incident occur. With 26 corporate and branch offices across the United States including a
corporate office located less than one (1) hour from the City in Maitland, Florida, we will be able to
deploy staff and resources within 24 hours of receiving a notice to proceed. Thompson is set up to
quickly adapt to the uncertain and changing needs of the City and understands that this ability to rapidly
respond to the City is of paramount importance.
LOCAL PREFERENCE FOR HIRING MONITORS: It is Thompson’s intent to fill temporary
debris monitoring positions with Winter Springs residents in need of work. Thompson
will provide qualified residents with safety training and job training with experienced
debris monitoring supervisors. We will make sure that all local hires are thoroughly
and properly trained prior to being deployed to monitor a debris removal crew. This
effort will help residents participate in the City’s recovery efforts with a meaningful
impact and earn a competitive hourly wage.
COMMITMENT TO SAFETY & QUALITY: Thompson is the only debris monitoring firm that performs
motor vehicle operating record reviews and as-needed drug screening for temporary employees. This
practice results in a team of monitors that is both safe and committed to quality. In addition, Thompson
deploys a quality assurance team to each of its projects to ensure that certain quality standards are
being upheld, regardless of the operating conditions and climate.
Thompson has the experience and resources necessary to be responsive to the City’s disaster debris
monitoring services needs following a disaster incident. We stand prepared to guide the City through
the debris removal and recovery process while working with the FDEM and the FEMA Public Assistance
program to achieve maximum disaster recovery cost reimbursement for the City. We would be honored
to serve as your disaster debris monitoring services provider and stand prepared to exceed the service
expectations that the City has established.
Best regards,
THOMPSON CONSULTING SERVICES, LLC
Jon Hoyle, President
AUTHORIZED POINTS OF CONTACT:
Jon Hoyle, President
O: 407.792.0018 |C: 321.303.2543 |F: 407.878.7858
E-mail: jhoyle@thompsoncs.net
Nate Counsell, Executive Vice President
O: 407.792.0018 |C: 407.619.2781 |F: 407.878.7858
E-mail: ncounsell@thompsoncs.net
TABLE OF CONTENTS
City of Winter Springs, Florida
Request for Proposal No. 06-23-02 BI
Disaster Debris Monitoring Services
Cover Letter
Table of Contents
SECTION
• Mandatory Proposal Forms ............................................................................................................. 1
− Exhibit A: Cost of Services Offered
− Exhibit B: Proposer Information & Acknowledgement
− Sunbiz Certification
− Exhibit C: Public Entity Crime Statement
− Exhibit D: Drug-Free Workplace Certification
− Exhibit E: E-Verify Statement
− Exhibit F: Conflict of Interest Statement
− Exhibit G: Non-Collusion Affidavit
− Exhibit H: Disputes Disclosure Form
− Exhibit I: SMWBE Utilization Plan
− Exhibit J: Byrd Anti-Lobbying Amendment
− Exhibit K: Contractor References
− Exhibit J: Scrutinized Company Certification
− Exhibit M: Insurance Requirements Form
− Bid Bond1
• Proposer’s Experience ..................................................................................................................... 2
− Exhibit 2-1: Staff Experience Matrix
• Staff Qualifications ........................................................................................................................... 3
− Exhibit 3-1: Key Personnel Resumes
• Technical Approach .......................................................................................................................... 4
1 Thompson has included the original bid bond in a separate sealed envelope.
1 - 1
SECTION 1
Mandatory Proposal Forms
Thompson has completed and included the following forms in the subsequent pages of this section:
• Exhibit A: Cost of Services Offered
• Exhibit B: Proposer Information & Acknowledgement
• Sunbiz Certification
• Exhibit C: Public Entity Crime Statement
• Exhibit D: Drug-Free Workplace Certification
• Exhibit E: E-Verify Statement
• Exhibit F: Conflict of Interest Statement
• Exhibit G: Non-Collusion Affidavit
• Exhibit H: Disputes Disclosure Form
• Exhibit I: SMWBE Utilization Plan
• Exhibit J: Byrd Anti-Lobbying Amendment
• Exhibit K: Contractor References
• Exhibit J: Scrutinized Company Certification
• Exhibit M: Insurance Requirements Form
• Bid Bond1
1 Thompson has included the original bid bond in a separate sealed envelope.
2 – 1
SECTION 2
Proposer’s Experience
Firm Overview
Thompson Consulting Services, LLC is a full-service emergency response, disaster recovery and grant
management consultancy, organized as a subsidiary of Thompson Holdings, Inc. (Thompson) which also
includes our affiliate companies Thompson Engineering and Watermark Design Group. What began as a
small company doing basic soils and materials testing in Mobile, Alabama has since grown into a
national corporation with 26 corporate and branch offices throughout the southeastern United States.
Our ongoing success, strong growth, consistent project delivery and commitment to 100% client
satisfaction can be traced back to when our founder, Vester J. Thompson, established the high standards
that lay the foundation of our work ethic. These standards are still upheld today and summarized as
follows:
• Excellence in workmanship
• Innovative solutions
• Timely, responsive service
• Cost effectiveness
As a 100% employee-owned company with more than 400 personnel spanning the consulting,
engineering and architecture disciplines, commitment to these standards ensures a universal threshold
for project quality. Our staff has a vested interest in providing safe, quality driven, successful projects
that are completed on time and within budget.
The corporate organizational chart below graphically depicts the relationship between the Thompson
Family of Companies and provides a brief summary of each company’s service offerings. Thompson
Consulting Services will serve as the contracting entity for the services requested by the City of Winter
Springs, Florida (City).
PROPOSER’S EXPERIENCE
2 – 2
Years of Experience
Thompson was founded in 1953 and has been providing disaster
debris monitoring and program management services since
1979 following Hurricane Frederic. Since then, our organization
has supported various local, state, and federal entities, including
the United States Army Corps of Engineers (USACE), throughout
the Nation respond to and recover from a variety of natural
disasters. In 2011, Thompson Consulting Services, LLC was
formed to focus solely on disaster preparedness, response and
recovery service offerings and brings over 70 years of
experience to the City through our family of companies and
personnel.
Office Locations
With 26 corporate and satellite offices scattered throughout the
Southeast United States, Thompson has the resources and
capabilities to support the City’s debris monitoring needs. The
City’s contract will be serviced from Thompson’s corporate
office in Maitland, Florida, which is less than one (1) hour from
the City. In addition, Thompson is experienced and capable of
establishing a field office within the City should the need arise.
Thompson has provided our full list of office locations below.
• Atlanta, Georgia
• Baton Rouge, Louisiana
• Chattanooga, Tennessee
• Clarksville, Tennessee
• Daphne, Alabama
• Dothan, Alabama
• Evergreen, Alabama
• Harriman, Tennessee
• Helena, Alabama
• Houston, Texas
• Jackson, Mississippi
• Kenner, Louisiana
• Knoxville, Tennessee
• Lake Charles, Louisiana
• Maitland, Florida
• Metairie, Louisiana
• Millington, Tennessee
• Mobile, Alabama
• Moss Point, Mississippi
• Orange, Texas
• Pelham, Alabama
• Pensacola, Florida
• Raleigh, North Carolina
• Richland, Mississippi
• Savannah, Georgia
• Troy, Alabama
FIRM DATA SUMMARY
FIRM NAME
Thompson Consulting Services, LLC
ADDRESS
2601 Maitland Center Parkway
Maitland, Florida 32751
PHONE | FAX
407-792-0018 | 407-878-7858
WEBSITE
www.thompsoncs.net
EMAIL
info@thompsoncs.net
YEAR ESTABLISHED
2011
STATE OF FORMATION
Delaware
FEDERAL ID NO.
45-2015453
DUNS / SAM NO. | CAGE CODE
968677158 | 7NZ42
E-VERIFY ID
1111126
OFFICERS
Jon Hoyle, President
Nate Counsell, Executive VP
John H. Baker, III, BOM
Chad Brown, BOM
Michael Manning, BOM
PROPOSER’S EXPERIENCE
2 – 3
Disaster Response Experience
Thompson has provided disaster response and recovery services to over 300 federal, state, and local
government entities in planning for and responding to a variety of disaster incidents, such as hurricanes,
tornados, floods, ice storms, wildfires, earthquakes, oil spills and other natural disasters. Our emergency
response and disaster recovery consultants have over 75 years of combined experience and have
responded to some of the most devastating incidents to impact the United States in the last two
decades. This work has resulted in the documentation of over 150 million cubic yards of debris and our
clients successfully applying for and retaining more than $4.5 billion of federal grant funding for debris
removal.
Our approach to providing disaster response and recovery services to the City maintains a primary focus
on the efficient and effective utilization of available resources while assisting the City in navigating the
funding and compliance channels of the Florida Division of Emergency Management (FDEM) and the
Federal Emergency Management Agency (FEMA) Public Assistance (PA) Program.
Thompson’s consultants have performed debris monitoring and grant administration services for over
60 Federal Emergency Management Agency (FEMA) and Federal Highway Administration (FHWA)
reimbursable federally declared disasters and emergencies. A summary of our experience over the last
decade is provided in the table below, and a comprehensive staff experience matrix has been provided
as Exhibit 2-1 following this section.
Table 2-1: Funding Administered by Disaster
Disaster Year
Grant Funds
Administered Disaster Year
Grant Funds
Administered
New Mexico Wildfires (FEMA DR-4652) 2022 TBD Hurricane Sandy (FEMA DR-4085-4086) 2012 $250,000,000
Hurricane Ian (FEMA DR-4673) 2022 TBD Hurricane Isaac (FEMA DR-4080-4081) 2012 $2,000,000
KY Severe Storms (FEMA DR-4630) 2021 TBD Indiana Tornados (FEMA DR-4058) 2012 $2,500,000
Hurricane Ida (FEMA DR-4611) 2021 TBD Hurricane Irene (FEMA DR-4024) 2011 $4,500,000
Hurricane Zeta (FEMA DR-4576) 2020 $23,000,000 Alabama Tornados (FEMA DR-1971) 2011 $25,000,000
Hurricane Sally (FEMA DR-4563,4564) 2020 $180,000,000 Iowa Flooding (FEMA DR-1763) 2010 $1,640,325
Hurricane Laura (FEMA DR-4559) 2020 $48,000,000 MA Snow Storm (FEMA DR-1813) 2009 $896,475
Hurricane Dorian (FEMA DR-4465) 2019 $5,000,000 Hurricane Ike (FEMA DR-1791) 2008 $445,504,160
Hurricane Michael (FEMA DR-4399, 4400) 2018 $40,000,000 Hurricane Gustav (FEMA DR-1786) 2008 $19,374,540
Hurricane Florence (FEMA DR-4393, 4394) 2018 $12,000,000 Hurricane Dolly (FEMA DR-1780) 2008 $17,241,000
Hurricane Maria (FEMA DR-4339) 2017 TBD Missouri Ice Storm (FEMA DR-1676) 2007 $31,523,000
Hurricane Irma (FEMA DR-4337, 4338) 2017 $100,000,000 New York Winter Storm (FEMA DR-1665) 2006 $20,700,000
Hurricane Harvey (FEMA DR-4332) 2017 $20,000,000 Hurricane Wilma (FEMA DR-1609) 2005 $214,491,000
PROPOSER’S EXPERIENCE
2 – 4
Disaster Year
Grant Funds
Administered Disaster Year
Grant Funds
Administered
Hurricane Matthew (FEMA DR-4283-86) 2016 $100,000,000 Hurricane Rita (FEMA DR 1606) 2005 $96,000,000
Louisiana Severe Flooding (FEMA DR-4277) 2015 $65,000,000 Hurricane Katrina (FEMA DR 1602-1604) 2005 $914,304,040
SC Severe Flooding (FEMA DR-4241) 2015 $35,000,000 Hurricane Ivan (FEMA DR-1551) 2004 $243,332,500
Winter Storm Pandora (FEMA DR-4211) 2015 $750,000 Hurricane Frances (FEMA DR-1545) 2004 $5,000,000
Winter Storm Pax (FEMA DR-4166) 2014 $200,000,000 Hurricane Charley (FEMA DR-1539) 2004 $97,085,850
Thompson’s clients benefit from our long and consistent history in providing disaster response and
recovery services through the incorporation of program management best practices gained over the
years and understanding of current federal disaster recovery guidelines and procedures.
Ability to Perform Services
Thompson’s consultants have responded to disaster incidents in the State of
Florida since Hurricane Charlie in 2004. Recently, Thompson has provided debris
removal monitoring and grant consulting services to Florida clients following
Hurricane Matthew in 2016, Hurricane Irma in 2017, Hurricane Michael in 2018,
Hurricane Sally in 2020, and Hurricane Ian in 2022.
Since 2010, Thompson has responded to 5 federally declared disaster incidents in
the State of Florida and supported 82 local and state clients in monitoring and
documenting nearly 32 million cubic yards of disaster debris.
We are well positioned to work closely with the City, the Florida Division of
Emergency Management (FDEM), Florida Department of Transportation and the
Florida Department of Environmental Quality to implement a compliant and
efficient disaster debris removal monitoring program.
Thompson has never failed to provide services for which we have been contracted,
and we have never failed to respond to a client.
Record of Prior Successful Experience
Past Disaster Recovery Experience
The following select project examples highlight our experience and capabilities performing similar
services to the scope of work requested by the City and include several recent examples that
demonstrate our experience and ability to guide local governments to meet the FEMA Public Assistance
Program eligibility requirements for debris removal and monitoring.
In addition, many of these projects provide evidence of our ability to perform damage assessment, right-
of-way monitoring, hazardous leaner/hanger removal, private property debris removal (PPDR), disposal
site monitoring, solid and hazardous waste management, and FEMA reimbursement.
City of Daytona Beach, Florida 2016, 2017 , 2022
Debris Removal Monitoring & FEMA Grant Management Support Debris Quantity: 790,000 CY
2022 Hurricane Ian: Thompson was activated by the City of Daytona Beach (City) to provide disaster debris
monitoring services following the impacts of Hurricane Ian. The City suffered from extensive wind damage and
PROPOSER’S EXPERIENCE
2 – 5
storm-surge impacting sea walls. Thompson was able to mobilize immediately deploying personnel and
equipment to begin debris removal operations including right-of-way debris removal and the removal of
hazardous leaning trees and hanging limbs. Throughout project operations, Thompson monitored the removal
of over 343,000 cubic yards of debris and 3,450 hazardous trees and limbs from the City.
2017 Hurricane Irma: Following Hurricane Irma, the City once again activated Thompson to provide disaster
debris removal monitoring and FEMA PA services. Thompson immediately be gan coordinating with the City's
debris removal contractor to determine crew configurations and onboarding local residents for debris removal
monitor positions. Thompson monitored and documented the removal of over 117,077 cubic yards of debris,
completing operations in less than three months.
2016 Hurricane Matthew: Thompson assisted the City with their debris removal operations and FEMA PA
activities following the devastating impacts of Hurricane Matthew. Thompson immediately responded to the
City following the passing of Hurricane Matthew to begin on -boarding and training local residents as debris
removal monitors. Over all, Thompson monitored, documented, and substantiated reimbursement for the
removal of 330,000 cubic yards of debris. In addition, Thompson has assisted the City with the identification of
eligible projects, provided FEMA policy and process guidance, and continues to provide hands-on support to
prepare and review documentation and FEMA project worksheets. Thompson’s FEMA PA consultants have a
seven-year history of performance with the City.
DDMP Update: In 2015 the City Public Works Department contracted Thompson to assist in updating their
existing Disaster Debris Management Plan to meet current FEMA guidelines. The updated DDMP defines debris
management roles and responsibilities and policies and procedures the City will refer to following a debris
generating incident. Thompson also conducted validity assessments of the City's pre-identified temporary debris
management site locations.
City of Mobile, Alabama Sept. 2020 – Mar. 2021
Hurricane Sally Debris Removal Monitoring Debris Quantity: 660,000 CY
2020 Hurricane Sally: Thompson was activated the City following the passage of Hurricane Sally, the first
hurricane to make landfall in the State of Alabama since 2004. The storm caused structural damage and severe
flooding that produced large amounts of construction, demolition, and vegetative debris. Thomp son monitored
and substantiated the removal of over 660,000 cubic yards of debris from the City.
As the City of Mobile is known for its historic oak trees that line the main thoroughfares, special debris removal
measures were imperative to protect this aspect of the City’s heritage. Thompson devoted considerable efforts
and took measures to work hand-in-hand with the City arborist to ensure maximum preservation of historic
trees, while trimming or removing limbs deemed hazardous according to FEMA guidelines.
Lee County, Florida Sept. 2017 – March 2018 / Oct. 2022 – Present
Disaster Debris Removal Monitoring Debris Quantity: 5,744,000 CY / 2,319,784 CY
2022 Hurricane Ian: Hurricane Ian was one of the deadliest hurricanes to impact the
State of Florida and caused widespread flooding and extensive damage. Lee County
was greatly impacted due to storm surge and high winds causing large amounts of
debris and infrastructure damage. Thompson was once again called upon by the
County to provide debris removal monitoring and recovery services and was able to
respond immediately. Thus far, Thompson has substantiated the removal of over
5.7 million cubic yards of debris from the County. Additionally, Thompson has
monitored the removal of over 43,450 hazardous limbs and trees throughout the
County. Operations are ongoing.
2017 Hurricane Irma: As Lee County braced for the potential impact of Hurricane Irma, the strongest Atlantic
basin hurricane ever recorded, they activated Thompson’s contract for debris removal monitoring services, and
PROPOSER’S EXPERIENCE
2 – 6
Thompson prepared to deploy a response team to the County immediately following the passage of Hurricane
Irma. Hurricane Irma made a secondary U.S. landfall just South of Lee County, however still passed through the
County as a strong devastating storm. Hurricane Irma left property damage, flooding from rainfall, and downed
trees and power lines throughout the County.
Thompson began operations immediately upon receiving a notice to proceed and working closely with the
County’s debris removal contractor to quickly begin debris removal operations. Thompson monitore d the
removal of over 2 million cubic yards of debris from County ROW, and performed special debris removal
programs including commercial, parks, and utilities ROW removal monitoring. Thomson also monitored the
removal of over 70,000 hazardous limbs, and 4,000 trees throughout the County. In addition, Thompson
substantiated the removal of nearly 10,000 CY of vegetation from County waterways.
City of Fort Myers, Florida Sept . – Dec . 2017 / Oct . 202 2 – Mar . 2023
Disaster Debris Removal Monitoring Debris Quantity: 973,000 CY
2022 Hurricane Ian: Thompson has maintained a stand-by debris monitoring services contract with the City of
Fort Myers since 2017. Since then, Thompson has supported the City in preparedness efforts and maintained
operational readiness in the event of a federally declared disaster or activation.
Thompson assisted the City with their debris removal operations following the impacts of Hurricane Ian.
Thompson was able to immediately respond to the City following a notice to proceed and began training local
residents as debris removal monitors. Overall, Thompson monitored, documented, and substantiated
reimbursement for the removal of 640,000 cubic yards of debris and over 7,300 hazardous limbs and trees.
2017 Hurricane Irma: Following the devastating impacts of Hurricane Irma, the City activated Thompson to
perform debris removal monitoring services. Thompson deployed resources and staff immediately to begin
debris removal operations as quickly as possible. Thompson monitored the removal of over 332,000 cubic yards
of debris and 3,136 hazardous limbs and trees from the City completing operations in under 90 days.
City of Fort Lauderdale, Florida Sept . – Dec. 2017 / Apr. 2020 – Present
Hurricane Irma Debris Removal Monitoring / PPDR Debris Quantity: 460,000 CY
Thompson has maintained a stand-by debris monitoring contract with the City of
Fort Lauderdale (City) for over five years prior to being activated following
Hurricane Irma in September of 2017. During that time, Thompson performed
annual debris training and disaster response process reviews with the City in order
to maintain a high level of operational readiness should our debris monitoring team
ever be needed to respond.
2020 COVID-19: Thompson is currently supporting the City of Fort Lauderdale with
its recovery of grant funds to support the City’s COVID-19 pandemic response
efforts. This includes Category B costs related to the City’s labor, equipment and
material use for pandemic response costs as well as the establishment of temporary non -congregate shelters.
Thompson has maintained an active knowledge of the disaster-specific guidance issued by FEMA for the COVID-
19 declarations and continues to support the City as FEMA mobilizes to begin administering its PA program.
Additionally, Thompson is coordinating with the City to identify its expenditures and potential grant funding
opportunities, such as those available through the US Department of Health and Human Services (HHS) and the
Center for Disease Control (CDC).
2017 Hurricane Irma: In advance of Hurricane Irma, the City activated Thompson’s contract, and Thompson
deployed a response team to the City immediately following passage of Hurricane Irma. Thompson began debris
operations immediately with over 75 field staff ready due to our pre -deployment of resources. Thompson
monitored the removal of over 460,000 cubic yards of vegetative, construction and demolition debris, as well as
the removal of hazardous limbs from 12,000 trees and the complete removal of over 400 hazardous leaning
PROPOSER’S EXPERIENCE
2 – 7
trees. Thompson also worked closely with the City and its stakeholders to obtain approval for, and implement a
FEMA approved private property debris removal program that has resulted in the removal of debris from private
property and gated communities.
Furthermore, high wind and storm surge displaced nearly 60,000 cubic yards of beach sand onto A1A, City
sidewalks, City parking lots, and other facilities including picnic areas and volleyball courts. The sand on A1A was
pushed back to the beach entrances and onto the sidewalks during the emergency push, leaving massive 10-
foot piles of sand covering the iconic Fort Lauderdale Beach wave wall. Within hours of a notice to proceed,
Thompson began coordinating with the City, County, FDEP and FEMA to begin emergency sand recover y and
screening to remove the large piles and return the sand to the beach. Thompson coordinated with the
Contractor to ensure project completion within an expedited debris removal schedule that allowed the City to
quickly recover from the costly environmental and economic impacts of Hurricane Irma.
City of Lakeland , Florida Sept. 2017 – Feb. 2018 / Oct. – Dec. 2022
Disaster Debris Removal Monitoring & FEMA PA Debris Quantity: 377,000 CY
2022 Hurricane Ian: The City once again activated Thompson as their disaster debris removal monitoring and
financial recovery services provider following the devastating impacts of Hurricane Ian. Thompson responded
immediately mobilizing resources to begin debris removal monitoring operations which included right-of-way
debris removal, the removal of hazardous trees and limbs, and City parks debris removal programs. Overall,
Thompson documented the removal of over 117,000 cubic yards of debris and over 3,000 hazardous trees and
hanging limbs from the City.
2017 Hurricane Irma: In 2017, the City activated Thompson’s debris monitoring and financial recovery services
contract. Thompson mobilized immediately to the City with personnel and resources and began monitoring and
documenting debris removal operations including right-of-way debris removal and hazardous leaning and
hanging trees and limb removal. Overall, Thompson substantiated 260,084 cubic yards of debris on behalf of the
City.
Simultaneously, Thompson began providing FEMA Public Assistance consulting support to the City, working
closely with City staff to assist in proper documentation of disaster response activities, including force account
labor and resources. Thompson’s consultants collaborated with City departments to identify eligible projects,
develop supporting documentation, and submit information to the FEMA GrantsPortal. In addition to
substantial Category A – Debris Removal Costs, Thompson assisted the City with the submittal of project
worksheets for eligible emergency protective measures and permanent repairs to City-owned infrastructure
such as fencing, sidewalks and facilities including Tiger Town and the Lakeland Linder International Airport.
City -Parish of East Baton Rouge, Louisiana 2016, 2019, 2021
Debris Removal Monitoring & PPDR Debris Quantity: 35,000 / 1,800,000 CY / 922,000 CY
2021 Hurricane Ida: Most recently, Thompson’s stand-by debris monitoring
contract was activated following the devastating effects of Hurricane Ida. The City-
Parish suffered widespread damage to due destructive winds and severe flooding.
Thompson was able to respond immediately, mobilizing personnel and resources to
the City-Parish. Thompson oversaw the collection and disposal of over 922,000
cubic yards of vegetative and demolition debris.
2019 Hurricane Barry: Following Hurricane Barry in 2019, the City-Parish activated
Thompson to assist in monitoring and documenting debris removal efforts.
Thompson immediately mobilized to the Parish and began implementing debris
removal monitoring operations. In just two weeks, Thompson substantiated nearly 35,000 cubic yards of debris
and assisted the Parish in a swift and efficient recovery operation.
PROPOSER’S EXPERIENCE
2 – 8
2016 Severe Flooding: In August 2016 prolonged severe storms caused massive flooding throughout the City-
Parish of East Baton Rouge, Louisiana leaving over 60,000 homes damaged or destroyed. As the flood waters
subsided the City-Parish activated their debris removal hauler and monitor, Thompson, to assist in the
monumental effort of managing the removal of debris generated from the thousands of flooded homes.
Thompson oversaw the collection of more than 1.9 million cubic yards of constructing and demolition (C&D)
debris throughout the City-Parish.
In addition, Thompson worked closely with the City-Parish and the debris removal hauler to design and
implement a comprehensive Private Property Debris Removal Program for extended ROW collection. Thompson
canvassed neighborhoods, distributed right-of-entry forms, and staffed multiple libraries and community
centers to assist homeowners. Once ownership of the property was verified, Thompson logged the record into
TDMS and provided the debris removal contractor with a list and map of properties approved for PPDR. Over
1,450 right-of-entry forms were collected, validated and processed for extended collection.
Hillsborough County, Florida Oct. 2022 – Feb. 2023
Hurricane Ian Debris Removal Monitoring Debris Quantity: 669,650 CY
Thompson has maintained a stand-by debris monitoring contract with the County since 2020 before being
activated following Hurricane Ian in September of 2022. During that time, Thompson maintained a high level of
operational readiness should our debris monitoring team ever be needed to respond.
2022 Hurricane Ian: Hurricane Ian was one of the deadliest hurricanes to impact the State of Florida and caused
widespread flooding and extensive damage. Hillsborough County was impacted due to tornadoes and high
winds causing large amounts of debris and infrastructure damage. Thompson was called upon by the County to
provide debris removal monitoring and recovery services and was able to respond immediately. Overall,
Thompson substantiated the removal of over 669,650 cubic yards of debris from the County. Additionally,
Thompson has monitored the removal of over 300 hazardous limbs and trees throughout the County.
U.S. Army Corps of Engineers (USACE), Louisville District Dec. 2021 – Apr. 2022
Disaster Debris Removal Monitoring Debris Quantity: 433,000 CY
2021 Tornado: In December of 2021 Graves County and the City of Mayfield were
devastated by a Major EF4 tornado that required a massive emergency response and
recovery operation. The County and City called on the United States Army Corps of
Engineers (USACE) to facilitate disaster debris removal efforts. As part of the USACE
debris removal mission, Thompson served as the debris removal monitoring firm on
behalf of the USACE’s selected debris removal contractor.
Thompson provided comprehensive project management support including field
debris monitoring, safety management, quality assurance, project reporting,
mapping, data management, and invoice reconciliation support. In addition to
deploying Thompson’s experienced management team and debris monitoring staff, Thompson hired and trained
more than 35 Graves County and City of Mayfield residents to support the operation. In total, Thompson
monitored the removal of more than 433,000 cubic yards of vegetative, construction and demolition, and
concrete debris from the County and City.
References
The following references attest to the versatility of Thompson and the capabilities that we maintain in
debris removal monitoring and disaster related services. We believe the highest praise a consultancy can
receive is that of a recommendation from a previous or current client.
PROPOSER’S EXPERIENCE
2 – 9
City of Fort Myer s, Florida Sept. – Dec. 2017 / Oct. 2022 – Mar. 2023
Disaster Debris Removal Monitoring Debris Quantity: 973,000 CY
Nicole Monahan, P.E., City Engineer – Public Works
239-321-7459 | nmonahan@cityftmyers.com
2200 Second Street
Fort Myers, FL 33901
City of Lakeland, Florida Sept. 2017 – Feb. 2018 / Oct . – Dec. 2022
Disaster Debris Removal Monitoring & FEMA PA Debris Quantity: 340,000 CY
Gene Ginn, Director – Solid Waste & Recycling
863-834-8777 | gene.ginn@lakelandgov.net
605 Evelyn Avenue
Lakeland, FL 33801
Hillsborough County, F lorida Oct. 2022 – Feb. 2023
Disaster Debris Removal Monitoring Debris Quantity: 669,650 CY
Kyle Beverland, Special Projects Coordinator – Solid Waste Mgmt. Dept.
813-326-0527 | BeverlandK@Hillsboroughcounty.org
350 N. Falkenburg Rd.
Tampa, FL 33619
Simultaneous Contract Activations / Managerial Capabilities
Thompson recognizes that each disaster situation is going to be different. Although we will always be
able to leverage our extensive experience and capabilities, we will also have to be prepared to draw on
resources intelligently, prioritize efficiently, and act decisively when facing new challenges. In order to
do this, Thompson promotes a collaborative working relationship with our clients and their debris
removal contractors.
Recent disaster incidents, including Hurricane Ian in 2022, Hurricane Ida in 2021, Hurricanes Laura, Sally,
and Zeta in 2020, Hurricane Florence and Michael in 2018, Hurricanes Harvey, Irma, and Maria in 2017,
and Hurricane Matthew in 2016 have tested and enhanced Thompson’s managerial capabilities across
the United States, especially in the State of Florida.
