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Home My WebLink About2023 08 16 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting AgendaTUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, AUGUST 16, 2023 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Minutes from the May 17, 2023 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting 2023 05 17 TLBD Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA REGULAR AGENDA 500. Quarterly Fiscal Year-To-Date Expenditure Details TLBD Quarterly Report.pdf 501. Tentative Fiscal Year 2024 Budget TLBD Tentative Budget FY24.pdf TLBD Preliminary Capital Budget 23-24.pdf 502. Update on Tuscawilla Lighting and Beautification District Projects 503. Discussion on Entry Fountain REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City 2 Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM 300 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | AUGUST 16, 2023 REGULAR MEETING TITLE Approval of the Minutes from the May 17, 2023 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends approval of the Minutes from the May 17, 2023 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting as presented. 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING MAY 17, 2023 RESCHEDULED FROM APRIL 19, 2023 CALL TO ORDER Chairperson Terri Bivona called to order the Wednesday, May 17, 2023 Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Terri Bivona, present Vice-Chairperson Ellen Paul, present Committee Member Skip Arok, absent Committee Member Dennis Jones, present Committee Member Tom Vagnini, present City Clerk Christian Gowan, present Also present: Casey Howard, Deputy City Manager Donna Bruno, Interim Director, Finance Department Kevin Maddox, Landscape Manager, Urban Beautification A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Bivona opened Public Input. No one addressed the Committee. Chairperson Bivona closed Public Input. CONSENT AGENDA 300) Approval of the Minutes from the January 18, 2023 Tuscawilla Lighting and Beautification District (TLBD) Advisory Committee Regular Meeting "MOTION TO APPROVE." MOTION BY COMMITTEE MEMBER VAGNINI. SECONDED BY VICE- CHAIRPERSON PAUL. DISCUSSION. VOTE: JONES (AYE); VAGNINI (AYE); PAUL (AYE); BIVONA (AYE) MOTION CARRIED 4-0. 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – MAY 17, 2023 PAGE 2 OF 3 PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING | WEDNESDAY, JUNE 5, 2019 | PAGE 2 OF 3 PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500) Quarterly Fiscal Year-To-Date Expenditure Details Ms. Bruno noted things were progressing normally for the second quarter. Discussion followed on the quarter end date, pumps, and associated repairs. Mr. Maddox noted repairs were related to Hurricanes Ian and Nicole, detailed impacts, spoke about reserve pumps, a pipe collapse, and the need for additional repairs. Further discussion followed on available maintenance records, the cost of moving pump structures, the cost of the pipe collapse repair, and the history of waterproofing the pump vaults. 501) Preliminary Capital Budget Fiscal Year 2024 Ms. Bruno noted the previously budgeted dollars, approximately $35,000.00, to conduct an assessment were currently on hold and being reexamined for 2024. Ms. Bruno recommended the Committee approve moving to the current maximum allowable rate ($128.00) to cover additional expenses and inflation related increases. “I MOVE THAT WE INCREASE THE ASSESSMENT RATE FROM $120.00 TO THE LEGAL MAXIMUM OF $128.00” MOTION BY VICE-CHAIRPERSON PAUL. SECONDED BY COMMITTEE MEMBER JONES. DISCUSSION. VOTE: JONES (AYE); VAGNINI (AYE); PAUL (AYE); BIVONA (AYE) MOTION CARRIED 4-0. Ms. Bruno briefly reviewed further the preliminary capital budget expenses for FY 2024 and provided an update on lighting replacement. 502) Update on Tuscawilla Lighting and Beautification District (TLBD) Projects Mr. Maddox provided an update on TLBD projects including dying plantings related to a reclaimed irrigation issue in medians which left plantings without irrigation for five weeks. Mr. Maddox noted that replacement was necessary and new sod and plantings were planned for installation. Discussion followed on median observations and conditions, the possibility of meeting the landscape company representatives from Nelson Outdoors, planned pressure washing and repainting of median curbs, planned tree plantings, and a timeline for monument upgrades. PUBLIC INPUT Chairperson Bivona opened Public Input. No one addressed the Committee. Chairperson Bivona closed Public Input. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – MAY 17, 2023 PAGE 3 OF 3 PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING | WEDNESDAY, JUNE 5, 2019 | PAGE 3 OF 3 ADJOURNMENT Chairperson Bivona adjourned the Regular Meeting at 6:01 p.m. RESPECTFULLY SUBMITTED: _____________________________________ CHRISTIAN D. GOWAN, MPA CITY CLERK NOTE: These Minutes were approved at the ______________________, 2023 Tuscawilla Lighting and Beautification District Advisory Committee. 