HomeMy WebLinkAbout2023 10 09 Consent 300 - PTA Keeth Elementary School Memorandum of Understanding.CONSENT AGENDA ITEM 300
CITY COMMISSION AGENDA | OCTOBER 9, 2023 REGULAR MEETING
TITLE
PTA Keeth Elementary School Memorandum of Understanding.
SUMMARY
Parent Teachers Associate (PTA) of Keeth Elementary has requested waiver of Pavilion
rental fees which would be offset by their agreeing to do a Trotwood Park Clean-up
event. This event would take place no later than May 25, 2024. The duration of the
event will be 2 hours.
The clean-up activities will be limited to tasks that are safe and suitable for children
and families to perform. PTA will invite all Keeth Elementary School families to attend
but cannot guarantee a minimum number of participants.
The clean-up tasks include, but are not limited to: Picking up litter and debris within
arm's reach. Removing small trash items such as bottles, candy wrappers, and similar
waste. Ensuring the cleanliness of picnic areas, pavilions, and surrounding grounds.
Excluded Activities: Activities that require the use of tools, equipment, cleaning agents
or professional expertise are not within the scope of this clean-up event. These
include, but are not limited to:
Tree trimming or pruning. Power washing. Large debris removal. Laying down mulch
or landscaping work. Removal of animal waste or biohazards. Any activity that poses a
safety risk to children and families. Safety Precautions: PTA shall provide guidance and
supervision to ensure the safety of all participants during the clean-up event. All
participants will be encouraged to wear appropriate attire, including gloves and
closed-toe shoes.
The PTA will use existing trash cans to dispose of debris and ask for participants to
wear gloves. No cleaning agents will be used by children or families.
FUNDING SOURCE
RECOMMENDATION
Staff recommends the City Commission approve the Memorandum of Understanding
with the Parent Teachers Association at Keeth Elementary to waive the Pavilion Rental
Fees in exchange for a Clean-up day at Trotwood Park. In addition, authorize the
interim City Manager and City Attorney to prepare and execute any and all applicable
contract documents consistent with the agenda item.
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The City of Winter Springs
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding, entered into ________day __________, 2023 by and
between the City of Winter Springs, State of Florida, exis�ng under the Laws of Florida,
hereunder called the CITY and The Keeth Elementary Parent Teachers Associa�on, hereina�er
called the PTA .
W I T N E S S E T H
WHEREAS, the CITY has rental fees for the use of City Pavilion’s located in City
Parks. The PTA has requested a MOU be agreed to which will waive the rental fees for Pam
Carol Pavilion, in lieu of the PTA members providing a Clean-up Trotwood Park event.
WHEREAS, the par�es hereto mutually recognize the need for entering into an
Memorandum of Understanding designa�ng and se�ng forth the responsibili�es of each party.
NOW THEREFORE, for and in considera�on of the mutual benefits to flow each to
the other, the par�es covenant and agree as follows.
1. The CITY shall be responsible for reserving the Pam Carol Pavilion for use by the PTA on
the day that is requested, available and in a clean condi�on. The rental fee will be
waived.
2. The PTA in return for the use of the Pavilion rent free shall conduct a clean-up event of
Trotwood Park . This event will take place no later than May 25, 2024 at a �me
agreeable by CITY staff. The dura�on of the event will be 2 hours.
3. The clean-up activities will be limited to tasks that are safe and suitable for children
and families to perform. PTA will invite all Keeth Elementary School families to
attend but cannot guarantee a minimum number of participants.
4. The clean-up tasks include but are not limited to: Picking up litter and debris within
arm's reach. Removing small trash items such as bottles, candy wrappers, and
similar waste. Ensuring the cleanliness of picnic areas, pavilions, and surrounding
grounds.
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5. Excluded Activities: Activities that require the use of tools, equipment, cleaning
agents or professional expertise are not within the scope of this clean-up event.
These include, but are not limited to:
Tree trimming or pruning. Power washing. Large debris removal. Laying
down mulch or landscaping work. Removal of animal waste or biohazards.
Any activity that poses a safety risk to children and families.
6. Safety Precautions: PTA shall provide guidance and supervision to ensure the safety
of all participants during the clean-up event. All participants will be encouraged to
wear appropriate attire, including gloves and closed-toe shoes.
7. The PTA will use existing trash cans to dispose of debris and ask for participants to
wear gloves. No cleaning agents will be used by children or families.
IN WITNESS HEREOF, the parties hereto have caused this MOU to be executed by the
proper officers and officials.
_________________________________________________ Date: _____________
Keeth Elementary Parent Teachers Association
_________________________________________________ Date: ______________
City of Winter Springs, Interim City Manager
__________________________________________________ Date: ______________
City of Winter Springs, City Clerk
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