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HomeMy WebLinkAbout2023 09 11 Consent 304 - Appproval of the Minutes from the Monday, August 14, 2023 City Commission Regular MeetingCONSENT AGENDA ITEM 304 CITY COMMISSION AGENDA | SEPTEMBER 11, 2023 REGULAR MEETING TITLE Appproval of the Minutes from the Monday, August 14, 2023 City Commission Regular Meeting SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the City Commission approved the August 14, 2023 City Commission Regular Meeting Minutes as presented. 150 CITY COMMISSION REGULAR MEETING MINUTES MONDAY, AUGUST 14 , 2023 AT 6:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 151 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, JULY 1 0 , 2023 | PAGE 2 OF 13 CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, August 14, 2023 of the City Commission to order at 6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Rob Elliott, present Commissioner Matt Benton, present Commissioner Victoria Colangelo, present Commissioner Ted Johnson, present Commissioner Cade Resnick, present Interim City Manager Phil Hursh, present City Attorney Anthony Garganese, present City Clerk Christian Gowan, present Pastor Bob Melhorn led the invocation followed by the Pledge of Allegiance. Mayor McCann asked if there were any changes to the agenda. Staff requested that Item 402 be pulled from the agenda and noted it would come back to the August 28, 2023 Meeting. There were no objections and the agenda was adopted. AWARDS AND PRESENTATIONS 100) Police Life Saving Award Presented to K9 Officer J. Hilerio Chief Matt Tracht presented a Life Saving Award to K-9 Officer Jesus Hilerio. 101) City of Winter Springs 2022 Consumer Confidence Report Presentation Mr. Bilal Iftikhar, Director, Utilities Department briefly discussed water quality, communications with residents and thanked Mr. Matthew Reeser, Public Communications Officer, Operations Department, for his work in this regard. Mr. Iftikhar encouraged residents to subscribe to City alerts. Mr. Iftikhar also recognized employees of the Utilities Department that had worked all hours of the night in response to recent water main breaks. Mr. Iftikhar discussed 1, 4 Dioxane, gave a brief overview, noted that it as an unregulated contaminant, the Florida Department of Health (FDOH) advisory level, noted results of additional testing at various points/sources which showed non-detectible levels, and reassured residents and the Commission that the drinking water was safe. In response to comments by the Commission, Mr. Iftikhar noted a link would be added to the City website and noted additional testing planned for next year which would include testing for Per- and Polyfluoroalkyl Substances (PFAs), in an understandable format. Mr. Scott Richards, Carollo Engineers, 200 E Robinson Street, Orlando, reviewed the 2022 Consumer Confidence Report (Annual Drinking Water Quality Report), requirements to be included, types of regulatory limits, noted Winter Springs achieved all primary drinking water parameters, and reiterated a 2020 color exceedance for which testing is only done every three years and would be removed next year. Mr. Richards further reviewed Total Trihalomethanes (TTHMs) trends remaining consistent in the 75th percentile or lower, reviewed 1,4 Dioxane test results and reiterated that none was detected, and noted that any residents with private wells with concerns should contact FDOH. Finally, Mr. Richards noted next steps including a planned second round of dioxane testing in four to 152 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, JULY 1 0 , 2023 | PAGE 3 OF 13 six months, process optimizations at Water Treatment Plants, sulfide evaluation, and additional water aesthetic optimizations. Further discussion followed on the quick response to 1,4 dioxane concerns, testing for other chemicals, ways to further lower TTHMs, associated costs, and how often testing occurs. Mr. Richards noted that the City had voluntarily conducted monthly testing for TTHMs until recently and it was normally conducted quarterly. Brief discussion followed on previous efforts taken to reduce TTHMs. Mr. Richards noted proposed improvements included in the Potable Water Technical Support scope that was to be considered as part of the Consent Agenda. 102) Solid Waste Rate Study - MSW Consultants Ms. Donna Bruno, Interim Director, Finance Department noted the rate study for solid waste had been finished and introduced Mr. John Culbertson, MSW, 11875 High Tech Avenue #150, Orlando to present results of their findings. Mr. Culbertson presented the results of the rate study. Mr. Culbertson specifically discussed the methodology summary, noted 12,466 households were currently being served and Winter Springs charged the lowest residential rate in Seminole County, and noted the current Waste Pro contract was set to expire February 28, 2027. Mr. Culbertson further reviewed benchmarking comparisons, key data for the financial model, projected price increase of collection contract re-bid, key assumptions, and noted small operating deficit that would grow to approximately $16.8 million by 2032 if rates were not adjusted. Finally, Mr. Culbertson presented three rate path options for consideration: (1) One-year Shock, (2) Two-Year Ramp Up, or (3) the Three-Year Ramp Up, rate path options, and pros/cons of each option. Discussion followed on collection schedules customized per resident, rate structures, commercial rates, single stream recycling, and anticipated costs to be associated with recycling. Interim Manager Hursh noted the County would no longer be covering the cost of recycling and therefore residents would be seeing new charges related to recycling services. Brief discussion followed on the nature of the solid waste fund and increasing costs at the County landfill. INFORMATIONAL AGENDA 200) Current Development Projects Summary No discussion. PUBLIC INPUT Mayor McCann noted several residents had indicated they wanted to discuss pond cleanup. Interim Manager Hursh noted planned sediment removal with surplus NRCS funding to be used on five pond outfall structures within the City that were not properly maintained. Interim Manager Hursh further noted the ponds would be identified on the City website and include Pond 59, Torcaso, Oak Forest, and Winter Springs Boulevard. 