HomeMy WebLinkAbout2023 12 11 Consent 304 - Lake Monroe Radio Society Memorandum of UnderstandingCONSENT AGENDA ITEM 304
CITY COMMISSION AGENDA | DECEMBER 11, 2023 REGULAR MEETING
TITLE
Lake Monroe Radio Society Memorandum of Understanding
SUMMARY
The Lake Monroe Radio Society has requested a wavier of both Pavilion rental fees
and Civic Center Fees which would be offset by their agreeing to assist the major City
Events throughout the year.
The Lake Monroe Radio Society will provide security assets to our events throughout
the year including but not limited to: The Celebration of Freedom, Hometown Harvest,
Winter Wonderland and Light Up Central Winds.
The security assistance of The Lake Monroe Radio Society activities will include but are
not limited to: having access to event maps and vendor lists, ensuring a direct line of
communication between the Winter Springs Police Department while notifying them
of possible issues during the event, attendants on city hayrides, assistance during city
parade lineups, supervision of event attendees, assistance with event equipment, etc.
FUNDING SOURCE
RECOMMENDATION
Staff Recommends the City Commission to approve the Memorandum of
Understanding with the Lake Monroe Radio Society to waive the fees for the Civic
Center and Pavilion rental fees in exchange for event and security assistance at major
City events. In addition, authorize the
interim City Manager and City Attorney to prepare and execute any and all applicable
contract documents consistent with the agenda item.
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The City of Winter Springs
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding, entered into ________day __________,
2023 by and between the City of Winter Springs, State of Florida, existing under
the Laws of Florida, hereunder called the CITY and The Lake Monroe Amateur
Radio Society.
W I T N E S S E T H
WHEREAS, the CITY has rental fees for the use of City Pavilions and facilities
located throughout the City. The Lake Monroe Radio Society has requested a MOU
be agreed to which will waive the rental fees for the Civic Center and pavilions, in
lieu of the Lake Monroe Radio Society members providing security and event
assistance during the City’s special events.
WHEREAS, the parties hereto mutually recognize the need for entering into an
Memorandum of Understanding designating and setting forth the responsibilities
of each party.
NOW THEREFORE, for and in consideration of the mutual benefits to flow each to
the other, the parties covenant and agree as follows.
1. The City shall be responsible for reserving the Civic Center and Pavilions for
use by the Lake Monroe Radio Society on the day(s) requested. The rental
fee will be waived.
2. The Lake Monroe Radio Society in return for the usage of the Civic Center
and City Pavilions shall provide security and event assistance to the
following City events including but not limited to: The Celebration of
Freedom, Hometown Harvest, Winter Wonderland and Light Up Central
Winds.
3. The security assistance of The Lake Monroe Radio Society activities will
include but are not limited to: having access to event maps and vendor lists,
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ensuring a direct line of communication between the Winter Springs Police
Department while notifying them of possible issues during the event,
attendants on city hayrides, assistance during city parade lineups,
supervision of event attendees, assistance with event equipment, etc.
IN WITNESS HEREOF, the parties hereto have caused this MOU to be
executed by the proper officers and officials.
__________________________________________Date: ______________
Lake Monroe Radio Society
__________________________________________ Date: ______________
City of Winter Springs, Interim City Manager
__________________________________________Date: _______________
City of Winter Springs, City Clerk
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