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HomeMy WebLinkAbout2023 09 25 City Commission Regular Meeting Minutes CITY COMMISSION REGULAR MEETING MINUTES MONDAY, SEPTEMBER 25 , 2023 AT 6:30 PM CITY HALL – COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , S E P T E M B E R 2 5 , 2 0 2 3 | P A G E 2 O F 8 CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, September 25, 2023 of the City Commission to order at 6:32 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Rob Elliott, present Commissioner Matt Benton, present via telephone Commissioner Victoria Colangelo, present Commissioner Ted Johnson, present Commissioner Cade Resnick, present Interim City Manager Phil Hursh, present City Attorney Anthony Garganese, present City Clerk Christian Gowan, present Pastor Bob Melhorn led the invocation followed by the Pledge of Allegiance. Mayor McCann asked if there were any changes to the agenda. Commissioner Resnick asked that Item 300 be moved to the Regular Agenda and asked for a discussion of Item 302 prior to approval of the Consent Agenda. Mr. Gowan noted Staff’s request to remove Item 301 from the Agenda and bring it back at a later date. There was no objection to the proposed changes and the agenda was adopted. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used. PUBLIC INPUT Mayor McCann opened Public Input. Mr. Tom McHargue, 423 Harbor Winds Court, Winter Springs spoke in opposition to the proposed development of the Winter Springs Golf Course and a lack of information shared with surrounding communities. Mr. Jesse Phillips, 1124 Duncan Drive, Winter Springs read a statement1 regarding the Florida Auditor General’s Operational Audit Preliminary and Tentative Findings. Mr. Cole Joseph, 1457 Lone Feather Trail, Winter Park provided a flyer,2 noted working on his Eagle Scout project, and sought assistance in sharing his project. Mr. Joseph noted an upcoming flag retirement ceremony at the Oviedo American Legion. Ms. Leah Weisman, 113 Brookshire Court, Winter Springs spoke about waterways and flooding concerns and asked for an update on efforts to prevent future flooding. Mr. Ruben Trevino, 731 Sailfish Road, Winter Springs shared a presentation3 and spoke about the need for further creek cleaning efforts at No Name Creek. 1 The statement was not provided for inclusion in the Minutes 2 Flyer is attached to the end of these Minutes 3 Presentation attached to the end of these Minutes C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , S E P T E M B E R 2 5 , 2 0 2 3 | P A G E 3 O F 8 Ms. Gina Shafer, Winter Springs Village, Winter Spri ngs spoke about traffic concerns and the need for a traffic light at Michael Blake Boulevard, thought an alternative to the decorative pole should be found to allow for quicker installation, and spoke about her efforts to get issues with Waste Pro addressed. Mr. Hursh noted the Michael Blake traffic signal project was on schedule and that an updated schedule was forthcoming. Mr. Hursh also noted conversations with Waste Pro to make them awate of the issues being brought forward. Mr. Bob Miller, 679 Silver Creek Drive, Winter Springs noted previous efforts to clean No Name Creek and flooding concerns. Mayor McCann closed Public Input. CONSENT AGENDA 300) Pickleball Program Operations *THIS ITEM WAS MOVED TO THE REGULAR AGENDA AND IS NOT INCLUDED IN THE APPROVAL OF THE CONSENT AGENDA* 301) Community Development Fee Schedule *THIS ITEM WAS REMOVED FROM THE AGENDA AND IS NOT INCLUDED IN THE APPROVAL OF THE CONSENT AGENDA* 302) Resolution 2023-30: Updating the City’s Investment Policy Statement for the City’s Operating Cash (excludes the pension assets). Discussion on change to be made 303) Resolution No. 2023-22, Amending the City Personnel Policy No discussion. 304) Appproval of the Minutes from the Monday, August 28, 2023 City Commission Regular Meeting No discussion. "MOTION TO APPROVE CONSENT AGENDA." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400) Final Millage Rate for Fiscal Year 2023 - 2024 Ms. Donna Bruno, Interim Director, Finance Department introduced the item and noted no changes had been made since prior hearings. Mayor McCann opened the Public Hearing for Item 400. No one addressed the Commission. C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , S E P T E M B E R 2 5 , 2 0 2 3 | P A G E 4 O F 8 Mayor McCann closed the Public Hearing for Item 400. “I MOVE TO APPROVE RESOLUTION 2023-28 ESTABLISHING THE FINAL FISCAL YEAR 2023-2024 OPERATING MILLAGE RATE FOR THE CITY OF WINTER SPRINGS AT 2.4100 MILLS AND PUBLICLY ANNOUNCE THAT THE FINAL OPERATING MILLAGE RATE OF 2.4100 MILLS IS 9.12% MORE THAN THE ROLLED-BACK RATE OF 2.2085 MILLS.” MOTION BY COMMISSIONER JOHNSON. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 401) Final Budget for Fiscal Year 2023 – 2024 Mayor McCann opened the Public Hearing for Item 401. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 401. "I MOVE TO APPROVE RESOLUTION 2023-29, ESTABLISHING THE FINAL BUDGET FOR THE CITY OF WINTER SPRINGS FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2023 AND ENDING ON SEPTEMBER 30, 2024." MOTION BY COMMISSIONER JOHNSON. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. REGULAR AGENDA 500) Non-Binding Presentation: 419/434 RV Storage Mr. Talbert Jackson, Senior Planner, Community Development Department introduced the item , briefly reviewed the current property, and noted the applicant would be seeking annexation into the City. Mr. Matt Meridian, Attorney, Youdali International Investments, LLC and Mr. Nimesh Bhavsar, OM Engineering Services, Inc were introduced to present. Mr. Meridian reviewed the current zoning, surrounding uses, noted overhead powerline easement, beautification plans, and noted they would ask for a zoning change from agricultural to industrial. Mr. Meridian also noted there were no plans to touch wetlands, an anticipated low traffic count, and reviewed the tax benefit to the City. Discussion followed on the existing structure on the property, plans to utilize this as a li ve-in security office, intent to annex into the City and tie into the sewer system, restricting use to only allow boats and recreational vehicles, and prohibiting storage of flammable material and dumping sites. Further discussion followed on landscaping, the height and length of the proposed wall, safety considerations, and signage requirements. 501) City Manager Draft Interview Matrix-Second Revision Mayor McCann reviewed previous efforts to revise questions and the agreed upon process. C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , S E P T E M B E R 2 5 , 2 0 2 3 | P A G E 5 O F 8 Discussion followed on allowing candidates to provide answers to questions in writing and then turned to holding Workshop meetings to conduct interviews, either in -person or via Zoom. Further discussion followed on the benefit of conducting interviews in the sunshine, the Mayor facilitating the meeting, Korn Ferry compiling the candidate’s scores, and bringing the process to a close. Mr. Dunigan summarized that 19 questions had previously been agreed upon, candidates would be invited to one of two scheduled Workshop meetings, and the Mayor would facilitate. Further discussion followed on concerns about where the position was and was not advertised, appropriate dates and times to schedule the meetings, and the need for an additional meeting to hold a vote on the choice for City Manager. The Commission agreed on the following schedule for October: • Monday, October 9 – Regular Commission Meeting, 6:30pm • Tuesday, October 17 – Commission Workshop (interviews), 9am-11am; 11:30am-1:30pm; 2pm- 4pm • Saturday, October 21 – Commission Workshop (interviews), 9am-11am; 11:30am-1:30pm • Monday, October 23 – Regular Commission Meeting, 6:30pm • Monday, October 30 – Special Commission Meeting, 6:30pm 502) Discussion on Purchasing 10 Acres of Winter Springs Golf Course Property Mayor McCann spoke briefly about the wastewater treatment plant replacement process, consequences of the audit, and staff turnover. Discussion followed on concerns about the Commission not being kept informed, surrounding communities not being informed, and looking at the ten acres separately from any potential residential or commercial development. Further discussion followed on the timing of interest rates, state loans, the conservation easement, the process of eminent domain, appraisal requirements, the planned developer workshops, and potentially adding further discussion to the October 30th Special Meeting. Attorney Garganese reviewed requirements related to purchasing property, including the need for a formal appraisal. The Commission agreed that an appraisal should be done and instructed Staff to enter into discussions with the landowner about the possibility of selling the land outright. 