Table 2-2: Major Disaster Events and Simultaneous Contract Activations
Disaster Event Contract Activations
2022 Hurricane Ian 30
2021 Hurricane Ida 10
2020 Hurricanes Laura, Sally, and Zeta 17
2018 Hurricane Michael 6
2017 Hurricanes Harvey, Irma, and Maria 54
2016 Hurricane Matthew 27
These disaster incidents have resulted in regional, nearly state-wide, and multi-state response
operations. Hurricanes Michael and Florence made landfall within one month of each other and
required simultaneous disaster response operations for nine (9) clients in North and South Carolina and
six (6) clients in Florida and Georgia. Following Hurricane Irma, Thompson was activated by, and
successfully responded to 47 clients within the State of Florida, including Lee County, Volusia County,
and the Solid Waste Authority of Palm Beach County, some of the hardest hit and largest debris removal
missions throughout the State. In 2016 when a massive flooding event devastated the greater Baton
Rouge area of Louisiana and Hurricane Matthew struck the Atlantic Seaboard of the United States,
PROPOSER’S EXPERIENCE
2 – 10
Thompson was simultaneously activated by twenty-five (25) county and city governments in Louisiana,
Florida, Georgia, South Carolina, North Carolina, and Virginia. At peak times following Hurricane Irma in
Florida alone, Thompson had deployed over 1,600 field staff, and nearly 1,200 pieces of ADMS
equipment. Through these recent events Thompson worked closely with our clients and many different
debris removal companies to work through the following challenges:
Logistic Considerations: When addressing a multi-state disaster response such as Hurricane Matthew,
Thompson’s debris removal monitoring assignments were extended over a large area including south
central Louisiana and spanning nine hundred (900) miles along the Atlantic coast from Palm Beach
County, FL to Norfolk, Virginia. In order to address client specific field personnel and equipment needs,
Thompson implemented several operational hubs in six (6) states with runner and logistics support to all
projects.
Thompson maintains over 26 corporate and branch offices throughout the Southeastern United States,
allowing us to strategically stage personnel and equipment resources following a disaster event.
Additionally, Thompson is also experienced and prepared to establish field offices within the City and
operational hubs nearby should the need arise.
Large Scale ADMS Deployment to Monitor All Types of Debris Collection: Thompson’s ADMS
deployment following Hurricanes Harvey, Irma, and Maria in 2017 was one of the largest simultaneous
ADMS deployments in history, with over 1,300 units deployed to over 55 work locations. Thompson’s
ADMS units were configured to monitor the collection of nearly 15 million cubic yards of disaster related
debris. Thompson’s ADMS system (TDMSmobile) was configured to monitor the removal of vegetative,
construction and demolition (C&D), white goods, household hazardous waste, animal carcasses, sand,
waterway, and private property debris removal. The following list includes a summary of each disaster
incident over the last decade and the number of handheld units deployed.
Staffing Execution Plan: Thompson maintains a professional in-house recruiting and staffing
department so that we can respond quickly and efficiently to surge staffing demands. We maintain a
network of over 1,000 potential field monitors on call to supplement monitors sourced locally. When
tasked with ramping up quickly, efficiently, and simultaneously over a six (6) state area following
Hurricane Matthew, Thompson relied on dedicated resources that owned the ramp-up process. We did
not, and do not currently, rely on any third-party staffing firms that do not understand the disaster
business. This was critical to our success with the Hurricanes Matthew, Irma and Michael mobilizations.
Thompson is extremely proud of our response time record and our ability to deploy resources quickly
and efficiently in disaster situations across the country. As an example of our staffing abilities, we have
summarized our response times to previous disasters and resources deployed in the following table.
Table 2-3: Previous Response Times and Resources Deployed
Disaster Year
Number
of Clients Response Time
Field Staff
Hired
Hurricane Ian (FEMA DR-4673) 2022 30 Within 12-24 hours of NTP 2,538
New Mexico Wildfires (FEMA DR-4652) 2022 1 Within 12-24 hours of NTP 125
Kentucky Severe Winter Storm (FEMA DR-4592) 2021 1 Within 48 hours of NTP 529
Hurricane Ida (FEMA DR-4611) 2021 13 Within 12-24 hours of NTP 2,900
PROPOSER’S EXPERIENCE
2 – 11
Disaster Year
Number
of Clients Response Time
Field Staff
Hired
Hurricane Sally (FEMA DR-4563,4564) 2020 10 Within 12-24 hours of NTP 1,425
Hurricane Dorian (FEMA DR-4465) 2019 2 Within 24 hours of NTP 160
Hurricane Michael (FEMA DR-4399, 4400) 2018 13 24 hours prior to NTP 1,300
Hurricane Florence (FEMA DR-4393, 4394) 2018 13 48 hours prior to NTP 989
Hurricane Maria (FEMA DR-4339) 2017 1 Within 24 hours of NTP 1,200
Hurricane Irma (FEMA DR-4337, 4338) 2017 47 Within 12-24 hours of NTP 1,600
Hurricane Harvey (FEMA DR-4332) 2017 6 Within 12 hours of NTP 200
Hurricane Matthew (FEMA DR-4283-86) 2016 17 48 hours prior to NTP 600
Louisiana Severe Flooding (FEMA DR-4277) 2016 2 24 hours prior to NTP 440
South Carolina Severe Flooding (FEMA DR-4241) 2015 1 Within 48 hours of NTP 55
Winter Storm Pax (FEMA DR-4166) 2014 6 Within 48 hours of NTP 475
EXHIBIT 2-1: STAFF
EXPERIENCE MATRIX
Page 1 / 10
STAFF EXPERIENCE MATRIX
Thompson Consulting Services
Event/Client FEMA- DR
Cubic
Yardage/
Tonnage Disaster Debris Contract Management Contract Procurement Assistance ROW Debris Removal Monitoring Parks Debris Removal Monitoring DMS/Disposal Monitoring Leaner/ Hangers/ Stumps Removal Monitoring DMS Environmental Support Beach Remediation/Restoration Private Property Debris Removal (PPDR) Administration Marine/Waterway Debris Removal Data Collection/ Management/ Billing/ Invoicing Customer Information/ Service Call Centers Demolition Administration & Program Management FEMA Category A&B Reimbursement Support HURRICANE IAN 2022 – 2023
EVENT TOTAL CUBIC YARDS – 11,479,698
Altamonte Springs, FL 4673 20,613 ♦ ♦ ♦ ♦
Apopka, FL 4673 77,316 ♦ ♦ ♦ ♦ ♦ ♦
Bonita Springs, FL 4673 247,116 ♦ ♦ ♦ ♦ ♦
Casselberry, FL 4673 21,225 ♦ ♦ ♦ ♦ ♦
Clewiston, FL 4673 8,022 ♦ ♦ ♦ ♦
Cocoa, FL 4673 3,005 ♦ ♦ ♦ ♦
Daytona Beach, FL 4673 342,909 ♦ ♦ ♦ ♦ ♦
DeBary, FL 4673 57,507 ♦ ♦ ♦ ♦
Deland, FL 4673 55,929 ♦ ♦ ♦ ♦ ♦
Desoto County, FL 4673 569,372 ♦ ♦ ♦ ♦ ♦ ♦
Ft. Myers, FL 4673 641,023 ♦ ♦ ♦ ♦ ♦
Ft. Myers Beach, FL 4673 756,295 ♦ ♦ ♦ ♦ ♦ ♦ ♦
Hendry County, FL 4673 41,132 ♦ ♦ ♦ ♦
Hillsborough County, FL 4673 669,652 ♦ ♦ ♦ ♦ ♦ ♦
Kissimmee, FL 4673 19,823 ♦ ♦ ♦ ♦ ♦
LaBelle, FL 4673 13,697 ♦ ♦ ♦ ♦
Lakeland, FL 4673 117,102 ♦ ♦ ♦ ♦ ♦ ♦
Lee County FL Schools 4673 30,023 ♦ ♦ ♦ ♦ ♦
Lee County, FL 4673 5,743,776 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Ocoee, FL 4673 37,377 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Orlando, FL 4673 82,079 ♦ ♦ ♦ ♦
Ormond Beach, FL 4673 123,441 ♦ ♦ ♦ ♦ ♦
Oviedo, FL 4673 33,706 ♦ ♦ ♦ ♦ ♦ ♦
Port Orange, FL 4673 297,678 ♦ ♦ ♦ ♦ ♦ ♦
Sanibel, FL 4673 1,457,258 ♦ ♦ ♦ ♦ ♦ ♦
Wellington, FL 4673 3,387 ♦ ♦ ♦ ♦
Winter Garden, FL 4673 9,235 ♦ ♦ ♦ ♦
NEW MEXICO WILDFIRES 2022-2023
EVENT TOTAL TONNAGE – 49,552
NM Department of Transportation 4652 49,552 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
KENTUCKY SEVERE STORMS & FLOODING 2022-2023
EVENT TOTAL TONNAGE – 331,818
KY Transportation Cabinet 4663 331,818 ♦ ♦ ♦ ♦ ♦
KENTUCKY SEVERE STORMS & FLOODING 2021-2022
EVENT TOTAL CUBIC YARDS – 542,050
USACE DRC 4630 433,857 ♦ ♦ ♦ ♦
Mayfield, KY 4630 108,193 ♦ ♦ ♦ ♦ ♦ ♦ ♦
STAFF EXPERIENCE MATRIX
PAGE 2 / 10
Event/Client FEMA- DR
Cubic
Yardage/
Tonnage Disaster Debris Contract Management Contract Procurement Assistance ROW Debris Removal Monitoring Parks Debris Removal Monitoring DMS/Disposal Monitoring Leaner/ Hangers/ Stumps Removal Monitoring DMS Environmental Support Beach Remediation/Restoration Private Property Debris Removal (PPDR) Administration Marine/Waterway Debris Removal Data Collection/ Management/ Billing/ Invoicing Customer Information/ Service Call Centers Demolition Administration & Program Management FEMA Category A&B Reimbursement Support HURRICANE IDA 2021 – 2022
EVENT TOTAL CUBIC YARDS – 11,760,000
Ascension Parish, LA 4611 469,000 ♦ ♦ ♦ ♦ ♦ ♦
City of Denham Springs, LA 4611 71,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦
City-Parish of East Baton Rouge, LA 4611 922,000 ♦ ♦ ♦ ♦
Jefferson Parish, LA 4611 1,621,600 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
LA Department of Transportation 4611 2,038,000 ♦ ♦ ♦ ♦ ♦
Livingston Parish, LA 4611 1,324,000 ♦ ♦ ♦ ♦ ♦ ♦
Town of Sorrento, LA 4611 9,400 ♦ ♦ ♦ ♦
St. Tammany Parish, LA 4611 2,530,000 ♦ ♦ ♦ ♦ ♦
Terrebonne Parish, LA 4611 2,775,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
SEVERE STORMS & FLOODING
EVENT TOTAL CUBIC YARDS – 42,800
City-Parish of East Baton Rouge, LA 4606 42,500 ♦ ♦ ♦ ♦
Ascension Parish, LA 4606 300 ♦ ♦ ♦ ♦
SEVERE WINTER STORM 2021
EVENT TOTAL CUBIC YARDS – 153,000
KY Transportation Cabinet 4592 153,000 ♦ ♦ ♦ ♦
SEVERE WINTER STORM 2021
EVENT TOTAL CUBIC YARDS – 64,000
City-Parish East Baton Rouge, LA 4590 64,000 ♦ ♦ ♦ ♦
SEVERE WINTER STORM 2021
EVENT TOTAL CUBIC YARDS – 79,400
City of Corpus Christi, TX 4586 75,000 ♦ ♦ ♦ ♦
City of Pearland, TX 4586 4,400 ♦ ♦ ♦ ♦
HURRICANE ZETA 2020
EVENT TOTAL CUBIC YARDS – 1,473,700
Jefferson Parish, LA 4577 143,000 ♦ ♦ ♦ ♦
Terrebonne Parish, LA 4577 12,000 ♦ ♦ ♦ ♦
City of Gautier, MS 4576 7,700 ♦ ♦ ♦ ♦
Jackson County, MS 4576 438,000 ♦ ♦ ♦ ♦
City of Long Beach, MS 4576 112,000 ♦ ♦ ♦ ♦ ♦
City of Pascagoula, MS 4576 42,000 ♦ ♦ ♦ ♦
Clarke County, AL 4573 243,000 ♦ ♦ ♦ ♦ ♦
City of Mobile, AL 4573 261,400 ♦ ♦ ♦ ♦ ♦ ♦
Mobile County, AL 4573 263,000 ♦ ♦ ♦ ♦ ♦ ♦
Washington County, AL 4573 213,000 ♦ ♦ ♦ ♦ ♦
SEVERE WINTER STORM 2020
EVENT TOTAL CUBIC YARDS – 477,000
City of Norman, OK 4575 477,000 ♦ ♦ ♦ ♦
HURRICANE DELTA 2020
EVENT TOTAL CUBIC YARDS – 77,221
City-Parish East Baton Rouge, LA 4570 77,221 ♦ ♦ ♦ ♦
HURRICANE SALLY 2020
STAFF EXPERIENCE MATRIX
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Event/Client FEMA- DR
Cubic
Yardage/
Tonnage Disaster Debris Contract Management Contract Procurement Assistance ROW Debris Removal Monitoring Parks Debris Removal Monitoring DMS/Disposal Monitoring Leaner/ Hangers/ Stumps Removal Monitoring DMS Environmental Support Beach Remediation/Restoration Private Property Debris Removal (PPDR) Administration Marine/Waterway Debris Removal Data Collection/ Management/ Billing/ Invoicing Customer Information/ Service Call Centers Demolition Administration & Program Management FEMA Category A&B Reimbursement Support EVENT TOTAL CUBIC YARDS – 9,456,677
Escambia County, FL 4564 4,427,522 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Gulf Breeze, FL 4564 98,600 ♦ ♦ ♦ ♦ ♦
AL Dept. of Transportation 4563 2,451,641 ♦ ♦ ♦ ♦ ♦
City of Gulf Shores, AL 4563 656,203 ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Mobile, AL 4563 408,450 ♦ ♦ ♦ ♦ ♦ ♦
Mobile County, AL 4563 270,400 ♦ ♦ ♦ ♦ ♦ ♦
City of Orange Beach, AL 4563 644,782 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Spanish Fort, AL 4563 95,162 ♦ ♦ ♦ ♦ ♦
HURRICANE LAURA 2020
EVENT TOTAL CUBIC YARDS – 2,415,052
Grant Parish, LA 4559 1,186,807 ♦ ♦ ♦ ♦ ♦ ♦
Jefferson Davis Parish, LA 4559 215,825 ♦ ♦ ♦ ♦ ♦
City of Jennings, LA 4559 54,600 ♦ ♦ ♦ ♦ ♦
LA Dept. of Transportation 4559 139,000 ♦ ♦ ♦ ♦
City of Natchitoches, LA 4559 31,600 ♦ ♦ ♦ ♦
City of Pineville, LA 4559 36,700 ♦ ♦ ♦ ♦
Vernon Parish, LA 4559 726,831 ♦ ♦ ♦ ♦ ♦
Winn Parish, LA 4559 148,789 ♦ ♦ ♦ ♦ ♦ ♦
MIDWEST DERECHO 2020
EVENT TOTAL CUBIC YARDS – 426,440
IA Dept. of Homeland Security and EM 4557 406,000 ♦ ♦ ♦
City of Bertram. IA 4557 20,440 ♦ ♦ ♦ ♦
HURRICANE ISAIAS 2020
EVENT TOTAL CUBIC YARDS – 2,400
New Hanover County, NC 4568 2,400 ♦ ♦ ♦ ♦
TROPICAL STORM IMELDA 2019
EVENT TOTAL CUBIC YARDS – 3,755
City of Beaumont, TX 4466 3,850t ♦ ♦ ♦ ♦
City of Liberty, TX 4466 3,755 ♦ ♦ ♦ ♦
HURRICANE DORIAN 2019
EVENT TOTAL CUBIC YARDS – 186,600
Currituck County, NC 4465 31,200 ♦ ♦ ♦ ♦ ♦
Dare County, NC 4465 155,400 ♦ ♦ ♦ ♦ ♦
HURRICANE BARRY 2019
EVENT TOTAL CUBIC YARDS – 87,359
Terrebonne Parish, LA 4458 50,790 ♦ ♦ ♦ ♦
City-Parish East Baton Rouge, LA 4458 36,569 ♦ ♦ ♦ ♦
HURRICANE MICHAEL 2018 – 2019
EVENT TOTAL CUBIC YARDS – 4,392,415
Leon County, FL 4399 1,043,757 ♦ ♦ ♦ ♦ ♦
City of Tallahassee, FL 4399 427,650 ♦ ♦ ♦ ♦ ♦
Gadsden County, FL 4399 1,524,442 ♦ ♦ ♦ ♦ ♦ ♦
Jackson County, FL 4399 499,627 ♦ ♦ ♦ ♦ ♦ ♦ ♦
STAFF EXPERIENCE MATRIX
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Event/Client FEMA- DR
Cubic
Yardage/
Tonnage Disaster Debris Contract Management Contract Procurement Assistance ROW Debris Removal Monitoring Parks Debris Removal Monitoring DMS/Disposal Monitoring Leaner/ Hangers/ Stumps Removal Monitoring DMS Environmental Support Beach Remediation/Restoration Private Property Debris Removal (PPDR) Administration Marine/Waterway Debris Removal Data Collection/ Management/ Billing/ Invoicing Customer Information/ Service Call Centers Demolition Administration & Program Management FEMA Category A&B Reimbursement Support Tyndall Air Force Base, FL 4399 57,466 ♦ ♦
Georgia Department of Transportation 4400 184,527 ♦ ♦ ♦ ♦
Thomas County, GA 4400 45,031 ♦ ♦ ♦ ♦ ♦
HURRICANE FLORENCE 2018 – 2019
EVENT TOTAL CUBIC YARDS – TBD
Town of Bogue, NC 4393 8,915 ♦ ♦ ♦ ♦
Carteret County, NC 4393 1,507,059 ♦ ♦ ♦ ♦ ♦
Cumberland County, NC 4393 1,319t ♦ ♦ ♦ ♦
City of Jacksonville, NC 4393 269,383 ♦ ♦ ♦ ♦ ♦
Dept. of Transportation, NC 4393 14,153t ♦ ♦ ♦ ♦ ♦
Town of Swansboro, NC 4393 30,816 ♦ ♦ ♦ ♦ ♦
HURRICANE MARIA 2017 – 2019
EVENT TOTAL CUBIC YARDS – 460,000
Dept. of Transportation, PR 4339 1,275,612 ♦ ♦ ♦ ♦ ♦
HURRICANE IRMA 2017 – 2018
EVENT TOTAL CUBIC YARDS – 12,000,000
City of Altamonte Springs, FL 4337 68,144 ♦ ♦ ♦ ♦ ♦
City of Bonita Springs, FL 4337 536,487 ♦ ♦ ♦ ♦ ♦ ♦
City of Casselberry, FL 4337 31,317 ♦ ♦ ♦ ♦ ♦
Citrus County, FL 4337 173,920 ♦ ♦ ♦ ♦
Hendry County, FL 4337 300,110 ♦ ♦ ♦ ♦ ♦
City of Cooper City, FL 4337 153,376 ♦ ♦ ♦ ♦ ♦
City of Crystal River, FL 4337 3,142 ♦ ♦ ♦ ♦
City of Daytona Beach, FL 4337 117,077 ♦ ♦ ♦ ♦ ♦
City of Deland, FL 4337 129,377 ♦ ♦ ♦ ♦ ♦ ♦
City of Delray Beach, FL 4337 173,674 ♦ ♦ ♦ ♦ ♦
City of Flagler Beach, FL 4337 27,515 ♦ ♦ ♦ ♦
City of Ft Lauderdale, FL 4337 647,519 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Ft Myers, FL 4337 331,986 ♦ ♦ ♦ ♦ ♦
Town of Ft Myers Beach, FL 4337 24,783 ♦ ♦ ♦ ♦
Glades County, FL 4337 40,827 ♦ ♦ ♦ ♦
Hernando County, FL 4337 118,699 ♦ ♦ ♦ ♦ ♦
City of Hialeah, FL 4337 211,704 ♦ ♦ ♦ ♦ ♦
City of Inverness, FL 4337 10,238 ♦ ♦ ♦ ♦
City of Lake Mary, FL 4337 55,826 ♦ ♦ ♦ ♦ ♦
City of Lakeland, FL 4337 260,084 ♦ ♦ ♦ ♦ ♦ ♦
City of Largo, FL 4337 54,992 ♦ ♦ ♦ ♦
Lee County, FL 4337 2,319,785 ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Leesburg, FL 4337 27,118 ♦ ♦ ♦ ♦ ♦
Leon County, FL 4337 37,619 ♦ ♦ ♦ ♦
City of Maitland, FL 4337 36,443 ♦ ♦ ♦ ♦ ♦
Manatee County, FL 4337 560,188 ♦ ♦ ♦ ♦ ♦
City of Margate, FL 4337 94,506 ♦ ♦ ♦ ♦ ♦ ♦
City of Miami Springs, FL 4337 165,755 ♦ ♦ ♦ ♦ ♦
STAFF EXPERIENCE MATRIX
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Event/Client FEMA- DR
Cubic
Yardage/
Tonnage Disaster Debris Contract Management Contract Procurement Assistance ROW Debris Removal Monitoring Parks Debris Removal Monitoring DMS/Disposal Monitoring Leaner/ Hangers/ Stumps Removal Monitoring DMS Environmental Support Beach Remediation/Restoration Private Property Debris Removal (PPDR) Administration Marine/Waterway Debris Removal Data Collection/ Management/ Billing/ Invoicing Customer Information/ Service Call Centers Demolition Administration & Program Management FEMA Category A&B Reimbursement Support City of Oak Hill, FL 4337 6,124 ♦ ♦ ♦ ♦
City of Orange City, FL 4337 47,722 ♦ ♦ ♦ ♦ ♦ ♦
City of Orlando, FL 4337 216,508 ♦ ♦ ♦ ♦ ♦
City of Ormond Beach, FL 4337 157,371 ♦ ♦ ♦ ♦ ♦
City of Oviedo, FL 4337 39,208 ♦ ♦ ♦ ♦
City of Palm Bay, FL 4337 253,867 ♦ ♦ ♦ ♦
City of Stuart, FL 4337 17,851 ♦ ♦ ♦ ♦ ♦
Sumter County, FL 4337 116,322 ♦ ♦ ♦ ♦ ♦
Solid Waste Authority Palm Beach Co 4337 3,035,786 ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Venice, FL 4337 12,817 ♦ ♦ ♦ ♦ ♦
City of Vero Beach, FL 4337 69,897 ♦ ♦ ♦ ♦
Volusia County, FL 4337 858,138 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Chatham County, GA 4338 100,889 ♦ ♦ ♦ ♦ ♦
Georgia Department of Transportation 4338 27,559 ♦ ♦ ♦ ♦
HURRICANE HARVEY 2017 – 2018
EVENT TOTAL CUBIC YARDS – 3,000,000
Aransas County, TX 4332 2,775,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Beaumont, TX 4332 70,857 ♦ ♦ ♦ ♦
City of Lake Jackson, TX 4332 4,281 ♦ ♦ ♦ ♦
Newton County, TX 4332 8,859 ♦ ♦ ♦ ♦ ♦
City of Santa Fe, TX 4332 22,690 ♦ ♦ ♦ ♦
City of Texas City, TX 4332 22,400 ♦ ♦ ♦ ♦
TENNESSEE WILDFIRES 2016 – 2018
EVENT TOTAL CUBIC YARDS – 676t
City of Gatlinburg, TN 4293 404t ♦ ♦ ♦ ♦ ♦ ♦
Sevier County, TN 4293 272t ♦ ♦ ♦ ♦ ♦ ♦
HURRICANE MATTHEW 2016 – 2017
EVENT TOTAL CUBIC YARDS OF DEBRIS – TBD
City of Norfolk, VA 4291 29,000 ♦ ♦ ♦ ♦ ♦
City of Southern Shores, NC 4285 20,000 ♦ ♦ ♦ ♦ ♦
Dare County, NC 4285 96,000 ♦ ♦ ♦ ♦ ♦ ♦
City of Lumberton, NC 4285 26,000 ♦ ♦ ♦ ♦ ♦
SC Department of Transportation 4286 960,000 ♦ ♦ ♦ ♦ ♦ ♦
Chatham County, GA 4284 1,400,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Effingham, GA 4284 11,000 ♦ ♦ ♦ ♦ ♦
City of Pooler, GA 4284 17,000 ♦ ♦ ♦ ♦ ♦
Georgia Department of Transportation 4284 180,000 ♦ ♦ ♦ ♦ ♦
City of St. Augustine, FL 4283 83,000 ♦ ♦ ♦ ♦ ♦ ♦
City of Orange City, FL 4283 13,000 ♦ ♦ ♦ ♦ ♦
City of Ormond Beach, FL 4283 170,000 ♦ ♦ ♦ ♦ ♦ ♦
City of Deland, FL 4283 57,000 ♦ ♦ ♦ ♦ ♦ ♦
City of Daytona Beach, FL 4283 330,000 ♦ ♦ ♦ ♦ ♦ ♦
City of Palm Bay, FL 4283 99,000 ♦ ♦ ♦ ♦
Solid Waste Authority Palm Beach Co. 4283 14,000 ♦ ♦ ♦ ♦ ♦ ♦
STAFF EXPERIENCE MATRIX
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Event/Client FEMA- DR
Cubic
Yardage/
Tonnage Disaster Debris Contract Management Contract Procurement Assistance ROW Debris Removal Monitoring Parks Debris Removal Monitoring DMS/Disposal Monitoring Leaner/ Hangers/ Stumps Removal Monitoring DMS Environmental Support Beach Remediation/Restoration Private Property Debris Removal (PPDR) Administration Marine/Waterway Debris Removal Data Collection/ Management/ Billing/ Invoicing Customer Information/ Service Call Centers Demolition Administration & Program Management FEMA Category A&B Reimbursement Support City of Vero Beach, FL 4283 27,000 ♦ ♦ ♦ ♦ ♦
SEVERE STORMS & FLOODING 2016
EVENT TOTAL CUBIC YARDS OF DEBRIS – TBD (Projects Ongoing)
City-Parish of East Baton Rouge, LA 4277 1,800,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Denham Springs, LA 4277 250,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦
SEVERE STORMS & FLOODING 2016
EVENT TOTAL CUBIC YARDS OF DEBRIS – 44,736
Vernon Parish, LA 4263 7,706 ♦ ♦ ♦ ♦ ♦
Newton County, TX 4266 37,030 ♦ ♦ ♦ ♦ ♦
SEVERE STORMS & FLOODING 2015
EVENT TOTAL CUBIC YARDS OF DEBRIS – 120,000
SC Department of Transportation 4241 120,000 ♦ ♦ ♦ ♦ ♦ ♦
SEVERE WINTER STORM PANDORA 2015
EVENT TOTAL CUBIC YARDS OF DEBRIS – 271,000
Putnam County, TN 4211 140,000 ♦ ♦ ♦ ♦ ♦ ♦
Fentress County, TN 4211 77,000 ♦ ♦ ♦ ♦ ♦ ♦
Overton County, TN 4211 54,000 ♦ ♦ ♦ ♦ ♦ ♦
TORNADOES 2014
EVENT TOTAL CUBIC YARDS OF DEBRIS – 144,000
City of Adamsville, AL 4176 22,000 ♦ ♦ ♦ ♦ ♦ ♦
City of Graysville, AL 4176 80,000 ♦ ♦ ♦ ♦ ♦ ♦
City of Kimberly, AL 4176 20,000 ♦ ♦ ♦ ♦ ♦ ♦
Lee County, AL 4176 22,000 ♦ ♦ ♦ ♦ ♦ ♦
SEVERE WINTER STORM PAX 2014
EVENT TOTAL CUBIC YARDS OF DEBRIS – 2,930,000
South Carolina DOT 4166 1,200,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦
Georgetown County, SC 4166 105,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Marion County, SC 4166 25,000 ♦ ♦ ♦ ♦ ♦
Williamsburg County, SC 4166 40,000 ♦ ♦ ♦ ♦ ♦ ♦
Aiken County, SC 4166 1,500,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Allendale County, SC 4166 60,000 ♦ ♦ ♦ ♦ ♦
HURRICANE ISAAC 2013
EVENT TOTAL CUBIC YARDS OF DEBRIS – 950
Iberville Parish, LA (Waterways) 4080 950 ♦ ♦ ♦ ♦ ♦
HURRICANE ISAAC 2013
EVENT TOTAL CUBIC YARDS OF DEBRIS – 1,000
AL Port Authority (Wetlands) 4082 1,000 ♦ ♦ ♦
HURRICANE SANDY 2012
EVENT TOTAL CUBIC YARDS OF DEBRIS – 125,000
City of Hoboken, NJ 4086 25,000 ♦ ♦ ♦ ♦ ♦
Town of Babylon, NY 4085 100,000 ♦ ♦ ♦
HURRICANE ISAAC 2012
EVENT TOTAL CUBIC YARDS OF DEBRIS – 92,000
Terrebonne Parish, LA 4080 56,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦
STAFF EXPERIENCE MATRIX
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Event/Client FEMA- DR
Cubic
Yardage/
Tonnage Disaster Debris Contract Management Contract Procurement Assistance ROW Debris Removal Monitoring Parks Debris Removal Monitoring DMS/Disposal Monitoring Leaner/ Hangers/ Stumps Removal Monitoring DMS Environmental Support Beach Remediation/Restoration Private Property Debris Removal (PPDR) Administration Marine/Waterway Debris Removal Data Collection/ Management/ Billing/ Invoicing Customer Information/ Service Call Centers Demolition Administration & Program Management FEMA Category A&B Reimbursement Support Denham Spring, LA 4080 9,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦
Hancock County, MS 4081 23,000 ♦ ♦ ♦ ♦
Jackson County, MS 4081 4,000 ♦ ♦ ♦
HURRICANE IRENE 2011
EVENT TOTAL CUBIC YARDS OF DEBRIS – 465,000
Saluda Residency, Virginia DOT 4024 100,000 ♦ ♦ ♦
Petersburg Residency, Virginia DOT 4024 75,000 ♦ ♦ ♦
Ashland Residency, Virginia DOT 4024 200,000 ♦ ♦ ♦
Chesterfield Residency, Virginia DOT 4024 15,000 ♦ ♦ ♦
City of Portsmouth, Virginia 4024 50,000 ♦ ♦ ♦
Brunswick County, Virginia 4024 25,000 ♦ ♦ ♦
TORNADOES 2011
EVENT TOTAL CUBIC YARDS OF DEBRIS – 450,000
City of Tuscaloosa, AL 1971 N/A ♦ ♦ ♦ ♦ ♦ ♦
Calhoun County, AL 1971 350,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Alabama DCNR 1971 100,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
TORNADOES 2010
EVENT TOTAL CUBIC YARDS OF DEBRIS – 18,944
City of Norman, OK[1] 1926 18,944 ♦ ♦ ♦ ♦ ♦ ♦ ♦
FLOODING 2010
EVENT TOTAL CUBIC YARDS OF DEBRIS – 348,895
City of Nashville, TN [2] 1909 275,540 ♦ ♦ ♦ ♦
City of Cedar Rapids, IA[2] 1763 109,355 ♦ ♦
ROCKSLIDES 2009
EVENT TOTAL CUBIC YARDS OF DEBRIS – 60,000
City of Chattanooga, TN N/A 60,000 ♦ ♦ ♦
SNOWSTORMS 2009
EVENT TOTAL CUBIC YARDS OF DEBRIS – 59,765
Town of Spencer, MA[1] 1813 10,930 ♦ ♦ ♦ ♦ ♦ ♦ ♦
Town of Sterling, MA[1] 1813 48,835 ♦ ♦ ♦ ♦ ♦ ♦ ♦
HURRICANE IKE 2008
EVENT TOTAL CUBIC YARDS OF DEBRIS – 12,275,208
City of Houston, TX[1] 1791 4,500,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Harris County, TX [1] 1791 2,500,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Galveston County, TX [3] 1791 1,400,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Baytown, TX [1] 1791 1,000,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Montgomery County, TX [1] 1791 871,452 ♦ ♦ ♦ ♦ ♦ ♦ ♦
Fort Bend County, TX[1] 1791 415,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Town of Dauphin Island, AL[1] 1797 50,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Hardin County, TX [1] 1791 200,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Sugarland, TX [1] 1791 125,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Missouri City, TX [1] 1791 97,238 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
HURRICANE GUSTAV 2008
EVENT TOTAL CUBIC YARDS OF DEBRIS – 968,727
STAFF EXPERIENCE MATRIX
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Event/Client FEMA- DR
Cubic
Yardage/
Tonnage Disaster Debris Contract Management Contract Procurement Assistance ROW Debris Removal Monitoring Parks Debris Removal Monitoring DMS/Disposal Monitoring Leaner/ Hangers/ Stumps Removal Monitoring DMS Environmental Support Beach Remediation/Restoration Private Property Debris Removal (PPDR) Administration Marine/Waterway Debris Removal Data Collection/ Management/ Billing/ Invoicing Customer Information/ Service Call Centers Demolition Administration & Program Management FEMA Category A&B Reimbursement Support Terrebonne Parish, LA[2] 1786 296,039 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
St. Landry Parish, LA[2] 1786 225,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Iberville Parish, LA[2] 1786 179,185 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of New Orleans, LA[2] 1786 136,559 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Thibodaux, LA[4] 1786 78,820 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
St John the Baptist Parish, LA[1] 1786 53,124 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
HURRICANE DOLLY 2008
EVENT TOTAL CUBIC YARDS OF DEBRIS – 612,050
Hidalgo County, TX[1] 1780 310,585 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Cameron County, TX[2] 1780 301,465 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
IOWA FLOODING 2008
EVENT TOTAL CUBIC YARDS OF DEBRIS – 200,000
City of Waterloo, IA[1] 1763 200,000 ♦ ♦ ♦ ♦ ♦
MIDWEST ICE STORM 2007
EVENT TOTAL CUBIC YARDS OF DEBRIS – 825,000
City of Norman, OK[1] 1735 750,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Webb City, MO[1] 1736 75,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
MIDWEST ICE STORM 2007
EVENT TOTAL CUBIC YARDS OF DEBRIS – 2,101,539
City of Springfield, MO[1] 1676 1,448,539 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Greene County, MO[2] 1676 545,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Lebanon, MO[2] 1676 108,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
BUFFALO SNOW STORM 2006
EVENT TOTAL CUBIC YARDS OF DEBRIS – 1,386,000
