HomeMy WebLinkAbout2023 06 12 Consent 304 - Purchase of Microsoft 365.pdfCONSENT AGENDA ITEM 304
CITY COMMISSION AGENDA | JUNE 12, 2023 REGULAR MEETING
TITLE
Purchase of Microsoft 365
SUMMARY
The City is looking to retire end-of-life e-mail server and Office applications.
Replacement would be achieved by transitioning to a monthly subscription of
Microsoft Office 365. With this purchase, Staff and Commission will receive a
Government G3 license, allowing for cloud e-mail, the latest suite of Office applications
and document collaboration. In addition, 25 G1licenses for standard mailboxes and 5
licenses for Power BI for internal data analytics.
The City selected Eola Technology Partners as our Microsoft Partner and Reseller.
There will be a one-time cost of $3,900 to perform the e-mail data migration from City
server to Microsoft data center. The monthly subscription is priced at $7,486.00.
As such, cost for first month will be $11,386.00, and $7,486.00 thereafter.
The FY24 IT division annual budget will have funds allocated to accommodate the
renewals and any incremental changes needed for license quantity increase or price
increase announcements from Microsoft.
RECOMMENDATION
Staff recommends Commission approve the purchase of Microsoft 365 and authorize
the Interim City Manager and City Attorney prepare and execute any and all
documents consistent with this agenda item.
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Microsoft offers fixed license pricing to all government entities regardless of partner or reseller.
Pricing is published to a catalog made available to all government accounts.
Pricing shown below is from Microsoft as of 6/6/2023
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City of Winter Springs
Prepared for:
Microsoft Office Licensing
We have prepared a quote for you
Quote # 003483
Version 2
Prepared by:
Holland Pink
Eola Technology Partners | (407) 722-7440 | www.eolatech.com 36
Products
Description Price Qty Ext. Price
Office 365 GCC G1 License - Monthly $9.70 25 $242.50
Microsoft 365 GCC G3 License - Monthly $36.00 200 $7,200.00
Power BI Pro for Goverment License - Monthly $8.70 5 $43.50
Mailbox Migration License $12.00 75 $900.00
User Migration License $15.00 200 $3,000.00
Subtotal $11,386.00
Page: 2 of 3Eola Technology Partners 3670 Maguire Blvd. Suite 250 Orlando, FL 32803 37
Microsoft Office Licensing
Prepared by:Prepared for:Quote Information:
Eola Technology Partners City of Winter Springs Quote #: 003483
Holland Pink
(407) 722-7440
hpink@eolatech.com
1126 East SR 434
Winter Springs, FL 32708
Jonathan Duryea
(407) 327-7571
jduryea@winterspringsfl.org
Version: 2
Delivery Date: 06/06/2023
Expiration Date: 04/30/2023
Quote Summary
Description Amount
Products $11,386.00
Total:$11,386.00
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.
Page: 3 of 3Eola Technology Partners 3670 Maguire Blvd. Suite 250 Orlando, FL 32803 38