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HomeMy WebLinkAbout2023 05 10 OWBDAC Special Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING MAY 10, 2023 CALL TO ORDER Assistant City Clerk Tristin Motter called the Wednesday, May 10, 2023 Oak Forest Wall and Beautification District Advisory Committee Special Meeting to order at 5:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Committee Member Lisa Ely, present Committee Member Dan Finley, present Committee Member Brandon Morrisey, present Committee Member Debi Panke, present Assistant City Clerk Tristin Motter Also present: Donna Bruno, Controller, Finance Department Kevin Maddox, Landscape Manager A moment of silence was held and was followed by the Pledge of Allegiance. REGULAR AGENDA – PART I 500) Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2023 Committee Member Dan Finely nominated Committee Member Debi Panke for Chairperson. “I NOMINATE DEBI PANKE” NOMINATION BY COMMITTEE MEMBER FINLEY. COMMITTEE MEMBER PANKE ACCEPETED THE NOMINATION. NO OBJECTION TO THE NOMINATION WERE GIVEN. NO OTHER NOMINATIONS WERE GIVEN. MOTION PASSED WITH UNANIMOUS CONSENT. DEBI PANKE WAS ELECTED THE CHAIRPERSON 501) Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2023 Committee Member Brandon Morrisey nominated himself for Vice-Chairperson “I WOULD LIKE TO NOMINATE MYSELF.” NOMINATION BY COMMITTEE MEMBER MORRISERY. SECONED BY COMMITTEE MEMBER FINELY. THE NOMINATION WAS CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING –MAY 10, 2023 PAGE 2 OF 4 ACCEPTED. NO OBJECTION TO THE NOMINATION WERE GIVEN. NO OTHER NOMINATIONS WERE GIVEN. MOTION PASSED WITH UNANIMOUS CONSENT. BRANDON MORRISEY WAS ELECTED THE VICE-CHAIRPERSON AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Assistant City Clerk Motter opened “Public Input”. Mr. Howard Parsons, 1049 Chokecherry Drive, Winter Springs gave his opinion about increasing the amount of time the Committee meets during the year. Assistant City Clerk Motter closed “Public Input”. CONSENT AGENDA 300) Approval of the Wednesday, April 6, 2022 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes. "I MOTION TO APPROVE THE MINUTES FROM THE APRIL 6, 2022." MOTION BY CHAIRPERSON PANKE. SECONDED BY VICE-CHAIRPERSON MORRISEY. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA – PART II 502) Fiscal Year 2023 Financials YTD Mrs. Donna Bruno, Interim Finance Director, opened the item and referenced the Budget given to you Committee in the agenda packet. Discussion ensued on the encumbrances stated on the budget and getting more detail in relation to those. As well as the irrigation cost increase. Mr. Kevin Maddox, Landscape Manager, Parks and Recreation relayed the reason for the increase was the cause of two things there was a line break and the weather getting hotter. Mrs. Bruno continued by shared the current budget for the Committee and advised an increase was not needed for the assessment district. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING –MAY 10, 2023 PAGE 3 OF 4 Additionally, Mr. Bruno provided a “Preliminary Working Fiscal Year 2024 budget” for the Committee to review and was available for questions. 503) Median Landscape Improvements for Winter Springs BLVD and Trotwood BLVD Discussion Mr. Kevin Maddox, Landscape Manager, Parks and Recreation opened the item and relayed the improvements that have been completed. As well as the current or in the near future projects that will be underway. The Committee relayed an overgrowth hazard on Oak Forest drive to staff. Additionally, Staff relayed about the landscape refresh, irrigation updates and continued improvements being made to the wall to the Committee. Discussion ensued on replacement landscaping for the wall, ways residents can report issues, and preventative maintenance for the wall. 504) Pressure Washing and Sealing Quote Discussion **No additional discussion ensued on this item** PUBLIC INPUT Assistant City Clerk Motter opened “Public Input”. Mr. Howard Parsons, 1049 Chokecherry Drive, Winter Springs relayed concerns with where the landscapers are currently parking and blocking a portion of an entrance into the neighborhood. Additionally, Mr. Parsons asked about plans to switch irrigation over to reclaim and asked about obtaining a copy of the preliminary fiscal year 2024 budget. Assistant City Clerk Motter closed “Public Input”. REPORTS The Committee began a discussion on the meeting frequency. The Clerk provided brief background but relayed more research would need to be conducted to understand the full scope of the decrease in meeting numbers. "I MAKE A MOTION TO MEET QUARTERLY." MOTION BY VICE-CHAIRPERSON MORRISEY. SECONDED BY COMMITTEE MEMBER FINLEY. DISCUSSION. VOTE: MORRISEY (AYE); ELY (AYE); FINLEY (AYE); PANKE (AYE) MOTION CARRIED 4-0. Continuing, discussion on when the quarterly meeting would take place ensued and the Committee came to the consensus for them to be held January, April, July, and October the fourth Wednesday of the month. CITY OF WINTER SPRINGS,FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING—MAY10,2023 PAGE 4OF4 "I WILL MOTION FOR THE NEXT MEETING TO BE JULY 26TH, 2023 [AT 5:30PM]." MOTION BY CHAIRPERSON PANKE.SECONDED BY VICE-CHAIRPERSON MORRISEY. DISCUSSION. VOTE: ELY (AYE); MORRISEY (AYE); FINLEY (AYE); PANKE (AYE) MOTION CARRIED 4-0. Staff relayed reverification on the meeting frequency will be brought as an item to the next meeting.The Committee also requested a status update on the Wall, Landscaping of the Wall and an update on the contractor progress be brought back as items. Further discussion on the contractor Bids and the use a reclaim for landscaping ensued. ADJOURNMENT Assistant City Clerk Motter adjourned the Regular Meeting at 6:39 pm vQ RESPECTFULLY SUBMITTED: ,�� .." •'s, g TRISTIN MOTTER ASSISTANT CITY CLERK �► tra ,, •f,(rJ a NOTE: These Minutes were approved at the July 26,2023 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting.