HomeMy WebLinkAboutFreedom Cleaning Solutions Janitorial Services Contract 2024 26 01CITY OF WINTER SPRINGS
JANITORIAL SERVICES CONTRACT
THIS JANITORIAL SERVICES CONTRACT ("Contract") is entered into by
and between the City of Winter Springs ("City"), a Florida municipal corporation, 1126
East State Road 434, Winter Springs, Florida 32708 and Freedom Cleaning Solutions,
L.L.0 ("Contractor"), a Florida Limited Liability Company, located at 261 Live Oaks
Blvd., Building 6, Casselberry, Florida, 32707.
WHEREAS, the City and Contractor desire to enter into this Contract for the
purpose of securing Contractor's janitorial services for park restroom facilities in Central
Winds Park; Sunshine Park, Trotwood Park, Moss Park, Sam Smith Memorial Park,
Torcaso Park, and the Cross Seminole Trailhead, all of which are located within the City;
and
WHEREAS, the City and Contractor desire to set forth their mutual understanding
of the terms and conditions of their agreement as set forth herein; and
IN CONSIDERATION of the mutual promises and understanding contained in this
Contract, the City and Contractor hereby agree as follows:
1. DESCRIPTION OF SERVICES TO BE PROVIDED: In consideration of the
compensation received under this Contract, the Contractor will provide the janitorial
services set forth in the scope of services attached hereto as Exhibit "A" and fully
incorporated herein by this reference for the park restroom facilities in the following
locations, all of which are located within the City ("Services"):
a. Central Winds Park (1000 Central Winds Drive): six locations to include the
tIailhead, soccer field, concession area, tower, passive area and pickleball courts.
b. Sunshine Park (400 North Edgemon Avenue).
c. Trotwood Park (701 Northern Way & 1224 Trotwood Boulevard).
d. Moss Park (314 South Moss Road).
e. Torasco Park (104 North Moss Road and 120 North Flamingo Avenue).
f. Sam Smith Memorial Park (1562 Winter Springs Boulevard).
g. Cross Seminole Trailhead (S.R. 434 & S.R. 417; off of Jetta Point).
2. PERIOD OF PERFORMANCE:
a. The period of performance under this Contract shall be from February 1, 2024,
through January 31, 2025, unless sooner terminated or extended as provided
herein.
b. The City reserves the right to extend this Contract for three additional one (1)
year terms or portions thereof. Such contract extensions shall be subject to
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mutual agreement as to the terms and any price adjustments, which shall be
memorialized in writing and executed by both parties hereto. The Contractor
shall respond in writing within fifteen (15) calendar days following receipt of
the City's request for extension. In the event this Contract is extended, the
contract price may be increased to allow for consumer price increases based on
Bureau of Labor and Statistics - Consumer Price Index not to exceed 2 (two)
percent. The adjustment will be based on the seasonally adjusted CPI for All
Urban Consumers for the annual contract period from the same period of the
previous year and calculated 30 days prior to renewal.
3. COMPENSATION:
a. Amount: In exchange for the Services provided pursuant to Section 1 of this
Contract, the City shall pay the Contractor Three Thousand Eight Hundred and
Eighty -Four Dollars and 02/100 ($3,884.02) per month. Each area must be
cleaned in accordance with Exhibit "A." This will be the total compensation
paid to the Contractor except for payments, if any, made under subparagraphs
3.b., c., and d. below.
b. Initial cleaning by Contractor: In exchange for the Contractor providing the City
with an initial, one-time "catch-up" cleaning service, which shall be provided in
all locations listed in Section 1 of this Contract and which catch-up cleaning
service shall include all required daily and weekly janitorial services as listed in
Exhibit A, the City shall pay the Contractor a one-time payment of Five
Hundred Dollars and 00/100 ($500.00)
c. Additional Services: The City may request the Contractor to provide additional
services pursuant to the Response Form, as supplemented, submitted by the
Contractor.
d. Additions or Deletions: The City may, by written change notice, add or delete
facilities, areas, or service requirements of this Contract. Such changes shall be
negotiated on the basis of a prorated price consistent with the original price
contained in the Contractor's Response Form, as supplemented.
