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Home My WebLink About2023 10 18 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting AgendaTUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, OCTOBER 18, 2023 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Minutes from the August 16 ,2023 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting. 2023 08 16 TLBD Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500. Quarterly Fiscal Year-To-Date Expenditure Details TLBD 2023 Qtr 1-4 2023 10 18.pdf 501. Update on Tuscawilla Lighting and Beautification District Projects 502. Election for Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2024. 503. Election for Vice-Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2024. REPORTS PUBLIC INPUT 2 Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM 300 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | OCTOBER 18, 2023 REGULAR MEETING TITLE Approval of the Minutes from the August 16 ,2023 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting. SUMMARY FUNDING SOURCE RECOMMENDATION Staff requests the Committee approve the Minutes from the August 16, 2023 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting as presented. 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AUGUST 16, 2023 RESCHEDULED FROM JULY 19, 2023 CALL TO ORDER Chairperson Terri Bivona called to order the Wednesday, August 16, 2023 Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Terri Bivona, present Vice-Chairperson Ellen Paul, absent Committee Member Skip Arok, present Committee Member Dennis Jones, present Committee Member Tom Vagnini, present City Clerk Christian Gowan, present Also present: Donna Bruno, Interim Director, Finance Department Kevin Maddox, Landscape Manager, Urban Beautification Brian Dunigan, Director, Operations Department Tracy Brock, Budget Manager, Finance Department Michelle Rozanski, Senior Business Analyst, Finance Department A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Bivona opened Public Input. Mr. Kurt Miericke, 1820 Seneca Boulevard, President Tuscawilla H omeowners Association thanked Committee Members and Staff for their work, shared concerns about Shetland overgrowth near the south entrance, and shared resident’s concerns that have come to him about baby ducks that couldn’t get out of the fountain and the potential of installing a ramp. Chairperson Bivona closed Public Input. 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – AUGUST 16, 2023 PAGE 2 OF 3 CONSENT AGENDA 300) Approval of the Minutes from the May 17, 2023 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting "MOTION TO APPROVE THE MINUTES FROM THE MAY 17, 2023 TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AS PRESENTED." MOTION BY COMMITTEE MEMBER VAGNINI. SECONDED BY COMMITTEE MEMBER JONES. DISCUSSION. VOTE: AROK (AYE); JONES (AYE); VAGNINI (AYE); BIVIONA (AYE) MOTION CARRIED 4-0. PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500) Quarterly Fiscal Year-To-Date Expenditure Details Ms. Bruno briefly reviewed the quarterly report and invited questions. Brief discussion followed on the low fund balance. Ms. Bruno reviewed previous discussions related to a proposed rate study and the recently approved rate raise to the current legal limit of one-hundred and twenty-eight dollars ($128.00) for the Maintenance Fund. Ms. Bruno also noted that there may be a need for future discussion about raising the capital rate. 501) Tentative Fiscal Year 2024 Budget No additional discussion. 502) Update on Tuscawilla Lighting and Beautification District Projects Mr. Maddox discussed plans for tree replacement. Discussion followed on maintenance of monuments and Committee Members noted issues at the corner of Shetland and Citrus as well as Dyson and Deer Run. Mr. Maddox indicated he would communicate these concerns to the contractor and get any issues addressed. Mr. Maddox also noted, related to the fountains, that he could look into a wildlife ramp. Further discussion followed on the provision of median maps, replacing dead sod, and the costs of a new pump versus a rebuild. Mr. Maddox noted that roughly 13,000 square feet of sod had been replaced and that the remainder would be completed in the next fiscal year. 503) Discussion on Entry Fountain Mr. Maddox noted the rescheduling of the previous meeting due to the fountain, basin being cracked all the way across and all the way through. Mr. Maddox noted that Staff was still working to assess the situation, core samples were being conducted, and ult imately the basin would need replacement. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – AUGUST 16, 2023 PAGE 3 OF 3 Discussion followed on costs, the possibility of converting the basin into a planter, and the likelihood that this would reoccur. Mr. Maddox reiterated work was still being completed, including geotechnical analysis of both basins, and noted the potential of a future Special Meeting to discuss pricing and recommendations. Further discussion followed on insurance, the potential need for a separate fund to pay for the fountain, potential delays, and speculation about potential causes including sinkholes, hurricane damage, or mechanical issues. Mr. Maddox noted that there was no indication currently of a mechanical piping failure. Mr. Maddox also noted that in this process, depending on direction, the vault could also be moved as part of a rebuild. Brief discussion followed on the significance of the fountains, the use of potable water for the fountains, and potentially looking at additional capital funding. ADJOURNMENT Chairperson Bivona adjourned the Regular Meeting at 5:46 p.m. RESPECTFULLY SUBMITTED: _____________________________________ CHRISTIAN D. GOWAN, MPA CITY CLERK NOTE: These Minutes were approved at the ______________________, 2023 Tuscawilla Lighting and Beautification District Advisory Committee. 7 TLBD Maintenance Fund Quarterly Meeting - October 18, 2023 Select Expense Accounts FY2023 - YTD thru 9.30.2023 Date Amount Description Budget $51,000 10/17/2022 $1,400 Oct fountain maint. 11/2/2022 $1,400 Nov fountain maint. 12/12/2022 $1,400 Dec fountain maint. 1/9/2023 $1,959 repair fountains pump and filter 2/9/2023 $1,400 Jan fountain maint. 2/9/2023 $1,400 Feb fountain maint. 2/20/2023 $1,538 electrical assessment fo fountains / repairs 3/10/2023 $1,400 Mar fountain maint. 5/9/2023 $1,400 Apr fountain maint. 6/5/2023 $1,400 May fountain maint. 6/5/2023 $1,400 Jun fountain maint. 7/18/2023 $1,400 July fountain maint 7/28/2023 $1,400 Aug fountain maint 9/11/2023 $1,400 Sept fountain maint Electro-Mechanic Industries 11/2/2022 $675 replace butterfly vlave 11/18/2022 $2,450 3 phased outdoor disconnect, gfci $850 exhaust fan $3,705 20HP North entrance (first time) $4,375 rebuild 20HP pump North entrance $5,375 rebuild 20HP pump South entrance Lovelace Gas 6/6/2023 $60 annual generator rental YTD Expense Total $37,787 Encumbered $13,050 End Balance $164 Budget $143,877 10/5/2022 $1,280 clean up WSB islands 1-5 10/17/2022 $1,280 clean up WSB islands 14-18 10/17/2022 $1,800 clean up WSB islands 6-13 10/17/2022 $1,280 clean up WSB islands 19-23 11/02/2022 $7,070 Nov landscape maint. 11/15/2022 $7,070 Oct landscape maint. 12/06/2022 $7,070 Dec landscape maint. 12/6/2022 $1,280 debris removal on WSB 1/4/2023 $23,400 mulch 1/4/2023 $7,070 Jan landscape maint. 1/17/2023 $800 thryallis on island 1 1/18/2023 $1,462 annuals 1/27/2023 $3,026 plants - island 2, 11, 20 1/27/2023 $7,070 Feb landscape maint. 2/9/2023 $870 irrigation repairs fountains /monuments 2/20/2023 $1,463 annuals 2/20/2023 $7,070 Mar landscape maint. 3/27/2023 $7,070 Apr landscape maint. 4/25/2023 $7,070 May landscape maint. 4/26/2023 $1,372 irrigation repairs - after hours 4/26/2023 $250 irrigation repairs - after hours 5/30/2023 $7,070 Jun landscape maint. 6/14/2023 $250 stuck valve - after hours 6/14/2023 $615 irrigation repairs 6/27/2023 $7,070 July landscape maint. 7/21/2023 $7,070 Aug landscape maint. 9/5/2023 $7,282 Sept landscape maint. All Florida Power Washing 3/8/2023 $5,782 brick monument cleaning 3/15/2023 $3,470 brick monument cleaning 4/3/2023 $2,488 clean median bull nose on WSB A Budget Tree 1/9/2023 $1,800 tree removal on island 16 Siteone 04/25/2023 $690 irrigation supplies Account/Vendor Fountains CQ Aquatics Grounds Nelson Outdoors 8 07/28/2023 $104 irrigation supplies 08/11/2023 $208 irrigation supplies 08/15/2023 $24 irrigation supplies 08/18/2023 $246 irrigation supplies YTD Expense Total $140,291 Encumbered $0 End Balance $3,586 Budget $500 YTD Expense Total $0 Encumbered $0 End Balance $500 Budget $6,080 01/18/2023 $1,612 Assessment Services 05/05/2023 $1,612 Assessment Services 06/14/2023 $1,612 Assessment Services 09/29/2023 $1,612 Assessment Services YTD Expense Total $6,448 Encumbered $0 End Balance -$368 Budget $73,710 10/28/2022 $35 Oct Howell Creek/Deer Run 11/15/2022 $38 Nov Howell Creek/Deer Run 12/14/2022 $38 Dec Howell Creek/Deer Run 1/11/2023 $38 Jan Howell Creek/Deer Run 2/13/2023 $33 Feb Howell Creek/Deer Run 3/17/2023 $33 Mar Howell Creek/Deer Run 4/25/2023 $33 Apr Howell Creek/Deer Run 5/16/2023 $34 May Howell Creek/Deer Run 6/14/2023 $35 Jun Howell Creek/Deer Run 7/17/2023 $42 Jul Howell Creek/Deer Run 8/7/2023 & 8/14/2023 $42 Aug Howell Creek/Deer Run 9/18/2023 $42 Aug Howell Creek/Deer Run City of Winter Springs (irrigation) 10/14/2022 $1,571 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 10/21/2022 $377 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 11/22/2022 $1,142 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 12/13/2022 $2,134 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 12/21/2022 $169 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 1/11/2023 $2,554 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 1/31/2023 $275 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 2/28/2023 $1,052 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 2/28/2023 $484 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 3/31/2023 $1,413 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 3/31/2023 $260 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 4/11/2023 $1,692 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 4/21/2023 $1,038 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 5/12/2023 $1,550 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 6/16/2023 $2,020 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 6/23/2023 $582 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 Utilities Signs/Walls Contract Admin Seminole County (irrigation) 9 7/11/2023 $2,362 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 7/18/2023 $2,391 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 8/8/2023 $2,041 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 8/15/2023 $888 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 9/12/2023 $2,154 Seneca-Shetland-Dyson-Medians 21, 22, 23- Fountain zone 3 9/19/2023 $1,372 Vistawilla/Planter L&R TLBD, Tuscora/434, WSB/Tuska, Tusk/Trotwood zone 4 Duke Energy 10/28/2022 $1,336 Low voltage entrance lighting-October 11/30/2022 $1,368 Low voltage entrance lighting-November 12/31/2022 $2,633 Low voltage entrance lighting-December 1/31/2023 $3,352 Low voltage entrance lighting-January 2/28/2023 $3,352 Low voltage entrance lighting-February 3/31/2023 $3,352 Low voltage entrance lighting-March 4/17/2023 $3,180 Low voltage entrance lighting-April 6/5/2023 $4,829 Low voltage entrance lighting-May 7/5/2023 $2,536 Low voltage entrance lighting-June 8/3/2023 & 8/7/2023 $2,956 Low voltage entrance lighting-July 8/28/2023 & 8/30/2023 $1,842 Low voltage entrance lighting-August 9/18/2023 & 9/28/2023 $1,918 Low voltage entrance lighting-September YTD Expense Total $62,621 Encumbered $0 End Balance $11,089 Streetlights Budget $238,368 Duke Energy 10/28/2022 $19,198 October 11/30/2022 $19,198 November 12/31/2022 $19,198 December 1/31/2023 $19,198 January 2/28/2023 $19,691 February 3/31/2023 $19,682 March 4/17/2023 $19,674 April 6/5/2023 $2,325 May 7/5/2023 $19,817 June 8/3/2023 $19,817 July 8/28/2023 $2,343 August 9/28/2023 $19,977 September YTD Expense Total $200,118 Encumbered $0 End Balance $38,250 10 REGULAR AGENDA ITEM 502 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | OCTOBER 18, 2023 REGULAR MEETING TITLE Election for Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2024. SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Tuscawilla Lighting and Beautification District Advisory Committee discuss and elect a Chairperson for calendar year 2024. 11 REGULAR AGENDA ITEM 503 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | OCTOBER 18, 2023 REGULAR MEETING TITLE Election for Vice-Chairperson of the Tuscawilla Lighting and Beautification District Advisory Committee for Calendar Year 2024. SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Tuscawilla Lighting and Beautification District Advisory Committee discuss and elect a Vice-Chairperson for calendar year 2024. 12