Town of Amherst, NY[2] 1655 800,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Town of Tonawanda, NY[2] 1655 200,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Lackawanna, NY[2] 1655 150,000 ♦ ♦
City of North Tonawanda, NY[2] 1655 100,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Genesee County, NY[2] 1655 80,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Erie County, NY[4] 1655 50,000 ♦ ♦
Town of Alden, NY[4] 1655 6,000 ♦ ♦
HURRICANE WILMA 2005
EVENT TOTAL CUBIC YARDS OF DEBRIS – 8,579,640
Miami-Dade County, FL[2] 1609 3,000,000 ♦ ♦ ♦ ♦ ♦ ♦
Collier County, FL [4] 1609 932,000 ♦ ♦ ♦
City of Ft. Lauderdale, FL [2] 1609 901,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Hollywood, FL [2] 1609 600,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Town of Davie, FL [4] 1609 593,789 ♦ ♦ ♦
City of Boca Raton, FL [4] 1609 574,200 ♦ ♦ ♦
City of Plantation, FL [4] 1609 366,551 ♦ ♦ ♦
City of Parkland, FL [4] 1609 244,910 ♦ ♦ ♦
City of Weston, FL [4] 1609 244,395 ♦ ♦ ♦
City of Cooper City, FL [4] 1609 217,464 ♦ ♦ ♦
City of Coral Gables, FL [4] 1609 213,947 ♦ ♦ ♦
STAFF EXPERIENCE MATRIX
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Event/Client FEMA- DR
Cubic
Yardage/
Tonnage Disaster Debris Contract Management Contract Procurement Assistance ROW Debris Removal Monitoring Parks Debris Removal Monitoring DMS/Disposal Monitoring Leaner/ Hangers/ Stumps Removal Monitoring DMS Environmental Support Beach Remediation/Restoration Private Property Debris Removal (PPDR) Administration Marine/Waterway Debris Removal Data Collection/ Management/ Billing/ Invoicing Customer Information/ Service Call Centers Demolition Administration & Program Management FEMA Category A&B Reimbursement Support Broward County, FL [4] 1609 204,105 ♦ ♦ ♦
City of Sunrise, FL [4] 1609 199,548 ♦ ♦ ♦
City of Oakland Park, FL [4] 1609 151,906 ♦ ♦ ♦
City of Miami Beach, FL [4] 1609 135,825 ♦ ♦ ♦
HURRICANE KATRINA 2005
EVENT TOTAL CUBIC YARDS OF DEBRIS – 27,143,468
Hancock County, MS [4] 1604 5,773,291 ♦ ♦ ♦
Jackson County, MS [4] 1604 3,183,425 ♦ ♦ ♦
City of Gulfport, MS [1] 1604 2,600,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Forrest County, MS [4] 1604 2,496,933 ♦ ♦ ♦
Jones County, MS [4] 1604 1,961,427 ♦ ♦ ♦
Harrison County, MS [1] 1604 1,850,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Lamar County, MS [4] 1604 1,533,579
City of Pass Christian, MS [4] 1604 1,484,288 ♦ ♦ ♦
City of Pascagoula, MS[4] 1604 1,236,646 ♦ ♦ ♦
Mobile County, AL 1605 789,658 ♦ ♦ ♦ ♦
City of Mobile, AL 1605 728,469 ♦ ♦ ♦ ♦
George County, MS [4] 1604 651,359 ♦ ♦ ♦
Perry County, MS [4] 1604 550,967 ♦ ♦ ♦
Walthall County, MS [4] 1604 507,754 ♦ ♦ ♦
City of New Orleans, LA[2] 1603 401,238 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Jefferson Parish, LA [4] 1603 397,770 ♦ ♦ ♦
City of Slidell, LA [4] 1603 153,165 ♦ ♦ ♦
City of Covington, LA [4] 1603 143,919 ♦ ♦ ♦
Lafourche Parish, LA [4] 1603 134,384 ♦ ♦ ♦
Jasper County, MS 1604 131,251 ♦ ♦ ♦ ♦
Town of Dauphin Island, AL 1605 94,037 ♦ ♦ ♦ ♦ ♦ ♦
City of Prichard, AL 1605 70,445 ♦ ♦ ♦ ♦
Clark County, MS 1604 90,134 ♦ ♦ ♦ ♦
City of Citronelle, AL 1605 48,423 ♦ ♦ ♦ ♦
City of Saraland, AL 1605 44,419 ♦ ♦ ♦ ♦
City of Satsuma, AL 1605 29,404 ♦ ♦ ♦ ♦
Choctaw County, AL 1605 26,409 ♦ ♦ ♦ ♦
City of Bayou Le Batre, AL 1605 18,336 ♦ ♦ ♦ ♦
City of Creola, AL 1605 7,719 ♦ ♦ ♦ ♦
City of Mt. Vernon, AL 1605 4,619 ♦ ♦ ♦ ♦
HURRICANE RITA 2005
EVENT TOTAL CUBIC YARDS OF DEBRIS – 4,800,000
Jefferson County, TX[2] 1606 4,600,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Monroe County, FL[2] 1602 200,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
HURRICANE DENNIS 2005
EVENT TOTAL CUBIC YARDS OF DEBRIS – 3,600,000
Santa Rosa County, FL [1] 1595 2,000,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Escambia County, FL [1] 1595 1,200,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
STAFF EXPERIENCE MATRIX
PAGE 10 / 10
Event/Client FEMA- DR
Cubic
Yardage/
Tonnage Disaster Debris Contract Management Contract Procurement Assistance ROW Debris Removal Monitoring Parks Debris Removal Monitoring DMS/Disposal Monitoring Leaner/ Hangers/ Stumps Removal Monitoring DMS Environmental Support Beach Remediation/Restoration Private Property Debris Removal (PPDR) Administration Marine/Waterway Debris Removal Data Collection/ Management/ Billing/ Invoicing Customer Information/ Service Call Centers Demolition Administration & Program Management FEMA Category A&B Reimbursement Support City of Pensacola, FL [1] 1595 400,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
HURRICANE IVAN 2004
EVENT TOTAL CUBIC YARDS OF DEBRIS – 9,733,300
Escambia County, FL [2] 1551 7,681,500 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
City of Pensacola, FL [1] 1551 1,343,000 ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦
Florida Dept. of Transportation[1] 1551 708,800 ♦ ♦ ♦ ♦ ♦
HURRICANE FRANCES 2004
EVENT TOTAL CUBIC YARDS OF DEBRIS – 200,000
City of Boca Raton, FL [1] 1545 200,000 ♦ ♦ ♦ ♦ ♦
HURRICANE CHARLEY 2004
EVENT TOTAL CUBIC YARDS OF DEBRIS – 3,883,434
Charlotte County, FL [4] 1539 1,870,669 ♦ ♦ ♦
City of Orlando, FL [2] 1539 1,035,500 ♦ ♦ ♦ ♦ ♦ ♦ ♦
Orange County, FL [4] 1539 977,265 ♦ ♦ ♦
[1] This work was completed by Beck Disaster Recovery’s principal owners. Beck Disaster Recovery was acquired in 2009 and dissolved in 2011. Jon Hoyle, Thompson’s President, served as the technical lead on this project.
[2] This work was completed by Beck Disaster Recovery’s principal owners. Beck Disaster Recovery was acquired in 2009 and dissolved in 2011. Nate Counsell, Thompson’s Vice President, served as the technical lead on this project.
[3] This work was completed by Beck Disaster Recovery. Beck Disaster Recovery was acquired in 2009 and dissolved in 2011. Nicole Counsell, Thompson’s Grant Management Consultant, served as the technical lead on this project.
[4] This work was administered by Asevotech for Ashbritt Environmental. Wes Holden, Thompson’s Director of Operations, served as the technical data administration lead on this project.
3 – 1
SECTION 3
Staff Qualifications
Staff Overview
Thompson’s staff of consultants is amongst the most educated, qualified, and dynamic in the industry.
Our personnel are disaster recovery and response experts, business, and financial consultants;
registered professional engineers, geologists, and surveyors; scientists; and technical professionals in
the following disciplines: civil, structural, environmental, geotechnical, hydraulic, mechanical, and
electrical engineering. Thompson has over 400 multi-disciplined personnel on staff with diverse
qualifications that can be drawn upon to address any project needs.
Thompson has provided the following list of personnel by discipline as evidence of our unique
qualifications and credentials as well as our capacity to support projects of any size and scope.
Personnel by Discipline
Grant/Financial Consultants
Debris Project Managers
Debris Supervisors
On-call Debris Monitors
Construction Managers
Architects
Civil Engineers
Marine Engineers
Structural Engineers
Geotechnical Engineers
Transportation Engineers
Hydraulic Engineers
10
25
50
1000
26
3
30
4
7
14
5
3
Environmental Engineers
Geologists
Scientists/Environmental
Credentialed Inspectors
Investigative / Roof Consultants
Professional Land Surveyors
LEED Accredited Professionals
Construction Engineering Inspectors
Construction Materials Techs
C.P. - Stormwater Quality (CPSWQ)
C.P. - Erosion & Sediment Control
Safety Professionals
9
10
20
57
13
9
5
50
19
1
5
4
With advanced degrees in business, economics, finance, engineering, computer science and other
disciplines we provide a well-rounded perspective and approach to problem solving in the emergency
management and disaster recovery industry.
Thompson provides the City with access to a unique combination of experience, services, resources, and
personnel through our family of companies. With 26 corporate and branch offices scattered throughout
the southeast and a network of more than 150 on-call debris removal monitoring managers and
supervisors and more than 1,000 inspectors, Thompson has the personnel and experience to support
the City’s disaster debris monitoring needs.
Proposed Project Team
Thompson is committed to staffing the City’s disaster debris removal monitoring and recovery services
project in accordance with the management staffing and key personnel proposed herein. Our technical
approach is designed to be scalable in nature in order to effectively respond to both minor and
catastrophic debris generating events.
The following organizational chart graphically presents Thompson’s proposed project staffing and key
personnel.
STAFF QUALIFICATIONS
3 – 2
Figure 3-1: Organizational Chart
Key Personnel Overview
JON HOYLE will serve as the Principal-in-Charge for the City and provide support as needed to ensure
project operations are in accordance with the City’s expectations. Mr. Hoyle has over nineteen years of
experience providing management and oversight for disaster response and recovery efforts and grant
writing administration / program management throughout the Nation. He has managed 75 projects
under contracts that total over $2.5 billion in grant administration and recovery efforts that required the
mobilization of over 5,000 field and professional personnel over the past 10 years. His programmatic
experience includes FEMA-PA, FHWA-ER, NRCS-EWP, HUD-CDBG, FEMA-HMGP, and others.
SIMON CARLYLE will serve as the Client Liaison for the City and serve as a direct point of contact to
address the City’s needs throughout the term of the contract. Mr. Carlyle has over sixteen years of
experience working with state and local governments providing disaster debris removal monitoring
services. He has responded to over 30 disaster incidents and has extensive knowledge of federal, state,
and local policies and reimbursement guidelines.
OLIVER YAO will serve as the Project Controller for the City to oversee contractual requirements and
budget expectations. He will also make certain project operations are implemented in accordance with
the contract and task order(s) issued by the City. Mr. Yao has sixteen years of experience providing
program management and oversight of disaster response and recovery projects throughout the Nation.
PAUL LEHMAN will serve as the Project Manager for the City and oversee day-to-day operations of the
project and will also work closely with the City’s debris hauler to coordinate crew requirements and
scheduling. He has over nine years of experience, and has managed FEMA funded debris removal
projects in Florida, Louisiana, Texas, Mississippi, Arkansas, Oklahoma, Missouri, New York, and South
Carolina. Mr. Lehman previously served as an Operations Manager for Fort Lauderdale, Florida following
Hurricane Irma which produced over 600,000 cubic yards of debris. Most recently, Mr. Lehman served
as the Operations Manager for Jefferson Davis Parish, Louisiana following Hurricane Ida resulting in the
removal of over 215,000 cubic yards of debris from the Parish.
STAFF QUALIFICATIONS
3 – 3
DANNY GARDNER will serve as the Data Manager for the City. Mr. Gardner has served as a data
manager, program manager and grant management consultant for multiple federally funded grant
programs on projects totaling approximately $2 billion. His extensive understanding of the eligibility
requirements, federal regulations and policies across many federal grant programs allows clients to
maximize disaster recovery and mitigation reimbursement.
NICOLE LEHMAN will serve as the Planning and Preparedness lead for the City. Ms. Lehman has fourteen
years of disaster response and recovery experience. She is well versed in the programs, agencies,
procedures, and regulations involved in successfully running disaster debris management operations.
Recently Ms. Lehman served as a Project Manager for the Lee County, Florida, debris mission following
Hurricane Ian. In addition, Ms. Lehman provides annual training to many of our clients regarding debris
removal monitoring operations and FEMA policy guidance.
JONATHAN CLARK will serve as the FEMA Coordination / Cost Recovery Specialist and work directly with
the County as needed to oversee the financial recovery of all eligible costs associated with FEMA PA and
FHWA-ER activities. Mr. Clark began his career in disaster recovery as a FEMA employee in Louisiana
following Hurricane Katrina. Since that time, Mr. Clark has served as a grant management consultant for
both Grantees and Applicants/Sub-Grantees, giving him experience in all roles involved in the FEMA
Public Assistance grant program. Having served clients at the local, state and federal level, Mr. Clark has
managed the financial recovery of communities receiving more than $800 million in federal funding.
PATRICK GARDNER will provide GIS and mapping support to the City. Mr. Gardner has over nine years of
experience and has supported recovery operations in this capacity for several large-scale, multi- state,
region, and municipal disaster incidents. He is well versed in ESRI ArcGIS applications and utilizing
geospatial data to convey project operations and progress. Mr. Gardner is also a Federal Aviation
Administration Certified Remote Pilot for Small Unmanned Aircraft.
WES HOLDEN Mr. Holden has eighteen years of experience providing data management and disaster
recovery software application development for disaster response and recovery efforts throughout the
United States for a broad range of local and state government clients.
The following table further summarizes the background and experience of our key personnel and
outlines our staff’s extensive experience managing and monitoring more than 2,000,000 cubic yards on
behalf of local and state governments. Resumes for key personnel have been provided as Exhibit 3-1
following this section.
Table 3-1: Experience Summary of Project Team
Name, Education, Background Representative Experience
Jon Hoyle | Principal-in-Charge
MBA – Finance/Management
19 Years of experience
− Escambia County, FL – 3,700,000 CY
− Puerto Rico DOT – 1,000,000 CY
− Lee County, FL – 2,300,000 CY
− South Carolina DOT – 3,000,000 CY
− Aiken County, SC – 1,500,000 CY
− Harris County, TX – 2,500,000 CY
Simon Carlyle | Client Liaison
16 Years of experience
− Calcasieu Parish, LA – 6,700,000 CY
− City of Lake Charles, LA – 3,400,000 CY
− Baldwin Co, AL – 4,400,000 CY
− Pinellas Co, FL – 380,000 CY
− Sarasota Co, FL – 288,000 CY
− Beaufort Co, SC – 1,700,000 CY
Oliver Yao | Project Controls
MS – Management & Finance
16 Years of experience
− Beaufort Co, SC – 1,700,000 CY
− Baldwin Co, AL – 4,400,000 CY
− Bay County, FL – 1,200,000 CY
− Hidalgo Co, TX – 187,000 CY
− Hamilton Co, TN – 408,000 CY
− Linn Co, IA – 1,100,000 CY
Paul Lehman | Project Manager
STAFF QUALIFICATIONS
3 – 4
Name, Education, Background Representative Experience
9 Years of experience
− Jefferson Davis Parish, LA – 215,000 CY
− Puerto Rico DOT – 400,000 CY
− Fort Lauderdale, FL – 460,000 CY
− City of DeLand, FL – 130,000 CY
− Daytona Beach, FL – 330,000 CY
− Georgetown County, SC – 100,000 CY
Jonathan Clark | FEMA Public Assistance Liaison
17 Years of experience
− City-Parish E Baton Rouge – 2,000,000 CY
− South Carolina DOT – $37,000,000
− Alabama Tornados – $25,000,000
− South Dakota – $60,000,000
− Hurricane Alex – $3,500,000
− Hurricane Ike – $445,000,000
Danny Gardner | Data Manager
MBA – Finance/Management
14 Years of experience
− SWA Palm Beach Co – 2,300,000 CY
− Chatham Co, GA – 1,400,000 CY
− Baton Rouge, LA – 1,800,000 CY
− Alabama DOT – 870,000 CY
− South Carolina DOT – 3,000,000 CY
− Escambia County, FL – 3,700,000 CY
Nicole Lehman | Planning and Preparedness
BA – Psychology & Spanish
14 Years of experience
− Puerto Rico DOT – 400,000 CY
− Fort Lauderdale, FL – 460,000 CY
− St. Augustine, FL – 83,000 CY
− Chatham Co, GA – 1,400,000 CY
− Daytona Beach, FL – 330,000 CY
− Escambia County, FL – 3,700,000 CY
Wes Holden | ADMS Deployment
BS – Mgmt. Info. Systems
18 Years of experience
− SWA Palm Beach Co – 2,300,000 CY
− City-Parish E Baton Rouge – 2,000,000 CY
− South Carolina DOT – 3,000,000 CY
− Alabama DOT – 870,000 CY
− Chatham Co, GA – 1,400,000 CY
− Aiken County, SC – 1,500,000 CY
Patrick Gardner | GIS / Environmental
MS – Fisheries & Aquatic Sciences
BS – Marine Science
9 Years of experience
− Gadsden County, FL – 900,000 CY
− SWA Palm Beach Co, FL – 3,200,000 CY
− Fort Lauderdale, FL – 400,000 CY
− Chatham Co, GA – 1,400,000 CY
− Baton Rouge, LA – 1,800,000 CY
− South Carolina DOT – 3,000,000 CY
Key Personnel Qualifications
Debris Removal Programs
Thompson’s proposed team of disaster response and recovery experts have responded to some the
most devastating natural disasters to impact the United States in the last decade. Each team member
has served in a variety of recovery operations roles and has real-world experience managing and
supporting special disaster recovery programs to include right-of-way (ROW), private property/right-of-
entry (ROE) work, waterways clean-up and reimbursement, leaning tree and hanging limb removal,
hazardous material removal, vessel and vehicle recovery, asbestos abatement, data management and
hauler invoice reconciliation and contracting, and FEMA appeals assistance. Thompson’s consultants
have experience with all of the following disaster recovery programs.
Debris Removal Monitoring
− Debris hauling vehicle certification (volumetric)
− Right-of-Way debris collection
− Debris management site operations
− Leaning tree, hanging limb, and hazardous stump
removal
− Private property debris removal
− Right-of-Entry (ROE) administration
− Waterways debris removal monitoring
− Beach and shoreline restoration
− Data management
− Document management
− Progress reporting
− Contractor invoice reconciliation and payment
recommendation
− Vessel and vehicle recovery
− Asbestos abatement
− Health and safety monitoring
− Multi-jurisdictional coordination/scheduling
− Damage claim resolution
− Disaster recovery monitoring with handheld
devices
− Hazardous material removal
− GIS reporting
− Cost recovery/grant applications
STAFF QUALIFICATIONS
3 – 5
Special Services Debris Removal Programs
Thompson’s consultants consider special debris removal programs such as
private property/right of entry work, waterways clean-up, demolition
management, vessel, and vehicle recovery, etc. as service offerings that our
clients expect following a disaster event. Thompson’s consultants have
extensive and unique experience with private property debris removal and
demolition housing initiatives, including the management of many of the
largest multi-phase, multi-property demolition and housing initiatives in the
United States over the past ten years. In addition, Thompson has extensive
waterway/coastal recovery experience, including waterway, wetland and beach sand removal and
restoration monitoring. A sample of Thompson’s extensive experience with special debris removal
monitoring programs includes, but is not limited to:
• New Mexico Department of Transportation: Acequia Debris Removal Program
• Puerto Rico Infrastructure Financing Authority: Private Property Debris Removal and Demolition
• City-Parish of East Baton Rouge: C&D, HHW, E-Waste, White Goods
• SC Department of Transportation: Leaning Trees/Hazardous Limbs
• New York City: Abandoned Vehicle Recovery
• Hancock County: Animal Carcasses
• Sevier County: Private Property Debris Removal
• City of Tuscaloosa: Structural Demolitions
• City of Gulfport: Food Waste
• City of Fort Lauderdale: Beach Sand Removal and Restoration
• Alabama State Port Authority: Wetland Debris Removal
• Aiken County, South Carolina: Waterway Debris Removal
Thompson has extensive experience working closely with various federal, state and local agencies,
including departments of transportation, environmental protection, FEMA, FHWA and the NRCS to
monitor special debris removal programs.
Disaster Cost Recovery and Reimbursement Processes
Thompson’s consultants are well versed in federal program compliance regulations and policy for FEMA
and other federal agencies. Our consultants thoroughly understand the programs, policies, and
regulations related to disaster reimbursement and will use this knowledge to aid in the recovery and
reimbursement of all eligible debris and other related project costs. Thompson’s goal is to promote an
effective recovery in the most efficient amount of time while focusing on the end product of
reimbursement though compliance with all applicable federal, state and local regulations.
Public Assistance Program Consulting Services
− Preliminary damage assessment (PDA) data
management tool development (categories A-G)
− Damage site surveying (photography, GPS,
condition reports, cost estimation, etc.)
− Collection and compilation of PDAs − Small/large project formulation and scoping
− Applicant kickoff meeting facilitation − Alternate / improved projects
STAFF QUALIFICATIONS
3 – 6
− Debris staging site consultation (environmental,
logistical, etc.)
− Section 406 mitigation consultation
− Procurement assistance
− Project worksheet development − Expenditure review/approval and reconciliation
− Housing inventory damage assessment − EMMIE monitoring/support
− Direct administrative cost (DAC) support − FEMA appeals assistance
Grant Application, Administration, and Management
Thompson’s experience in supporting recovery efforts for local and state governments spans three
decades and accounts for the administration of more than $4.5 billion in federal grant funding. Our
consultants can draw upon their knowledge and experience in working with over eight different federal
grant funding agencies and 15 grant programs, including the following:
• Federal Emergency Management Agency
− Public Assistance (PA)
− Hazard Mitigation Grant Program (HMGP)
− Pre-disaster Mitigation (PDM)
− Flood Mitigation Assistance (FMA)
• Federal Highway Administration (FHWA)
− Emergency Relief (ER)
• Environmental Protection Agency (EPA)
• Department of Housing & Urban Development
− Community Development Block Grant
− HOME Investment Partnership Program
• Natural Resources Conservation Service (NRCS)
− Emergency Watershed Protection (EWP)
• Small Business Administration (SBA)
• Department of Agriculture (USDA)
Experience and Knowledge of Environmental Requirements
In addition to our disaster related debris removal monitoring and grant
administration experience, Thompson stands fully equipped and prepared to
assist the City as needed with services related to permitting, solid waste
management, hazardous waste management, asbestos abatement, lead
based paint testing and other environmental and engineering inspection
requirements. Our Environmental Group was established in 1982 and is
comprised of 30+ environmental engineers, water/wastewater engineers,
geologists, biologists, NEPA specialists, GIS specialists, soils scientists,
hazardous materials managers, asbestos and lead-based paint specialists,
storm water and erosion control experts, safety professionals, inspectors, and technicians.
Debris Management Planning
Thompson has leveraged the lessons that we have learned from managing previous disaster debris
programs as well as our strong regulatory knowledge and capabilities to develop a number of
comprehensive debris management plans (DMP). Thompson works closely with our clients throughout
the DMP development process to make certain the resulting plan is both in accordance with the Federal
Emergency Management Agency (FEMA) Public Assistance Program and Policy Guide and the Alternate
Procedures Pilot Program for Debris Removal and contains the components critical to the success of a
debris removal operation.
Though conceptually similar, Thompson understands that each DMP will vary to reflect the intricacies
and needs of our clients. Our plan development process is scalable and flexible depending on the need
for developing a new plan or updating an existing plan; or the need for selecting and validating potential
debris management sites (DMS) or to have existing sites reviewed and permitted by specific state
STAFF QUALIFICATIONS
3 – 7
agencies. Typically, the geographic size, population characteristics, propensity for and type of disaster,
and many other factors dictate the complexity of a DMP.
Debris Removal Monitor Labor Force Sourcing
Thompson’s proposed staffing plan is designed to be flexible and scalable so that we can effectively and
efficiently respond to the City’s needs. We maintain a staff of full time and on-call disaster debris
monitoring experts, consultants and supervisors that will be available to support the implementation
and management of debris removal monitoring operations. In addition, Thompson maintains
professional human resources and recruiting staff that have over 11 years of experience in disaster
response and recovery services available to assist in identifying and placing personnel.
It is Thompson’s intent to fill temporary debris monitoring positions with the City’s qualified residents in
need of work. Thompson will provide qualified residents with safety training and on the job training with
experienced debris monitoring supervisors. Thompson is the only debris monitoring firm that performs
motor vehicle operating record reviews and as-needed drug screening for its temporary employees. This
practice results in a team of monitors that is both safe and committed to quality. We will make sure that
all local hires are properly trained prior to being deployed to monitor a debris removal crew. In addition,
this effort will help residents participate in the City’s recovery efforts with a meaningful impact and earn
a competitive hourly wage.