4. PAYMENTS: Payment shall be made upon receipt of monthly invoices submitted
by the Contractor. Full payment to the Contractor will be made only after work is
satisfactorily performed. Payments will be considered timely if made by the City
within 30 days of receipt of each such invoice.
5. RIGHTS AND OBLIGATIONS: All rights and obligations of the parties to this
Contract will be subject to and governed by the terms of this Contract, including its
exhibits.
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6. SUPERVISI"N/EMPLOYEES:
a. The Contractor will perform all work under this Contract with his/her own
employees and will assign a supervisor who will oversee the work performed
under this Contract and will have authority to represent the Contractor in dealing
with the Contract Manager or his/her designee. The name, address and
telephone number of the supervisor will be furnished to the City.
b. All employees working on site at the City's property will be required to have
had and passed background checks prior to working on this site. A copy will be
provided to the City only if it includes a listing of a Felony conviction and the
Contractor would like to employ the individual on this site. The City reserves
the right to request copies of any and all background checks on employees or
subcontractors.
c. All Subcontractors employed by the Contractor for work at this site must be
approved by the City and are subject to background verification.
d. The Contractor shall prohibit his/her employees from disturbing papers on
desks, opening desk drawers or cabinets, or using telephone or office equipment.
e. The Contractor is responsible for the security of the facility during the
performance of these services and shall ensure that all facility exterior doors
remain locked during his or her work hours and upon Contractor's departure
from facility.
£ The Contractor will ensure that industry accepted safe practices are followed in
performance of the work, including but not limited to, placing appropriate
signage warning of wet or newly waxed floors. After each period of cleaning
and other services, the areas shall be inspected for fire hazards, unnecessary
lights shall be turned off, and outside doors and windows closed and locked.
g. The Contractor hereby accepts responsibility for all key cards or keys issued to
the Contractor. The Contractor also agrees that no duplicate key cards or keys
will be made and the Contractor will be responsible for the return of any key
cards or keys that may have been provided to the Contractor's employees who
terminate employment with his firm.
h. The Contractor shall prohibit all unauthorized personnel from all parks and
facilities addressed herein where Services are provided.
i. By mutual agreement between the City and the Contractor, appropriate action
will be taken concerning employees that disregard the contents of the foregoing
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subparagraphs, who are incompetent, careless and/or insubordinate and do not
exhibit proper dress and decorum expected in city -owned facilities.
Verify.
i. Pursuant to section 448.095, Florida Statutes, contractors, which shall
include Contractor, shall register with and use the U.S. Department of
Homeland Security's E-Verify system, https://e-verify.uscis. og y/emp, to
verify the work authorization status of all employees hired on and after
January 1, 2021.
ii. Subcontractors
A. Contractor shall also require all subcontractors performing
work under this Agreement to use the E-Verify system for
any employees they may hire during the term of this
Agreement.
Be Contractor shall obtain from all such subcontractors an
affidavit stating the subcontractor does not employ,
contract with, or subcontract with an unauthorized alien, as
defined in section 448.095, Florida Statutes.
C. Contractor shall provide a copy of all subcontractor
affidavits to the City upon receipt and shall maintain a copy
for the duration of the Agreement.
iii. Contractor must provide evidence of compliance with section 448.095,
Florida Statutes. Evidence shall consist of an affidavit from the Contractor
stating all employees hired on and after January 1, 2021 have had their
work authorization status verified through the E-Verify system and a copy
of their proof of registration in the E-Verify system.
iv. Failure to comply with this provision is a material breach of the
Agreement, and shall result in the immediate termination of the
Agreement without penalty to the City. Contractor shall be liable for all
costs incurred by the City securing a replacement Agreement, including
but not limited to, any increased costs for the same services, any costs due
to delay, and rebidding costs, if applicable.