153 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, JULY 1 0 , 2023 | PAGE 4 OF 13 Ms. Doreen Young, 1812 Seneca Boulevard, Winter Springs spoke regarding the status of a nearby pond and noted a lack of communication, efforts to prevent flooding, and impacts from Hurricane Ian. Mr. David Cuevas, 920 Oak Forest Drive, Winter Springs noted Oak Forest Pond vegetation, feeling neglected, and previous maintenance of the pond by Lake Doctors Mr. Mark Gordon, 924 Oak Forest Drive, Winter Springs noted ongoing communications, discussed shared responsibility, commented on the Sorko contract, and noted the worsening condition of the lake. Ms. Janet Pinell, 80 Michael Blake Boulevard, Winter Springs shared concerns and asked about the status of the traffic light at the intersection of State Road 434 and Michael Blake Boulevard. Mayor McCann noted high grass obstructing intersection view and asked Chief Tracht to investigate this further. Interim Manager Hursh noted the notice to proceed had been issued for the Michael Blake Boulevard traffic signal and that the City was now waiting for the decorative light pole(s) due to supply issues. Ms. Trixie Rogers, 1193 Trotwood Blvd, representing Keeth Elementary Parent Teacher's Association, asked that fees be waived for renting Trotwood Pavilion for a fundraising event in November, reviewed Keeth Elementary’s contributions and accomplishments, and noted that the last four years the event has been held in Trotwood with fees waived by email. Ms. Rogers asked that the fee be waived and invited the Commissioners to attend. Mr. Andrew Hood, 663 Cayuga Drive, Winter Springs made a presentation related to comments on water quality and ethics. Ms. Gina Shafer, Winter Springs Village, Winter Springs asked the City to maintain the Catalyst property, encouraged the Commission to go with option one for solid waste rates, and noted she was in favor of livestreaming meetings. Mr. Tom Arthur, 952 Oak Forest Drive, Winter Springs shared concerns related to the Oak Forest lake and the Sorko contract. Deputy Mayor Elliott noted that he lived on Oak Forest Lake and emphasized that street runoff was impacting the lake as well. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs noted need for members of the dais to speak into the microphones and difficulty hearing the recorded Commission Special Meeting. Mr. Gallo also asked for a presentation on reclaimed water, noted his experiences with reclaimed water, andsahred concerns about capacity related to adding more residents. . CONSENT AGENDA 300) Non-Ad Valorem Assessment Roll, Assessment Rates, Assessment Summary and FY 2023-2024 Annual Assessment Roll for Tax Year 2023 relating to the Oak Forest Wall and Beautification District, Tuscawilla Lighting and Beautification Assessment Area, and Tuscawilla Phase III Assessment Areas. No discussion. 154 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, JULY 1 0 , 2023 | PAGE 5 OF 13 301) Potable Water System Technical Support No discussion. 302) Light Up Central Winds - Proposed Dates No discussion. 303) Pickleball Court Lighting Commissioner Resnick asked about grants related to pickleball lighting. Mr. Brian Dunigan, Director, Operations Department noted minimal private grants available and reviewed public grant opportunities including the Florida Recreation Division Assistance Program (FRDAP) funding. Mr. Dunigan noted meeting with program administrators, the anticipated low scoring of a lighting project, and reviewed FRDAP history of funding projects and recommendations of administrators for good candidate projects. 304) Approval of the Monday, June 12, 2023 City Commission Regular Meeting Minutes No discussion. 305) Approval of the Monday, July 10, 2023 City Commission Budget Workshop Meeting Minutes. No discussion. 306) Approval of the Monday, July 17 2023 City Commission Special Meeting Minutes No discussion. "MOTION TO APPROVE CONSENT AGENDA." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400) Hickory Grove - Amendment to Civil Plans Ms. Terrilyn Bostwick, Director, Community Development Department noted revised engineering plans were being considered for Hickory Grove. Mr. David Hamstra, Pegasus Engineering noted minor revisions to construction plans, noted this was a better way to get runoff to the proper systems and offered better grading around the buildings, and noted a recommendation of approval. Interim Manager Hursh noted that all design criteria had been satisfied except for reclaimed lines being laid. He noted that Staff was still awaiting construction documents. Discussion followed on the need for the project and any minor revisions to come back before the City Commission. Attorney Garganese noted that it was ultimately the Commission’s decision to bring the plans back or delegate authority to Staff to approve further technical plans. Mayor McCann opened the Public Hearing on Item 400. 155 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, JULY 1 0 , 2023 | PAGE 6 OF 13 No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 400. "MOTION TO APPROVE ITEM 400 AND TO ALLOW THE CITY MANAGER TO MAKE MINOR CHANGES RELATED TO RECLAIMED WITHOUT AMENDING THE DEVELOPMENT AGREEMENT.” MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 401) Fisher Optometry / Vision Source Mr. Nick Tafelsky, Senior City Planner, Community Development Department introduced the item and noted the applicant was requesting consideration of Conditional Use, Aesthetic Review, Waiver, Variances, Final Engineering Plans, and Development Agreement to construct a ±10,000 sq. ft., two- story optometry office. Mr. Tafelsky showed a rendering and reviewed the proposed design, parking, and the applicant’s request to use existing streetscape and zero setback. Mr. Tafelsky further explained that the variance being sought was related to dumpster placement, noted no concerns from the Community Development Department or Community Workshop, and reviewed the Planning and Zoning Board’s recommendation of approval. Mr. James Herbert, NV5, 6200 Lee Vista Boulevard. Orlando was available for questions Brief discussion followed on alternate locations for the building and compatibility with the Town Center. Mayor McCann opened the Public Hearing for Item 401. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs commented on the 27-foot streetscape requirement waiver being sought and noted he was opposed to granting the waiver. Mayor McCann closed the Public Hearing for Item 401. "MOTION TO APPROVE” [THE CONDITIONAL USE, AESTHETIC REVIEW, WAIVER, VARIANCES, FINAL ENGINEERING PLANS, AND DEVELOPMENT AGREEMENT IN ORDER FOR THE APPLICANT TO CONSTRUCT A ±10,000 SQ. FT., 2-STORY OPTOMETRY OFFICE ON THE SUBJECT PROPERTY.] MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR ELLIOTT. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 402) The Grove (IMPOWER) Mr. Tafelsky requested the Commission continue the Public Hearing to a time date certain of August 28, 2023 at 6:30pm to preserve advertising. "MOTION TO CONTINUE ITEM 402 TO A TIME DATE CERTAIN OF AUGUST 28, 2023 AT 6:30 PM.” MOTION BY COMMISSIONER JOHNSON. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 156 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, JULY 1 0 , 2023 | PAGE 7 OF 13 403) Living Life ILF Mr. Tafelsky introduced the item, reviewed the project, noted part of the property was in Longwood and required the execution of an Interlocal Agreement, and reviewed Staff’s initial recommendation of denial at the Planning and Zoning Board, subsequent approval by the Planning and Zoning Board, and Staff’s current recommendation of approval based on agreed upon conditions including increased caliper of landscape trees and the execution of a Development Agreement. Interim Manager Hursh asked about utility provision and tax collection. Attorney Garganese reiterated that only a portion of the parking lot was in Longwood. Discussion followed on emergency response, concerns about splitting the property, and the possibility of annexing the parcel currently in Longwood. Attorney Garganese noted for the City to be able to annex, Longwood would have to deannex the parcel and that he did not think it would meet qualifications set by the State. Attorney Garganese noted the Interlocal agreement was a good solution and provided for cooperation. Further discussion on the provided stormwater plan, differences between what was presented to the Planning and Zoning Board and City Commission, and questions if the proposal needed to go back to the Planning and Zoning Board for additional review. Mr. Aaron Hakim, Amco Development, 1019 Flagstone Court, Apopka addressed changes that had been made since Planning and Zoning based on the Board’s recommendations and noted revisions to the civil site plan related to stormwater numbers. Attorney Garganese noted the Planning and Zoning Board recommendation remained valid and that changes were based off the Planning and Zoning Board’s approval with conditions. Discussion followed on the requested conditional use and the basis for its requirement related to the proposed height of the building. Mr. Hakim presented on the proposed project, streetscape waiver and constrictions on site, model floorplans, and proposed streetscape renderings revised based on the Planning and Zoning Board discussion. Mr. Hakim further noted features of the independent living facility and clubhouse, Further discussion on age restrictions for the community and adding this language to the Development Agreement, the need for a lift station, concerns about fitting the proposed landscaping in narrow areas of the parcel, and any plans for a fence around Lake Talmo. Commissioners noted neighboring properties, asked about the ability to continue an existing wall, asked about safety precautions, and shared ingress/egress concerns. After review of the area, Chief Tracht noted that he did not have concerns with the entryway’s clearance related to the traffic signal. Finally, there was discussion about the geotechnical report and a reference to three rather than four stories. Mr. Hakim noted this was a typographical error and agreed to have the report revised. In response to a question from Deputy Mayor Elliott, Mr. Hakim confirmed that he had no one-on-one conversations with any member of the dais related to the proposed project. Mayor McCann thanked the members of the Planning and Zoning Board for their thoroughness and volunteer work, reiterated the Commission’s desire to enshrine the 65+ age restriction in the DA, noted 157 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, JULY 1 0 , 2023 | PAGE 8 OF 13 the applicant should seek FDOT approval for landscaping in the right-of-way, and ensure the geotechnical report was amended. Brief discussion followed on the need for a lift station. Mr. Hakim noted that there was no need to install a new lift station or tie into Harbor Winds existing lift station. Mr. Iftikhar commented that usually projects of this size required a lift station, noted he was unsure if the existing lift station had capacity, and noted that he would review the situation. Mayor McCann opened the Public Hearing for Item 403. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs shared concerns about the proposed landscaping plans. Mr. Louie Hilal, 504 Mark Run, Winter Springs spoke in favor of the project and noted homeless people were currently congregating on the site. Ms. Sheila Benton, 414 Cedarwood Court, Winter Springs noted she was in favor of the proposed project but noted a concern about traffic safety. Mayor McCann closed the Public Hearing for Item 403 Discussion followed related to concerns about the proposed landscape plan. Attorney Garganese noted the need for a landscape plan prior to approval. Mr. Hakim noted there were 12 trees in the area of concern and that he was willing to relocate the trees if required, and asked if Staff could approve any required change to the plans in consideration of the project timeline. "MOTION TO APPROVE ITEM 403 PENDING THE DEVELOPMENT AGREEMENT AS PRESENTED BY THE MAYOR [TO INCLUDE LANGUAGE RELATED TO AGE RESTRICTION AND AMENDMENT OF GEOTECHNICAL REPORT] AND LANDSCAPE ADDENDUM SUBJECT TO STAFF APPROVAL.” MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 404) Second Reading of Ordinance 2023-08 Amending the City of Winter Springs Code of Ordinances, Section 2-30 Regarding the Procedures used by the City Commission for Disclosing Ex-Parte Communications Attorney Garganese read Ordinance 2023-08 by title and noted no changes since first reading. Brief discussion on plans for the log of ex-parte communications to be maintained by the City Clerk and how this was handled in other communities. Mayor McCann opened Public Hearing for Item 404. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 404. 158 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, JULY 1 0 , 2023 | PAGE 9 OF 13 "MOTION TO APPROVE ORDINANCE 2023-08." MOTION BY DEPUTY MAYOR ELLIOTT. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 405) Duke Energy Franchise Agreement Renewal, First Reading of Ordinance 2023-09. “MOTION TO READ BY TITLE ONLY.” MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Attorney Garganese read Ordinance 2023-09 by title and noted a minor change that needed to be made to reference Duke Energy Florida, LLC rather than Duke Energy Florida, Inc. Mayor McCann opened the Public Hearing for Item 405. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 405. "MOTION TO APPROVE.” [ADOPTING ORDINANCE 2023-09 GRANTING A 10 YEAR EXTENSION OF THE FRANCHISE AGREEMENT WITH DUKE ENERGY FLORIDA, LLC TO PROVIDE ELECTRIC UTILITY SERVICE WITHIN THE CITY OF WINTER SPRINGS.] MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. REGULAR AGENDA 500) Discussion on the City Manager Selection Process Mayor McCann noted all Commissioners previously had discussions with the Interim Manager and Korn Ferry individually to discuss the City Manager selection process. Mr. Jeremy Gold. Managing Consultant, Korn Ferry, and Ms. Audra Cross, Korn Ferry were available via phone. Discussion followed on the closing date for applications, the number of applications that had been received to date, public records disclosure, and confidentiality concerns. The Commission agreed that the cut-off date for applications would be Friday, September 29, 2023. The Commission further discussed plans after the application deadline including plans for top candidates to meet with each Commissioner and the Mayor individually, the potential of developing a matrix to further narrow choices, and a request that three to five candidates be brought forward for consideration by the Commission. 501) Discussion on Live Streaming City Meetings Mr. Dunigan noted costs were prepared and a potential video vendor was identified to allow for livestreaming of City Meetings. Mr. Dunigan noted an $11,000 one-time cost for the necessary video equipment. Mr. Dunigan then discussed live streaming closed captioning, noted this was not 159 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, JULY 1 0 , 2023 | PAGE 10 OF 13 currently required by ADA but thought it should be considered. Mr. Dunigan reviewed associated costs for equipment and maintenance and options related to same-day versus next day captioning. Discussion followed on likely changes to case law, application for advisory boards and committees, ownership of equipment and software, and the possibility of moving to livestreaming and adding closed captioning at a later date. Mr. Dunigan noted that the timeline for implementation would be roughly 90 days and noted that Staff was currently planning on a one camera setup facing the dais. Further discussion on costs, opportunities to piggyback, and storage capability. Mr. Jonathan Duryea, IT Manager, Operations Department confirmed the City had storage capability. "MOTION TO APPROVE LIVE STREAMING OF CITY MEETINGS FOR ONE TIME PAYMENT OF $11,000 WITH 3-YEAR WARRANTY." MOTION BY COMMISSONER COLANGELO. SECONDED BY DEPUTY MAYOR ELLIOTT. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. Attorney Garganese noted the need for quotes to be obtained. Mr. Dunigan noted Staff’s intention to bring back under Consent to keep the Commission informed about the procurement process. 502) Funding Priority Matrix Mr. Dunigan reviewed the process of developing the funding priority matrix and briefly reviewed the top results. Mr. Andrew Kalel, Sunrise Consulting Group, recommended the Commission to propose four or five projects and noted that two should be related to water. Discussion followed on funding priorities related to water, transportation, and criminal justice. Top priorities identified were wastewater treatment plants, stormwater infrastructure improvements, lift station upgrades, road improvements, a bridge project, and pole-mounted license plate readers. 503) Appointment Opportunities for City Boards and Committees COMMISSIONER COLANGELO NOMINATED MARK CARUSO FOR APPOINTMENT TO THE AT-LARGE CODE ENFORCEMENT BOARD SEAT. SECONDED BY COMMISSIONER RESNICK. VOTE: BENTON (NAY); COLANGELO (AYE); JOHNSON (NAY); RESNICK (AYE); ELLIOTT (NAY) MOTION FAILED 2-3. DEPUTY MAYOR ELLIOTT NOMINATED LISA ELY FOR REAPPOINTMENT TO THE OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE. SECONDED BY COMMISSIOENR JOHNSON. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. COMMISSIONER RESNICK NOMINATED STEVE GILDEA FOR REAPPOINTMENT TO THE CODE ENFORCEMENT BOARD. SECONDED BY COMMISSIONER JOHNSON. 160 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, JULY 1 0 , 2023 | PAGE 11 OF 13 VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. COMMISSIONER RESNICK NOMINATED ROBERT TOMMY FOR APPOINTMENT TO THE BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE. SECONDED BY COMMISSIONER JOHNSON. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 504) New Business Deputy Mayor Elliott noted an August 1, 2023 Oviedo Local Planning Agency meeting regarding the Sugar Mill development and noted the Agency recommended approval of the high-density residential rezone. Deputy Mayor Elliott noted concerns about a proposed road connecting to Winter Springs Blvd increasing traffic and a conservation easement held by the City of Winter Springs that could potentially prevent the connection. Finally, in relation to this item, Deputy Mayor Elliott noted that Seminole County Public Schools had determined children in this development would attend school in Chuluota or Geneva. Deputy Mayor Elliott requested that the City review and potentially update impact fees, proposed a future discussion on revisiting the Winter Springs Boulevard speed limit. Commissioner Johnson noted that he had also asked about the speed limit discussion and noted that it was scheduled for the August 28th Commission meeting. REPORTS 600) Interim City Manager Phil Hursh • Made brief comments regarding ongoing work related to ponds throughout the City; • Announced road work on North Tuskawilla Road was scheduled to begin in one week and anticipated this would be a 45-day project; • Noted debris removal was underway; • Noted planned repairs for Murphy Road. 601) City Attorney Anthony A. Garganese • No report 602) City Clerk Christian Gowan • No report 603) Seat Three Commissioner Ted Johnson • Noted attendance at the Florida League of Cities (FLC) Annual Conference and noted he heard the sovereign immunity caps were likely to come back before the Legislature next year; • Noted attending training on Form 6; • Noted social media attacks related to his wife and sought to make clarifications for the record. 604) Seat Four Commissioner Cade Resnick • Noted recent water main breaks on the West side of the City and asked if the contractor had been put on hold. 161 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, JULY 1 0 , 2023 | PAGE 12 OF 13 o Mr. Iftikhar noted the contractor, WOW, was on hold and Staff was making sure they had a maintenance bond to ensure adequate funds for repairs. Mr. Iftikhar further relayed that the lines in question were not included in any plans the City had access to. o Interim Manager Hursh noted that review of the issues was currently in an investigative phase and noted that yards would be restored. • Noted attendance at the FLC Annual Conference and discussions regarding the City Manager selection process. 605) Seat Five Commissioner/Deputy Mayor Rob Elliott • No report 606) Mayor Kevin McCann • Noted attendance at the FLC Annual Conference; • Noted upcoming Mayor and Managers Meeting; • Noted the upcoming Food Trucks in Torcaso Park event; • Thanked Staff and Carollo for their work related to testing and reporting results of 1,4 Dioxane. 607) Seat One Commissioner Matt Benton • Noted attendance at the FLC Annual Conference; • Noted he was scheduled to begin Leadership Seminole. 608) Seat Two Commissioner Victoria Colangelo • Noted ongoing discussions and efforts related to shoreline stabilization and erosion issues around Nandina Terrace and noted she would report back. PUBLIC INPUT Mayor McCann opened Public Input. Ms. Sheila Benton, 414 Cedarwood Court, Winter Springs shared concerns about social media and the impact on the search for a new City Manager. Mr. Louie Hilal, 504 Mark Run, Winter Springs, asked about time limits related to Commission remarks on agenda items and asked about any consideration of changing the meeting times. Mayor McCann closed Public Input. ADJOURNMENT Mayor McCann adjourned the meeting at 1:30 AM, August 15, 2023. RESPECTFULLY SUBMITTED: ____________________________________ CHRISTIAN D. GOWAN, MPA CITY CLERK 162 CITY COMMISSION MINUTES | REGULAR MEETING | MONDAY, JULY 1 0 , 2023 | PAGE 13 OF 13 APPROVED: _____________________________________ MAYOR KEVIN McCANN NOTE: These Minutes were approved at the_____________________, 2023 City Commission Regular Meeting. 163 The following updated presentation was shown during Item 101 at the August 14, 2023 City Commission Regular Meeting 164 2022 Consumer Confidence Report Water Quality Update City of Winter Springs August 14, 2023 165 CAROLLO / 2 updatefooter0323.pptx/2updatefooter0323.pptx/2Consumer Confidence Report (CCR) •CCR = Annual Drinking Water Quality Report •EPA requires community water systems to publish CCR annually •CCR discusses information, such as… »Source(s) of drinking water, »Water conservation efforts, »Quality of drinking water/any regulated contaminants found, and »Associated risk of contamination/potential health effects, if applicable. 166 CAROLLO / 3 updatefooter0323.pptx/3updatefooter0323.pptx/3Types of Regulatory Limits •Primary Standards (1) »Protect public health »Water quality •Secondary Standards (2) »Aesthetic, cosmetic, or technical impacts (e.g., to equipment) »Not considered to present a risk to human health at the secondary regulatory limit 3 (2) https://www.epa.gov/sdwa/secondary-drinking-water-standards-guidance-nuisance-chemicals (1) https://www.epa.gov/ground-water-and-drinking-water/national-primary-drinking-water-regulations See more at the USEPA’s websites: 167 CAROLLO / 4 updatefooter0323.pptx/4updatefooter0323.pptx/4// Winter Springs 2022 CCR Primary Drinking Water Standards»Barium »Nitrate (as N)»Fluoride »Sodium»Lead»Copper»Cis-1,2-Dichloroethylene»Dalapon»Chlorine»Total Trihalomethanes (TTHMs)»Haloacetic Acids (HAA5) Secondary Drinking Water StandardsAesthetic/cosmetic»Color – 2020 sample Achieved all primary drinking water parameters: 168 CAROLLO / 5 