The URL can be used to link to this page

Home My WebLink About2023 12 11 Consent 308 - Appproval of the Minutes from the Monday, November 6, 2023 City Commission Special MeetingCONSENT AGENDA ITEM 308 CITY COMMISSION AGENDA | DECEMBER 11, 2023 REGULAR MEETING TITLE Appproval of the Minutes from the Monday, November 6, 2023 City Commission Special Meeting SUMMARY N/A FUNDING SOURCE RECOMMENDATION Staff recommends the City Commission approve the November 6, 2023 City Commission Special Meeting Minutes as presented. 286 CITY COMMISSION SPECIAL MEETING MINUTES MONDAY, NOVEMBER 6, 2023 AT 6:30 PM CITY HALL – COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 287 CITY COMMISSION MINUTES | SPECIAL MEETING | MONDAY, NOVEMBER 6 , 2023 | PAGE 2 OF 4 CALL TO ORDER Deputy Mayor Rob Elliott called the Special Meeting of Monday, November 6, 2023 of the City Commission to order at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present via telephone Deputy Mayor Rob Elliott, present Commissioner Matt Benton, present Commissioner Victoria Colangelo, present Commissioner Ted Johnson, present Commissioner Cade Resnick, present via telephone (arrived at 6:59 p.m.) Interim City Manager Phil Hursh, present City Attorney Anthony Garganese, absent City Clerk Christian Gowan, present Pastor Kyle Stewart offered the invocation followed by the Pledge of Allegiance. No changes were made to the agenda. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Deputy Mayor Elliott opened Public Input. Mr. Howard Parsons, Chokecherry Court, Winter Springs spoke about the City Manager process and noted he thought internal candidates should be considered. Mr. William Morrisey, 965 Sequoia Drive, Winter Springs referenced a letter from a local business and submitted it for the record. Ms. Leah Weismann, 113 Brookshire Court noted repeated questions about creek cleanup and, the status of No Name Creek, and reiterated flooding issues and concerns. Mr. Ken Greenberg, 1635 White Dove Drive, Winter Springs read a letter into the public record from Jesse Phillips, shared comments about accusations made about himself and the Winter Springs Community Association and (WSCA), and asked that Ken Spalthoff be removed from the Planning and Zoning Board. Mr. Ken Spalthoff, 331 Wooded Vine Drive, Winter Springs shared comments about the Winter Springs Community Association. Ms. Gina Shafer, Winter Springs Village, Winter Springs shared disappointment in the handling of the city manager search process. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs spoke about the manager search and recruitment process and shared his disappointment in losing a candidate. Deputy Mayor Elliott closed Public Input. 288 CITY COMMISSION MINUTES | SPECIAL MEETING | MONDAY, NOVEMBER 6 , 2023 | PAGE 3 OF 4 CONSENT AGENDA 300. Not Used PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500) Discussion on Upcoming Joint Legislative Auditing Committee (JLAC) Meeting Commissioner Johnson noted requesting the meeting and noted questions and concerns, specifically related to preparations for JLAC and asked Mayor McCann for an update. Mayor McCann noted meetings with Ms. Donna Bruno, Interim Director, Finance Department, Attorney Garganese, and Interim Manager Hursh related to drafting the audit response. Mayor McCann then reviewed the findings of the audit, discussed comments he had heard from the City’s internal auditors Purvis Gray, and concerns about the annual audit being behind. Finally, Mayor McCann noted his goal was to put the audit behind the City, planned meetings with legislators, and the intent to avoid triggering more inquiries and focusing on getting a city manager and Finance Director. Further discussion followed on continuing communication, planned attendees at the JLAC meeting, the public meeting status of JLAC, and provisions in the City Charter designating the Mayor as the City’s representative in intergovernmental relations. “I MAKE A MOTION TO REINFORCE THE CITY CHARTER CONFIRMING THAT THE MAYOR WILL BE THE SOLE SPOKESPERSON FOR THE CITY DURING THE UPCOMING JLAC MEETING AND ANY FUTURE MEETINGS OF THIS NATURE.” MOTION BY COMMISSIONER JOHNSON. SECONDED BY COMMISSIONER COLANGELO. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 501) Discussion on the Status of the Finance Department Commissioner Johnson noted that he requested this item and two key components to discuss, first the need to move forward with the advertising of Finance Director, and second appointments or asks of Ms. Bruno referencing Chapter 2, Section 2-29(7), City Code. Interim Manager Hursh noted that the City had posted the job posting for Finance Director earlier in the day. Discussion followed on the status of the Fiscal Year 2022 annual audit, and meetings with and requests for information from Ms. Bruno. Ms. Bruno further discussed the County and State audits as well as other requests for information outside of these audits. She further noted that she was glad to discuss the budget as a whole with residents and Commissioners to provide a better understanding, reviewed challenges she and the finance department had faced, noted long working hours, and her request to Phil to step back into her role as Controller and advertise the Finance Director position. Ms. Bruno noted she would stay on board until someone was hired. 289 CITY COMMISSION MINUTES | SPECIAL MEETING | MONDAY, NOVEMBER 6 , 2023 | PAGE 4 OF 4 Brief discussion followed again on the importance of finishing the Fiscal Year 2022 annual audit, 20+ years of financial excellence awards, and the possibility of recognizing Ms. Bruno at a later date. “I MAKE A MOTION THAT UNTIL THE CITY'S ANNUAL AUDIT IS COMPLETE, THE CITY MANAGER HAS THE AUTHORITY TO DEFER ANY REQUESTS DIRECTED AT THE INTERIM CITY FINANCE DIRECTOR, DONNA BRUNO, SO THAT HER TIME CAN BE FULLY DEDICATED TO COMPLETING THE AUDIT.” MOTION BY COMMISSIONER JOHNSON. SECONDED BY COMMISSIONER BENTON. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (NAY); JOHNSON (AYE); RESNICK (NAY); ELLIOTT (AYE) MOTION CARRIED 3-2. PUBLIC INPUT Deputy Mayor Elliott opened Public Input. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs noted professional interactions with City Staff throughout his time and thought no one worked harder than Ms. Bruno. Ms. Linda Freeburn, 1604 Cougar Court, Winter Springs noted she wanted more clarity from Commission meetings, noted informative meetings at WSCA functions, noted meeting with Ms. Bruno about the budget to better understand, and asked for a monthly budget report to be published. Ms. Gina Shafer, Winter Springs Village, Winter Springs noted she hoped that the Mayor was the only spokesperson for the City at JLAC and she was glad the City was looking for a Finance Director. Deputy Mayor Elliott closed Public Input. ADJOURNMENT Mayor McCann adjourned the meeting at 7:46 p.m. RESPECTFULLY SUBMITTED: ____________________________________ CHRISTIAN D. GOWAN, MPA CITY CLERK APPROVED: _____________________________________ MAYOR KEVIN McCANN NOTE: These Minutes were approved at the____________________, 2023 City Commission Regular Meeting. 290 The following was entered into the record by Mr. William Morrisey during Public Input at the November 6, 2023 City Commission Special Meeting 291 292 The following was entered into the record by Mr. Ken Greenberg during Public Input at the November 6, 2023 City Commission Special Meeting293 294 The following was referenced and entered into the record by Commissioner Ted Johnson during Itme 501 at the November 6, 2023 City Commission Special Meeting295 296