7. HOURS OF WORK: Janitorial services, except outside work and work done on
Saturdays, Sundays and Holidays, shall be performed to completion between sunset
and sunrise, unless otherwise specified herein or agreed upon. If services are
scheduled for city holidays, they will be performed the following day. Upon request,
a responsible representative of the Contractor shall be available during office hours
for joint inspection of the premises, consultation and/or receipt of instructions.
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8. EQUIPMENT AND SUPPLIES:
a. Unless otherwise specified herein, the City shall provide supplies, including but
not limited to, toilet tissue, paper towels, toilet seat covers, and plastic trash
bags. The Contractor shall make arrangements to secure the supplies furnished
by the City. No supplies furnished by the City will be removed from the
premises. The City will provide a janitorial closet for use by the Contractor.
b. The Contractor shall supply all necessary tools, equipment, waxes, strippers,
cleaners, brooms, mops, buckets, buffers and all other tools and supplies not
stated herein as being supplied by the City. Materials shall be first quality, shall
give good service and shall give results satisfactory to the City.
9. INSURANCE: Upon the effective date of this Agreement, Contractor shall be
required to provide proof of insurance as follows:
a. Worker's Corr�penscrtion coverage in at least the minimum amounts, as required
by Florida Statutes.
b. General Liability coverage due to bodily injury or death of any person or property
damage arising out of this Contract or any Services provided hereunder. The
insurance shall have minimum limits of coverage of $1,000,000.00 per
occurrence.
The insurance required by this section shall include the liability and coverage
provided herein, or as required by law, whichever requirements afford greater
coverage. All of the policies of insurance so required to be purchased and
maintained for the certificates (or other evidence thereof) shall contain a provision
or endorsement that the coverage afforded will not be canceled, materially
changed or renewal refused until at least thirty (30) days' prior written notice has
been given to the City and the Contractor by certified mail, return receipt
requested. All such insurance shall remain in effect until final payment. Unless
agreed to by the City to the contrary, the City shall be named on the foregoing
insurance policies as "additional insured." The Contractor shall cause its
insurance carriers to furnish insurance certificates specifying the types and
amounts of coverage in effect pursuant hereto, the expiration dates of such
policies, and a statement that no insurance under such policies will be canceled
without thirty (30) days' prior written notice to the City in compliance with other
provisions of this Agreement. For all Services performed pursuant to this
Agreement, the Contractor shall continuously maintain such insurance in the
amounts, type, and quality as specified herein. In the event Contractor fails to
maintain said insurance, City, at its option, may elect to terminate this Contract by
written notice to Contractor.
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c. All employees working on City premises must be bonded (minimum $25,000).
10. NON -EXCLUSIVITY:
a. Nothing contained in this Contract shall be construed to limit in any way the
City's right to contract for the same or similar services for which the Contractor
is engaged hereunder during the term of this Contract under any terms and
conditions, including, but not limited to any compensation, as the City may, in
its sole discretion, deem appropriate.
b. Nothing contained in this Contract shall be construed to limit in any way the
Contractor's right or ability to make its services available to the general public
during the term of this Contract or to enter contracts or other agreements with
any other individual or entity.
11. COUNTERPARTS: This Contract is to be executed in duplicate, and each
duplicate shall be considered an original copy of this Contract by each party for all
purposes.
12. ENTIRE AGREEMENT: This Contract contains all the terms and conditions
agreed upon by the parties. All items incorporated in this Contract by reference are
attached. No other understandings, oral or otherwise, regarding the subject matter of
this Contract shall be considered to exist or to bind any of the parties to this Contract
unless otherwise stated in this Contract.