updatefooter0323.pptx/5updatefooter0323.pptx/52022 Annual Drinking Water Quality ReportPrimary Standards * Due to reporting years, some data are unchanged since previous update. Regulatory Limit **** Not shown: Chlorine and fluoride were also below the limits for Winter Springs -Chlorine is added as a treatment chemical to disinfect the water -Fluoride is added by some utilities as an additive The secondary maximum contaminant level for color was exceeded in 2020.169 CAROLLO / 6 updatefooter0323.pptx/6updatefooter0323.pptx/6Total Trihalomethanes (TTHM)Trending Update Notes: Calculated LRAA shown for 2015 Onward 170 CAROLLO / 7 updatefooter0323.pptx/7updatefooter0323.pptx/7Next Steps Continued holistic approach of system evaluation “from well to tap” 1,4-Dioxane testing in-progress WTP #2 and 3 process optimizations WTP #1, 2 and 3 sulfide evaluation Additional taste and odor optimizations 171 CAROLLO.COM Thank you! 172 The following was shown by Dr. Andrew Hood during Public Input at the August 14, 2023 City Commission Regular Meeting 173 Ethics, Honesty, & Integrity •Discussions on government should be honest & factual, especially for: •Current Government officials •Former Government officials •Candidates •Spreading misinformation can cause: •Unjustified loss of the Public’s confidence in the government and its services. •Wasteful spending. 174 Ethics, Honesty, & Integrity •“2023 work environment needs to be a place of honesty and integrity because we can all find out, especially in government, what is the truth, right?” •Reference •You Can’t Make This Shit Up – Special Guest Cade Resnick, Commissioner, Winter Springs •https://www.youtube.com/watch?v =PAvDhm4TsoU •@ Video Time 00:23:32 175 State Operational Audit •City is currently undergoing State Operational Audit with focus on: •Ethics •Water Utilities •Commission members have LIED about the condition of the Drinking Water Distribution Piping System •Lack of ethics, honesty, and integrity •This Presentation has already been sent to the State Operational Audit Committee. •Hopefully, the City Commissioners can learn from these examples and will govern honestly, ethically, and with integrity moving forwards. 176 Cade & Victoria Sit-down For Winter Springs •“As I shared with everyone before, I’ve sat on the commission, I’ve had the benefit of being there and our focus was to fix the drinking water.” •Reference •Webpage: Victoria for Winter Springs •https://victoriaforwintersprings.com/cade-victoria- sit-down-for-winter-springs/ •Video: Cade & Victoria Sit-down For Winter Springs •https://www.youtube.com/watch?v=vAqmy-hxxFQ •@ Video Time 00:05:20 177 Cade & Victoria Sit-down For Winter Springs •“80% of our community irrigates their homes with drinking water, drinks the drinking water out of their taps, uses the drinking water in their bathtubs, and it’s not great for us, we need to actually go back and redo all of those, we have three facilities we need to redo and we need to redo the pipes to your homes.” •Reference •Webpage: Victoria for Winter Springs •https://victoriaforwintersprings.com/cade-victoria- sit-down-for-winter-springs/ •Video: Cade & Victoria Sit-down For Winter Springs •https://www.youtube.com/watch?v=vAqmy-hxxFQ •@ Video Time 00:06:02 178 Cade & Victoria Sit-down For Winter Springs •“…but we have to be honest with our taxpayers. We’re probably going to have to go and say we need to rebuild these, we’re going to get bonds, we’re going to have to find some specialized method to rebuild our treatment facilities, redo our piping for our drinking water.” •Reference •Webpage: Victoria for Winter Springs •https://victoriaforwintersprings.com/cade-victoria- sit-down-for-winter-springs/ •Video: Cade & Victoria Sit-down For Winter Springs •https://www.youtube.com/watch?v=vAqmy-hxxFQ •@ Video Time 00:07:20 179 Winter Springs Water – It Still Smells! •"But a bigger mistake happened when they [City of Winter Springs] decided to scrap a project that was put in place with research, with studying, with planning, to change out our water, our drinking water, which is what we actually need. We drink the drinking water. We need to go ahead and redo those facilities.We need to redo the piping under the ground." •Reference •Webpage: Cade Resnick, Public Figure | Facebook •https://www.facebook.com/caderesnick •Video: The Winter Springs Water - It Still Smells! •https://www.facebook.com/watch/?v=77930495976387 3 •@ Video Time 00:02:09 180 Life Expectancy of Pipes from Literature •General Life Expectancy of Pipes = 75 to 100 years •References: •EPA, 2002. Deteriorating Buried Infrastructure Management Challenges and Strategies (epa.gov) •https://www.epa.gov/sites/default/files/2015- 09/documents/2007_09_04_disinfection_tcr_whitepaper_tcr_infrastructure.pdf •American Water Works Association, 2001. DawnReplacementEra.pdf (awwa.org) •https://www.awwa.org/Portals/0/AWWA/ETS/Resources/DawnReplacementEra.pdf •City incorporated in 1959 •Assuming ALL drinking water pipes were laid in 1959 •System wide re-pipe expected in 2034. 181 Public Records Request #1: Requesting reports for any analyses done on Need to Replace Drinking Water Pipes Request Response 182 Public Records Request #2: Requesting the Study and “Scrapped” Plans Request Response 183 That’s a lot of LYING •Drinking water pipe system DOES NOT currently need major replacement. •End of Life expectancy to begin in 2045. •Estimate based on 75 year lifespan per EPA and Carollo Engineers statement that system began development in 1970s. •Study concluding re-pipe needed NEVER EXISTED. •“Scrapped” Plan for re-pipe NEVER EXISTED. •Winter Springs Water – It Still Smells! •635 views as of 8/8/2023 •Cade & Victoria Sit-down For Winter Springs •563 views as of 8/8/2023 •Total number of Views •1,198 as of 8/8/2023 184 Cost of City Wide Re-pipe ≈ $339 MILLION •Per Carollo statement (Public Records Request #1): •153 miles of drinking water mains •Primarily composed of 6" - 12" diameter