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Home My WebLink About2023 10 12 Veteran and Veteran Family Advisory Committee Regular AgendaVETERAN AND VETERAN FAMILY ADVISORY COMMITTEE REGULAR MEETING AGENDA THURSDAY, OCTOBER 12, 2023 - 5:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS 100. Seminole County Veteran Walk-in Services presentation INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Thursday, July 13, 2023 Veteran and Veteran Family Advisory Committee Regular Meeting Minutes 2023 07 13 Veteran and Veteran Family Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500. Discussion on Veteran's Day Tribute Ceremony Event Timeline .pdf Map.pdf 501. Discussion on the 2024 Hometown Hero Selection Process Hometown Hero Proposed Selection Process.pdf REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City 2 Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 AWARDS AND PRESENTATIONS ITEM 100 VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE AGENDA | OCTOBER 12, 2023 REGULAR MEETING TITLE Seminole County Veteran Walk-in Services presentation SUMMARY At the July 13th Committee meeting staff gave a brief update on the Seminole County Veteran Service Walk-in services provided at the City of Winter Springs Senior Center. The Committee asked staff to invite the Veteran Service Officers come in and do a small presentation of the Committee. FUNDING SOURCE RECOMMENDATION Staff recommends the Veteran and Veteran family Committee receive the presentation from the Seminole County Veteran Services as presented. 4 CONSENT AGENDA ITEM 300 VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE AGENDA | OCTOBER 12, 2023 REGULAR MEETING TITLE Approval of the Thursday, July 13, 2023 Veteran and Veteran Family Advisory Committee Regular Meeting Minutes SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends review and approval of the July 13, 2023 Veteran and Veteran Family Advisory Committee meeting minutes as presented 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE REGULAR MEETING JULY 13, 2023 CALL TO ORDER Vice-Chairperson Michael Segura called to order the Thursday, July 13, 2023 Regular Meeting of the Veteran and Veteran Family Advisory Committee at 5:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Gerry M Marino, absent Vice-Chairperson Michael Segura, present Board Member Richard E. Otto, absent Board Member Wayne Douglas, present Board Member Scott Sims, present Board Member TiAnna Hale, absent Board Member Bob Miller, present Assistant City Clerk Tristin Motter, present Also present: Mr. Brian Dunigan, Director of Operations Mr. Micheal Krist, Parks Manager, Parks and Recreation Department Ms. Hannah Kirsch, Events Coordinator, Operations Department A moment of silence was followed by the Pledge of Allegiance. No changes were made to the agenda. "MOTION TO APPROVE." MOTION BY BOARD MEMBER MILLER. SECONDED BY BOARD MEMBER SIMS. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Vice-Chairperson Michael Segura opened Public Input. No one addressed the Committee. Vice-Chairperson Michael Segura closed Public Input. CONSENT AGENDA 300) Approval of the Thursday, April 13, 2023 Veteran and Veteran Family Advisory Committee Regular Meeting Minutes. No discussion. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE REGULAR MEETING – JULY 13, 2023 PAGE 2 OF 3 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | "MOTION TO WAIVE THE READING OF THE MINUTES." MOTION BY BOARD MEMBER SIMS. SECONDED BY BOARD MEMBER DOUGLAS. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT Clarification was asked of the Committee if that was a motion for approving the minutes. Vice- Chairperson Segura asked the Committee for a motion to approve. "MOTION TO APPROVE." MOTION BY VICE-CHAIRPERSON. “SO MOVED.” SECONDED BY BOARD MEMBER MILLER. MOTION PASSED WITH UNANIMOUS CONSENT PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA 500) Update on Seminole County Veteran Walk-in Services Assistant City Clerk Motter opened and relayed stats provided by the Seminole County Veterans regarding how the current Seminole County Veteran Walk-in Service has been going over the last six months. Veteran Services was seeking feedback or any suggested changes from the Veterans Committee. Discussion ensued on the Seminole County Veterans Services within the City and surrounding areas. The Committee gave change discretion to the Seminole County representatives but do not want to see it discontinue completely. Staff will relay the recommendation to the representatives. 