13. SOVEREIGN IMMUNITY: The City intends to avail itself of the benefits of
Section 768.28, Florida Statutes and any other statutes and common law governing
sovereign immunity to the fullest extent possible. Neither this provision nor any
other provision of this Contract shall be construed as a waiver of the City's right to
sovereign immunity under Section 768.28, Florida Statutes, or other limitations
imposed on the City's potential liability under state or federal law. Contractor
agrees that City shall not be liable under this Contract for punitive damages or
interest for the period before judgment. Further, City shall not be liable for any
claim or judgment, or portion thereof, to any one person for over two hundred
thousand dollars ($200,000.00), or any claim or judgment, or portion thereof, which,
when totaled with all other claims or judgments paid by the State or its agencies and
subdivisions arising out of the same incident or occurrence, exceeds three hundred
thousand dollars ($300,000.00). Nothing in this Contract is intended to inure to the
benefit of any third party for the purpose of allowing any claim which would
otherwise be barred under the doctrine of sovereign immunity or by operation of
law. This paragraph shall survive termination of this Contract.
14. ATTORNEYS' FEES: Should any litigation arise concerning this Contract
between the parties, the parties agree to bear their own costs and attorney s fees.
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15. GENERAL TERMS AND CONDITIONS
a. ADVANCE PAYMENTS PROHIBITED: No payment in advance or in
anticipation of services to be provided under this Contract shall be made by the
City.
b. ASSIGNMENT: The Contractor shall neither assign this Contract nor any claim
arising under this Contract without the previous written consent of the City.
c. CHANGES AND MODIFICATIONS: Any change or modification to this
Contract must be in writing and signed by both parties.
d. CONTRACTOR NOT EMPLOYEE OF THE CITY: The Contractor and his or
her employees or agents performing under this Contract are not employees or
agents of the City. The Contractor will not hold himself/herself out as nor claim
to be an officer or employee of the City by reason of this Contract.
e. FAILURE TO PERFORM/BREACH OF CONTRACT: In the event non-
performance or unsatisfactory performance by the Contractor of any obligation of
this Contract or the Contractor is in substantial non-compliance with any of its
terms, the City may terminate this Contract under the TERMINATION clause.
PROVIDED, that the City shall provide written notice to the Contractor of said
non-performance or unsatisfactory performance or substantial non-compliance.
PROVIDED FURTHER, the Contractor shall have five (5) days after such notice
to cure said failure or non-compliance. PROVIDED FURTHER, THAT A
MAJOR VIOLATION OF THE CONTRACT SPECIFICATIONS DEALING
WITH BUILDING SECURITY COULD RESULT IN IMMEDIATE
TERMINATION OF THIS CONTRACT WITHOUT THE FIVE (5) DAY
NOTICE REQUIREMENT.
f. GOVERNING LAW AND VENUE: This Contract shall be governed by the law
of the State of Florida. Venue of all disputes shall be properly placed in Seminole
County, Florida. The parties agree that the Contract was consummated in
Seminole County, and the site of the Services is Seminole County. If any dispute
concerning this Contract arises under Federal law, the venue will be Orlando,
Florida.
g. INDEMNIFICATION: The Contractor will be responsible for any damages
sustained by his employees to City equipment and/or fixtures and shall provide all
repairs/replacements, as appropriate, at no cost to the City. For all Services
performed pursuant to this Agreement, the Contractor agrees to the fullest extent
permitted by law, to indemnify and hold harmless the City and its commissioners,
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employees, officers, and city attorneys (individually and in their official capacity)
from and against all claims, losses, damages, personal injuries (including but not
limited to death), or liability (including reasonable attorney's fees through any and
all administrative, trial and appellate proceedings), directly or indirectly arising
from:
i. any default under this Agreement by Contractor;
ii. any negligent act, omission or operation of work related to
all Services performed under this Agreement by
Contractor, and its employees, principals, agents,
independent contractors, and consultants.
iii. the acts, errors, omissions, intentional or otherwise, arising
out of or resulting from Contractor's and its employees,
partners, contractors, and agents on the performance of the
Services being performed under this Agreement;
iv. Contractor's, and its employees', partners', contractors',
and agents' failure(s) to comply with the provisions of any
federal, state, or local laws, ordinance, or regulations
applicable to Contractor's and its employees', partners',
contractors', and agents' performance under this
Agreement;
v. any fraud and misrepresentation conducted by Contractor
and its employees, partners, contractors, and agents on the
City under this Agreement.