7 TLBD Maintenance Fund Quarterly Meeting - July 19, 2023 Select Expense Accounts FY2023 - YTD thru 6.30.2023 Date Amount Description Budget $51,000 10/17/2022 $1,400 Oct fountain maint. 11/2/2022 $1,400 Nov fountain maint. 12/12/2022 $1,400 Dec fountain maint. 1/9/2023 $1,959 repair fountains pump and filter 2/9/2023 $1,400 Jan fountain maint. 2/9/2023 $1,400 Feb fountain maint. 2/20/2023 $1,538 electrical assessment fo fountains / repairs 3/10/2023 $1,400 Mar fountain maint. 5/9/2023 $1,400 Apr fountain maint. 6/5/2023 $1,400 May fountain maint. 6/5/2023 $1,400 Jun fountain maint. Electro-Mechanic Industries 11/2/2022 $675 replace butterfly vlave 11/18/2022 $2,450 3 phased outdoor disconnect, gfci $850 exhaust fan $3,705 20HP North entrance (first time) $4,375 rebuild 20HP pump North entrance $5,375 rebuild 20HP pump South entrance Lovelace Gas 6/6/2023 $60 annual generator rental YTD Expense Total $33,587 Encumbered $7,279 End Balance $10,134 Budget $143,877 10/5/2022 $1,280 clean up WSB islands 1-5 10/17/2022 $1,280 clean up WSB islands 14-18 10/17/2022 $1,800 clean up WSB islands 6-13 10/17/2022 $1,280 clean up WSB islands 19-23 11/02/2022 $7,070 Nov landscape maint. 11/15/2022 $7,070 Oct landscape maint. 12/06/2022 $7,070 Dec landscape maint. 12/6/2022 $1,280 debris removal on WSB 1/4/2023 $23,400 mulch 1/4/2023 $7,070 Jan landscape maint. 1/17/2023 $800 thryallis on island 1 1/18/2023 $1,462 annuals 1/27/2023 $3,026 plants - island 2, 11, 20 1/27/2023 $7,070 Feb landscape maint. 2/9/2023 $870 irrigation repairs fountains /monuments 2/20/2023 $1,463 annuals 2/20/2023 $7,070 Mar landscape maint. 3/27/2023 $7,070 Apr landscape maint. 4/25/2023 $7,070 May landscape maint. 4/26/2023 $1,372 irrigation repairs - after hours 4/26/2023 $250 irrigation repairs - after hours 5/30/2023 $7,070 Jun landscape maint. 6/14/2023 $250 stuck valve - after hours 6/14/2023 $615 irrigation repairs 6/27/2023 $7,070 July landscape maint. All Florida Power Washing 3/8/2023 $5,782 brick monument cleaning 3/15/2023 $3,470 brick monument cleaning 4/3/2023 $2,488 clean median bull nose on WSB A Budget Tree 1/9/2023 $1,800 tree removal on island 16 Siteone 04/25/2023 $690 irrigation supplies YTD Expense Total $125,357 Encumbered $7,880 PO for Monthly Landscape contract / repairs End Balance $10,640 Budget $500 YTD Expense Total $0 Encumbered $0 Account/Vendor Fountains CQ Aquatics Grounds Nelson Outdoors Signs/Walls 8 End Balance $500 Budget $6,080 01/18/2023 $1,612 Assessment Services 05/05/2023 $1,612 Assessment Services 06/14/2023 $1,612 Assessment Services YTD Expense Total $4,836 Encumbered $1,612 PO for Quarterly NBS Contract - Special Assesment End Balance -$368 Budget $73,710 10/28/2022 $35 Oct Howell Creek/Deer Run 11/15/2022 $38 Nov Howell Creek/Deer Run 12/14/2022 $38 Dec Howell Creek/Deer Run 1/11/2023 $38 Jan Howell Creek/Deer Run 2/13/2023 $33 Feb Howell Creek/Deer Run 3/17/2023 $33 Mar Howell Creek/Deer Run 4/25/2023 $33 Apr Howell Creek/Deer Run 5/16/2023 $34 May Howell Creek/Deer Run 6/14/2023 $35 Jun Howell Creek/Deer Run City of Winter Springs (irrigation) 10/14/2022 $1,571 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 10/21/2022 $377 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 11/22/2022 $1,142 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 12/13/2022 $2,134 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 12/21/2022 $169 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 1/11/2023 $2,554 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 1/31/2023 $275 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 2/28/2023 $1,052 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 2/28/2023 $484 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 3/31/2023 $1,413 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 3/31/2023 $260 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 4/11/2023 $1,692 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 4/21/2023 $1,038 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 5/12/2023 $1,550 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 6/16/2023 $2,020 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 6/23/2023 $582 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 Duke Energy 10/28/2022 $1,336 Low voltage entrance lighting-October 11/30/2022 $1,368 Low voltage entrance lighting-November 12/31/2022 $2,633 Low voltage entrance lighting-December 1/31/2023 $3,352 Low voltage entrance lighting- 2/28/2023 $3,352 Low voltage entrance lighting- 3/31/2023 $3,352 Low voltage entrance lighting- 4/17/2023 $3,180 Low voltage entrance lighting-March 6/5/2023 $4,829 Low voltage entrance lighting-April YTD Expense Total $42,033 Encumbered $0 End Balance $31,677 Streetlight Budget $238,368 Duke Energy 10/28/2022 $19,198 October 11/30/2022 $19,198 November Utilities Contract Admin Seminole County (irrigation) 9 12/31/2022 $19,198 December 1/31/2023 $19,198 January 2/28/2023 $19,691 February 3/31/2023 $19,682 March 4/17/2023 $19,674 April 6/5/2023 $2,325 May partial YTD Expense Total $138,164 Encumbered $0 End Balance $100,204 10 11 12 13