501) Discussion on City Veterans Day Ceremony Mr. Brian Dungan opened the item relating to the Veterans Day Ceremony relaying staff is seeking suggestions and recommendations from the Committee on inclusions. Mr. Dunigan relayed the normal event timeline for the Committee. A request to have a chaplain for the invocation and youth groups represented at the event was given. Staff relayed that at past events the Winer Springs Reserve Officers' Training Corps (ROTC) performed the flag raising an honor guard. Additional suggestions were given to including the Scouts of the area and the Young Marines even though they are not a Winter Springs group. Discussion continued on the Veteran staff within the City employees and having recognition for them as well as suggesting doing a “Veteran of the Month or Year.” Staff asked if the Board had any nominations for the Hometown Hero they may want to provide for this year and the Board gave the suggestion of sending out a nomination request for the Hometown Hero through the City Newsletter. Additionally, the Board suggested obtaining a Keynote speaker for such events as Veteran’s Day, 4th of July, etc.; recognizing the Vietnam Veterans and giving them their Pins at these events as well. Summarization of the full discussion and the recommendations was given, and the Committee gave unanimous consent for staff to move forward with the recommendations. 7 CITY OF WINTER SPRINGS, FLORIDA MINUTES VETERAN AND VETERAN FAMILY ADVISORY COMMITTEE REGULAR MEETING – JULY 13, 2023 PAGE 3 OF 3 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | REPORTS Discussion regarding the Beer vendor for the 4th of July event and alternated organizations that supply it ensued. Staff gave some background and agreed to investigate alternating between the Rotary Club and VFW as the vendor. The Board also thanked the staff present for their work with the event. PUBLIC INPUT Vice-Chairperson Michael Segura opened Public Input. No one addressed the Committee. Vice-Chairperson Michael Segura closed Public Input. ADJOURNMENT Vice-Chairperson Michael Segura adjourned the Regular Meeting at 6:27 p.m. RESPECTFULLY SUBMITTED: ____________________________________ TRISTIN MOTTER ASSISTANT CITY CLERK NOTE: These Minutes were approved at the__________, 2023 Veteran and Veteran Family Advisory Committee. 8 Veteran’s Day Event Timeline PRE-EVENT 5:00 PM: JROTC arrives for practice run Emcee arrives 5:30: Mayor & Commissioners arrive 5:45 PM – 6:00 PM: Attendees arrive Volunteers from Rotary to handout pamphlets and yellow ribbons to attendees EVENT 6:00 PM: Ceremony Begins Mayor makes welcoming remarks, introduces local Vet to begin the invocation 6:05 PM: Invocation Led by local Vet in uniform 6:10 PM: Presentation of Colors (Winter Springs High School) National Anthem- star spangled banner (Winter Springs High School) 6:15 PM: Honor Roll of Veterans Emcee reads all names listed on memorial Armed Forces Medley Play to recognize all branches Emcee introduces keynote speaker 6:30 PM: Keynote Speaker Mayor thanks speaker then begins the presentations 6:35PM: Rainbow Performance (violin and choir) 6:40PM: Presentation of 50th Anniversary Pin 6:45PM: Presentation of Hometown Hero 6:50 PM: Closing Prayer followed by moment of silence 6:55 PM: Closing Remarks 9 Commissioners Seating JROTC FlagsPodium - Sound Road Closed 10 Hometown Hero Proposed Selection Process January • The application process is open to all residents of Winter Springs for the 2024 Hometown Hero nominations. • Nominations will be formally sent in to communications@winterspringsfl.org. April • The application process is closed prior to the Veteran and Veteran Family Advisory Board’s meeting. • All nominations will be presented to the Veteran and Veteran Family Advisory Board. • The review process will begin to select a nominee. July • The selection of the Hometown Hero is formally voted on and finalized. • Discussions on the Veteran’s Day Tribute begin in preparation for the event on November 11th. 11