The indemnification provided above shall obligate the Contractor to defend at its
own expense or to provide for such defense, at the option of the City, as the case
may be, of any and all claims of liability and all suits and actions of every name
and description that may be brought against the City or its commissioners,
employees, officers, and City Attorney which may result from any negligent act,
omission or operation of work related to the Services under this Agreement
whether the Services be performed by the Contractor, or anyone directly or
indirectly employed by them. In all events the City and its commissioners,
employees, officers, and City Attorney shall be permitted to choose legal counsel
of its sole choice, the fees for which shall be reasonable and subject to and
included with this indemnification provided herein.
h. LICENSING, ACCREDITATION AND REGISTRATION: The Contractor shall
comply with all applicable local, state, and federal licensing, accreditation, and
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registration requirements/standards, necessary for the performance of this
Contract.
i. NONDISCRIMINATION: During the performance of this Contract, the
Contractor shall comply with all federal and state nondiscrimination laws,
regulations and policies in the administration of this Contract.
j. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS: In the event of
the Contractor's noncompliance or refusal to comply with any nondiscrimination
law, regulation, or policy in the administration of this Contract, this Contract may
be rescinded, canceled or terminated in whole or in part, and the Contractor may
be declared ineligible for further contracts with the City. The Contractor shall,
however, be given a reasonable time in which to cure such noncompliance.
k. RECORDS, DOCUMENTS, AND REPORTS: The Contractor will retain ail
books, records, documents, and other materials relevant to this Contract for six
years after settlement and make them available at all reasonable times to
inspection, review, or audit by personnel authorized by the City, federal officials
and other officials so authorized by law.
1. REGISTRATION WITH DEPARTMENT OF REVENUE: The Contractor shall
complete registration with the State of Florida, Department of Revenue and be
responsible for payment of all taxes due on payments made under this Contract.
m. SAFEGUARDING OF INFORMATION: The use or disclosure by the
Contractor of any information obtained as a result of performance under this
Contract concerning the City for any purpose not directly connected with the
administration of the City or the Contractor's responsibilities with respect to
services provided under this Contract is prohibited except by written consent of
the City.
n. SEVERABILITY: If any provision of this Contract or any provision of any
document incorporated by reference shall be held invalid, such invalidity shall not
affect other provisions of this Contract which can be given effect without the
invalid provision, and to this end the provisions of this Contract are declared
severable.
o. SUBCONTRACTING: The Contractor shall not enter into subcontracts for any
of the work contemplated under this Contract without obtaining prior written
approval from the City.
p. TERMINATION: This Contract may be terminated by the Contractor upon thirty
(30) days prior written notice to the City in the event of substantial failure by the
City to perform in accordance with the terms of this Contract through no fault of
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the Contractor. It may also be terminated by the City with or without cause
immediately upon written notice to the Contractor. Unless the Contractor is in
breach of this Contract, the Contractor shall be paid for services rendered to the
City's satisfaction through the date of termination, unless the termination is for
cause, in which case the City shall determine the extent of liability. The City may
withhold from any amounts due the Contractor for services such a sum as the City
determines to be necessary to protect the City against potential loss or liability. The
rights and remedies of the City provided in this clause shall not be exclusive and are
in addition to any other rights and remedies provided by law or under this Contract..
After receipt of a Termination Notice and except as otherwise directed by the
City, the Contractor shall.
i. Stop work under this Contract on the date and to the extent specified in the
notice;
ii. Place no further orders for materials, services, or facilities except as may be
necessary for completion of such portion of this Contract as is not
terminated;
iii. Complete performance of any part of this Contract as shall not have been
terminated by the City;
iv. Take all action as may be necessary, or as the City may direct, for the
protection and preservation of property of the City which is in the
possession of the Contractor.
q. PUBLIC RECORD. Pursuant to Section 119.0701, Florida Statutes and other
applicable public records laws, the Contractor agrees that any records, documents,
transactions, writings, papers, letters, computerized information and programs,
maps, books, audio or video tapes, films, photographs, data processing software,
writings or other material(s), regardless of the physical form, characteristics, or
means of transmission, of the Contractor related, directly or indirectly, to the
services provided to the City under this Contract and made or received pursuant to
law or ordinance or in connection with the transaction of official business by the
City, may be deemed to be a public record, whether in the possession or control of
the City or the Contractor. Said records, documents, transactions, writings,
papers, letters, computerized information and programs, maps, books, audio or
video tapes, films, photographs, data processing software, writings or other
material(s), regardless of the physical form, characteristics, or means of
transmission of the Contractor are subject to the provisions of Chapter 119,
Florida Statutes, and may not be destroyed without the specific written approval
of the City's designated custodian of public records.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
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TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS, THE CITY CLERK, AT (407) 327-59559
_CITYCLERKDEPARTMENT@WINTERSPRINGSFL.ORG, 1126 EAST
STATE ROAD 434, FLORIDA 32708,
The Contractor is required to and agrees to comply with public records laws. The
Contractor shall keep and maintain all public records required by the City to
perform the services as agreed to herein. The Contractor shall provide the City,
upon request from the City Clerk, copies of the requested records or allow the
records to be inspected or copied within a reasonable time at a cost that does not
exceed the cost provided by law. The Contractor shall ensure that public records
that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the
Contract term. Upon completion of the Contract, the Contractor shall transfer to
the City, at no cost, all public records in possession of the Contractor, provided
the transfer is requested in writing by the City Clerk. Upon such transfer, the
Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. However, if
the City Clerk does not request that the public records be transferred, the
Contractor shall continue to keep and maintain the public records upon
completion of the Contract and shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the
City, upon request from the City Clerk, in a format that is compatible with the
information technology systems of the City. Should the City not possess public
records relating to this Contract which are requested to be inspected or copied by
the City or any other person, the City shall immediately notify the Contractor of
the request and the Contractor shall then provide such records to the City or allow
the records to be inspected or copied within a reasonable time. If the Contractor
does not comply with a public records request, the City may enforce this Section
to the extent permitted by law. The Contractor acknowledges that if the
Contractor does not provide the public records to the City within a reasonable
time, the Contractor may be subject to penalties under Section 119.10, Florida
Statutes. The Contractor acknowledges that if a civil action is filed against the
Contractor to compel production of public records relating to this Contract, the
court may assess and award against the Contractor the reasonable costs of
enforcement, including reasonable attorney fees. All public records in connection
with this Contract shall, at any and all reasonable times during the normal
business hours of the Contractor, be open and freely exhibited to the City for the
purpose of examination, audit, or otherwise. Failure by the Contractor to grant
such public access and comply with public records laws and/or requests shall be
grounds for immediate unilateral cancellation of this Contract by the City upon
delivery of a written notice of cancellation. If the Contractor fails to comply with
this Section, and the City must enforce this Section, or the City suffers a third
party award of attorney's fees and/or damages for violating Chapter 119, Florida
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Statutes, due to the Contractor's failure to comply with this Section, the City shall
collect from the Contractor prevailing party attorney's fees and costs, and any
damages incurred by the City, for enforcing this Section against the Contractor.
And, if applicable, the City shall also be entitled to reimbursement of all
attorneys' fees and damages which the City had to pay a third party because of the
Contractor's failure to comply with this Section. The terms and conditions set
forth in this Section shall survive the termination of this Contract.