Experience & Knowledge of Federal, State & Local
Emergency Management
Our recent disaster recovery and debris monitoring experience in Florida, Georgia, Texas, South
Carolina, Virginia, Louisiana, Mississippi, and Alabama demonstrates Thompson’s ability to comply with
application requirements of the FEMA Public Assistance Program and Policy Guide (PAPPG) for Debris
Removal as well as other guidance documents and eligibility requirements issued by FEMA. Thompson
closely monitors changes to FEMA policy and guidance so that we can make the appropriate changes to
our own practices and procedures in order to best protect the clients we serve. For instance, our team is
thoroughly versed and ready to implement the PAPPG which incorporates and supersedes language
from other PA Program publications including FEMA 325, 327 and the 9500 Series.
Thompson’s consultants are well versed in federal program compliance regulations and policy for FEMA
and other federal agencies. Although the guidance listed below is not exhaustive in nature, it is a sample
of specific material which may shape the City’s recovery. Our consultants understand the material
contained in these documents and will use this to aid in the recovery and reimbursement of all eligible
debris and other related project costs in conjunction with local regulations and existing agreements.
Thompson’s goal is to promote an effective recovery in the most efficient amount of time while focusing
on the end product of reimbursement though compliance with all applicable federal, state and local
regulations.
• Local/state government debris management plan/standard operating procedures
• Local/state government purchasing guidelines and manuals
• Local government code of ordinances
• Local memorandums of understanding or mutual aid agreements
• FEMA Public Assistance Program and Policy Guide (FEMA PAPPG)
STAFF QUALIFICATIONS
3 – 8
• FEMA Damage Assessment Operations Manual (April 5, 2016)
• OMB Circular A-87 – Cost Principles for State, Local and Indian Tribal Governments
• OMB Circular A-133 – Audits of States, Local Governments and Non-Profit Organizations
• 44 CFR Part 13 – Uniform Administrative Requirements for Grants and Cooperative Agreements
to State and Local Governments
Thompson’s approach to providing disaster debris monitoring services begins with the desired outcome
at the forefront of what we do: document debris removal in a manner to ensure maximum grant
reimbursement to our clients.
Through past experience and lessons learned, we have been able to develop a fine-tuned and tested
approach to efficiently and effectively meet or exceed the FEMA compliance regulation standards for
maximum reimbursement to our clients. When dealing with disaster recovery and compliance with
FEMA and other federal agency regulations, not many things can take the place of first-hand experience.
Our debris monitoring and reimbursement procedures, tools and training methods are the results of a
unique blend of theoretical and applied implementation strategies on real recovery projects. The City
receives the benefits of past client successes which have been retained and included in our program
knowledge base. By the same token, we have been able to actively morph our tools based on the ever-
changing environment of debris monitoring and reimbursement assistance.
Federal & State Reimbursement
Thompson’s clients benefit from our long and consistent history in providing disaster response and
recovery services through the incorporation of program management best practices gained over the
years and understanding of current federal disaster recovery guidelines and procedures. We have a
comprehensive understanding of how agencies at the federal, state, and local levels coordinate during a
recovery operation.
Thompson’s approach to providing disaster debris monitoring services begins with the desired outcome
at the forefront of what we do: document debris removal in a manner to ensure maximum grant
reimbursement to our clients. We will exercise judgment and expertise making every effort to limit
services to those that will provide maximum reimbursement. Thompson encourages transparency with
clients at every stage of the recovery process and will notify the City if at any time services provided may
be ineligible for reimbursement.
Thompson’s proposed team has assisted some of the largest government
agencies recently impacted by natural disasters to recover and retain FEMA
Public Assistance grant funding for debris removal, force account operations
and complex infrastructure repair, replacement, and mitigation projects. While
many firms can offer experience and personnel in certain aspects of the City’s
needs, Thompson provides professional consultants and engineers to deliver
expertise in a variety of grant programs and tasks.
Through past experience and lessons learned, we have been able to develop a fine-tuned and tested
approach to efficiently and effectively meet or exceed the FEMA compliance regulation standards for
maximum reimbursement to our clients. When dealing with disaster recovery and compliance with
4.5+
billion in federal
grant funding
STAFF QUALIFICATIONS
3 – 9
FEMA and other federal agency regulations, not many things can take the place of first-hand experience.
Our debris monitoring and reimbursement procedures, tools and training methods are the results of a
unique blend of theoretical and applied implementation strategies on real recovery projects. The City
receives the benefits of past client successes which have been retained and included in our program
knowledge base. By the same token, we have been able to actively morph our tools based on the ever-
changing environment of debris monitoring and reimbursement assistance.
FEMA Performance Record
Thompson is proud to have a 100% success rate with adhering to FEMA Public Assistance regulations.
Thompson does not have any closed, active, or pending FEMA disputes, audits, or lawsuits. In addition,
Thompson is not aware of any denials for eligible service/work items performed for our clients.
Thompson will assist the City on an as-needed basis throughout the audit process to help ensure the
City recovers funding for all eligible work.
EXHIBIT 3-1: KEY
PERSONNEL RESUMES
PAGE 1 / 2
Jon Hoyle
President
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EDUCATION
BA: International Relations
MBA: Management and Finance
EXPERIENCE
18 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A‐B) and Permanent Work (Categories C‐G) | FEMA Hazard Mitigation Grant Program
(404 and 406) | FHWA ER Program | CDBD Disaster Recovery | CDBG Housing
Mr. Hoyle has 18 years of experience providing management and oversight for disaster response and recovery efforts and grant
writing administration / program management throughout the United States. He has managed 70 projects under contracts that
total over $1.5 Billion in grant administration and recovery efforts that required the mobilization of over 5,000 field and
professional personnel.
PROJECT EXPERIENCE
Escambia County, Florida, Hurricane Disaster Debris Removal
Monitoring, 2020 | Mr. Hoyle served as the principal‐in‐charge
for Escambia County, Florida following Hurricane Sally. He was
responsible for over‐seeing cost controls for projects and
maintaining contract obligations. Thompson provided FEMA
reimbursement support as well as debris removal monitoring
and substantiation for over 4M cubic yards of construction,
demolition, and vegetative debris.
Puerto Rico Department of Transportation and Public Works
(DTOP), Hurricane Maria, 2017 ‐ 2018 | Hurricane Maria is
regarded as the worst natural disaster on record to impact
Puerto Rico. Following the devastating impacts of the storm
Mr. Hoyle worked with DTOP to ensure proper procurement
measures were in place to solicit and begin disaster debris
removal and monitoring services. Ultimately, Thompson began
performing debris monitoring services in three DTOP zones.
Mr. Hoyle oversaw the establishment of project operations
and is responsible for contract obligations and cost controls.
Hurricane Irma, Disaster Recovery Operations, State of
Florida, 2017 ‐ 2018 | Mr. Hoyle served as principal‐in‐charge
during Thompson’s state‐wide mobilization in response to
Hurricane Irma. Thompson conducted debris removal
monitoring operations on behalf of 45 unique clients
simultaneously. Mr. Hoyle was responsible for contract
obligations and cost controls for all projects. Thompson
provided debris monitoring and substantiation for more than
11.6M cubic yards of debris as a result of Hurricane Irma.
Hurricane Matthew, Disaster Recovery Operations, Multiple
States, 2016 ‐ 2017 | Mr. Hoyle served as principal‐in‐charge
during Thompson’s multi‐state mobilization in response to
Hurricane Matthew. Thompson conducted debris removal
monitoring operations in five (5) states and 23 unique clients
simultaneously. Mr. Hoyle was responsible for contract
obligations, cost controls, and FEMA Category A&B
reimbursement for all projects. Thompson provided debris
monitoring and substantiation for more than 3.2M cubic yards
of debris as a result of Hurricane Matthew.
South Carolina Department of Transportation, Severe
Flooding, 2015 ‐ 2016 | Mr. Hoyle again served on the
Thompson management team during the SCDOT’s response to
statewide severe flooding. He was responsible for contract
obligations, cost controls, and FEMA Category A&B
reimbursement for all projects. Thompson provided debris
monitoring services on behalf of the SCDOT in 11 counties as
well as FEAM PA services to identify and document damages
to approximately 600 sites and prepared and submitted both
large and small project worksheets totaling over $35,000,000
and including hazard mitigation measures.
Putnam, Fentress and Overton Counties, Tennessee, Sever
Winter Storm, 2015 | Mr. Hoyle served as the Principal‐in‐
Charge during for all projects following a regional ice storm
JON HOYLE
PAGE 2 / 2
that impacted Tennessee. He managed and ensured all
contracts and task orders were processed and implemented.
South Carolina, Winter Storm Pax Regional Response and
Disaster Recovery, 2014 | Winter Storm Pax impacted the
State of South Carolina generating widespread vegetative
disaster debris. Thompson was activated by the South Carolina
Department of Transpiration (SCDOT), Georgetown, Marion,
Williamsburg, Aiken and Allendale Counties to provide debris
removal monitoring services. Mr. Hoyle served on the
Thompson management team responsible for contract
obligations, cost controls, and FEMA Category A&B
reimbursement for all projects. Thompson monitored,
documented, and substantiated reimbursement for the
removal of over 2,900,000 cubic yards of debris and the
removal of 400,000 hazardous limbs and trees.
Louisiana and Mississippi, Hurricane Isaac Regional Response
and Disaster Recovery, 2012 | In August 2012, Hurricane Isaac
struck the Louisiana and Mississippi gulf coast with Category 1
strength winds and 24 hours of sustained rainfall. Mr. Hoyle
served on the Thompson debris program team responsible for
mobilizing and deploying project staff and resources to
multiple jurisdictions along coastal Mississippi and Louisiana,
including Jackson and Hancock County, MS, and Terrebonne
Parish and Denham Springs, LA. In all, Thompson’s field
monitoring efforts documented and substantiated
reimbursement for the removal of nearly 100,000 cubic yards
of debris from roadways, canals, and beaches.
Virginia Department of Transportation (VDOT), Multiple
Locations, Hurricane Recovery Debris Monitoring, 2011 | In
the wake of Hurricane Irene the VDOT called upon their pre‐
position contractors to assist it with collecting and disposing of
debris strewn about its rights‐of‐way in the Central and
Eastern regions of the State. Thompson was tasked with
providing debris removal monitoring services in the Ashland,
Chesterfield, Petersburg, South Hill, and Saluda Residencies,
which included a territory of 23 Counties. Mr. Hoyle served as
the Principal‐In‐Charge acting as the liaison officer between
the VDOT’s pre‐positioned contractors and the field
management team.
Alabama Department of Conservation and Natural Resources
(ADCNR), Disaster Management and Debris Monitoring,
Alabama, 2011 | Mr. Hoyle served as the Project Manager for
the disaster management and debris monitoring at
Guntersville, Buck’s Pocket, and Morgan’s Cove State Parks
following the crippling tornados of April 2011. The
campgrounds were totally destroyed and massive amounts of
debris were scattered in the roadways, trail systems, and fire
lines. At peak, 90 crews were mobilized, managed, and
monitored. Contract value totals $1.5‐million.
Calhoun County, Alabama, Tornado Recovery Operations,
2011 | During April of 2011, north/central Alabama, eastern
Mississippi, northwest Georgia, and southeast Tennessee,
were struck with a record‐breaking number of crippling,
deadly tornados. Thompson was selected by Calhoun County
to provide disaster response and recovery consulting services
including grant administration and debris removal monitoring.
Mr. Hoyle served as the Principal‐In‐Charge while supporting
the field management team’s efforts to aid the County in a
swift recovery.
Texas and Louisiana, Hurricane Ike Long Term Recovery,
Infrastructure Repair and Grant Management
Administration, 2008‐2011 | Following the devastating impact
that Hurricanes Ike made on the Texas and Louisiana coast, Mr.
Hoyle implemented and managed over 15 large long term
recovery, infrastructure repair, and grant administration
programs in Texas and Louisiana and helping obtain over $250
million FEMA PA, FHWA ER, and CDBG DR funds on behalf of
local governments and agencies such as the Port of Galveston,
City of Galveston, and Texas Department of Transportation.
Escambia County, Florida, BP Deep‐water Horizon Oil Spill
Response, 2010 | As oil threatened the beaches and
waterways of Escambia County (Pensacola), FL during the
summer of 2010, Mr. Hoyle deployed a team responsible for
documenting and accounting for over $10 million of
contracted efforts to contain the oil and mitigate the
environmental impact the oil spill made on beaches,
waterways, and tourism.
Norman, Oklahoma, Ice Storm Deployment, 2008 | Following
a crippling ice storm in Norman, Oklahoma in 2008, Mr. Hoyle
served as the Principal in Charge for a program to document
and account for contracted response, recovery, and debris
removal operations initiated by the City. The effort
documented and substantiated over $3 million worth of
eligible FEMA and FHWA funding.
Florida and Mississippi, Hurricane Deployment, Hurricane
Katrina, 2005‐2007 | Mr. Hoyle deployed teams to
simultaneously respond to multiple local governments in
Florida and Mississippi to provide debris monitoring and grant
administration assistance. The effort documented and
substantiated the removal of over 5,000,000 cubic yards of
debris, representing $175 million of FEMA and FHWA
reimbursement to local governments.
PAGE 1 / 2
Nathaniel Counsell
Executive Vice President
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EDUCATION
BA: Economics
MBA: International Business
EXPERIENCE
18 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A‐B) and Permanent Work (Categories C‐G) | FEMA Hazard Mitigation Grant Program
(404 and 406) | FEMA Severe Repetitive Loss Program | FHWA ER Program | CDBD Disaster Recovery | CDBG Housing
Mr. Counsell has 18 years of experience providing management and oversight for disaster response and recovery efforts
throughout the United States. He has managed 80 projects under contracts that total over $1.5 Billion in recovery efforts that
required the mobilization of over 5,000 field and professional personnel.
PROJECT EXPERIENCE
City of Mobile, Alabama, Hurricane Disaster Debris Removal
Monitoring, 2020 ‐ 2021 | Mr. Counsell served as the principal‐
in‐charge / corporate resource officer for the City of Mobile
following the effects of Hurricane Sally. Severe flooding
produced large amounts of construction, demolition, and
vegetative debris, and Thompson monitored the removal of
over 660,000 CY of debris from the City. Mr. Counsell ensured
all projects had the resources necessary to implement
monitoring operations including special debris removal
programs involving City parks and the environmental
preservation of historical flora.
Solid Waste Authority of Palm Beach County (SWA),
Hurricane Irma, 2017 ‐ 2018 | Mr. Counsell served as the
principal‐in‐charge / program manager to coordinate debris
monitoring and disposal operations throughout the county,
this included performing monitoring services for 18
communities within the County and documenting all disposal
loads brought to the SWA’s landfills. Overall Thompson
provided the substantiation for more than 3M cubic yards of
debris as a result of Hurricane Irma.
Hurricane Irma, Disaster Recovery Operations, State of
Florida, 2017 ‐ 2018 | Mr. Counsell served as the principal‐in‐
charge / corporate resource officer during Thompson’s state‐
wide mobilization in response to Hurricane Irma. Thompson
conducted debris removal monitoring operations on behalf of
45 unique clients simultaneously. Mr. Counsell ensured all
projects had the resources necessary to implement monitoring
operations for all projects and programs. Thompson provided
debris monitoring and substantiation for more than 11.6M
cubic yards of debris as a result of Hurricane Irma.
Louisiana Severe Flooding, City of Baton Rouge, Parish of East
Baton Rouge and Denham Springs, LA, 2016 ‐ 2017 | Mr.
Counsell served as the principal‐in‐charge / corporate resource
officer for the City of Baton Rouge, Parish of East Baton Rouge
and Denham Springs disaster recovery operations conducted
by Thompson. Each of these communities were severely
impacted by massive flooding and required specialized debris
removal programs. Recovery operations in the City / Parish of
East Baton Rouge resulted in the collection of over 1.9M cubic
yards of construction and demolition debris, the largest C&D
removal program since Hurricane Katrina. Over 90% of the City
of Denham Springs was impacted by flooding resulting in
250,000 CY of debris collected. Both projects also required
extended ROW debris removal and Thompson worked with
each community to implement a private property debris
removal (PPDR) program. Mr. Counsell ensured all projects
had the resources necessary to implement monitoring
operations for all programs. He also worked closely with the
leadership of each community to address public information
concerns and worked closely with the debris removal
contractors to assist in organized debris removal operations.
South Carolina Department of Transportation, Severe
Flooding, 2015 | Mr. Counsell served as the corporate
resource officer during the SCDOT’s response to statewide
severe flooding. Mr. Counsell ensured all projects had the
NATHANIEL COUNSELL
PAGE 2 / 2
resources necessary to implement debris removal monitoring
in 11 counties throughout the State.
South Carolina, Winter Storm Pax Regional Response and
Disaster Recovery, 2014 | Winter Storm Pax impacted the
State of South Carolina covering various regions of the State in
up to 1.5” of ice which generated widespread vegetative
disaster debris. Thompson was activated by the South Carolina
Department of Transpiration (SCDOT), Georgetown, Marion,
Williamsburg, Aiken and Allendale Counties to provide debris
removal monitoring services. Mr. Counsell served on the
Thompson management team responsible for contract
obligations, cost controls, and FEMA Category A&B
reimbursement for all projects. Thompson monitored,
documented, and substantiated reimbursement for the
removal of over 2,900,000 cubic yards of debris and the
removal of 400,000 hazardous limbs and trees.
Louisiana and Mississippi, Hurricane Isaac Regional Response
and Disaster Recovery, 2012 | In August 2012, Hurricane Isaac
struck the Louisiana and Mississippi gulf coast with Category 1
strength winds and 24 hours of sustained rainfall. Mr. Counsell
served on the Thompson financial team responsible for
contract cost controls and FEMA Category A&B
reimbursement for multiple jurisdictions along coastal
Mississippi and Louisiana, including Jackson and Hancock
County, MS, and Terrebonne Parish and Denham Springs, LA.
In all, Thompson’s data and financial management efforts
authorized nearly a $1,000,000 of eligible contractor payments
and substantiated reimbursement for the removal of nearly
100,000 cubic yards of debris from roadways, canals, and
beaches.
Virginia Department of Transportation (Multiple Locations),
Hurricane Recovery and Debris Removal, 2011 | In the wake
of Irene, the Virginia Department of Transportation (VDOT)
called upon their pre‐position contractors to assist it with
collecting and disposing of debris strewn about its rights‐of‐
way in the Central and Eastern regions of the State. Thompson
was tasked with providing debris removal monitoring services
in the Ashland, Chesterfield, Petersburg, South Hill, and Saluda
Residencies, which included a territory of 23 Counties. Mr.
Counsell served as Project Manager for this engagement and
oversaw all debris monitoring operations.
Calhoun County, Alabama, Tornado Disaster Debris
Monitoring, 2011 | Mr. Counsell served as the Project
Manager for disaster debris removal monitoring following the
crippling tornados of April 2011. The project involved
monitoring right‐of‐way collection of vegetative and
construction and demolition (C&D) debris throughout the
County and administering and monitoring contracted debris
removal from private property through a right‐of‐entry (ROE)
program as part of Operation Clean Sweep administered by
FEMA and AEMA. Contract value totals $3‐million.
New Orleans, Louisiana, FEMA Funded Commercial and
Residential Demolition Program, 2007‐2009 | Between 2007
and 2009, Mr. Counsell served as the Program Manager of the
City of New Orleans residential and commercial demolition
program, helping the City design and implement a multi‐phase
process for the identification, historical review,
decommissioning, demolition, and disposal of over 1,500
residential and commercial structures located throughout the
City. The program required coordinated cost tacking to 5 large
Project Worksheets totaling over $50 million in FEMA Public
Assistance Funding.
Louisiana and Texas, Hurricane Deployment, Hurricanes
Dolly, Gustav, and Ike, 2008‐2010 | Following the devastating
impact that Hurricanes Dolly, Gustav, and Ike made on the
Texas and Louisiana coast, Mr. Counsell deployed,
implemented, and executed 10 large scale debris monitoring
and grant administration programs in Texas and Louisiana and
helped obtain $250 million FEMA PA, FHWA ER, and CDBG DR
funds on behalf of local governments and agencies such as
Terrebonne Parish, City of New Orleans, and City of Houston.
South Florida, Hurricane Deployment, Hurricane Wilma,
2005‐2006 | Mr. Counsell deployed teams to simultaneously
respond to 17 local governments in Broward, Miami‐Dade, and
Monroe County, FL to provide debris monitoring and grant
administration assistance. The effort documented and
substantiated the removal of over 5,000,000 cubic yards of
debris, representing $175 million of FEMA and FHWA
reimbursement to local governments.
PAGE 1 / 2
Simon Carlyle
Vice President
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EXPERIENCE
17 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A-B) and Permanent Work (Categories C-G) | FEMA Hazard Mitigation Grant Program
(404 and 406) | FHWA ER Program | HUD CDBD Disaster Recovery | HUD CDBG Housing
Mr. Carlyle has 17 years of experience providing management and oversight for disaster response and recovery efforts throughout
the United States. He has managed over 30 of the most devastating disaster events in Florida, Texas, Alabama, Virginia, Louisiana,
South Carolina, Georgia, and Mississippi. Mr. Carlyle has extensive experience in all stages of disaster recovery and has a thorough
knowledge of federal, state, and local policies.
PROJECT EXPERIENCE
Virginia Department of Transportation, Severe Winter Storm
Debris Removal Monitoring, 2021 | Mr. Carlyle served as
client liaison for the Virginia Department of Transportation
where he provided senior management oversight, coordinated
staffing and logistics support, ensured unique health and
safety plan was executed and oversaw and audited daily
reporting.
State of Louisiana – Multiple Communities, Hurricane Laura,
2020 - 2022 | Mr. Carlyle served as the regional manager to
multiple cities and parishes following the devastating effects
of Hurricane Laura. He coordinated and provided support
during debris monitoring and disposal operations throughout
the state.
State of South Carolina – Multiple Communities, Tornado
Recovery Operations, 2020 | Mr. Carlyle served as the regional
manager during mobilization in response to an unprecedented
number of tornados affecting the state. Following the tornado
outbreak, Mr. Carlyle managed multiple projects overseeing
debris removal operations and debris site quality control.
State of South Carolina – Multiple Communities, Hurricane
Dorian Recovery operations, 2019 | Following the effects of
Hurricane Dorian, an extremely powerful Category 5
hurricane, Mr. Carlyle served as the regional manager for
multiple clients across the state. Mr. Carlyle provided program
oversight, order preparation and quality assurance measures.
Jefferson County & Orange County, Texas, Tropical Storm
Imelda Disaster Recovery Operations, 2019 | Mr. Carlyle
served as regional manager on behalf of Jefferson County and
Orange County, Texas following the devastating effects of
Tropical Storm Imelda. The storm caused wide-spread flooding
and produced large quantities of debris throughout the state.
Mr. Carlyle assisted the counties in the removal and
substantiation of over 100,000 cubic yards of debris.
Lee County, Alabama, Tornado Disaster Recovery Operations,
2019 | Mr. Carlyle served as the project manager for Lee
County after it was impacted by one of the most fatal and
highly destructive tornadoes in recent history. Mr. Carlyle was
able to mobilize to the County within hours of a notice to
proceed and began immediate coordination with local, state
and federal officials. Mr. Carlyle worked closely with the
County and the County’s debris hauler to develop a debris
removal strategy and schedule.
Southwest Georgia – Multiple Communities, Hurricane
Michael Response and Disaster Recovery, 2018 – 2019 |
Hurricane Michael was an extremely destructive Category 5
storm that impacted multiple states across the panhandle
including Georgia. Mr. Carlyle served as a regional manager
under a team providing debris monitoring and documentation
under the United States Army Corps of Engineers. Mr. Carlyle
oversaw field operations and served in a client liaison role.
SIMON CARLYLE
PAGE 2 / 2
State of Florida – Multiple Communities, Hurricane Irma
Recovery and Debris Removal Monitoring, 2017 – 2018 | Mr.
Carlyle served as regional manager on behalf of nearly 20 cities
and counties in the state of Florida following the impacts of
Hurricane Irma. As regional manager, Mr. Carlyle was
responsible for communicating with City and County
administrators, scheduling debris removal operations,
overseeing training, project staffing and data management,
ensuring that debris and documentation remains accurate,
representing clients in meetings with State and Federal
officials, and coordination between County and City/Town
government.
State of Texas – Multiple Communities, Hurricane Harvey
Disaster Debris Monitoring & Recovery Services, 2017 – 2018
| Mr. Carlyle served as the regional manager for disaster debris
removal monitoring in multiple cities and counties following
Hurricane Harvey. Mr. Carlyle worked directly with impacted
Cities, Counties, and respective communities, scheduling
debris removal operations and task orders, and
communicating all project matters related to the counties,
cities, and towns to City and County staff.
Beaufort County, South Carolina, Hurricane Matthew
Recovery Operations & DDMP Development , 2016 – 2017 |
Mr. Carlyle has maintained a relationship with the County for
nearly a decade. He worked closely with the County to provide
support during annual trainings and assisted in the
development of the County’s Disaster Debris Management
Plan (DDMP). Following Hurricane Matthew in 2016, Mr.
Carlyle served as the project manager on behalf of the county
and oversaw debris removal operations including the removal
of over 1.7M cubic yards of debris and the removal of over
62,000 Hazardous hanging limbs and leaning trees. In addition,
he successfully oversaw a waterway debris and vessel removal
program.
State of South Carolina – Multiple Communities, Winter
Storm Pax Disaster Recovery, 2014 | In February of 2014
Severe Winter Storm Pax impacted the State of South Carolina
covering various regions of the State in up to 1.5” of ice which
generated widespread vegetative disaster debris. Mr. Carlyle
worked with multiple county and local governments to
establish debris removal and incident response plans in order
to begin responding to residential and community needs. Mr.
Carlyle created debris removal and monitoring programs with
communities that had no preposition contract or plans in
place.
City of Sioux Falls, South Dakota, Severe Winter Storm
Recovery Operations, 2013 | The City was severely impacted
by a severe winter storm in the spring of 2013 causing damage
and hazardous debris. Mr. Carlyle served as the project
manager overseeing the deployment and activation of staffing
and equipment resources. Mr. Carlyle also assisted the City in
utilizing unique mapping parameters and reporting p rotocols.
Nearly 30,000 hazardous hanging limbs were removed from
the City.
Bastrop County, Texas, Wildfire Recovery Services, 2011 –
2012 | Mr. Carlyle served as the project manager following
devastating wildfires that impacted the County. Mr. Carlyle led
a team of experts who expedited project worksheets,
maintained FEMA compliant documentation and initiated a
private property debris removal program.
City of Waveland, Mississippi, Hurricane Katrina Disaster
Recovery & Private Property Debris Removal, 2006 | The City
was severely impacted by Hurricane Katrina and suffered
widespread damage. Mr. Carlyle served as the project
manager on behalf of the City and oversaw right-of-way debris
removal operations, the removal of hazardous leaning and
hanging limbs and trees, City parks debris removal operations,
and private property debris removal projects.
TRAINING & CERTIFICATIONS
- IS-100: Introduction to ICS
- IS-120: Introduction to Exercises
- IS-00556: Damage Assessment for Public Works
- IS-00559: Local Damage Assessment
- IS-00634: Introduction to FEMA’s Public Assistance
Program
- IS-700: Introduction to NIMS
- Homeland Security Exercise and Evaluation Program
(HSEEP) Certified
PAGE 1 / 2
Oliver Yao
Vice President
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EDUCATION
BA: Economics
MBA: Management and Finance
EXPERIENCE
16 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A-B) and Permanent Work (Categories C-G)
Mr. Yao has 16 years of experience providing program management and oversight of disaster response and recovery projects
throughout the United States. His experience spans recovery efforts following hurricanes, tornadoes, ice storms, wildfires, and
other debris generating incidents. Mr. Yao is a subject matter expert in FEMA Public Assistance criteria and documentation
standards and has overseen the data management and documentation of over 116 million cubic yards of debris over the course
of his career.
PROJECT EXPERIENCE
CalRecycle, Wildfire 2021 | Mr. Yao served as a senior
manager and supported project controls for the 2021 Wildfire
structural debris and hazard tree assessment and removal
program. The program consisted of two divisions, the North
Division which included the counties of Lassen, Plumas,
Siskiyou, Tehama, and Trinity; and the Central Division which
included the counties of Alpine, El Dorado, Placer, Nevada, and
Lake. Mr. Yao supported project setup including workplans,
staffing, and data documentation and reporting.
Louisiana, Hurricane Ida Program Management, 2021 | Mr.
Yao Provided senior management oversight and project
controls for 11 projects within the State of Louisiana including
St. John the Baptist, St. James, Iberville, and St. Helena
Parishes. Mr. Yao’s senior oversight included over 4.7 million
cubic yards and over 82,000 hazardous trees from the 11
combined projects.
CalRecycle, North Branch Fires 2020 | Mr. Yao provided senior
management oversite and project controls for the North
Branch Fires which included the Counties of Butte, Siskiyou,
Shasta, and Trinity. Mr. Yao supported project setup, staffing,
data management, financial accounting, and project controls
and reporting.
Louisiana, Hurricanes Delta and Zeta Program Management,
2020 | Hurricanes Delta and Zeta were two late season
hurricanes that impacted Louisiana. Mr. Yao provided senior
management oversight and project controls for six projects
including Acadia and St. Martin Parish. The response and
recovery operations for Hurricanes Delta and Zeta were
completed on average within 30 days and totaled 167,000 CY
of debris and 3,800 hazardous trees.
Baldwin County, Alabama, Hurricane Sally Program
Management, 2020 | Hurricane Sally impacted the State of
Alabama as a strong Category 2 hurricane and caused
extensive damages to Baldwin County. Mr. Yao served as part
of the senior management team and supported project setup,
documentation, staffing, reporting, and project controls. The
project resulted over 4.4 million cubic yard of debris and over
46,000 hazardous trees and stumps. Mr. Yao also supported
the County in responding to FEMA requests for information
and supporting documentation.
Louisiana, Hurricane Laura Program Management, 2020 |
Hurricane Laura impacted the State of Louisiana as a
destructive category 4 hurricane. Mr. Yao served as senior
leadership and oversaw project setup, documentation,
staffing, and project controls for 15 clients in Louisiana. Work
included the City of Lake Charles, Calcasieu Parish, the City of
Sulphur, Allen Parish, Vermillion Parish, and the City of
Alexandria to name a few. Mr. Yao’s senior oversight included
over 15.3 million cubic yards and over 130,000 hazardous trees
from the 15 combined projects. Mr. Yao also supported the
two Private Property Debris Removal programs for Calcasieu
Parish and the Town of Vinton.
OLIVER YAO
PAGE 2 / 2
CalRecycle, Camp Fire, 2019 | The Camp Fire Incident
destroyed over 13,000 structures. Mr. Yao served as a senior
manager supporting project setup, staffing, data
management, financial accounting, and project controls. This
program resulted in the documentation of over 3.6 million
tons of structural debris.
Florida, Hurricane Michael Program Management, 2018 |
Hurricane Michael impacted the Florida panhandle region as a
Category 5 hurricane. Mr. Yao provided management and data
oversight for 11 projects in Florida including Bay County ,
Franklin County, Wakulla County and the cities of Lynn Haven,
Springfield, and Callaway. Mr. Yao supported the oversight and
documentation of over 5.5 million cubic yards and over 21,000
hazardous trees.
Georgia, Hurricane Michael Program Management, 2018 | In
addition to impacting the State of Florida, Hurricane Michael
also severely impacted the State of Georgia. The United States
Army Corps of Engineers (USACE) was activated to coordinate
debris removal in 13 counties. Mr. Yao served as a senior
manager and was responsible for project setup, controls,
reporting, and staffing. In total, over 3.4 million cubic yards of
debris was documented and collected.
Florida, Hurricane Florence Program Management, 2018 |
Hurricane Florence was a powerful and long-lived hurricane
that severely impacted North Carolina. Mr. Yao served as a
senior manager and help oversee 15 projects within the State
of North Carolina including Onslow County, Craven County,
Lenoir County, and the City of New Bern. Mr. Yao supported
the documentation of over 1.3 million cubic yards of debris
and over 14,000 hazardous trees.
Florida, Hurricane Irma Program Management, 2017 |
Hurricane Irma was an unprecedented storm that impacted
almost the entire State of Florida. Mr. Yao supported
documentation and reimbursement for clients throughout the
State of Florida. Mr. Yao also supported final invoicing and the
response to requests for information by FEMA for multiple
projects.
Florida, Hurricane Matthew Program Management, 2016 |
Hurricane Matthew impacted the east coast of Florida. Mr. Yao
served as a senior manager and data management coordinator
21 projects including the counties of Volusia, Flagler, St. Johns,
and Brevard County. Mr. Yao supported the documentation
and data management of over 3.2 million cubic yards of debris.
South Carolina, Hurricane Matthew Program Management,
2016 | Mr. Yao served as a senior manager and data
management coordinator for over 11 projects in South
Carolina including Beaufort County and the Town of Hilton
Head Island. Mr. Yao supported the documentation and
reporting of over 4.4 million cubic yards of debris.
Texas, Severe Storms, Tornadoes, Straight-Line Winds and
Flooding Program Management, 2015 | Mr. Yao served as a
senior manager and data management coordinator for the City
of Houston, Hays County, and Caldwell County following
severe storms and flooding that resulted in a disaster
declaration. Mr. Yao supported project documentation and
reporting.
Alabama, Severe Storms and Tornadoes Program
Management, 2014 | Mr. Yao served as a senior manager and
data management coordinator for the counties of Blount and
Limestone. Mr. Yao supported documentation, data
management, and reporting deliverables for the projects.
New Jersey Department of Environmental Protection,
Hurricane Sandy, 2012| Mr. Yao served as a senior manager
and data management coordinator for NJDEP waterways
debris removal program. This program included the removal of
submerged and partially submerged hurricane debris as well
as sediment removal that was a result of the hurricane.
North Carolina, Hurricane Irene Data Management, 2011 |
Mr. Yao served as a senior data manager and was responsible
for the coordination, data management, reporting, and invoice
reconciliation of 11 projects following Hurricane Irene. Mr. Yao
supported the data management and project reporting of over
1 million cubic yards combined.
City of New Orleans, Hurricane Katrina Data Management,
2011 | Mr. Yao served as a senior data manager and was
responsible for the coordination, data management,
reporting, and invoice reconciliation of over 1,700 residential
structural demolitions that were a result of Hurricane Katrina.
Texas, Hurricane Ike Data Management, 2008 | Mr. Yao
served as a senior data manager and was responsible for the
coordination, data management, reporting, and invoice
reconciliation of multiple projects including the City of
Houston, City of Galveston, and Galveston County.
PAGE 1 / 2
Jonathan Clark
Senior Closeout Specialist / FEMA Consultant
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EXPERIENCE
16 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A‐B) | FEMA Hazard Mitigation Grant Program (404 and 406) | HUD CDBG Disaster
Recovery | ROE / PPDR Removal Programs
Jonathan Clark is a multifaceted emergency management leader with a broad and diverse set of experience. He has served in
critical logistics roles and applied this experience to emergency management planning. He has a wealth of training and experience
in acquisition and accountability making Jonathan a strong resource for procurement review. Mr. Clark has demonstrated
capabilities in applying technology concepts to the emergency management environment.
PROJECT EXPERIENCE
City of Fort Lauderdale, Florida, Hurricane Irma and COVID‐
19, 2017 ‐ 2020 | During Hurricane Irma, the City incurred
damages to its beaches, parks, buildings and utility
infrastructure. Mr. Clark processed category A and B claims
totaling more than $25 million as well as multiple permanent
work projects, including categories E, F and G, to restore
damaged buildings, utilities and parks. Mr. Clark is also
assisting the city with its’ COVID‐19 pandemic response efforts
which includes approval of a temporary non‐congregate
shelter to house vulnerable residents of the community.
Volusia County, Florida, Hurricane Irma, 2017 – 2020 |
Following Hurricane Irma, Mr. Clark assisted Volusia County, FL
with the preparation of PWs for both emergency and
permanent work. The County suffered widespread damages
generating more than 750,000 cubic yards of debris and
destroying County infrastructure such as buildings and
equipment. In total Mr. Clark prepared project worksheets
totaling nearly $20 million in eligible FEMA PA damages.
Additionally, Mr. Clark provided consultation regarding hazard
mitigation opportunities to limit the potential damage during
future disasters.
City Denham Springs, Louisiana, Severe Flooding FEMA PA,
HUD CDBG‐DR and Hazard Mitigation Consulting, 2016 ‐
2020 | Severe storms and flooding left over 1,000 homes
severely damaged and public infrastructure devastated,
including a destroyed City Hall and over one dozen lift stations
in Denham Springs, LA. Mr. Clark is supporting the City in
developing FEMA PA and Hazard Mitigation documentation to
substantiate over $12 million in disaster recovery costs. Mr.
Clark is also managing the City’s HUD CDBG‐DR claims, which
will provide funding for the non‐federal share of the FEMA PA
project costs.
South Carolina Department of Transportation (SCDOT),
Severe Flooding FEMA PA Consulting, 2015 ‐2016 | Mr. Clark
served as a FEMA PA grant administration consultant for the
SCDOT. Mr. Clark prepared both large and small projects for
approximately 100 roads and bridges throughout the State. In
this role, Mr. Clark has conducted site visits with SCDOT
engineers, State representatives and FEMA staff and provided
policy guidance and consulting support to maximize
reimbursement for the SCDOT. Additionally, Mr. Clark
identified mitigation opportunities and prepared Section 406
hazard mitigation requests to further strengthen SCDOT’s
infrastructure.
New York State Office of Emergency Management, Hurricane
Sandy FEMA PA Consulting, 2012 ‐ 2014 | Mr. Clark assisted
multiple Long Island applicants in a grantee role as part of the
NYSOEM team. His duties included documentation collection
and review, project worksheet development, and program
management of FEMA PA applicants' large projects.
Emergency Management Consultant, 2011 ‐ 2012 | As an
Emergency Management Consultant, Mr. Clark coordinated
and assisted federal, state and local emergency management
JONATHAN CLARK
PAGE 2 / 2
agencies with developing Emergency Response, Multi‐Hazard
Functional, and/or Mitigation Plans in accordance with Federal
and State requirements. His responsibilities include
coordinating and assisting federal, state and local emergency
management agencies with developing Continuity of
Operations, Continuity of Government, Business Continuity
Plans, and emergency communication and notification plans
and procedures, in accordance with Federal and State
guidelines. In addition, Mr. Clark coordinated and assisted in
the design, development, facilitation and evaluation of
tabletop, functional and full‐scale exercises Develop, define,
establish correlation and maintain metrics. Through this
valuable experience, he often interfaces and communicates
with clients to execute project plans and prepare project
deliverables to meet client expectations.
Planning Section Chief 2010‐2011 | Mr. Clark served as acting
Branch Planning Chief. In this position, he collected and
organized incident status and situation information as defined
within ICS. This involved coordinating, evaluating, analyzing,
and displaying information for supervisory managers. In
addition, Mr. Clark was responsible for developing, defining,
establishing, correlating, and maintaining performance
metrics. Other duties included plan, establish and maintain
mission assignments, goals and benchmarks for operational
planning.
FEMA, Ground Support Unit Lead (Coordinating and
Planning) 2005‐2009 | While at FEMA, Mr. Clark planned,
coordinated, and managed staff and resources as Deputy
Logistic Chief Understudy. He also evaluated and analyzed
resources and market trends and research. Other
responsibilities at FEMA included:
- Federal Equipment Manager: Includes maintenance,
tasking, mobilization, and installation.
- Acting Program Analyst: Created and evaluated
logistic operational plans and statistical reports.
- Project Manager: Maintained oversight on special
projects and departmental budgets.
- Contracting Officer: Technical Representative
managing contracts of more than 5 million USD.
- Resource, Supply, Documentation and Procurement
Supervisor
- ICS Team Lead for logistics during Federal response of
Gustav and Ike operations.
TRAINING & CERTIFICATIONS
- Environmental Management, Oklahoma State University at
Tulsa
- Transportation of Hazardous Materials (DOT), Oklahoma
State University at Tulsa
- Management of Solid and Hazardous Waste (RCRA),
Oklahoma State University at Tulsa
- RS Means Construction Cost Estimating Concepts
- Executive Certificate Certified Professional Project
Manager (CPPM), St. Thomas University, Minneapolis MN
- FEMA E0930, Local ICS Management Course
- Construction Management Certificate, Fordham University
(in progress)
PAGE 1 / 2
Daniel Gardner
Vice President / Data Operations
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EDUCATION
BSBA: Management Information Systems
MBA: Finance and Management
EXPERIENCE
14 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A‐B) and Permanent Work (Categories C‐G) | FEMA Hazard Mitigation Grant Program
(404 and 406) | FEMA Severe Repetitive Loss Program | CDBD Disaster Recovery | CDBG Housing
Mr. Gardner has served a program manager and grant management consultant for multiple federally funded grant programs on
projects totaling approximately $160 million. His extensive understanding of the eligibility requirements, regulations and policies
across many federal grant programs allows clients to maximize disaster recovery and mitigation reimbursement. He provides
oversight throughout grant and project implementation and is intimately familiar with such activities as application development,
public outreach, environmental review, vendor procurement, project and process monitoring, fair housing and Davis Bacon
compliance, project closeout and program audits.
Mr. Gardner has assisted clients obtain funding from multiple federally funded grant programs including the U.S. Department of
Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Program, the Federal Emergency
Management Agency (FEMA) Public Assistance (PA) Program and the FEMA Hazard Mitigation Grant Program (HMGP).
PROJECT EXPERIENCE
Grant Parish, Louisiana, Hurricane Laura Disaster Recovery
Operations, 2020 ‐ 2021 | Mr. Gardner served as the Data
Manager overseeing all data operations for Grant Parish
following the severe effects of Hurricane Laura. He was
responsible for daily ticket reviews, data reconciliation and
validation, daily reporting and contractor invoice tracking.
Overall, Thompson has monitored and documented the
removal of over 1.1M cubic yards of debris from the Parish.
Puerto Rico Department of Transportation and Public Works
(DTOP), Hurricane Maria, 2017 ‐ 2018 | Hurricane Maria is
regarded as the worst natural disaster on record to impact
Puerto Rico. Following the devastating impacts of the storm
DTOP selected Thompson to perform debris monitoring
services in three DTOP zones. Mr. Gardner served as Data
Manager and was responsible for overseeing all daily ticket
review, detailed road review and daily reporting. In addition,
Mr. Gardner performs all contract review and invoice
reconciliation.
Hurricane Irma, Disaster Recovery Operations, State of
Florida, 2017 ‐ 2018 | Mr. Gardner served as the lead Data
Manager overseeing Thompson’s state‐wide mobilization in
response to Hurricane Irma. Thompson conducted debris
removal monitoring operations on behalf of 45 unique clients
simultaneously within the State. Mr. Gardner was responsible
for all QA/QC activities as well as contractor invoice
reconciliation. Thompson substantiated more than 11.6M
cubic yards of debris as a result of Hurricane Irma.
Hurricane Matthew, Data Management Operations, 2016 ‐
2017 | Mr. Gardner oversaw Thompson’s data management
operations, to include daily reporting, ticket/data review and
invoice reconciliation for all projects activated as a result of
Hurricane Mathew. Following the hurricane, Thompson was
activated in five (5) states and 23 unique clients
simultaneously. Managing a team of data administrators, Mr.
Gardner ensured each client received customized daily
reporting within 24 hours of debris removal operations
beginning. He also worked closely with eight (8) different
debris contractors to review and reconcile debris removal
invoices and provide payment recommendations to each
client. Thompson provided debris monitoring and
substantiation for more than 3.2M cubic yards of debris as a
result of Hurricane Matthew.
DANIEL GARDNER
PAGE 2 / 2
South Carolina Department of Transportation, Severe
Flooding Statewide Response, 2015 ‐ 2016 | The SCDOT
activated Thompson to provide debris removal monitoring
services in 11 counties throughout the State following severe
storms and flooding. Mr. Gardner served on the on‐site project
kickoff team and managed the data reporting and invoice
reconciliation tasks throughout the projects. He oversaw the
daily review of data and produced reports for the Counties
including a daily summary, cost estimation and contractor
summary.
Putnam, Fentress and Overton Counties, Tennessee, Severe
Winter Storm, 2015 | Mr. Gardner served on the on‐site
project kickoff team and managed the data reporting and
invoice reconciliation tasks throughout the projects. He
oversaw the daily review of data and produced reports for the
Counties including a daily summary, cost estimation and
contractor summary. Additionally, Mr. Gardner worked with
the debris hauler to reconcile all project data for invoicing and
provided payment recommendations to the Counties. All data
was submitted to FEMA in a Project Worksheet ready package
for immediate review and submission for reimbursement.
South Carolina, Winter Storm Pax Regional Response and
Disaster Recovery, 2014 | In February of 2014 Severe Winter
Storm Pax impacted the State of South Carolina covering
various regions of the State in up to 1.5” of ice which
generated widespread vegetative disaster debris. Thompson
was activated by the South Carolina Department of
Transpiration (SCDOT), Georgetown, Marion, Williamsburg,
Aiken and Allendale Counties to provide debris removal
monitoring services. Mr. Gardner managed the Thompson
data management team responsible for validation and
reporting of all project data. He was also responsible for data
reconciliation and contractor invoicing. Thompson monitored,
documented, and substantiated reimbursement for the
removal of 2,000,000 cubic yards of debris and the removal of
400,000 hazardous limbs and trees.
City of Hoboken, NJ, Emergency Operations Planning, Debris
Monitoring, and FEMA PA Consulting, Hurricane Sandy 2012‐
2013 | The City of Hoboken was severely impacted by
Hurricane Sandy, experiencing widespread flooding
throughout the majority of the City. Mr. Gardner assisted with
the oversight and coordination of debris removal operations
immediately following the hurricane, and served as the Senior
Grant Consultant during preparation the City’s FEMA Project
Worksheets.
Louisiana and Mississippi, Hurricane Isaac Regional Response
and Disaster Recovery, 2012 | In August 2012, Hurricane Isaac
struck the Louisiana and Mississippi gulf coast with Category 1
strength winds and 24 hours of sustained rainfall. Mr. Gardner
served on the Thompson financial team responsible for
contract cost controls and FEMA Category A&B
reimbursement for multiple jurisdictions along coastal
Mississippi and Louisiana, including Jackson and Hancock
County, MS, and Terrebonne Parish and Denham Springs, LA.
In all, Thompson’s data and financial management efforts
authorized nearly a $1,000,000 of eligible contractor payments
and substantiated reimbursement for the removal of nearly
100,000 cubic yards of debris from roadways, canals, and
beaches.
City of Tuscaloosa, Alabama, Public Assistance and Long Term
Recovery Grant Program, 2011 | The City of Tuscaloosa was
impacted by multiple large and small tornadoes in April, 2011.
The largest tornado flattened a one mile by six mile swath of
the City causing an estimated $85M in damage. Critical
infrastructure was damaged and hundreds of residents lost
their homes and property during the event. Mr. Gardner aided
the City secure federal funding across several grant programs
including CDBG, to assist with the rebuilding of lost public
housing while focusing on the goal of energy efficiency and
sustainability.
TRAINING & CERTIFICATIONS
- Homeland Security Exercise and Evaluation Program
(HSEEP)
- FEMA IS‐31: Mitigation eGrants System for the Grant
Applicant
- FEMA IS‐100a: Introduction to the Incident Command
System
- FEMA IS‐208a: State Disaster Management
- FEMA IS‐230: Principles of Emergency Management
- FEMA IS‐253: Coordinating Environmental and Historic
Preservation Compliance
- FEMA IS‐279: Retrofitting Flood Prone Residential
Structures
- FEMA IS‐386: Introduction to Residential Coastal
Construction
- FEMA IS‐559: Local Damage Assessment
- FEMA IS‐631: Public Assistance Assessment
- FEMA IS‐632: Introduction to Debris Operations in FEMA’s
PA Program
- FEMA IS‐634: Introduction to FEMA’s Public Assistance
Program
- FEMA IS‐700a: National Incident Management System
(NIMS) An Introduction
- FEMA IS‐922: Applications of GIS for Emergency
Management
PAGE 1 / 2
Wesley Holden
Senior Vice President / ADMS Operations
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EDUCATION
BS: Management Information Systems
EXPERIENCE
18 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A‐B) and Permanent Work (Categories C‐G) | FEMA Hazard Mitigation Grant Program
(404 and 406)
Mr. Holden has 18 years of experience providing data management and disaster recovery software application development for
disaster response and recovery efforts throughout the United States for a broad range of local and state government clients.
PROJECT EXPERIENCE
Iowa, Midwest Derecho Disaster Recovery Response, 2020 ‐
2021 | Following an unprecedented derecho that caused
devastating damage statewide, Thompson was activated by
the Iowa Department of Homeland Security and Emergency
Management and the City of Bertram to provide debris
removal monitoring services. Mr. Holden was responsible for
overseeing the deployment of all equipment and personnel
needed to begin debris monitoring operations and provided
oversight of the implementation of Thompson’s automated
debris management system (ADMS). Overall, Thompson
monitored the removal of over 425,000 cubic yards of debris
resulting from the derecho event.
Hurricane Irma, Disaster Recovery Operations, State of
Florida, 2017 ‐ 2018 | Mr. Holden oversaw Thompson’s ADMS
deployment during Thompson’s state‐wide mobilization in
response to Hurricane Irma. Thompson conducted debris
removal monitoring operations on behalf of 45 unique clients
simultaneously. Mr. Holden ensured all projects had the
equipment and personnel necessary to perform monitoring
operations utilizing Thompson’s ADMS for all projects and
programs. Thompson provided debris monitoring and
substantiation for more than 11.6M cubic yards of debris as a
result of Hurricane Irma.
Hurricane Matthew, Disaster Recovery Operations, Multiple
States, 2016 ‐ 2017 | Mr. Holden oversaw Thompson’s ADMS
deployment in five (5) states and 23 unique clients
simultaneously as a result of Hurricane Matthew. He assigned
and managed a team of ADMS operators across all projects.
This effort included the setup, distribution and management
of more than 500 ADMS handheld and hip printer units which
enable real‐time data collection of debris monitoring
operations. Overall, Thompson provided debris monitoring
and substantiation for more than 3.2M cubic yards of debris as
a result of Hurricane Matthew.
Chatham County, Georgia, Hurricane Matthew Recovery
Operations, 2016 – 2017 | Mr. Holden served as the project
manager for debris removal monitoring services on behalf of
Chatham County following Hurricane Matthew. He worked
closely with the County and the debris removal contractor to
ensure right‐of‐way (ROW), hazardous tree and limb, and
private property debris removal (PPDR) programs were
performed efficiently and in accordance with federal and state
regulations. Thompson substantiated the removal of over
1,400,000 cubic yards of vegetative debris.
South Carolina Department of Transportation, Severe
Flooding, 2015 | Following severe statewide flooding in South
Carolina, SCDOT contracted Thompson to provide debris
removal monitoring services in 11 counties throughout the
State. Mr. Holden provided oversight of the implementation of
Thompson’s automated debris management system (ADMS),
the Thompson Data Management Suite, and our handheld
field units, TDMSmobile across all projects throughout the
State.
Mississippi Department of Transportation, Road Sign
Tracking Analysis, 2015 | The Mississippi Department of
Transportation (MDOT) contracted Thompson to conduct an
analysis of current roadway sign shop operations, systems
WESLEY HOLDEN
PAGE 2 / 2
integration of roadway sign shop operations, field
maintenance operations, data gathering, and creation of
standard operating procedures of roadway sign creation and
maintenance. Mr. Holden served as Project Manager and
ensured project deliverables were completed and presented
to MDOT stakeholders in accordance with the project task
order.
South Carolina, Winter Storm Pax Regional Response and
Disaster Recovery, 2014 | Winter Storm Pax impacted the
State of South Carolina covering various regions of the State in
up to 1.5” of ice which generated widespread vegetative
disaster debris. Thompson was activated by the South Carolina
Department of Transpiration (SCDOT), Georgetown, Marion,
Williamsburg, Aiken and Allendale Counties to provide debris
removal monitoring services. Mr. Holden provided oversight of
the implementation of Thompson’s automated debris
management system (ADMS), the Thompson Data
Management Suite, and our handheld field units,
TDMSmobile. Overall Thompson deployed 450 units to
document and substantiate reimbursement for the removal of
an over 2,900,000 cubic yards of debris and the removal of
400,000 hazardous limbs and trees throughout the State.
Town of Babylon, New York, Hurricane Sandy Recovery
Operations, 2012 ‐2013 | Following the devastating landfall of
Hurricane Sandy, Mr. Holden provided oversight of the
implementation of Thompson’s automated debris
management system (ADMS), TDMSmobile, which was utilized
to track a number of different inventory metrics associated
with the Town’s debris removal program, including equipment
deployed, trucks assigned to different work zones, debris types
removed, debris collection locations, and recyclable material
recovered.
Louisiana and Mississippi, Hurricane Isaac Regional Response
and Disaster Recovery, 2012 | In August 2012, Hurricane Isaac
struck the Louisiana and Mississippi gulf coast with Category 1
strength winds and 24 hours of sustained rainfall. Mr. Holden
served on the Thompson financial team responsible for
contract cost controls and FEMA Category A&B
reimbursement for multiple jurisdictions along coastal
Mississippi and Louisiana, including Jackson and Hancock
County, MS, and Terrebonne Parish and Denham Springs, LA.
In all, Thompson’s data and financial management efforts
authorized nearly a $1,000,000 of eligible contractor payments
and substantiated reimbursement for the removal of nearly
100,000 cubic yards of debris from roadways, canals, and
beaches.
Clark County, Indiana, Tornado Recovery Operations, Data
Management, 2012 | Mr. Holden managed a team tasked with
supporting data entry, document scanning and data
management to track and report debris removal operations for
Clark County. He was also in charge of debris hauler invoice
reconciliation and payment recommendations.
Calhoun County, AL, Tornado Recovery Operations, 2011 |
Mr. Holden served as the County’s project manager during the
disaster debris removal monitoring efforts following the April
2011 tornadoes. He was in charge of overseeing collection
operations for the County to ensure that all debris removal and
monitoring was within federal regulations.
Texas, Hurricane Ike Data Management, 2008‐2009 |
Following Hurricane Ike, Mr. Holden managed a team tasked
with supporting data entry, document scanning, and data
management to track and report debris removal operations for
multiple municipalities and counties throughout Texas. At the
peak of the engagement, Mr. Holden was tasked with
managing the scanning and entry of over 250,000 documents
and images per day.
City of New Orleans, FEMA Funded Commercial and
Residential Demolition Document Management, New
Orleans, LA, 2007‐2009 | Between 2007 and 2009, Mr. Holden
helped design a software application to electronically store
critical field documents that supported a multi‐phase process
for the identification, historical review, decommissioning,
demolition, and disposal of over 1,500 residential and
commercial structures located throughout the City of New
Orleans.
Mississippi, Hurricane Katrina, Data Management 2005‐
2007 | Following the devastating impact that Hurricanes
Katrina made on the Mississippi coast, Mr. Holden managed a
data management operation responsible for inputting,
tracking, and reporting the quantities of debris removed and
disposed of by the United States Army Corps of Engineers
contractors throughout the State of Mississippi.
TECHNOLOGY EXPERTISE
- Enterprise Web, Accounting and Document Management
Applications
- ASP.Net, VB.Net, C#, JavaScript, HTML, Visual Studio,
Source Control
- SQL Server, T‐SQL, Stored Procedures, Index Tuning,
Performance Management
PAGE 1 / 2
Nicole Lehman
Director of Client Services / Program Manager
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EDUCATION
BA: Psychology and Spanish
EXPERIENCE
15 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A‐B) and Permanent Work (Categories C‐G) | FHWA ER Program | CDBG Disaster
Recovery | CDBG Housing
Ms. Lehman has 15 years of experience providing grant and program management support and oversight for disaster response
and recovery efforts throughout the United States. Following Hurricane Ike, she managed multiple projects for Galveston County
and the City of Galveston, the most heavily impacted communities by the storm.
Presenter: National Hurricane Conference, 2013 – Debris Monitoring and Contracting Training Workshop
PROJECT EXPERIENCE
Escambia County, Florida, Hurricane Disaster Recovery
Operations, 2020 ‐ 2021 | Ms. Lehman served as a program
manager during the recovery operations and response by
Escambia County following Hurricane Sally. She was
responsible for ensuring all projects had the adequate
resources necessary for completion, and that all projects were
adhering to all federal, state, and local requirements. As the
County’s stand‐by debris monitoring service provider, Ms.
Lehman has provided planning support and preparedness
services to the County.
Puerto Rico Department of Transportation and Public Works
(DTOP), Hurricane Maria, 2017 ‐ 2019 | Ms. Lehman served as
a program manager overseeing project operations for debris
monitoring services in three DTOP designated zones. She was
responsible for ensuring all projects were operating in
accordance with federal, state and local requirements.
Fort Lauderdale, Florida, Hurricane Irma Disaster Recovery,
2017 | Ms. Lehman served as program manager for Fort
Lauderdale's recovery efforts following Hurricane Irma.
Thompson monitored the removal of over 600,000 cubic yards
of vegetative and construction and demolition debris, as well
as the removal of hazardous limbs from 13,000 trees and the
complete removal of over 450 hazardous leaning trees. In
addition, Thompson implemented a sand recovery and
screening operation to return the displaced sand to the public
beaches. She coordinated closely with the City and the debris
removal contractors to implement and carry out debris
removal programs.
City of Daytona Beach, Florida, Disaster Debris Management
Plan Update, 2015 | Ms. Lehman led a planning team in the
update of the City’s Disaster Debris Management Plan. The
update included ensuring the plan met new FEMA policy and
procedure guidance as well as a review and update of the City’s
debris management roles and responsibilities and the debris
collection and monitoring strategies.
Alabama Department of Transportation Southwest Region,
Disaster Debris Management Plan, 2014 ‐ 2015 | Ms. Lehman
assisted in the development and preparation of a Disaster
Debris Management Plan (DDMP) for the ALDOT Southwest
Region. She worked closely with the Region to develop the
debris collection and monitoring strategies included in the
plan. In addition Ms. Lehman reviewed debris management
site options throughout the Region.
South Carolina Department of Transportation (SCDOT),
Winter Storm Pax Recovery Operations, 2014 | Ms. Lehman is
currently serving as operations manager for the SCDOT debris
removal monitoring mission in Georgetown County. She is in
charge of overseeing day‐to‐day operations for all monitoring
projects including emergency road clearance, right‐of‐way
collection, and removal of hazardous leaners and hangers on
SCDOT maintained roadways throughout the County.
NICOLE LEHMAN
PAGE 2 / 2
Georgetown County, South Carolina, Winter Storm Pax
Recovery Operations, 2014 | Ms. Lehman served as the
operations manager for debris removal monitoring operations
in Georgetown County. She was in charge of overseeing day‐
to‐day operations for all monitoring projects including
emergency road clearance, right‐of‐way collection, and
removal of hazardous leaners and hangers on County
maintained roadways.
City of Hoboken, NJ, Emergency Operations Planning, Debris
Monitoring, and FEMA PA Consulting, Hurricane Sandy 2012‐
2013 | The City of Hoboken was severely impacted by
Hurricane Sandy, experiencing widespread flooding
throughout the majority of the City. Ms. Lehman has served as
the City’s Project Manager for debris operations immediately
following the hurricane, and PA Consultant in preparing the
City’s FEMA Project Worksheets. Additionally, Ms. Lehman
assisted in the preparation of the City’s Emergency Operations
Plan, to help prepare the City and all department personnel to
respond during future disaster events.
Trinity Bay Conservation District, Texas, FEMA PA Project
Worksheet Close‐out and Audit Preparation, 2012 | Ms.
Lehman served as Grant Management Specialist for the final
reconciliation of expenditures to grant funds received for
Hurricane Ike bridge and facility replacements. Ms. Lehman
organized all supporting documentation for project
worksheets and prepared projects for close‐out and federal
audit.
Louisiana and Mississippi, Hurricane Isaac Regional Response
and Disaster Recovery, 2012 | In August 2012, Hurricane Isaac
struck the Louisiana and Mississippi gulf coast with Category 1
strength winds and 24 hours of sustained rainfall. Ms. Lehman
served on the Thompson debris program team responsible for
mobilizing and deploying project staff and resources to
multiple jurisdictions along coastal Mississippi and Louisiana,
including Jackson and Hancock County, MS, and Terrebonne
Parish and Denham Springs, LA.
Trinity Bay Conservation District, Texas, Disaster Debris
Management Planning, 2012 | Ms. Lehman assisted in the
development and preparation of a Disaster Debris
Management Plan (DDMP) for the Trinity Bay Conservation
District in Chambers County, Texas to ensure increased
eligibility for federal PA cost‐share in accordance with recent
changes to FEMA’s PA Pilot Program.
City of Tuscaloosa, Alabama, Severe Storms, Tornadoes,
Straight‐line Winds, and Flooding, 2011 | Ms. Lehman served
as project manager for the City of Tuscaloosa, Alabama and ran
the FEMA Public Assistance (PA) and assisted the City with the
design and implementation of Housing Demolition Programs
following the April 2011 tornadoes that devastated the City
and caused an estimated $85M in damages.
Escambia County, Florida, BP Deepwater Horizon Oil Spill
Response, 2010 | Ms. Lehman served as Program Manager of
a program designed to minimize the impact that the BP oil spill
made on Escambia County’s (Pensacola area) beaches,
waterways, and tourism. During this effort, over $1.5 million
in claims for oil containment and public outreach were
documented and substantiated. Ms. Lehman coordinated and
documented the efforts of participating local, state, federal,
and private to substantiate the BP claims.
City of Galveston, Texas, Standing Dead Tree Removal
Program, Hurricane Ike, 2009‐2010 | Following Hurricane Ike,
Ms. Lehman monitored a contracted program to remove over
10,000 standing dead trees throughout the City that were
killed as a result of saltwater inundation. The monitoring and
documentation efforts substantiated over $3.5 Million in
FEMA PA funding. In addition, Ms. Lehman worked with
Galveston County to monitor and document over $62 million
worth of debris removal programs including sand removal,
vessel recovery, and private property debris removal.
Galveston County/Bolivar, Texas, ROW Debris Removal and
Specialized PPDR Programs Following Hurricane Ike, 2008‐
2009 | Ms. Lehman served as the Project Manager for
Galveston County, including the Bolivar Peninsula and eleven
cities within the County following Hurricane Ike. Ms. Lehman
oversaw disaster debris removal programs and assisted the
County with planning and implementing specialized voluntary
and involuntary PPDR programs under which debris, sand,
vessels, and hazardous materials were removed from over
1500 private properties on the Bolivar Peninsula and mainland
Galveston County.
TRAINING & CERTIFICATIONS
- HAWOPER 40‐hour Certification
- OSHA 30‐hour Certification
- ISO 9000
- Applying for Federal Grants and Cooperative Agreements for
Recipients Certificate
- FEMA IS 700.a – National Incident Management Systems
(NIMS) an Introduction
PAGE 1 / 2
Patrick Gardner
GIS Manager
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EDUCATION
BS: Marine Science
MS: Fisheries and Aquatic Sciences
EXPERIENCE
9 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A‐B)
Mr. Gardner brings GIS and data management experience from the State University System of Florida. He oversaw data collection
and processing for state and federally funded research projects. During this time, he worked both locally and internationally to
complete grant deliverables. These deliverables included the creation of publication quality maps and figures which communicated
complex spatial data into clear and coherent representations. Most recently, Mr. Gardner assists with data management, invoice
reconciliation, and GIS analysis.
PROJECT EXPERIENCE
City of Mobile, Alabama, Hurricane Sally Recovery
Operations, 2020 ‐ 2021 | Mr. Gardner served as the GIS
manager for the City following Hurricane Sally. He was
responsible for coordinating with the City to provide
geospatial analysis and maps and figures representing City‐
wide debris monitoring operations data. Overall, Thompson
monitored the removal of over 850,000 cubic yards of debris
from the City.
Hurricane Michael, Disaster Recovery Operations, Florida and
Georgia, 2018 ‐ 2019 | Mr. Gardner provided GIS and data
management services during Thompson’s mobilization in
response to Hurricane Michael which included over 12
contract activations. Mr. Gardner coordinated will each
community to establish eligible roadway maps and was
responsible for mapping data points through GIS and providing
support to the QA/QC team.
Hurricane Florence, Disaster Recovery Operations, North
Carolina, 2018 | Mr. Gardner provided GIS support for all of
Thompson’s projects following Hurricane Florence, including
the NCDOT, Carteret and Cumberland Counties and the City of
Jacksonville. Mr. Gardner also provided geospatial analysis
utilizing Thompson’s drone capabilities to measure and
substantiate disaster debris piles.
Hurricane Irma, Disaster Recovery Operations, State of
Florida, 2017 ‐ 2018 | Mr. Gardner provided GIS and data
management services during Thompson’s state‐wide
mobilization in response to Hurricane Irma. Thompson
conducted debris removal monitoring operations on behalf of
45 unique clients simultaneously within the State. Mr. Gardner
was responsible for mapping data points through GIS and
providing support to the QA/QC team. Thompson
substantiated more than 11.6M cubic yards of debris as a
result of Hurricane Irma.
Sevier County, Tennessee, Chimney Tops 2 Wildfire, 2016 ‐
2018 | Mr. Gardner served as the onsite project manager
overseeing debris monitoring services for right‐of‐way tree
removal of standing dead trees as a result of the 2016 wildfires
which burned over 17,000 acres and destroyed more than
2,400 properties. In addition, Mr. Gardner administered the
private property debris removal program established to
eliminate hazardous conditions located on private property.
Dare County and included municipalities, North Carolina,
Hurricane Matthew, 2016 | Dare County activated Thompson
to provide debris removal monitoring services to the county
and local municipalities following Hurricane Matthew. Mr.
Gardner assisted with data management and invoice
reconciliation.
South Carolina Department of Transportation, Severe
Flooding Statewide Response, 2015 ‐ 2016 | The SCDOT
activated Thompson to provide debris removal monitoring
services in 11 counties throughout the State following severe
storms and flooding. Mr. Gardner assisted with data reporting
and invoice reconciliation tasks throughout the projects.
PATRICK GARDNER
PAGE 2 / 2
Putnam, Fentress and Overton Counties, Tennessee, Sever
Winter Storm, 2015 | Mr. Gardner assisted with data reporting
and invoice reconciliation tasks throughout the projects. He
oversaw the daily review of data for the Counties. All data was
submitted to FEMA in a Project Worksheet ready package for
immediate review and submission for reimbursement.
South Carolina, Winter Storm Pax Regional Response and
Disaster Recovery, 2014 | In February of 2014, Severe Winter
Storm Pax impacted the State of South Carolina covering
various regions of the State in up to 1.5” of ice which
generated widespread vegetative disaster debris. Thompson
was activated by the South Carolina Department of
Transpiration (SCDOT), Georgetown, Marion, Williamsburg,
Aiken and Allendale Counties to provide debris removal
monitoring services. Mr. Gardner assisted with the data
management and invoice reconciliation. Thompson monitored
and substantiated reimbursement for the removal of
approximately 2,000,000 cubic yards of debris and the removal
of 400,000 hazardous limbs and trees.
Brevard County, FL, Hurricane Sandy Beach Renourishment,
2013 ‐ 2014 | Federal funding following Hurricane Sandy
provided funding for Beach renourishment on Florida’s east
coast. While working for Land and Sea Surveying Concepts Inc.,
Mr. Gardner acted as surveying technician using real‐time
kinematic GPS to produce 1000 m beach elevation transects
before and after sand renourishmnet.
Environmental Project Experience
Exploration, Habitat Characterization, and Coral Health
Assessment in Flower Garden Banks National Marine
Sanctuary, 2015 ‐2016 | Mr. Gardner served as a Research
Coordinator at Harbor Branch Oceanographic Institute at
Florida Atlantic University. While assisting with this project in
the lab, Mr. Gardner used transect photos to characterize
habitat on shallow and mesophotic reefs. Field collections
included technical diving to 170 fsw collect live coral tissue for
RNA sequencing analyses.
Development of Fisheries Independent, Habitat‐Based
indices of Abundance for Pre‐Reproductive Gag Grouper in
the Northeastern Gulf of Mexico, 2013 ‐ 2015 | As a research
assistant Mr. Gardner performed counts of gag grouper on
artificial reefs using closed‐circuit rebreathers. He interpreted
and classified side scan SONAR data, constructed sampling
regimes, validated and analyzed data for use by resource
managers, and created publication quality maps in ArcGIS.
Impact of invertebrate grazers on freshwater algae in Kings
Bay, FL, 2013 ‐ 2015 | As a research assistant, Mr. Gardner
conducted fieldwork collecting freshwater invertebrate
grazers and implemented lab studies to determine grazing
rates on freshwater algae.
Reproductive Biology of Invasive Lionfish (Pterois
volitans/miles complex) from Little Cayman Island, 2013 ‐
2014 | Mr. Gardner developed, implemented, and published
results determining spawning seasonality, frequency and
batch fecundity of invasive lionfish. This project was
completed in fulfillment of his master’s degree at the
University of Florida. (Peer reviewed publication: Gardner PG,
Frazer TK, Jacoby CA, Yanong RPE. 2015. Reproductive biology
of invasive Lionfish (Pterois volitans) from Little Cayman.
Frontiers in Marine Science 2:7).
Assessing Organic Soil Amendments in Saltwater Marsh
Restoration, 2007 ‐ 2009 | While a student at Eckerd College,
Mr. Gardner served as a research assistant working in the field
to collect plant biomass, invertebrate, and water samples. In
the lab, he performed sulfide analysis, prepared plant biomass
for nitrogen analysis, and composed a research paper on the
effects of sulfides on wetland plants. In a supervisory role, he
trained volunteers and interns for various project tasks.
TRAINING & CERTIFICATIONS
- Federal Aviation Administration Certified Remote Pilot for
Small Unmanned Aircraft Systems
- U.S. Environmental Protection Agency Scientific Diver
- NAUI SCUBA Instructor
- Department of the Interior Motorboat Operations
Certification Course
- First Aid, CPR, Oxygen Delivery, and Blood Bourne
Pathogens
- GIS Applications for Natural Resource Management,
Florida Sea Grant
PAGE 1 / 2
Gary Brooks
Project / Operations Manager
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
MILITARY EXPERIENCE
United States Marine Corps
EXPERIENCE
17 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A‐B) | FHWA ER Program
Mr. Brooks has 17 years of experience managing debris monitoring operations throughout the United States. In addition to Right‐of‐Way (ROW)
debris monitoring programs, Mr. Brooks has worked extensively on large scale debris reduction sites, including a temporary site in Pensacola,
Florida that reduced over 1,000,000 cubic yards of Construction and Demolition debris following Hurricane Ivan. Mr. Brooks also has extensive
experience Leaner, Hanger, and Stump Removal, Vessel Recovery and Waterways Debris Removal monitoring programs.
PROJECT EXPERIENCE
Escambia County, Florida, Hurricane Sally Disaster Recovery
Operations, 2020 ‐ 2021 | Mr. Brooks served as the operations
manager overseeing day‐to‐day operations for all debris
monitoring operations including special projects such as public
parks debris removal within the County and Private Property
Debris Removal (PPDR) efforts. Thompson monitored the
collection and removal of over 4.4M cubic yards of vegetative
and construction and demolition debris from the County.
Gadsden County, Florida, Hurricane Michael Recovery
Operations, 2018 ‐ 2019 | Mr. Brooks served as the operations
manager for debris removal monitoring efforts in Gadsden
County, Florida, following Hurricane Michael. He was in charge
of overseeing day‐to‐day operations for all monitoring
programs including right‐of‐way (ROW) debris removal and
hazardous tree and stump removal on County maintained
roadways. Overall, approximately 1.5M cubic yards of debris
was collected from the County.
Puerto Rico Department of Transportation and Public Works
(DTOP), Hurricane Maria, 2017 ‐ 2018 | Hurricane Maria is
regarded as the worst natural disaster on record to impact
Puerto Rico. Mr. Brooks served as the operations manager
overseeing day‐to‐day debris removal monitoring operations
from the North DTOP Zone.
Solid Waste Authority of Palm Beach County (SWA),
Hurricane Irma, 2017 ‐ 2018 | Mr. Brooks served as the project
manager to coordinate debris monitoring and disposal
operations throughout the County including performing
monitoring services for 18 communities within the County and
documenting all disposal loads brought to the SWA’s landfills.
Overall, Thompson provided the substantiation for more than
3M cubic yards of debris as a result of Hurricane Irma.
South Carolina Department of Transportation, Hurricane
Matthew Recovery Operations, 2016 – 2017 | Mr. Brooks
served as project manager for debris removal monitoring
services on behalf of SCDOT following Hurricane Matthew. Mr.
Brooks oversaw debris monitoring operations in seven
counties, including Colleton, Darlington, Florence, Horry,
Orangeburg, Sumter and Williamsburg. These operations
substantiated the removal of over 956,000 cubic yards of
vegetative debris.
South Carolina Department of Transportation, Lexington and
Richland Counties, South Carolina, Severe Flooding Recovery
Operations, 2015 | Mr. Brooks served as operations manager
for debris removal monitoring in Lexington and Richland
Counties on behalf of SCDOT following a severe flooding event.
He oversaw day‐to‐day operations for right‐of‐way collection
on SCDOT maintained roadways throughout the Counties.
Putnam County, Tennessee, Severe Winter Storm Recovery
Operations, 2015 | Mr. Brooks served as the operations
manager overseeing day‐to‐day debris removal monitoring
operations throughout Putnam County. The County performed
both hazardous tree and limb removal as well as right‐of‐way
(ROW) collection programs on County maintained roadways.
South Carolina Department of Transportation (SCDOT),
Winter Storm Pax Recovery Operations, 2014 | Mr. Brooks
GARY BROOKS
PAGE 2 / 2
served as the operations manager for the SCDOT debris
removal monitoring mission in Williamsburg County. He was in
charge of overseeing day‐to‐day operations for all monitoring
projects including emergency road clearance, right‐of‐way
collection, and removal of hazardous leaners and hangers on
SCDOT maintained roadways throughout the County.
Alabama State Port Authority, Hurricane Isaac Recovery,
Wetland Debris Removal Monitoring, 2013 | Mr. Brooks
served as operations manager and field supervisor overseeing
the debris removal monitoring effort in the ASPA Arlington
Park wetlands in Mobile, AL. Debris impacting the 27‐acre
wetlands consisted of an up to four foot thick layer of logs and
wood debris carried into the park by the storm surge in late
August 2012. The FEMA‐funded debris program involved
specialized, low‐impact debris removal techniques in
accordance with the United States Corps of Engineers permit.
A total of 771 cubic yards of debris was successfully removed,
allowing for the recovery of the wetlands.
Denham Springs, Louisiana, Hurricane Isaac Recovery
Operations, 2012 | Mr. Brooks served as an operations
manager for debris removal monitoring efforts on behalf of
Denham Springs following the landfall of Hurricane Irene. He
was in charge of overseeing day‐to‐day operations for all
monitoring projects including emergency road clearance and
debris removal operations and right‐of‐way collection of over
9,300 CY of vegetative and construction and demolition (C&D)
debris throughout the affected areas.
Clark County, Indiana, Tornado Recovery Operations, 2012 |
Mr. Brooks served as an operations manager for debris
removal efforts following the devastating February severe
weather incident which swept through the County and
surrounding areas. He was in charge of overseeing day‐to‐day
operations for all monitoring staff throughout the County.
City of Portsmouth, Virginia, Hurricane Irene Recovery
Operations, 2011 | Mr. Brooks served as field supervisor
overseeing disaster debris removal operations for the City of
Portsmouth, VA following Hurricane Irene. The recovery
efforts included the collection and removal of over 50,000
cubic yards of debris from the City.
Alabama Department of Conservation and Natural
Resources, Tornado Debris Removal Monitoring, 2011 | The
devastating tornados in the spring of 2011 ripped through the
State of Alabama and ravaged two of the state parks. Mr.
Brooks served as the parks field supervisor to oversee field
monitors tasked to monitor the removal and reduction of
thousands of damaged trees in compliance with FEMA 325 and
327 guidelines.
City of Baytown, Texas, Hurricane Debris Removal
Monitoring, 2008 | In 2008, Mr. Brooks served as the field
project manager on the City of Baytown debris monitoring
effort. Mr. Brook’s monitoring team oversaw, monitored, and
documented the removal of over 1,000,000 cubic yards of
storm debris by two prime contractors. Mr. Brooks also
coordinated with the City, State, and FEMA to monitor the
removal of derelict vessels displaced by the Hurricane Ike
storm surge onto public property.
Town of Amherst, New York, Snow Storm Debris Removal
Monitoring, 2006 | Following an unusual snow storm that
collapsed the pre‐fall vegetative canopy in Western New York
in 2006, Mr. Brooks served as a field operations supervisor for
the Town of Amherst’s debris removal monitoring program.
The effort monitored, documented, and secured FEMA
funding for the removal of over 900,000 cubic yards of
vegetative storm debris as well as damaged trees, and hanging
limbs from the Town’s Right‐of‐Way.
Escambia County, Florida, Hurricane Debris Disposal
Monitoring, 2004 | Following the devastating impact that
Hurricane Ivan made on Escambia County, Mr. Brooks served
as the Debris Management Site (DMS) manager for Bronson
Field, a former U.S. Military base that served as the largest
DMS to support Escambia County’s debris removal program.
County‐wide, three prime contractors removed nearly
8,000,000 cubic yards of vegetative and construction and
demolition debris, nearly 30% of which was processed and
reduced at Bronson Field.
TRAINING & CERTIFICATIONS
- Occupation Safety and Health Administration (OSHA) 30‐
hour Construction Safety
- Occupation Safety and Health Administration (OSHA) 10‐
hour Construction Safety
- Federal Emergency Management Agency (FEMA) IS‐700a –
NIMS An Introduction
PAGE 1 / 2
Raul Cardenas
Project / Operations Manager
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EDUCATION
BA: Political Science
MA: Liberal Studies – Political Theory
EXPERIENCE
17 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A‐B) and Permanent Work (Categories C‐G) | FHWA ER Program
Mr. Cardenas has 17 years of experience supporting and managing debris monitoring operations throughout the United States. He has worked
extensively on private property debris removal programs as well as, right‐of‐way (ROW) debris monitoring, and leaner, hanger, and stump
removal programs in some of the largest areas impacted by debris generating events in the last decade.
PROJECT EXPERIENCE
City of Mobile, Alabama, Hurricane Sally Disaster Recovery
Operation, 2020 ‐ 2021 | Hurricane Sally inundated the Gulf
Coast with heavy rains and damaging winds causing large
amount of disaster debris. Mr. Cardenas served as the
operations manager for the City and monitored all debris
removal operations including right‐of‐way (ROW) removal
projects and hazardous tree and limb removal projects.
Overall, Thompson monitored the removal of over 848,000
cubic yards of debris from the City.
Aransas County, Texas, Hurricane Harvey Recovery
Operations, 2017 – 2018 | Mr. Cardenas served as the project
operations manager for debris removal monitoring services on
behalf of Aransas County following Hurricane Harvey. Mr.
Cardenas oversaw day‐to‐day operations of the extensive
right‐of‐way (ROW), parks, and private property debris
removal (PPDR) programs. Thompson substantiated the
removal of over 2.8 million cubic yards of vegetative debris.
Chatham County, Georgia, Hurricane Matthew Recovery
Operations, 2016 – 2017 | Mr. Cardenas served as senior
operations manager for debris removal monitoring services on
behalf of Chatham County following Hurricane Matthew. Mr.
Cardenas oversaw day‐to‐day operations of the extensive
right‐of‐way (ROW), hazardous tree and limb, and private
property debris removal (PPDR) programs. Thompson
substantiated the removal of over 1,400,000 cubic yards of
vegetative debris.
City/Parish of East Baton Rouge, Louisiana, Severe Flooding,
ROW and PPDR Program Management, 2016 ‐ 2017 | Mr.
Cardenas served as a senior field supervisor for debris removal
monitoring efforts on behalf of the City/Parish. He assisted in
daily field operations for all monitoring programs including
right‐of‐way (ROW) debris removal and an extended ROW
Private Property Debris Removal (PPDR) program. To date over
1.8 million cubic yard of construction and demolition debris
have been collected and more than 1,450 applicants
participated in the extended ROW PPDR program.
South Carolina Department of Transportation, Dorchester
and Berkeley Counties, South Carolina, Severe Flooding
Recovery, 2015 | Mr. Cardenas served as operations manager
for debris removal monitoring in Dorchester and Berkeley
Counties on behalf of SCDOT following a severe flooding event.
He oversaw day‐to‐day operations for right‐of‐way collection
on SCDOT maintained roadways throughout the Counties.
South Carolina Department of Transportation (SCDOT),
Winter Storm Pax Recovery Operations, 2014 | Mr. Cardenas
served as the operations manager for the SCDOT debris
removal monitoring mission in Marion County. He was in
charge of overseeing day‐to‐day operations for all monitoring
projects including emergency road clearance, right‐of‐way
collection, and removal of hazardous leaners and hangers on
SCDOT maintained roadways throughout the County. County‐
wide, nearly 500,000 cubic yards of vegetative debris was
collected, temporarily disposed, and burned. In addition,
nearly 45,500 hazardous trees were addressed.
Marion County, South Carolina, Winter Storm Pax Recovery
Operations, 2014 | Mr. Cardenas served as the operations
manager for debris removal monitoring operations in Marion
RAUL CARDENAS
PAGE 2 / 2
County. He was in charge of overseeing day‐to‐day operations
for all monitoring projects including emergency road
clearance, right‐of‐way collection, and removal of hazardous
leaners, hangers on County maintained roadways.
Virginia Department of Transportation (VDOT), Hurricane
Irene Recovery Operations, 2011 | Mr. Cardenas served as
field supervisor overseeing disaster debris removal operations
in the Richmond and Fredericksburg VDOT Districts which
included six different residencies across the eastern part of
state. The recovery efforts included the collection and removal
of over 450,000 cubic yards of debris.
MEMA, Hurricane Deployment, Hurricane Katrina, 2005‐
2007 | Mr. Cardenas worked as part of a disaster recovery
team contracted by MEMA following Hurricane Katrina. The
team was responsible for conducting damage assessments,
reviewing Right‐off‐Way collection and disposal operations
and the permitting of temporary debris sites. In addition, Mr.
Cardenas would review leaner and hanger debris removal
programs, private property debris removal programs, and
other specialized debris removal programs performed by local
governments and the United States Army Corps of Engineers
to closely monitor compliance, eligibility, and proper
documentation.
South Florida, Hurricane Deployment, Hurricanes Charley,
Frances and Jeanne, 2004‐2005 | Mr. Cardenas was a part of
a response team to provide immediate on‐site assistance and
a wide range of disaster recovery management and storm
debris clean‐up monitoring services to aid multiple South
Florida communities in making a quick recovery. Mr. Cardenas
was assigned to multiple municipalities in Broward County,
where he oversaw collection and disposal operations
performed at County Debris Management Sites. In addition,
Mr. Cardenas provided Quality Assurance/Quality control over
municipal debris being disposed of and reduced at County
Temporary Debris Management Sites.
TRAINING & CERTIFICATIONS
- OSHA 29 CFR 1910.120 40‐Hour HAZWOPER Training
- OSHA 29 CFR 1910.120 8‐Hour Refresher Trainings
- National Safety Council Defensive Driving Training
- TSCA Title II 24‐Hour Asbestos Inspection and
Assessment Training
- FEMA IS 700a. – National Incident Management System,
An Introduction
PAGE 1 / 2
Connie Stewart
Field Operations Supervisor
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EXPERIENCE
17 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A‐B) and Permanent Work (Categories C‐G) | FHWA ER Program
Ms. Stewart has 17 years of experience supporting and managing debris monitoring operations throughout the United States. She
has worked extensively on private property debris removal programs as well as, right‐of‐way (ROW) debris monitoring, and leaner,
hanger, and stump removal programs in some of the largest areas impacted by debris generating events in the last decade.
PROJECT EXPERIENCE
Alabama Department of Transportation (ALDOT), Hurricane
Sally Disaster Recovery Operations, 2020 ‐ 2021 | Hurricane
Sally inundated the Gulf Coast with heavy rains and destructive
winds causing a large amount devastating debris. Ms. Stewart
served as the operations manager for ALDOT and oversaw
debris removal operations such as right‐of‐way (ROW) debris
removal programs and hazardous tree/limb removal on ALDOT
maintained roadways. Overall, more than 2.4M cubic yards of
debris was monitored, collected, and removed.
Jackson County, Florida, Hurricane Michael, 2018 ‐ 2019 | Ms.
Stewart served as the operations manager overseeing day‐to‐
day debris removal monitoring operations throughout the
County following Hurricane Michael. The County performed
right‐of‐way (ROW) debris removal programs, hazardous tree,
limb and stump removal, and County parks debris removal
projects. Thompson substantiated more than 120,000 cubic
yards of debris.
Carteret County, North Carolina, Hurricane Florence, 2018 ‐
2019 | Following the landfall of Hurricane Florence, Carteret
County experienced pervasive damage and extensive flooding.
Ms. Stewart served as operations manager overseeing debris
removal monitoring operations including right‐of‐way (ROW)
debris monitoring, and leaner, hanger, and stump removal
throughout the County. Overall, approximately 1.5 million
cubic yards of debris was removed from the County.
Puerto Rico Department of Transportation and Public Works
(DTOP), Hurricane Maria, 2017 ‐ 2018 | Hurricane Maria is
regarded as the worst natural disaster on record to impact
Puerto Rico. Ms. Stewart served as the project coordinator
overseeing day‐to‐day personnel management for various
debris programs.
Lee County, Florida, Hurricane Irma Recovery, 2017 ‐ 2018 |
Ms. Stewart served as the operations manager overseeing day‐
to‐day debris removal monitoring operations throughout the
Lee County, including the City of Fort Myers and the Town of
Fort Myers Beach. The County performed both hazardous tree
and limb removal, right‐of‐way (ROW) and waterway
collection programs on County maintained
roadways/waterways. Overall, Thompson substantiated more
than 2.4 million cubic yards of vegetative debris.
City of Ormond Beach, Florida, Hurricane Matthew Recovery
Operations, 2016 ‐ 2017 | Ms. Stewart served as the
operations manager overseeing day‐to‐day debris removal
monitoring operations throughout the City of Ormond Beach
following Hurricane Matthew. The City performed both
hazardous tree and limb removal as well as right‐of‐way (ROW)
collection programs on City maintained roadways.
Sumter County and City of Sumter, SC, Winter Storm Pax,
2014 | Ms. Stewart served as a project manager and oversaw
debris removal monitoring project operations from project
inception to closing the local field office. Duties also included
hiring, training and managing field supervisors and field
monitors.
New York Department of Transportation, Hurricane Sandy,
2012 – 2013 | Ms. Stewart served as a project data manager
and disposal site supervisor. Her responsibilities included
CONNIE STEWART
PAGE 2 / 2
overseeing a crew of oil recovery technicians along the
shoreline and barrier islands of the Mississippi coast line.
US Army Corp of Engineers, New Orleans, LA, Levee
Restoration, 2010‐ 2011 | Ms. Stewart operated heavy
equipment, including trackhoes, dozers and off‐road dump
trucks in removing and stockpiling clay for the USACE Levee
Restoration Mission. In addition, Ms. Stewart served as the site
Safety Officer.
Decon Facility, Pascagoula, MS, BP Deep‐water Horizon Oil
Spill Response, 2010 | Ms. Stewart served as a project
manager overseeing a crew of oil recovery technicians along
the shoreline and barrier islands of the Mississippi coast line.
Galveston County, TX, Hurricane Debris Removal Monitoring,
2008 | In 2008, Ms. Stewart served as a field operation
manager for the Galveston County debris monitoring effort.
Ms. Stewart managed a field team responsible for monitoring
the removal of debris from the Bolivar Peninsula off of
Galveston County.
St. Landry Parish, LA, Hurricane Debris Removal Monitoring,
2008 | Ms. Stewart served as a field operation manager for St.
Landry Parish following Hurricane Gustav. Ms. Stewart was
responsible for the hiring, training and management of field
debris monitors overseeing right‐of‐way and leaner and
hanger debris removal programs.
Norman, Oklahoma, Ice Storm Deployment, 2007 ‐ 2008 |
Following a crippling ice storm in Norman, Oklahoma in 2008,
Ms. Stewart served as a field supervisor overseeing daily
activities of a group of debris removal monitors and ensured
project compliance.
Monroe County, Florida, Hurricane Wilma, Waterway Debris
Removal 2006 | Ms. Stewart was responsible for hiring,
training and managing field monitors to document waterway
debris removal and derelict vessel removal programs
throughout the Florida Keys. In addition, Ms. Stewart
performed canal surveys identifying debris posing potential
navigational hazards.
City of Gulfport, MS, Hurricane Katrina, 2005‐2006 | Ms.
Stewart was responsible for hiring, training and managing field
monitors to document a variety of debris removal programs
including, right‐of‐way, saltwater kill tree removal, private
property debris removal, hazardous leaning tree and hanging
limb removal, and abandoned storm damaged car and boat
removal. She also oversaw a special program to provide
temporary fencing around swimming pools.