PVC pipe •Assume 10” for cost estimation purposes •Historical Item Average Costs Reports (fdot.gov) •FDOT’s 12 Month Statewide Moving Averages; updated: 04/24/2023 https://www.fdot.gov/programmanagement/estimates/documents/historicalitemaveragecostsreports •20% Contingency used in the cost estimate. Total Pipe Length (miles) Total Pipe Length (feet) Cost of existing pipe removal Cost of Furnish & Install 10" PVC Pipe Total Cost of City Drinking Water Re-Pipe (without contingency) Total Cost of City Drinking Water Re-Pipe (with contingency) 153 807,840 $23,063,832.00 $259,316,640.00 $282,380,472.00 $338,856,566 Item No. of Conts Weighted Average Total Amount Total Quantity (LF)Description 1050 31210 1 $321.00 $43,335.00 135.000 Utility Pipe-Poly Vinyl Chloride, Furnish & Install, Water/Sewer, 10” 1050 16004 10 $28.55 $1,620,534.90 56,753.000 Dispose, 8-19.9” 185 Don’t Lie to the Citizens •Practice what you preach….DON’T LIE & DON’T CITE IMAGINARY STUDIES, PLANS, & REPORTS •Be careful what you post to your public figure websites, even if you didn’t say it. •Spreads Lies/misinformation •Ties your name to it. •Set the Record Straight •Press release •City website, newspapers, TV news •Post retraction videos on the platforms the cited videos are on. •Apologizes are owed to: •The citizens of Winter Springs •Previous City Commission members and Staff •They were accused of scrapping a plan that didn’t even exist. •The Citizens of Winter Springs Deserve Better & Expect Better DO BETTER!!! 186 Public Records Request #1: Replace pipes throughout the City? 187 8/1/23, 9:48 AM Gmail - RE: Replace pipes throughout City? https://mail.google.com/mail/u/0/?ik=16aac2b83c&view=pt&search=all&permmsgid=msg-f:1768682255247598564&simpl=msg-f:1768682255247598564 1/3 Andrew Hood <andrewhoodphd@gmail.com> RE: Replace pipes throughout City? Christian Gowan <cgowan@winterspringsfl.org>Wed, Jun 14, 2023 at 8:47 AM To: Andrew Hood <andrewhoodphd@gmail.com> Cc: _City Clerk Department <City-Clerk-Department@winterspringsfl.org> Good morning, See below from representatives of Carollo and Utilities Director Bilal Iftikhar: “ The City's Utilities department has a master plan (20-year plan) that does include an annual budget for pipeline improvements/replacement. More specifically, after Hurricane Ian’s impact last year, the City is looking at improvements to the water system to improve reliability (such as installing critical valves or replacing/removing pipes which are in higher risk locations). Here is a summary of the water system statistics. The City system consists of approximately 153 miles of water main, primarily from 6” to 12” in diameter. The system consists of several pipe materials, with the most common being PVC. Most of the City’s system was developed in the 1970s through 1990s. The Winter Springs water system is very similar to most other utilities in Florida and the nation, with pipe of varying materials, age, and size. The City’s system is “younger” than many utilities (some of which still have wooden pipes in service). While we can make estimates, it’s not possible to predict the exact life of each pipe. Factors such as material, age, pressure, installation method, wall thickness, joint type, bedding, and soil conditions can also impact the lifespan. For instance, certain types of pipe are more likely to fail than others (older PVC pipe with thinner walls for instance are more common to break than newer C905 PVC). As Mr. Hood noted, we generally use an estimated lifespan as a planning tool predict when mains may need to be replaced or rehabilitated. In many cases (especially for water pipes as compared to wastewater), the life of the pipe can exceed the estimate. Some materials haven’t been around long enough to prove their full potential lifespan. Tracking and monitoring of system repair data (work orders, asset data, etc.) is useful for utilities to make decisions for the future. While we (Carollo) have not evaluated the water pipeline assets in detail, we have not seen any data which suggests that there are major system pipeline replacements needed at this time. Thank you, 188 8/1/23, 9:48 AM Gmail - RE: Replace pipes throughout City? https://mail.google.com/mail/u/0/?ik=16aac2b83c&view=pt&search=all&permmsgid=msg-f:1768682255247598564&simpl=msg-f:1768682255247598564 2/3 CAUTION: This email originated from outside Carollo Engineers. Do not open attachments or click links unless you recognize the sender. Christian Gowan, MPA City Clerk P: (407) 327-6560 F: (407) 327-4753 A: 1126 East State Road 434 Winter Springs, Florida 32708 From: Casey Howard <choward@winterspringsfl.org> Sent: Wednesday, June 7, 2023 10:54 AM To: Bilal Iftikhar <biftikhar@winterspringsfl.org>; Scott Richards <srichards@carollo.com>; Meera Anika Joshi <mjoshi@carollo.com>; Philip Hursh <phursh@winterspringsfl.org> Subject: Replace pipes throughout City? Good morning, We have received a records request from Dr. Hood inquiring if the City has done any analysis on replacing the water pipes throughout the City. I am not sure if that was part of the 20 year plan? He mentioned that he is inquiring because he has heard a commissioner state many times that all of the pipes need to be replaced in the city, and wanted to know if this is something that is actually needed. He stated that pipes are meant to last 75-100 years and that based on the City’s incorporation in the 50s the pipes should be good until 2034 to meet the low end of that spectrum. Thanks! Confidentiality Note: This e-mail, and any attachment to it, contains information intended only for the use of the individual(s) or entity named on the e-mail. If the reader of this e-mail is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that reading it is strictly prohibited. If you have received this e-mail in error, please immediately return it to the sender and delete it from your system. Thank you. 189 8/1/23, 9:48 AM Gmail - RE: Replace pipes throughout