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Home My WebLink About2023 05 10 Oak Forest Wall Advisory Committee Special Meeting Agenda PacketOAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING AGENDA WEDNESDAY, MAY 10, 2023 - 5:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes REGULAR AGENDA - PART I 500. Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2023 501. Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2023 AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Wednesday, April 6, 2022 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes. 2022 04 06 OWBDAC Regular Meeting Minutes PUBLIC HEARINGS AGENDA 400. Not Used REGULAR AGENDA - PART II 502. Fiscal Year 2023 Financials YTD Oak Forest 2022 - 2023.pdf 503. Median Landscape Improvements for Winter Springs BLVD and Trotwood BLVD 2 Discussion 504. Pressure Washing and Sealing Quote Discussion PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM 300 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 10, 2023 SPECIAL MEETING TITLE Approval of the Wednesday, April 6, 2022 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes. SUMMARY RECOMMENDATION Staff recommends approval of the Wednesday, April 6, 2022 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes. 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING APRIL 6, 2022 CALL TO ORDER Vice-Chairperson Hogaboom called the Thursday, April 6, 2022 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting to order at 5:35 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Ashely Buley, absent Vice-Chairperson Bill Hogaboom, present Committee Member Dan Finley, present Committee Member Harry Arthur, present Committee Member Lisa Ely, present Assistant City Clerk Tristin Motter A moment of silence was held and was followed by the Pledge of Allegiance. REGULAR AGENDA – PART I 500) Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2022 Committee member Harry Arthur was nominated by Vice-Chairperson Bill Hogaboom but declined the nomination. “I NOMINATE TO KEEP OUR CURRENT REGIME IN PLACE [ASHLEY BULEY].” NOMINATION BY COMMITTEE MEMBER FINLEY. SECONDED BY VICE-CHAIRPERSON HOGABOOM. NO OTHER NOMINATIONS WERE GIVEN. MOTION PASSED WITH UNANIMOUS CONSENT. ASHLEY BULEY WAS ELECTED THE CHAIRPERSON 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – APRIL 6, 2022 PAGE 2 OF 4 501) Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2022 “I’D LIKE TO NOMINATE [BILL HOGABOOM] FOR RETENTION.” NOMINATION BY COMMITTEE MEMBER FINELY. NO OTHER NOMINATIONS WERE GIVEN. MOTION PASSED WITH UNANIMOUS CONSENT. BILL HOGABOOM WAS ELECTED THE VICE-CHAIRPERSON AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGEND 200) Not Used PUBLIC INPUT Vice-Chairperson Hogaboom opened “Public Input”. No one spoke Vice-Chairperson Hogaboom closed “Public Input”. CONSENT AGENDA 300) Approval of the Thursday, April 15, 2021 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes. Minutes 301) Approval of the Wednesday, May 26, 2021 Oak Forest Wall and Beautification District Advisory Committee Special Meeting Minutes. Minutes "I MOVE THAT WE ACCEPT BOTH." MOTION BY COMMITTEE MEMBER FINLEY. SECONDED BY COMMITTEE MEMBER ARTHUR. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – APRIL 6, 2022 PAGE 3 OF 4 PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA – PART II 502) Fiscal Year 2022 Financials YTD 3.25.22 Oak Forest 2021 - 2022 Annual Meeting 041122 Committee Member Finely asked about the difference between 2021 and 2022 and how there was an increase of ten thousand. Ms. Elizabeth Zuehlke; Manager of Budget and Fiscal Analysis, Finance Department relayed that the Total assets increased for the City and there is where the difference came in. Additionally, questions ensued about the cost of the cringing fig removal and tucking and if there would be an additional charges for the work. Mr. Kevin Maddox, Landscape Manager, Operations Department relayed to the Committee the City is currently getting estimates for the portions of the wall that needs to be tucked. The Committee then continued with questions regarding the progress of the removal of the fig on the residential sides of the wall and if Staff was able to remove that as well as the outer road facing side. Staff has been able to remove majority of the fig from the residential side that they were able to gain access to and will repair there wall where weak point are. Questions ensued on the line code related to the irrigations and landscape for the entryway flower beds. Ms. Zuehlke returned to the Year-to-date budget letting the Committee know everything was going smoothly and all looks appropriate. The Staff recommended the Committee to look at their assessment fee and make a recommendation for the Commission on if they would like to increase or stay stable. Questions regarding the process were asked; Staff clarified for the Committee. Mrs. Casey Howard, Direct of Operations, Operations Department relayed there is no anticipation for any increase unless the Committee agreed upon additional services. Discussion on landscaping and replacement landscape for the creeping fig; staff recommended delaying till next year to look into other landscaping options for those area to ensure the fig will not return. Updates and refreshing within the medians and in front of the wall are being looked into for this year. 7 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – APRIL 6, 2022 PAGE 4 OF 4 "I WILL MAKE A MOTION TO STAY AT THAT [SIXTY ($60.00) DOLLAR ASSESMENT FEE] FOR THIS YEAT AND REVIST IT NEXT YEAR.” MOTION BY VICE-CHAIRPERSON HOGABOOM. SECONDED BY COMMITTEE MEMEBER FINLEY. DISCUSSION. VOTE: FINLEY (AYE); ARTHUR (AYE); HOGABOOM (AYE); ELY (AYE) MOTION CARRIED. 503) Landscape Discussion **No additional discussion ensued on this item** 600. REPORTS No Reports were given. PUBLIC INPUT Vice-Chairperson Hogaboom opened “Public Input”. No one addressed the Committee. Vice-Chairperson Hogaboom closed “Public Input”. ADJOURNMENT Vice-Chairperson Hogaboom adjourned the Regular Meeting at 6:09 pm RESPECTFULLY SUBMITTED: _____________________________ TRISTIN MOTTER ASSISTANT CITY CLERK NOTE: These Minutes were approved at the _________________________, 2023 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting. 8 Oak Forest Maintenance Fund Annual Meeting - April 5, 2023 Select Expense Accounts FY2023 - YTD thru 03.25.2023 Account / Vendor Date Amount Description Utilities 540430 Budget 5,220.00$ City of Winter Springs 10.21.2022 458.14 irrigation 12.21.2022 345.65 irrigation 1/21/2023 269.67 irrigation 2/21/2023 622.11 irrigation 3/21/2023 2,453.29 irrigation Duke Energy 10.28.2022 161.95 low voltage entrance lighting 11.30.2022 161.95 low voltage entrance lighting 12.31.2022 161.92 low voltage entrance lighting 1.31.2023 162.19 low voltage entrance lighting 2.28.2023 163.43 low voltage entrance lighting 3.28.2023 162.01 low voltage entrance lighting YTD Expense Total $5,122.31 Encumbered $0.00 End Balance $97.69 Grounds 545270 Budget 47,220.00$ Nelson Outdoors 11.2.2022 1,010.00 Nov Landscape 11.8.2022 2,475.00 annuals 11.15.2022 1,010.00 Oct Landscape 12.6.2022 1,010.00 Dec Landscape 1.4.2023 1,010.00 Jan Landscape 1.27.2023 1,010.00 Feb Landscape 2.13.2023 2,475.00 annuals 2.20.2023 1,010.00 Mar Landscape 3.19.2023 1,010.00 Apr Landscape Siteone 11.8.2022 126.61 irrigation supplies 1.4.2023 348.94 irrigation supplies 3.8.2023 238.49 irrigation supplies County Line Ornamental 12.20.2022 14,510.00 plants for medians 1 & 2 on WSB Mulch for You 1.9.2023 210.00 potting soil 3.8.2023 1,484.00 mulch YTD Expense Total 28,938.04$ Encumbered 4,325.96$ End Balance 13,956.00$ Grounds - Signs/Walls 545270-004 Budget 4,000.00$ YTD Expense Total 0.00 Encumbered 0.00 End Balance 4,000.00$ Contract Admin 530341 Budget 5,140.00$ NBS 1.18.2023 1,284.24 YTD Expense Total 1,284.24$ Encumbered 3,852.72$ End Balance 3.04$ 9