TRAINING & CERTIFICATIONS
- FEMA Professional Development Series (consists of 7
different courses)
- FEMA IS‐00005.A An Introduction to Hazardous Materials
- FEMA IS‐00100.B Introduction to Incident Command
Systems ICS‐100
- FEMA IS‐00340 Hazardous Materials Prevention
- FEMA IS‐631 Public Assistance Operations 1
- FEMA IS‐00632.A Introduction to Debris Operations
- FEMA IS‐00634 Introduction to FEMA’s Public Assistance
Program
- FEMA IS‐00700.A National Incident Management System
(NIMS) An Introduction
- FEMA IS‐00703.A NIMS Resource Management
- FEMA IS‐00704 NIMS Communications and Information
Management
- FEMA IS‐00800.B Nation Response Framework, An
Introduction
- FEMA IS‐00805 Emergency Support Function (ESF) #5
Emergency Management
- FEMA IS‐00810 Emergency Support Function (ESF) #10 Oil
and Hazardous Materials Response
- OSHA 16 Hour Course #7600 Disaster Site Worker
- OSHA 40 Hour HAZWOPER + 8 Hour Refresher to Stay
Current
- OSHA 10 Hour Construction Safety and Health
- OSHA 30 Hour Construction Safety and Health
- OSHA 510 – Construction Safety and Health
- OSHA 500 – Authorized Construction Safety and Health
Instructor
- TWIC Card
- Class D CDL
PAGE 1 / 2
Jeff Hollis
Field Operations Supervisor
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EXPERIENCE
17 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A‐B) and Permanent Work (Categories C‐G) | FHWA ER Program
Mr. Hollis has 17 years of experience supporting and managing debris monitoring operations throughout the United States. He
has worked extensively on private property debris removal programs as well as, right‐of‐way (ROW) debris monitoring, and leaner,
hanger, and stump removal programs in some of the largest areas impacted by debris generating events in the last decade.
PROJECT EXPERIENCE
Winn Parish, Louisiana, Hurricane Laura Disaster Recovery
Operations, 2020 | Mr. Hollis served as the operations
manager for Winn Parish following Hurricane Laura. He
oversaw all debris removal monitoring operations including
right‐of‐way debris removal and hazardous tree and limb
removal. Overall, 149,000 cubic yards of debris was
documented and removed from the Parish.
Puerto Rico Department of Transportation and Public Works
(DTOP), Hurricane Maria, 2017 ‐ 2018 | Hurricane Maria is
regarded as the worst natural disaster on record to impact
Puerto Rico. Mr. Hollis served as the operations manager
overseeing day‐to‐day debris removal monitoring operations
from the South DTOP Zone.
City of Santa Fe, Texas, Hurricane Harvey Recovery, 2017 ‐
2018 | Mr. Hollis served as the operations manager overseeing
day‐to‐day debris removal monitoring operations throughout
the City of Santa Fe. The City performed both hazardous tree
and limb removal as well as right‐of‐way (ROW) collection
programs on County maintained roadways.
City of St. Augustine, Florida, Hurricane Matthew Recovery
Operations, 2016 ‐ 2017 | Mr. Hollis served as the operations
manager overseeing day‐to‐day debris removal monitoring
operations throughout the City of St. Augustine following
Hurricane Matthew. The City performed both hazardous tree
and limb removal as well as right‐of‐way (ROW) collection
programs on City maintained roadways. Thompson
documented over 83,000 cubic yards of vegetative debris.
Lumberton, North Carolina, Hurricane Matthew, 2016 –
2017 | Mr. Hollis served as operations manager for debris
removal monitoring in Lumberton County, NC following
Hurricane Matthew. He oversaw day‐to‐day operations
including up to 35 debris removal monitors ADMS units for
right‐of‐way collection on County maintained roadways.
Overall, Thompson substantiated more than 26,000 cubic
yards of vegetative debris.
City/Parish of East Baton Rouge, Louisiana, Severe Flooding,
ROW and PPDR Program Management, 2016 ‐ 2017 | Mr.
Hollis served as a senior field supervisor for debris removal
monitoring efforts on behalf of the City/Parish. He assisted in
daily field operations for all monitoring programs including
right‐of‐way (ROW) debris removal and an extended ROW
Private Property Debris Removal (PPDR) program. To date over
1.8 million cubic yard of construction and demolition debris
have been collected and more than 1,450 applicants
participated in the extended ROW PPDR program.
South Carolina Department of Transportation, Horry and
Georgetown Counties, South Carolina, Severe Flooding
Recovery Operations, 2015 | Mr. Hollis served as operations
manager for debris removal monitoring in Horry and
Georgetown Counties on behalf of SCDOT following a severe
flooding event. He oversaw day‐to‐day operations for right‐of‐
way collection on SCDOT maintained roadways throughout the
Counties.
Allendale County, South Carolina, Winter Storm Pax Recovery
Operations, 2014 | Mr. Hollis served as the operations
manager for debris removal monitoring operations in
JEFF HOLLIS
PAGE 2 / 2
Allendale County following Winter Storm Pax. He was in charge
of overseeing day‐to‐day operations for all monitoring projects
including emergency road clearance, right‐of‐way collection,
and removal of hazardous leaners, hangers on County
maintained roadways. County‐wide, nearly 30,000 cubic yards
of vegetative debris was collected, temporarily disposed, and
burned. In addition, over 6,000 hazardous trees were
addressed.
South Carolina Department of Transportation (SCDOT),
Winter Storm Pax Recovery Operations, 2014 | Mr. Hollis
served as operations manager for the SCDOT debris removal
monitoring mission in Dillon County. He was in charge of
overseeing day‐to‐day operations for all monitoring projects
including emergency road clearance, right‐of‐way collection,
and removal of hazardous leaners and hangers on SCDOT
maintained roadways throughout the County. County‐wide,
nearly 200,000 cubic yards of vegetative debris was collected,
temporarily disposed, and burned.
Harris County, TX, Hurricane Debris Removal Monitoring,
2008 | In 2008, Mr. Hollis served as a field operations manager
for the Harris County debris monitoring effort. Mr. Hollis
managed a field team responsible for monitoring the removal
of over 2,500,000 cubic yards of debris.
City of New Orleans, Louisiana, Demolition Field Manager,
2007‐2008 | Mr. Hollis served as a demolition field manager
on the City of New Orleans residential demolition program in
2007 and 2008. Mr. Hollis was responsible for ensuring that
each FEMA eligible property had been properly condemned,
posted, and decommissioned prior to being demolished. In
addition, Mr. Hollis was responsible for ensuring that
properties containing Asbestos Containing Materials (ACM)
were properly demolished and disposed of at Type I Disposal
facilities.
St. Landry Parish, Louisiana, Hurricane Gustav,
2008 | Following the devastating impact that Hurricane
Gustav, Mr. Hollis served as the field project manager for the
Parish’s debris removal monitoring program. Mr. Hollis’s field
team monitored and documented the removal of eligible
storm debris and worked with the Parish, State, and FEMA to
address many unique challenges. Parish‐wide, nearly 225,000
cubic yards of vegetative and construction and demolition
debris was collected.
Escambia County, Florida, Hurricane Debris Disposal
Monitoring, 2004 | Mr. Hollis served a field supervisor
responsible for overseeing field monitors and ensuring only
eligible debris was collected. County‐wide, nearly 8,000,000
cubic yards of vegetative and construction and demolition
debris was collected.
TRAINING & CERTIFICATIONS
- OSHA 29 CFR 1910.120 40‐Hour HAZWOPER Training
PAGE 1 / 1
Paul Lehman
Project / Operations Manager
FIRM
Thompson Consulting Services
2601 Maitland Center Parkway
Maitland, Florida 32751
EXPERIENCE
9 years
PROGRAM EXPERIENCE
FEMA Public Assistance Emergency Work (Categories A‐B) | Automated Debris Management System
Mr. Lehman has nine years of experience in debris removal operations, including experience working on behalf of the debris hauler
and now managing debris monitoring operations. He has worked extensively on right‐of‐way (ROW) debris monitoring, and leaner,
hanger, and stump removal programs as well as private property debris removal programs.
PROJECT EXPERIENCE
Jefferson Davis Parish, Louisiana, Hurricane Ida Recovery
Operations, 2020 | Mr. Lehman served as the operations
manager overseeing day‐to‐day debris removal monitoring
operations for Jefferson Davis Parish following Hurricane Ida.
The Parish carried out debris removal programs including
emergency road clearance, right‐of‐way collection, and
removal of hazardous leaners and hangers on roadways
throughout the Parish. Overall, Thompson has substantiated
over 216,000 cubic yards of debris.
Puerto Rico Department of Transportation and Public Works
(DTOP), Hurricane Maria, 2017 ‐ 2018 | Hurricane Maria is
regarded as the worst natural disaster on record to impact
Puerto Rico. Mr. Lehman served as the operations manager
overseeing day‐to‐day debris removal monitoring operations
for all programs including emergency road clearance, right‐of‐
way collection, and removal of hazardous leaners and hangers
on DTOP maintained roadways throughout the Central Region.
Thompson has substantiated over 400,000 cubic yards of
debris throughout three DTOP zones.
Fort Lauderdale, Hurricane Irma, 2017 | Mr. Lehman served
as project / operations manager for Fort Lauderdale's recovery
efforts following Hurricane Irma. Thompson monitored the
removal of over 600,000 cubic yards of vegetative and
construction and demolition debris, as well as the removal of
hazardous limbs from 13,000 trees and the complete removal
of over 450 hazardous leaning trees. In addition, Thompson
implemented a sand recovery and screening operation to
return the displaced sand to the beach.
City of Deland, Florida, Hurricane Matthew Recovery
Operations, 2016 ‐ 2017 | Mr. Lehman served as the
operations manager overseeing day‐to‐day debris removal
monitoring operations throughout the City of Deland following
Hurricane Matthew. The City performed both hazardous tree
and limb removal as well as right‐of‐way (ROW) collection
programs on City maintained roadways.
Georgetown County, South Carolina, Winter Storm Pax
Debris Removal Operations, 2014 | Winter Storm Pax coated
an 18 county area in South Carolina with up to 1.5” of ice and
generated widespread vegetative debris. Mr. Lehman served
as an equipment operator for a debris removal crew
addressing hazardous hanging limbs and trees throughout the
County.
Toms River, New Jersey, Hurricane Sandy Debris Removal
Operations, 2012 | Mr. Lehman served as an equipment
operator for a debris removal crew addressing hazardous
hanging limbs and trees caused but the devastating impacts of
Hurricane Sandy.
TRAINING & CERTIFICATIONS
- OSHA 29 CFR 1910.120 40‐hour HAZWOPER Training
4 – 1
SECTION 4
Project Approach
Our Understanding
The City of Winter Springs, Florida (City) is in Seminole County in Central Florida. The City encompasses
14.99 square miles and has a population of 38,342. As evidenced by Hurricane Irma in 2017, and more
recent impacts from Hurricane Ian in September of last year, the City is highly vulnerable to the impacts
of debris-generating disasters such as hurricanes, tropical storms, severe weather, flooding, and
tornadoes. As such, the City maintains a constant, high level of readiness to respond to a variety of
hazards that may impact its citizens and consequently, is seeking proposals from qualified consultants to
provide debris monitoring support and assist the City in navigating the funding and compliance channels
of the Florida Division of Emergency Management (FDEM) and the Federal Emergency Management
Agency (FEMA) Public Assistance (PA) Program.
Thompson staff have proven experience in supporting local response and recovery efforts following both
Hurricane Irma in 2017 and Hurricane Ian in 2022 and understand the challenges to providing effective
debris monitoring and grant administration support to the City. We will use what we have learned from
previous disaster recovery projects in Florida throughout the United States to improve the efficiency of
the debris removal program and expedite the City’s recovery following a future disaster. Further, with
our corporate office located in Maitland, we will be able to deploy staff and resources within hours of
receiving notice to proceed from the City.
Utilization of Technology Solutions
Thompson’s Automated Debris Management System (ADMS)
Thompson has invested considerable resources in technologies to support more
efficient debris removal monitoring. Among these technologies is our best-in-class
ADMS solution, the Thompson Data Management Suite (TDMS). TDMS is a collection
of hardware, software, and communications infrastructure for the management of
data and documents related to disaster recovery. The suite provides near real time debris collection
data to applicants, grantees, FEMA, FHWA, debris removal contractors, and others without disrupting
the speed of the recovery. Each major component of TDMS is summarized below:
TDMSmobile: is an ADMS hardware solution that provides clients the option to manage and monitor
debris recovery missions electronically in the field utilizing a handheld device and hip printer. The
handheld device and system have configurable security settings to protect use and data. Specified
locations, such as debris pickup and disposal sites, are captured by the GPS capabilities of the handheld
and verified in the web-based system. TDMSmobile also has a disconnected architecture and is fully
operational in a post storm environment where cellular networks are compromised or destroyed.
TDMSweb: is a web-based application that serves as the backbone of the TDMS for storage and data
management. TDMSweb provides access to viewing, querying, sorting, reporting, mapping and
managing project related data and documents including electronic tickets, contractor invoices, text
message updates, reports, and FEMA data and image exports.
11+
years of TDMS
deployments
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4 – 2
TDMSmaps: is a web-based GIS application that integrates geospatial and relational data to enhance
management and public information capabilities. TDMSmaps provides full access to live maps, progress
maps and query maps which assist in the evaluation of progress, assignment, or re-assignment of crews,
and provide graphical information to make debris management decisions that support effective and
efficient operations. Thompson can tailor progress and real-time operation mapping to meet the needs
of the project.
TDMSportal: is a web-based portal that serves as the client and contractor
information center for contract documents, project costs, electronic tickets,
accounting transactions and invoices. TDMSportal will be the City’s secure and single
sign-on resource to access all project data and documentation. TDMSportal also
provides access to viewing, querying, sorting, reporting, mapping, and managing
project related data and documents. The portal eliminates email for document
sharing and transfer and ultimately increases visibility between the applicant,
Thompson, and the debris contractor.
Through the implementation of these technologies, TDMS limits the propensity for human error, fraud,
data entry error, and reconciliation challenges resulting in efficiencies, increased accuracy, and cost
savings. Thompson owns and maintains TDMS and does not lease any part of our ADMS solution from
an alternate provider.
Successful Deployment History
TDMS has been deployed by Thompson on nearly every FEMA eligible disaster debris removal
monitoring project we have performed since 2012. TDMS can be utilized for a variety of programs and
activities, including but not limited to:
• Truck Certification
• Right-of-Way (ROW) Collection
• Hazardous Tree Work (L/H/S)
• Private Property Debris Removal (PPDR)
• Demolitions
• Haul Out/Disposal
• Project and Data Administration
• Monitor Role and Time Management
TDMS has also been evaluated and proven to meet the process requirements for the U.S. Army Corps of
Engineers (USACE) Advanced Contracting Initiative (ACI). The following list includes a summary of each
disaster incident and the number of handheld units deployed.
Table 4-1: TDMS Deployments
Disaster Units Deployed Disaster Units Deployed
2022 Hurricane Ian 2,015 2017 Hurricane Maria 375
2021 KY Sever Winter Storm 689 2017 Hurricane Irma 1,200
2020 Hurricane Delta 61 2017 Hurricane Harvey 400
2020 Hurricane Zeta 343 2016 Hurricane Matthew 876
2020 Hurricane Sally 1,619 2016 Louisiana Flooding 330
2020 Hurricane Laura 438 2015 South Carolina Flooding 180
2019 Hurricane Dorian 91 2014 Winter Storm Pax 475
2018 Hurricane Michael 1,300 2012 Hurricane Sandy 100
2018 Hurricane Florence 235 2012 Hurricane Isaac 12
single source
to access all
project data
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4 – 3
Thompson maintains over 2,800 TDMSmobile units on hand and has access to additional units within 24
hours of notification when necessary.
TDMSmobile can operate on both Android and Apple devices further strengthening our ability to access
additional units even during disaster conditions or global supply chain issues.
Thompson’s TDMSmobile devices have been deployed successfully over the last 11 years, and from day
one of debris removal operations Thompson will be able to provide the City with paperless ticketing.
GIS Mapping Capabilities
Thompson continues to expand our geographic information system (GIS) resources and capabilities to
better support debris removal management. This includes enhanced gathering, managing, and analyzing
data to provide spatial location information such as project boundaries and roadway maintenance
responsibility designations (e.g., local vs. state roadways).
Figure 4-:1 Road Ownership Map
Thompson employs ArcGIS Pro, ESRI’s latest desktop GIS application, which allows for seamless
integration with our company’s ArcGIS Online and Enterprise platforms. Additionally, we can integrate
data collected through ESRI’s Survey123 and Field Maps for display in ArcGIS applications (Web Mapping
Applications, Dashboards, or StoryMaps).
TDMSmaps is a web-based GIS application that integrates geospatial and relational data to enhance
management and public information capabilities and is available to our clients through the TDMSportal.
Thompson’s clients have full access to a variety of live maps, progress maps and query maps and can be
tailored to the needs of the City.
Pass, Progress, and Activity Mapping
Progress and pass mapping, which geographically present debris removal contractor activity, is a
valuable tool for our clients, the contractors, and the community. The ability to show which roadways
debris removal crews have performed collection allows the client and project managers to evaluate
progress, assign or re-assign crews, and make general debris management decisions.
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Figure 4-2: Road Clearance Pass Maps
Progress maps can be URL/web-based and shared with the public to communicate debris removal
activity. Zoom functions within the map can provide street-level detail.
Debris monitor activity maps depict, in real-time, where monitors are documenting debris removal.
Zoom features provide street-level view and ticket details including date, time, location debris collection
type and quantity. Activity maps can also be searched by exact street addresses to check progress.
Figure 4-3: Daily Debris Monitor Activity Maps
Dashboards
Thompson can also create GIS Operations Dashboard that displays real time data including daily and
cumulative collection totals, collection locations, eligible/ineligible ticket locations, collection debris type
breakdowns, etc. Dashboards can be created for a variety of debris removal programs, including private
property debris removal.
PROJECT APPROACH
4 – 5
Figure 4-4: Punch List and Pass Map Dashboard
Approach to Debris Removal Monitoring
Maximizing Reimbursement
Thompson’s approach to providing disaster debris removal and disposal monitoring services begins with
the desired outcome at the forefront of what we do: document debris removal in a manner to ensure
maximum grant reimbursement to our clients.
Through past experience and lessons learned, we have been able to develop a fine-tuned and tested
approach to efficiently and effectively meet or exceed the FEMA compliance regulation standards for
maximum reimbursement to our clients. When dealing with disaster recovery and compliance with
FEMA and other federal agency regulations, not many things can take the place of first-hand experience.
Our debris monitoring and reimbursement procedures, tools and training methods are the results of a
unique blend of theoretical and applied implementation strategies on real recovery projects.
This approach is applied throughout all contract activities and all phases of the disaster preparedness,
response, and recovery program for disaster debris removal monitoring.
Figure 4-5: Disaster Debris Removal Monitoring Phase and Task Summary
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4 – 6
Non-Event / Preparedness and Planning
Part of Thompson’s commitment to pre-positioned clients is providing planning and training services to
the communities we serve. Our team is constantly expanding education, training, and field experience in
the disaster debris monitoring, grant management, and emergency management fields and will share
their knowledge with City leadership and staff. Following contract award, Thompson will coordinate
training schedules with the City to provide departments and key staff members training which will
address prioritized topics, as requested by the City.
In addition, Thompson can provide a variety of planning services, training programs, and tools and
templates that can be utilized by the City in future disasters or participate in exercises related to the
City’s disaster preparedness, response, and recovery. A listing of sample services that can be provided to
the City is provided below.
• Disaster Debris Management Plans
(DDMP)
• FEMA Public Assistance (PA) Training
• Identification of Debris Management
Sites (DMS)
• Procurement Assistance
• Public Information
• Mitigation Planning and Support
• Comprehensive Emergency Management
Planning
• Executive Guidance to Commissions,
Boards, and Panels
Post-Event / Disaster Debris Removal Monitoring Operations
Thompson has functionally organized our disaster debris removal monitoring operations by task
predicated on the various debris streams and programs that can be expected based on our experience
monitoring and documenting large scale debris removal operations. Thompson will tailor our approach
to the City’s debris recovery effort based on disaster specific challenges. Our tasks and task approach
can be modified and scalable and our mobilization times can be either compressed or extended based
on the needs of the City and the public.
Table 4-2: Mobilization Timeline
Task Mobilization Time
Mobilization
Program Management Immediately following NTP
Damage Assessment 12-24 hours following notice to proceed (NTP)
Onboarding and Training of Employees 12-24 hours following NTP
Debris Program Implementation
Health and Safety Plan Implementation 12-24 hours following NTP
Measure and Certify Trucks by FEMA PAPPG Standards 12-24 hours following NTP
Deploy Field Supervisors / Field Supervisors 24-48 hours following NTP
Deploy Loading Site Collection Monitors 24-48 hours following NTP
Deploy Debris Management Site Monitors 24-48 hours following NTP
Monitor the Removal of Leaning Trees, Hanging Limbs, and
Hazardous Stumps 24-48 hours following NTP
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4 – 7
Task Mobilization Time
Perform Special Debris Removal Programs (e.g., private
property debris removal) TBD, based on input from FDEM and FEMA
Data Management
Accumulate and Review Daily Field Data (QA/QC) Onset of debris collection activities
Reporting and Progress Mapping On-going throughout recovery operation
Reconcile Contractor Invoices On-going throughout recovery operation
Mobilization
Mobilization | Program Management
Thompson will assist the City in in overseeing the debris management operations, obtaining proper
approvals for special debris removal programs, and providing in-depth working knowledge of a variety
of recovery operations, USACE debris management guidelines, and FEMA eligibility and reimbursement
guidelines. Thompson will work with the City to develop a project management plan to ensure that
contracted debris removal is properly documented to substantiate FEMA PA, FHWA ER, and NRCS
funding. Some of the initial considerations will include, but not be limited to:
• Single/multiple debris removal
contractors
• Debris removal contractor rates and
specifications
• Debris estimates, by collection zone
• Debris removal from gated communities
• Crew/Monitor Estimates, by collection zone
• Onboarding and safety training locations and
procedures
• Operations Manager/Supervisor Assignments
• Progress reporting distribution lists and
protocols
In most cases, Thompson will deploy our project team in anticipation of receipt a notice to proceed so
that we can be responsive to the City’s needs and effectively manage the deployment of personnel and
resources. Upon receipt of a Notice-to-Proceed, Thompson will deploy Project Quality Assurance and
Project Administrative initiation teams to the City.
The Project Quality Assurance Team will consist of the Project Manager and appropriate number of Field
Supervisors, based on the severity of the event. In addition to providing surge support to the City, the
Project Quality Assurance Team will serve as the field project management team. The Project Quality
Team will be deployed with equipment kits to accommodate all field staff.
The Project Administrative Team will consist of administrative/human resource employees. The Project
Administrative Team will be temporarily deployed to the City to support the monitor on-boarding
process, including:
• Employee application reviews
• Motor Vehicle record checks
• Debris Monitor Training
• Health and Safety Plan Implementation
Collaboration with the City: Immediately following Notice-to-Proceed, Thompson will begin
coordinating with the City and City contractors to synchronize mobilization and response activities.
Thompson will need the following information from the City prior to or upon mobilization:
• Points of Contact
• Copy of contract between City and debris removal contractor(s)
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4 – 8
• GIS shapefiles
• List of priority roads
• Preferred debris removal zones (if available)
• Any inter-local agreements or memoranda of understanding with State, County, or other
municipalities
Throughout the project, the Thompson Project Manager will identify critical path functions that will
require close coordination between the City and Thompson. These may include:
• Public Information
• Private Property Issues
• Special Needs Assistance
• Information on FEMA
• Damage reports and resolution
Thompson will identify a lead for each function to serve as a direct interface with the appropriate City
staff on each issue. The Thompson team members will be available in person, by phone, or email to
communicate with the City and project stakeholders. To the extent that cellular connectivity is not
available, Thompson will secure alternative communications methods (radios, satellite, etc.).
Debris Removal Contractor Coordination: Thompson recognizes that each disaster situation is going to
be different and therefore promotes a collaborative working relationship with the City and their debris
removal contractors. Immediately following a notice to proceed, Thompson will begin coordinating with
the City and City contractors to synchronize mobilization and response activities. These activities may
include:
• Identification/confirmation of equipment staging area
• Damage assessment
• Emergency push
• Zone assignment to contractors and subcontractors
• Distinct field management based on authorized scopes of work
• DMS permitting
Scope and Budget Development: During the Debris Program Implementation stage, Thompson will work
closely with the City and City contractors to develop scopes of work, project schedules and budgets in
accordance with the contracts and task order(s) developed and issued by the City. It is Thompson’s
objective to deliver our services at or below estimated budgets for the anticipated period of
performance. As needs change, particularly as the project nears completion, Thompson will adjust the
number of personnel assigned to the contract accordingly. Thompson will immediately notify the City of
any deviations from the budget, which may occur if the City requests changes to the level of assistance
Thompson is to provide.
FEMA and State Agency Coordination: To the extent that it is required by the City, Thompson will serve
as a liaison between FEMA, FDEM, and other public entities to document and demonstrate that debris
removal, response and recovery activities are eligible, allowable, and in compliance with FEMA
Publication FP-104-009-2 Public Assistance Program and Policy Guide (PAPPG). Thompson will work with
the City, FDEM, FEMA Region 4, and FEMA Headquarters to facilitate a transparent, well documented
partnership throughout the recovery effort. This will allow Thompson to integrate Disaster Specific
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4 – 9
Guidance (DSG) issued from FEMA into the City’s debris removal efforts, and pro-actively create a
positive working relationship with participating stakeholder regulatory agencies.
Public Information Support: Thompson has a variety of resources and tools to assist the City’s public
information and outreach efforts. During non-event times, prior to and immediately following a disaster
incident, Thompson can work with the appropriate City staff to develop press releases to inform the
public on topics related to debris removal efforts, including proper setout procedures for bring debris to
the right-of-way, anticipated collection start, progress and end dates, and notification of special debris
collection programs available to the public.
Thompson can also utilize our technology solutions, including
our enhanced mapping capabilities, to provide project data
summaries including debris types and collection totals as well
as URL/web-based maps and dashboards that the City can
share with the public.
Thompson can also establish and staff a hotline to assist with
public telephone inquiries and complaints regarding debris
removal operations. Thompson will ensure that all calls are
documented and assigned a status to track the complaint and
resolution. Damage complaints concerning debris removal will
be tracked and reported by debris contractor(s). All complaints
will be provided to the project management team for
resolution with the debris contractor. Thompson will provide a log of inquiries and complaints and their
resolution to the City Project Manager on a weekly basis.
Mobilization | Damage Assessment
At the direction of the City, Thompson can assist with preliminary damage assessments in accordance
with the FEMA Damage Assessment Operations Manual. Thompson will perform damage assessments
with the City and City contractors to determine the scope of the damage, identify the need for special
debris programs such as leaner/hanger/stump removal, and develop crew configurations and
assignments. Damage assessment assistance may include, and is not limited to, participation in one or
more of the following tasks:
• Identifying damaged facilities
• Documenting damages
• Documenting work and cost
• Other Considerations (codes and standards, repair vs. replacement, hazard mitigation etc.)
All damage assessment documentation will be captured, digitized, and managed using TDMS. This
information will allow Thompson and the City Contractor(s) to develop budget estimates to be used for
task orders and Project Worksheet development.
Estimation Methodology: For purposes of pre-event planning and understanding resource
requirements, Thompson utilizes the US Army Corps of Engineers (USACE) debris-estimating model for
developing debris estimates. The USACE developed this model based on debris generated by Hurricanes
Frederic, Hugo, and Andrew. The model contemplates the number of households in an urban/suburban
area, as well as the category of storm, vegetative characteristics, commercial density and precipitation.
The estimated quantities produced by the model have a predicted accuracy of ± 30%.
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4 – 10
Because of the margin of error in the model, Thompson validates the modeled result via windshield
surveying and aerial drone flyover assessments in a post-disaster scenario. Windshield surveys provide
debris removal professionals the opportunity to estimate the quantity of debris per parcel surveyed,
which can be extrapolated to include the number of parcels within jurisdictional limits of the
community. Aerial drone flyover assessments are important because they provide Thompson with the
ability to gauge the consistency of the damage across the jurisdiction and provide a means for
identifying areas that have been compromised which may be isolated without means of conventional
travel due to debris or flooding.
Mobilization | Onboarding and Training of Employees
Thompson’s staffing plans are designed to be flexible and scalable so that we
can effectively and efficiently respond to the City’s needs no matter the
operating climate. Typically, Thompson begins the process of recruiting and on-
boarding immediately upon contract award, not reactively following a notice to
proceed. Thompson will issue contingent job postings through a variety of
outlets to pre-identify a pool of candidates to serve as future debris collection
and disposal monitors. Thompson will contact these candidates immediately following the issuance of a
notice to proceed and simultaneously begin recruiting efforts for the City.
Thompson is fully prepared to deploy the appropriate number of fully trained field staff to the City
within 24 hours of receiving a notice to proceed and will make every effort to hire residents from
impacted communities within the City to serve as debris monitors. This effort will help residents
participate in the City’s recovery efforts with a meaningful impact and earn a competitive hourly wage.