16. TREATMENT OF ASSETS:
a. Title to all property furnished by the City shall remain in the City.
b. Title to all property furnished by the Contractor shall remain in the Contractor.
c. Any property of the City furnished to the Contractor shall, unless otherwise
provided herein, be used only for the performance of this Contract during the period
the Contract is in force.
d. The Contractar• shall be responsible for any loss or damage to property of the City
(including all related expenses) which results from the negligence of the Contractor.
e. Upon the loss or destruction of, or damage to, any City property, the Contractor
shall notify the City thereof and shall take all reasonable steps to protect the
property from further damage.
f. The Contractor shall surrender to the City all property of the City prior to settlement
upon completion, termination, or cancellation of this Contract.
17. WAIVER: Waiver of any breach of any provision of this Contract shall not be
considered a waiver of any other or subsequent breach and shall not be construed to
be a modification of the terms of the Contract unless stated to be such in writing,
signed by the Contracting Officer or her delegate and attached to the original
Contract.
18. NOTICES. All projects hereunder, all notices, demands, requests, instructions,
approvals, and claims shall be in writing. All notices of any type hereunder shall be
given by U.S. mail or by hand delivery to an individual authorized to receive mail for
the below listed individuals, all to the following individuals at the following
locations:
TO THE CITY:
City Manager
City of Winter Springs
1126 East State Road 434
Winter Springs, FL 32708-2799
Telephone: 407-327-1800
Contc•act for Janitorial Services
City of Winter Springs/Freedom Cleaning Solutions, LLC
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TO THE CONTRACTOR:
Freedom Cleaning Solutions, L.L.C.
Attn: Clifford A. LaSure
261 Live Oaks Blvd.
Building 6
Casselberry, Florida 32707
Telephone: 407-773-9787
Notice shall be deemed to have been given and received on the date the notice is
physically received if given by hand delivery, or if notice is given by first class U.S.
snail, postage prepaid, then notice shall be deemed to have been given upon the date
said notice was deposited in the U.S. Mail addressed in the manner set forth above.
Any party hereto by giving notice in the manner set forth herein may unilaterally
change the name of the person to whom notice is to be given or the address at which
notice is to be received.
AGREED:
THE CITY OF WINTER SPRINGS: FREEDOM CLEANING SOLUTIONS,
L.L.C.
Phillip Hursh,
Interim City Manager
DATE: ZG
DATE:
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EXHIBIT "A"
JANITORIAL DUTIES SPECIFICATIONS FOR RESTROOMS:
In addition to the specific duties set forth below, the City reserves the right to add
additional, minor duties to be performed by Contractor. No additional payment shall be
due Contractor for said additional minor duties unless agreed to in writing by both parties
hereto.
A. SERVICES REQUIRED DAILY
I. Lock Batlarooaii Doors
2. Clean, sanitize and restock all paper products and soap dispensers
Restock as needed. Use a cloth and mild detergent solution to remove dust,
smudges, streaks, etc. from dispensers. All dispensers will be checked daily to
ensure enough supply for day/next business day. Dispensers will be checked for
proper operation after filling and replaced as needed. Soap, paper towels and
toilet paper are supplied by the City. The City is responsible for installation of
new dispensers or replacement of broken dispensers as needed. CONTRACTOR
is responsible for delivery of paper/soap products to the locations.
3. Clear out all visible spider webs
Clean and remove all visible spider webs.
d. Clean all mirrors
Clean glass with glass cleaner. Clean frames and any adjacent shelves with a
damp cloth or sponge and polish dry with a paper towel. A%ter cleaning, all
surfaces will have no visible signs of streaks, smudges, lint, film, etc.
5. Clean and sanitize wash basins, faucets, handles, countertops and all fixtures
Completely clean and disinfect all exposed surfaces of the sink. A non-abrasive
cleaner will be used on the exposed hardware which will also be dried and
polished. After cleaning, fixtures will be flee of streaks, residue, smudges, etc.
Inoperable or broken fixtures should be reported to the Parks Supervisor by 7:00
a.m. the next business morning. Use different cloths, sponges, brushes and
scouring pads when cleaning sinks than when cleaning commodes and urinals.