300) Pickleball Program Operations *THIS ITEM WAS PULLED FROM THE CONSENT AGENDA* Mr. Hartman reviewed the procurement process, rankings, and noted Staff was recommending the highest scorer and asking for the ability to negotiate. Discussion followed on reasons the recommended bidder stood out, references, and it was noted that they were currently under contract with two neighboring communities doing pickleball. Further discussion followed on the funding and revenue collection aspects of the project. Mr. Dunigan noted that this would be worked out in negotiations and also noted grant opportunities that were being explored with Seminole County. C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , S E P T E M B E R 2 5 , 2 0 2 3 | P A G E 6 O F 8 "MOTION TO APPROVE ITEM 300 AS PRESENTED." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 503) Appointment Opportunities for City Boards and Committees DEPUTY MAYOR ELLIOTT NOMINATED DEBORAH SEARS TO THE OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE. SECONDED BY COMMISSIONER JOHNSON. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 504) New Business Interim Manager Hursh noted upcoming repairs to the Murphy Road bridge and also noted that David Hamstra would be providing an update on the damage and solutions for the Tuskawilla Crossing Pond at a future meeting. Commissioner Resnick noted discussions with Mr. Chad Cartledge of Running for Heroes and asked that the City consider a partnership of some kind and potentially invite Mr. Cartledge to make some proposals. Commissioner Colangelo noted concerns about algae blooms in ponds and asked about aeration as a potential solution, shared that she did not think the RFQ for landscaping services was all-inclusinve, and asked for an update on livestreaming of meetings. Mr. Dunigan noted that aeration had been installed in the last 30 days at some ponds and, regarding livestreaming, noted that Staff was preparing quotes and would bring this forward as an informational item in October when funding would become available. Commissioner Colangelo then asked for more creek updates to be posted as the cleaning continued to progress. Discussion followed on the specifications of the NRCS funding, the potential for a second pass, and the possibility of dredging creeks. REPORTS 600) Interim City Manager Phil Hursh • No report 601) City Attorney Anthony A. Garganese • No report 602) City Clerk Christian Gowan • No report 603) Mayor Kevin McCann • Noted a productive Mayors and Managers meeting; C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , S E P T E M B E R 2 5 , 2 0 2 3 | P A G E 7 O F 8 • Noted that Staff were drafting a response to the Auditor General’s preliminary findings with the assistance of the City Attorney; • Asked that everyone be kind to one another. 604) Seat One Commissioner Matt Benton • Noted it was National Daughter Day; • Noted that the VFW had recently recognized eight gold star families. 605) Seat Two Commissioner Victoria Colangelo • Noted she thought Looks Great Services was doing a great job with the creek clearing; • Noted she was planning to attend a Girl in Government event hosted by the League of Women Voters on Wednesday, September 27th; • Wished everyone a happy Yom Kippur 606) Seat Three Commissioner Ted Johnson • Noted his attendance at the Senior Center potluck luncheon and presenting a Proclamation from the Mayor to Mr. Elias Hilal on the occasion of his 101 st birthday. 607) Seat Four Commissioner Cade Resnick • Noted his planned attendance at the Boys and Girls Club Face the Future Breakfast on October 4th and invited those interested to join his table; • Noted the upcoming meeting regarding the golf course property to be held on September 27, 2023; • Noted that concerns related to west side waterways were still present and asked that the Commission keep this in mind; • TORCASO PARK AND STATE AUDIT • Asked if a group picture could be scheduled for the upcoming October meeting. 608) Seat Five Commissioner/Deputy Mayor Rob Elliott • No report PUBLIC INPUT Mayor McCann opened Public Input. Mr. William Morrisey, 965 Sequoia Drive, Winter Springs discussed social media, livestreaming efforts, pickleball and sewer concerns. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs asked about where to find the audit findings and spoke about the discussion around the purchase of ten acres of land and not recalling previous discussions indicating there wasn’t sufficient space for expansion/rebuilding efforts. Mayor McCann closed Public Input. ADJOURNMENT Mayor McCann adjourned the meeting at 10:03 p.m.