In accordance with FEMA PAPPG, Thompson will train debris monitors, City employees, and other
project stakeholders to have a complete understanding of the roles and responsibilities of the debris
monitor, including:
• Accurate and objective debris estimating techniques
• Process for determining debris eligibility: (1) threat to public health/safety, (2) direct result of
the disaster event, and (3) existing in the public right-of-way
• A comprehensive understanding of all phases of debris management operations, including
loading sites, debris management site (DMS), and final disposal locations
• The ability to differentiate between debris types
• Ability to operate ADMS device and issue load tickets properly
• Understanding of collection site and DMS safety procedures
• Understanding of the Thompson Health and Safety Plan
• Understanding of the terms, conditions, and scope of the debris removal contract and other
disaster specific guidance provided by FDEM, FDEP, and FEMA
• Ability to communicate effectively and efficiently
Ability to Onboard and Train within 24 Hours: Thompson has made a tremendous investment in our
personnel, resources, technology, and tools to have the flexibility and scalability necessary to be an
industry leader in debris monitoring. Part of this investment is in a proven process to identify, train, and
equip local hires in a safe manner in extremely short periods of time.
100+
monitors
onboarded daily
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The table below outlines Thompson’s local hire tasks and timelines to ensure that we deploy trained and
safe local hires within 24 hours of a notice-to-proceed and fully staff the project within 72 hours of
receipt of notice to proceed.
Table 4-3: Local Hire Task Summary
Task Mobilization Time
Non- event local hire recruiting Year-round
Local hire recruiting (activation imminent or issued) 12-48 hours
Driver motor vehicle record check 12-48 hours
Health and safety training 12-48 hours
Debris collection and disposal monitor training 12-48 hours
TDMS – debris management system training 12-48 hours
Issuance of personnel protective equipment (PPE) First day of field operations for each monitor
Project is fully staffed < 72 hours
Debris Program Implementation
Debris Program Implementation | Health and Safety Plan
Thompson employees are trained to put the safety of anyone on a jobsite above all else – even a project
timeline. Our behavioral-based program enables employees to conduct risk assessments to identify and
control or eliminate hazards. Most importantly, our employees are authorized and required to stop
work when safety is compromised. Our employees work in a variety of environments, from the field to
the office. We believe that the health and safety of our employees are best protected when our
activities are properly planned, so we work in advance to determine the different types of training and
information our employees need.
Thompson will implement a Health and Safety Plan (HSP) that outlines site-specific precautions to be
taken to avoid and mitigate the risk of hazards associated with work performed in the elements, around
heavy equipment, near tree work, and close to vehicle traffic. The HSP will establish that work
performed on the project shall comply with all applicable OSHA, State of Florida, and all other safety
requirements provided by FEMA and its authorized contractors. Thompson will also provide a hard hat,
reflective vest, safety glasses and hearing equipment to collection and disposal monitors, and field
supervisors.
In addition, Thompson will ensure that all collection and disposal monitors, and field supervisors report
to work with a cell phone, protective shoes, long pants, hot, cold, and/or wet weather gear, sunscreen,
and a supply of bottled water.
Debris Program Implementation | Truck Certification
In accordance with FEMA PAPPG standards, Thompson will complete equipment check-in and
certification of trucks and other equipment mobilized by the Contractor so that debris removal
operations can be recorded and substantiated in accordance with the terms, conditions, and unit rates
in City’s debris removal contract. To comply with these standards, Thompson will observe and record
the following information during truck certifications:
• Valid truck registration
• Volumetric capacity of the inside of the loading container
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• Calculated deductions of volumetric capacity for dog boxes, round container bottoms, and other
volumetric capacity reductions
• Brief physical description of the truck
• Photographs of the truck and container
Thompson will assign a unique identification number to each truck and a placard with the truck number
affixed to each side of the debris removal truck.
Debris Program Implementation | Deploy Field Supervisors
Thompson will deploy Field Supervisors at a 10 monitor: 1 supervisor ratio to
oversee, document, and substantiate debris removal efforts efficiently and
effectively. Field Supervisors will:
• Be prepared to operate a minimum of 12-14 hours per day, 7 days per week
• Verify that only eligible debris is being removed from designated public
ROW and public property within assigned collection zones
• Maintain regular communication with and ensure that collection monitors are documenting the
collection and removal of eligible debris from approved public areas
• Confirm the completeness and accuracy of load tickets and field documentation generated by
collection monitors to substantiate debris removal operations
• Identify, address, and troubleshoot any questions or problems that could impact work safety
and eligibility
• Suggest methods to improve the efficiency of collection and removal of debris
Field Personnel Timekeeping: After operations conclude each evening, Thompson project managers will
perform a review on all clock in/clock out times to ensure that electronic time stamps are captured in
TDMS. Time entries will be finalized on a nightly basis. Following each work week, individual monitor
time logs are distributed in the field by Supervisors for employee review and approval. Any
discrepancies in time are reviewed and reconciled by management before the monitor signs their
timesheet.
Debris Program Implementation | Deploy Debris Collection Monitors
Thompson will deploy a debris removal collection monitor for each piece of loading equipment deployed
by the Contractor. The Collection Monitor’s primary responsibility is to observe, document, and
substantiate the removal of eligible storm debris from City property and other collection zones
identified and approved by the City. The Collection Monitor will be responsible for:
• Ensuring that only eligible, disaster related debris is removed for loading and hauling from
approved public areas
• Utilizing maps developed by the City and debris removal contractor that designate work zones
• Ensuring that debris collected is in accordance with the regulations, safety considerations, and
contract terms of the specific waste stream (i.e., hazardous waste is not loaded into container of
clean vegetative debris, etc.)
10:1
monitor to
supervisor ratio
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4 – 13
• Recording the time, date, disaster number, truck number, and loading
location using TDMS
• Issuing load ticket to driver when loading container is fully loaded
• Ensuring that debris loads are contained properly in the loading
container prior to the departure of the truck from the loading location
to the DMS
• Checking for safety considerations and areas of potential problems
(school zone, utility meters, power lines, mailboxes, etc.) and
reporting potential issues to the Field Supervisor
• Recording and reporting any damages caused to streets, curbs, utility
meters, mailboxes, and other public property because of debris
removal operations including photos, owner information, and circumstances of the damage
within 24 hours of incident
• Ensuring all white goods and freon containing appliances are sorted and ready for freon removal
on site or separate transport for Freon removal before final disposal
• Certifying household hazardous wastes (HHW) are segregated, handled, loaded, and hauled in
accordance with environmental laws and local, state, and federal regulations. HHW must be
handled by specialists licensed by FDEP
• Ensuring work area is clear of debris to the specified level before equipment moves to a new
loading area
• Remaining in constant contact with their Field Supervisor
• Other duties as directed by the debris management project manager or designated City
personnel
Debris Program Implementation | Deploy Hazardous Leaning Tree, Hanging Limb, and
Stump Removal Monitors
Thompson anticipates beginning hazardous tree removal operations prior to or concurrent with right-of-
way (ROW) debris collection. By getting the bucket trucks out ahead of the debris removal trucks with
hazardous tree and limb removal, the overall collection operation will be more efficient. Thompson will
ensure that hazardous stumps are pre-approved by FEMA and that the stump removal process is
documented to include before and after photographs and GPS coordinates. The leaner, hanger, and
stump monitor will be responsible for:
• Ensuring that only eligible leaners, hangers, and stumps are removed, as defined by FEMA
PAPPG, from approved public areas
• Recording the date, GPS location, physical address, and time that the work was performed
• Measuring the eligible tree work in accordance with the City’s contract
• Photo documenting the work performed to facilitate an audit ready paper trail for FEMA review
Debris Program Implementation | Deploy Debris Management Site Disposal Monitors
Thompson will work with the City and their contractor(s) to establish the appropriate number of debris
management site (DMS) required and staff each site with trained DMS Disposal Monitors. Disposal
eligibility:
- eliminates threat
to public health
and safety
- result of the
disaster
- located within
assigned
collection zone
and on the right -
of-way
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Monitors are responsible for completing the load transactions and recording debris volumes for loads
that have been transported to the DMS for processing and storage or final disposal. DMS monitors will
remain in contact with Field Supervisors and report any issues at the DMS site immediately. Disposal
Monitors are responsible for observing and recording the following information:
• Debris classification
• Debris load call/volume estimation
• Truck unloading time and date
• Spot check photographs of loads before and after unloading as a Quality Assurance measure for
load call methodology and to ensure that trucks are completely unloaded at the DMS
• Identifying hand-loaded trucks and trailers to grade in accordance with low load compaction
• Use badge credentials to electronically sign each ticket
• Record load information from other agencies/entities that utilize City debris management sites
• Ensure white goods and freon containing appliances are sorted and ready for freon removal
• Document that white goods are cleaned and processed to remove putrescent debris inside and
all oils, solvents, and refrigerants are removed
• Verify and document that DMS has ample space to process collected white goods
• Ensure hazardous and household hazardous wastes are segregated, handled, stored, and
disposed in accordance with environmental laws and local, state, and federal regulations
• Document and immediately report any improper segregation of hazardous waste debris
• Observe site safety and security and report any concerns or issues
Debris Disposal Diversion: Thompson will work with the City and FDEP to develop a recycling/debris
diversion plan minimizing the amount of potentially recyclable debris disposed of at landfills. White
goods, e-waste, metals, vegetative and other types of debris may be processed and recycled. Thompson
will ensure that salvage operations are documented separately in accordance with FEMA policy.
Debris Program Implementation | Damage Complaint Tracking
Mitigating Damages: Thompson will proactively work with debris removal contractor(s) to discuss
operational conditions to mitigate damages. Collection and Disposal Monitors are trained to identify and
notify the debris removal contractors of potential causes damages before they occur. Thompson can
also appoint a Field Supervisor dedicated to receiving and documenting damages that occur and are
reported from the Collection and Disposal Monitors.
Documenting Damages: Collection and Disposal Monitors and Field Supervisors will be trained on the
process for reporting and documenting damages, in addition Thompson will also appoint a dedicated
Field Supervisor to each work zone for receiving damage reports and documenting all required
information to track the incident from occurrence through resolution, including photographs,
descriptions, and GPS coordinates.
Tracking Damages: Thompson will assign a unique work order number to each damage complaint and
will track the work order by the GPS coordinate of the complaint. A map will be maintained of all
damage related work orders showing the status (identified, verified, and resolved) of each incident.
Thompson will maintain the following information for each damage complaint work order and organize
work orders by service area:
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• Work order point of contact
• Responsible contractor/sub-contractor
• Photographs of damage
• Description of actions by responsible party
• Photographs/other evidence of repair
• Cost summary, if available
Debris Program Implementation | Special Debris Removal Programs
The damage caused by major debris events including hurricanes, tropical storms, tornadoes and flooding
often create the need for special debris removal programs which include, but are not limited to:
• Private property debris removal (PPDR)
• Debris removal and restoration of waterways and canals
• Debris removal from parks and recreation trails
• Vehicle and vessel recovery and disposal
• Hazardous waste and contaminated debris management
• Debris removal from storm drains and catch basins
To the extent necessary, Thompson management staff will review existing maintenance records to
establish the pre-disaster conditions and ensure compliance with FEMA policy and work with the City’s
contractors, FDEM, FDEP, NRCS, USACE and other regulatory agencies to expeditiously remove storm
generated debris from affected public facilities. Special debris program monitors will be responsible for:
• Demonstrating that the debris/sediment/vehicle presents a hazard or immediate threat to
public health and safety
• Ensuring that only eligible debris is removed as defined by FEMA PAPPG from approved public
areas
• Ensuring that contaminated debris/soil is handled, processed, and disposed in accordance with
the type of contaminant
• Verifying that any contaminated disaster-related debris is addressed by the specialist from FDEP
and/or EPA and managed appropriately in the designated areas
• Recording the date, GPS location, physical address, and time that the work was performed
• Measure the eligible debris removal in accordance with the City’s contract (e.g., linear foot)
• Ensuring vehicles and vessels are abandoned, i.e., the vehicle/vessel is not the owner’s property
and ownership is undetermined
• Verifying and documenting the chain of custody, transport and disposal of the vehicle or vessel
• Photo documenting the work performed to facilitate an audit ready paper trail for FEMA review
Private Property Debris Removal (PPDR) Monitoring: Thompson has extensive experience in developing
and implementing private property debris removal (PPDR) programs, including the management of
many of the largest multi‐phase, multi‐property demolition and housing initiatives in the United States
over the past ten (10) years.
Thompson will review local ordinances and design a PPDR program that demonstrates and documents
that local governments have the legal authority (and FEMA eligibility) to perform a variety of debris
removal programs on private property. We have performed comprehensive PPDR ordinance feasibility
reviews and PPDR program implementation in California, Puerto Rico, Texas, Alabama, Mississippi,
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Louisiana, and Florida. To ensure that the PPDR program is successful, Thompson will have the following
objectives during ordinance review:
• Identify an ordinance that clearly grants the City with the authority to enter private property to
remove and dispose of debris, such as a nuisance abatement or public nuisance ordinance. This
is critical to establish legal authority and FEMA eligibility.
• Establish a multi-step process ensuring all proper notifications are made to property owners.
• Develop a public outreach plan to ensure that residents in need can participate in the program.
Upon review and approval of a proposed PPDR program by the City, FDEM, and FEMA Thompson will
implement and document the program to maximize available reimbursement. PPDR programs may
include:
• Vegetative, construction and demolition (C&D), and mixed waste debris removal
• Residential and commercial structural demolitions
• Leaner, hanger, and stump removal
In managing, monitoring, and documenting PPDR programs, Thompson will develop a property
identification number for each property. Each property will have a PPDR “packet” that documents the
following information:
• Ordinance granting legal authority under
which the private property debris removal
work was performed
• Documentation of all necessary actions
taken to satisfy the requirements of the
ordinance
• Notification to property owner
• Posting on property
• Executed Right-of Entry Agreement
• FEMA/FDEM Approval
• FEMA Historic Preservation review /
approval
• Documentation of asbestos abatement (if
necessary)
• Documentation of utility disconnections (if
necessary)
• Field documents and site schematic
documenting eligible work performed
• Before/after photographs
• Property close-out documentation
All PPDR documentation is managed through multiple elements of TDMS, including organizing and
storing program and property documentation, mapping, and property status and program statistics.
Figure 4-6: TDMSweb Management and Administration of PPDR Documents
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Figure 4-7: PPDR Applicant Intake Dashboard
Data Management
Thompson utilizes technology as integral part of its approach to providing debris removal monitoring
services for purposes of quality assurance/quality control (QA/QC), contractor invoice reconciliation, and
reporting.
Data Management | Quality Control / Quality Assurance
Debris collection and disposal information generated from tickets created in the field utilizing
TDMSmobile is uploaded into a secure electronic disaster debris data management system, TDMSweb,
that summarizes debris quantities to include collection and disposal information by date, debris type,
collection zone, and collection and disposal location. This information is reviewed daily through
Thompson’s quality assurance/quality control (QA/QC) queries and parameters which check of
irregularities and outliers. Such queries and parameters include:
• Count of loads by collection truck
• Trip time per load
• Trip distance
• Average load call by truck
• Average load call by disposal monitor
• Count of loads by collection location
Figure 4-8: Ticket Data Presented in TDMSweb
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Thompson will also plot daily collection activities using GIS software to review collection locations
against eligible City boundaries to ensure collection is occurring in designated work zones.
Figure 4-9: Ticket Location and Boundary Mapping
Data Management | Reporting
Thompson collects a large amount of information from field operations daily and can provide our clients
a variety of reports, maps, and dashboards to summarize this information. We develop and manage all
reports in-house and can customize each product based on the client’s reporting needs and program
configuration.
Daily Debris Collection Report: Thompson’s Daily Debris Collection Report is produced each day and
summarizes the previous day’s field activities as well as providing project metrics and trend reporting.
This can include, daily and cumulative haul totals or unit counts for each type of debris collected along
with several other totals and statistics including but limited to:
• Date of reporting, client, disaster
number, project, and contract number
• Summary of the previous day’s activities
• Number of contractor certified
equipment in field
• Total number of monitors in the field
• Minimum, maximum, and average load
size
• Average load call percentage
• Days from debris removal start date
• Days from FEMA Disaster Incident start
• Disposal locations with debris totals
The main body of the report contains standard reporting metrics to meet the requirements of FEMA,
however, Thompson can adjust the Daily Debris Collection Report to also meet the needs of any
additional contractual (e.g., requirement of minimum contractor trucks in field within a certain
hours/days timeframe) or local needs (e.g., collection or political zones or districts).
GIS Mapping and Dashboards: Thompson can also provide project data through GIS mapping and
dashboards that also displays real time data including daily and cumulative collection totals, collection
locations, eligible/ineligible ticket locations, collection debris type breakdowns, etc.
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Figure 4-10: Project Operations Dashboard
Our goal is to provide efficient and effective insight into the debris removal and recovery operation
through a customized approach to avoid submitting an unnecessary or overwhelming amount of “off the
shelf” reports.
Field Documentation: Thompson captures a variety of physical and digital field documentation through
logs and our automated debris management system. Unique to Thompson, our process retains one
physical copy of the electronic receipts created at the disposal site or in the field for unit rate work.
These paper copies are housed with the other paper field logs throughout the life of the project as a
backup for any technical issue that may arise in the field. Additional copies of the paper ticket are
provided to the truck driver, scale house (if applicable) and the debris contractor representative.
TDMSportal: A main component of TDMS, the TDMSportal, serves as the client and contractor
information center. The TDMSportal provides real-time access to project related documents and data,
including but not limited to:
• Contract documents
• Environmental permits
• Truck Certifications
• Ticket and image details
• Daily Reports
• Maps (live, progress, pass, roadway)
• Contractor invoice packages
• Monitor invoice packages
Data Management | Invoice Reconciliation
Thompson will perform a thorough review and reconciliation of contractor invoices submitted to the
City. For contractor payments to be verified as accurate and correct, Thompson verifies truck
certification, load transactions and unit rate transactions with its database. The reconciliation will
include a review of the collection date, time, and location, as well as the debris volume, disposal time
and location submitted by the Contractor against the data maintained by Thompson on behalf of the
City. Upon completing the verification of each record being claimed for payment, Thompson will render
a payment recommendation to the City. Thompson’s payment recommendation will include the
following:
• A copy of the contractor invoice
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• Invoice back-up organized by program, date, service type, contract line item, and location
• A summary of discrepancies identified
• A payment recommendation report
• A cover letter summarizing the reconciliation findings and payment recommendation
Figure 4-11: Invoice Process Summary
Closeout
Thompson’s team of consultants, engineers, cost estimators and subject matter experts are disaster
recovery and grant management practitioners and implementers that maintain an active knowledge of
federal policy and industry leading expertise in navigating federal programs to maximize and retain
federal funding for impacted communities.
FEMA PA Worksheet Development
Thompson will assist the City with developing Project Worksheets (PWs) and necessary documentation
to substantiate cost claims to FEMA for the Public Assistance (PA) program. Thompson will deploy
consultants to coordinate PA operations with FDEM officials and prepare small and large project PWs to
capture eligible costs incurred by the City. Throughout the PA process, Thompson carefully tracks all
associated labor and expenses in accordance with FEMA DAP 9525.9, outlining eligibility requirements
for reimbursement of Direct Administrative Costs (DAC), allowing the City to be reimbursed for the
majority of Thompson’s PA Consulting costs. Though some costs may remain ineligible for
reimbursement by declaration in federal guidelines (i.e., indirect costs for FEMA PA), Thompson’s
emphasis on efficient performance and accurate cost tracking will ensure the City receives maximum
reimbursement for Thompson’s services.
Thompson applies a forward-thinking, collaborative, and cost-effective approach to FEMA PA consulting.
Our tried and tested consultants are knowledgeable of PA program policy, requirements, and best-
practices and draw upon experience to make certain PWs are efficiently and properly prepared, and
whenever possible, are audit-ready at the time of submission. Through encouraging transparency
between the City, FDEM, and FEMA, Thompson will seek to expedite City’s recovery process, maximize
reimbursement, and limit the need for post-submittal administration including audit preparation and
appeals support.
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Thompson consultants have experience preparing and administering PWs in all categories of work
including:
• Category A: Debris Removal
• Category B: Emergency Protective Measures
• Category C: Roads and bridges
• Category D: Water control facilities
• Category E: Public buildings and contents
• Category F: Public utilities
• Category G: Parks, recreational, and other facilities
• Category Z: Indirect and Direct Administrative Costs
Audit Ready Documentation
Throughout the duration of the project, the City will be provided access to the TDMSportal, which will
include all project documentation and reports required by FEMA for review. Thompson’s documentation
process mirrors the FEMA GrantsPortal to expedite the submittal and review process.
For example, all reconciled invoices are delivered to the City for submission to FEMA as audit ready
packages which include the contractor invoice, all supporting data in MS excel, Thompson’s payment
recommendation and an Adobe PDF of all associated load and unit tickets. Upon project completion,
Thompson will provide the City with a final report that captures all reconciled cumulative project totals,
with quantities broken out by debris type, DMS site, and final disposal location. A separate cost report,
broken out by contract line item, will also be provided at project completion.
Figure 4-12: TDMSportal Documentation Summary
Audit Support
To the extent necessary, Thompson will provide the City with first and second appeal support for
unfunded or de-obligated disaster related projects or initiatives that the City and Thompson mutually
agree may be determined eligible by FEMA based on a re-review of existing project documentation or
other review of new information presented to substantiate the eligibility of the project.
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EXHIBIT C
FEDERALLY REQUIRED CONTRACT CLAUSES
FOR FEMA PUBLIC ASSISTANCE
GRANTEES AND SUBGRANTEES
Any contract or subcontract funded by this Agreement must contain the applicable
provisions described in Appendix II to 2 C.F.R. Part 200. It is the responsibility of the
Contractor to include any of the required provisions in its sub-contracts.
A. Equal Employment Opportunity
During the performance of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The
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Contractor will take affirmative action to ensure that applicants are employed, and that employees
are treated during employment without regard to their race, color, religion, sex, sexual orientation,
gender identity, or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
(2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf
of the Contractor, state that all qualified applicants will receive considerations for employment
without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee or
applicant for employment because such employee or applicant has inquired about, discussed, or
disclosed the compensation of the employee or applicant or another employee or applicant. This
provision shall not apply to instances in which an employee who has access to the compensation
information of other employees or applicants as a part of such employee's essential job functions
discloses the compensation of such other employees or applicants to individuals who do not
otherwise have access to such information, unless such disclosure is in response to a formal
complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including
an investigation conducted by the employer, or is consistent with the contractor's legal duty to
furnish information.
(4) The Contractor will send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, a notice to be provided
advising the said labor union or workers' representatives of the Contractor's commitments under
this section, and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
(5) The Contractor will comply with all provisions of Executive Order 11246 of September 24,
1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(6) The Contractor will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules,
regulations, and orders.
(7) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this
contract or with any of the said rules, regulations, or orders, this contract may be canceled,
terminated, or suspended in whole or in part and the Contractor may be declared ineligible for
further Government contracts or federally assisted construction contracts in accordance with
procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions
Agreement for Disaster Debris Monitoring Services
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as may be imposed and remedies invoked as provided in Executive Order 11246 of September 24,
1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(8) The Contractor will include the portion of the sentence immediately preceding paragraph (1)
and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless
exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204
of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon
each subcontractor or vendor. The Contractor will take such action with respect to any subcontract
or purchase order as the administering agency may direct as a means of enforcing such provisions,
including sanctions for noncompliance: Provided, however, That in the event a Contractor
becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of
such direction by the administering agency the Contractor may request the United States to enter
into such litigation to protect the interests of the United States.
B. Compliance with the Contract Work Hours and Safety Standards Act
(1) Overtime requirements. No Contractor or subcontractor contracting for any part of the contract
work which may require or involve the employment of laborers or mechanics shall require or
permit any such laborer or mechanic in any workweek in which he or she is employed on such
work to work in excess of forty hours in such workweek unless such laborer or mechanic receives
compensation at a rate not less than one and one-half times the basic rate of pay for all hours
worked in excess of forty hours in such workweek.
(2) Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the
clause set forth in paragraph (1) of this section the Contractor and any subcontractor responsible
therefor shall be liable for the unpaid wages. In addition, such Contractor and subcontractor shall
be liable to the United States (in the case of work done under contract for the District of Columbia
or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages
shall be computed with respect to each individual laborer or mechanic, including watchmen and
guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of
$10 for each calendar day on which such individual was required or permitted to work in excess
of the standard workweek of forty hours without payment of the overtime wages required by the
clause set forth in paragraph (1) of this section.
(3) Withholding for unpaid wages and liquidated damages. The City shall upon its own action or
upon written request of an authorized representative of the Department of Labor withhold or cause
to be withheld, from any moneys payable on account of work performed by the Contractor or
subcontractor under any such contract or any other Federal contract with the same prime
Contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety
Standards Act, which is held by the same prime Contractor, such sums as may be determined to
be necessary to satisfy any liabilities of such Contractor or subcontractor for unpaid wages and
liquidated damages as provided in the clause set forth in paragraph (2) of this section.
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(4) Subcontracts. The Contractor or subcontractor shall insert in any subcontracts the clauses set
forth in paragraph (1) through (4) of this section and also a clause requiring the subcontractors to
include these clauses in any lower tier subcontracts. The prime Contractor shall be responsible for
compliance by any subcontractor or lower tier subcontractor with the clauses set forth in
paragraphs (1) through (4) of this section.
C. Clean Air Act
(1) The Contractor agrees to comply with all applicable standards, orders or regulations issued
pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.
(2) The Contractor agrees to report each violation to the City and understands and agrees that the
City will, in turn, report each violation as required to assure notification to the State of Florida,
Federal Emergency Management Agency, and the appropriate Environmental Protection Agency
Regional Office.
(3) The Contractor agrees to include these requirements in each subcontract exceeding $100,000
financed in whole or in part with Federal assistance provided by FEMA.
D. Federal Water Pollution Control Act
(1) The Contractor agrees to comply with all applicable standards, orders or regulations issued
pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.
(2) The Contractor agrees to report each violation to the City and understands and agrees that the
City will, in turn, report each violation as required to assure notification to the State of Florida,
Federal Emergency Management Agency, and the appropriate Environmental Protection Agency
Regional Office.
(3) The Contractor agrees to include these requirements in each subcontract exceeding $150,000
financed in whole or in part with Federal assistance provided by FEMA.
E. Suspension and Debarment
(1) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000.
As such the contractor is required to verify that none of the contractor, its principals (defined at 2
C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R.
§ 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
(2) The contractor and any subcontractors must comply with 2 C.F.R. pt. 180, subpart C and 2
C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any
lower tier covered transaction it enters into.
(3) This certification is a material representation of fact relied upon by the City. If it is later
determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt.
3000, subpart C, in addition to remedies available to the State of Florida and , the Federal
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Government may pursue available remedies, including but not limited to suspension and/or
debarment.
(4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C
and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract
that may arise from this offer. The bidder or proposer further agrees to include a provision
requiring such compliance in its lower tier covered transactions.
F. Byrd Anti-Lobbying Amendment
Contractors who apply or bid for an award of $100,000 or more shall file the required certification.
Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting to influence an officer or employee
of any agency, a member of Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any Federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds
that takes place in connection with obtaining any Federal award. Such disclosures are forwarded
from tier to tier up to the recipient.
APPENDIX A, 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
(To be submitted with each bid or offer exceeding $100,000)
The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance
with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
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This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying
Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The Contractor,______________________, certifies or affirms the truthfulness and accuracy of
each statement of its certification and disclosure, if any. In addition, the Contractor understands
and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure,
if any.
________________________________________________
Signature of Contractor’s Authorized Official
________________________________________________
Name and Title of Contractor’s Authorized Official
___________________________
Date
G. Procurement of Recovered Materials
(1) In the performance of this contract, the Contractor shall make maximum use of products
containing recovered materials that are EPA-designated items unless the product cannot be
acquired—
(i) Competitively within a timeframe providing for compliance with the contract
performance schedule;
(ii) Meeting contract performance requirements; or
(iii) At a reasonable price.
(2) Information about this requirement, along with the list of EPA-designate items, is available at
EPA’s Comprehensive Procurement Guidelines web site,
https://www.epa.gov/smm/comprehensiveprocurement-guideline-cpg-program.
H. Access to Records
The following access to records requirements apply to this contract:
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(1) The contractor agrees to provide the City, the State of Florida, the FEMA Administrator, the
Comptroller General of the United States, or any of their authorized representatives access to any
books, documents, papers, and records of the Contractor which are directly pertinent to this
contract for the purposes of making audits, examinations, excerpts, and transcriptions.
(2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
(3) The Contractor agrees to provide the FEMA Administrator or his authorized representatives
access to construction or other work sites pertaining to the work being completed under the
contract.
I. DHS Seal, Logo, and Flags
The Contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses
of DHS agency officials without specific FEMA preapproval.
J. Compliance with Federal Law, Regulations, and Executive Orders
This is an acknowledgement that FEMA financial assistance will be used to fund the contract only.
The Contractor will comply will all applicable federal law, regulations, executive orders, FEMA
policies, procedures, and directives.
K. No Obligation by Federal Government
The Federal Government is not a party to this contract and is not subject to any obligations or
liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting
from the contract.
L. Program Fraud and False or Fraudulent Statements or Related Acts
The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims
and Statements) applies to the Contractor’s actions pertaining to this contract.
M. Additionally, a Contractor’s or any other non-federal entity’s contracts must contain all or
any applicable provisions described in 2 C.F.R. Ch. II, pt. 200, App. II (2022) (hereby incorporated
by reference, as applicable).
N. It is solely the responsibility of the Contractor to comply with and/or include in its
subcontracts all applicable provisions, including but not limited to:
1) Contractor shall also comply with the requirements of 2 C.F.R. § 200.216 (Prohibition on
certain telecommunication and video surveillance services or equipment).
2) Contractor shall also comply with the requirements of 2 C.F.R. §§ 200.321 (Contracting
with small and minority businesses, women's business enterprises, and labor surplus area firms).
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3) Contractor shall also comply with the requirements of 2 C.F.R. §§ 200.322 (Domestic
Preferences for procurements).
4) Contractor shall also comply with the requirements of 2 C.F.R. §§ 200.323 (Procurement
of recovered materials).