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City oP Winter Springs/Freedom Cleaning Solutions, LLC
Pair 14 of 16
6. Clean and sanitize all urinals and toilets
Completely clean, disinfect and deodorize all exposed surfaces of toilets and
urinals. A non-abrasive cleaner will be used on exposed hardware which will be
dried and polished after cleaning. All foreign material will be removed from the
urinal drain tap. After cleaning and completely drying the toilet seat, it should be
placed in an upright position. Obstructed toilets and urinals will be reported to
the Parks Supervisor by 7:00 a.m. the following business morning.
7. Spot clean all wall surfaces, stall partitions, and doors
Clean partition walls, doors and walls surrounding or adjacent to urinals and
commodes. Remove any non -permanent stains, spots, streaks, and graffiti using a
cloth scrub pad, or sponge and a germicidal detergent solution. Wipe the surface
dry using a clean cloth. After cleaning, surfaces will have a uniform appearance
free of dust, lint, streaks, stains and writing.
8. Remove all wastebaskets, wipe any stains of• spills, install replacement liners
and carry trash to pick-up areas/dumpsters
All waste receptacles will be emptied and returned to their original location.
Using a germicidal solution, all waste receptacles should be wiped clean inside
and outside to remove evident soil or wet spills. All plastic liners will be replaced
when obviously soiled or torn.
9. Sweep and mop all floors and door areas
Prior to mopping, the floor surface will be swept with a broom to remove all loose
dirt and soil. Mop the floor with a germicidal detergent solution and rinse with
clean water. After mopping, the floor will have a uniform appearance free of
spots, spills, stains, residues, mop strings, etc. Dispose of remaining germicidal
solution by pouring down the floor drain. Mop shall be rinsed and squeezed to
extract excess water and hung up to dry. Mop bucket shall be rinsed out and
stored dry. Excess water should be removed using a mop or a squeegee. Under
no circumstances should standing water remain on any floor.
lU. Water fountains
Completely clean and disinfect all exposed surfaces of the water fountains. A
non-abrasive cleaner will be used on the exposed surfaces which will also be
dried and polished. After cleaning, water fountains will be free of streaks,
residue, smudges, etc. Inoperable or broken water fountains should be reported to
the Parks Supervisor by 7:00 a.m. the next business morning.
Contract for Janitorial Services
City of Winter Springs/Freedom Cleaning Solutions, LLC
Page 15 of 16
B. SERVICES REQUIRED WEEKLY
1. Wipe clean all window ledges
i_7se a cloth and germicidal solution to remove all debris, spots, streaks. smudges,
etc. from all restroom window ledges.
2. De -scale toilets, urinals and faucets, if necessary
Remove scale, scum, mineral deposits, rust stains, etc. from the interior of toilet
bowls and urinals. After cleaning, toilets and urinals will be free from rings and
marks and will have a uniform, bright, shiny appearance.
3. Clean and polish Hardware and pipes
After wiping fixture with anon -abrasive germicidal detergent, dry and polish with
a dry cloth. After cleaning and polishing, the fixtures will have a uniform
appearance free of spots, stains, soil and lime deposits.
4. Clean exhaust fans, air returns, ceilings
This task will precede sweeping and mopping. Using a cloth and germicidal
solution, remove all visible dirt and dust from exhaust fans and air returns. Check
to be sure ceiling is free of debris
,5. Exterior light fixtures
If debris is noticeable, clear appropriately.
Wipe down all exterior light fixtures: After cleaning, fixtures will be free of
streaks, residue, smudges, etc. Inoperable or broken fixtures should be reported to
the Parks Supervisor by 7400 a.m. the next business morning.
b. Restroom exterior concrete areas
Sweep the exterior concrete of resh•oom area with a broom to remove all loose
ditt and soil.
�;-x*Contractor will provide equipment, chemicals and trained and qualified
personnel to perform above services. City will provide all paper products, soap and
trash can liners. Xx
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City of Winter Springs/Freedom Cleaning Solutions, LLC
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