City? https://mail.google.com/mail/u/0/?ik=16aac2b83c&view=pt&search=all&permmsgid=msg-f:1768682255247598564&simpl=msg-f:1768682255247598564 3/3 Casey Howard, MBA, CPFO, SPHR, SCP Deputy City Manager P: (407) 327-5962 F: (407) 327- 4753 A: 1126 East State Road 434 Winter Springs, Florida 32708 Confidentiality Note: This e-mail, and any attachment to it, contains information intended only for the use of the individual(s) or entity named on the e-mail. If the reader of this e-mail is not the intended recipient, or the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that reading it is strictly prohibited. If you have received this e-mail in error, please immediately return it to the sender and delete it from your system. Thank you. 190 Public Records Request #2: The need to redo drinking water distribu�on system piping 191 8/1/23, 9:43 AM Gmail - Public Records Request: The need to redo drinking water distribution system piping https://mail.google.com/mail/u/0/?ik=16aac2b83c&view=pt&search=all&permmsgid=msg-a:r5053514101519721387&dsqt=1&simpl=msg-a:r50535141…1/1 Andrew Hood <andrewhoodphd@gmail.com> Public Records Request: The need to redo drinking water distribution system piping Andrew Hood <andrewhoodphd@gmail.com>Mon, Jun 12, 2023 at 9:45 AM To: Cade Resnick <cresnick@winterspringsfl.org>, cgowan@winterspringsfl.org Cc: choward@winterspringsfl.org, Kevin McCann <kmccann@winterspringsfl.org>, mbenton@winterspringsfl.org, Victoria Colangelo <vcolangelo@winterspringsfl.org>, tjohnson@winterspringsfl.org, relliott@winterspringsfl.org Bcc: LarryStoff@aol.com, Rachel Delaney <racheldelaney5@gmail.com>, roney.lisa@gmail.com, BeverlyBanksMcEwen@gmail.com Commissioner Resnick, For clarity, here is the link to the video where you made the statement I quoted in my previous email. The video I am referencing is: Title: The Winter Springs Water - It Still Smells! Relevant Time Range in Video: 2:05 through 3:07 Link: https://m.facebook.com/caderesnick/videos/the-winter-springs-water-it-still-smells/779304959763873/ Time in video: 00:02:05 - 00:03:07 As stated before in my previous email, this is a Public Records Request for the following documents that you are referencing in the video: The study/report that concluded the drinking water distribution system piping needs to be replaced. The report for the planned project to replace significant piping of the drinking water distribution system. If there is no such study that concluded the drinking water distribution system piping needs to be replaced at this time, nor a report for the planned project (i.e. plans) to do so, please state that in your response to this Public Records Request. I look forward to your response. On Fri, Jun 9, 2023 at 11:54 AM Andrew Hood <andrewhoodphd@gmail.com> wrote: Commissioner Resnick, I have heard you say in more than one video that the drinking water pipes need to be replaced for water quality reasons. Would you please share which specific pipes (i.e. which areas of the City) and what the specific concerns are? In one video you stated: "The city has yet to own their mistakes. But a bigger mistake happened when they decided to scrap a project that was put in place with research, with studying, with planning, to change out or water, our drinking water, which is what we actually need. We drink the drinking water. We need to go ahead and redo those facilities. We need to redo the piping in the ground." This statement indicates that there was a commissioned study by the City of Winter Springs which concluded that significant replacement of the drinking water distribution system piping is needed. Additionally, it indicates that there was an actual planned project by the City of Winter Springs Project to do so. This email is a Public Records Request for the following documents that you are referencing in the video: The study/report that concluded the drinking water distribution system piping needs to be replaced. The report for the planned project to replace significant piping of the drinking water distribution system. 192 8/1/23, 9:45 AM Gmail - Public Records Request: The need to redo drinking water distribution system piping https://mail.google.com/mail/u/0/?ik=16aac2b83c&view=pt&search=all&permmsgid=msg-f:1769789412473944845&simpl=msg-f:1769789412473944845 1/5 Andrew Hood <andrewhoodphd@gmail.com> Public Records Request: The need to redo drinking water distribution system piping Christian Gowan <cgowan@winterspringsfl.org>Mon, Jun 26, 2023 at 2:05 PM To: Andrew Hood <andrewhoodphd@gmail.com> Cc: _City Clerk Department <City-Clerk-Department@winterspringsfl.org> Please see response below. Thank you, Christian Gowan, MPA City Clerk P: (407) 327-6560 F: (407) 327-4753 A: 1126 East State Road 434 Winter Springs, Florida 32708 From: Cade Resnick Sent: Thursday, June 22, 2023 3:13 PM To: Chrisan Gowan <cgowan@winterspringsfl.org> Subject: Re: Public Records Request: The need to redo drinking water distribuon system piping Hi Christian I do not - thank you Cade Resnick, PHD City of Winter Spring Commissioner District 4 193 8/1/23, 9:45 AM Gmail - Public Records Request: The need to redo drinking water distribution system piping https://mail.google.com/mail/u/0/?ik=16aac2b83c&view=pt&search=all&permmsgid=msg-f:1769789412473944845&simpl=msg-f:1769789412473944845 2/5 Cade ResnickCommissionerP: (407) 327-7584 F: (407) 327-4753A: 1126 East State Road 434 Winter Springs, Florida 32708 On Jun 22, 2023, at 2:26 PM, Christian Gowan <cgowan@winterspringsfl.org> wrote: Commissioner Resnick, Do you have any responsive records for this request? Thank you, From: Andrew Hood [mailto:andrewhoodphd@gmail.com] Sent: Monday, June 19, 2023 11:29 AM To: Chrisan Gowan <cgowan@winterspringsfl.org> Cc: Kevin McCann <kmccann@winterspringsfl.org>;LarryStoff@aol.com; Rachel Delaney 194 The following pictures were shown by Ms. Gina Shafer during Public Input at the August 14, 2023 City Commission Regular Meeting 195 196 197 198 199 200