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HomeMy WebLinkAbout2023 07 10 Consent 303 - Approval of the Monday, June 12, 2023 City Commission Regular Meeting Minutes.pdfCONSENT AGENDA ITEM 303 CITY COMMISSION AGENDA | JULY 10, 2023 REGULAR MEETING TITLE Approval of the Monday, June 12, 2023 City Commission Regular Meeting Minutes SUMMARY RECOMMENDATION Staff recommends City Commission approve the June 12, 2023 City Commission Regular Meeting Minutes as presented. 39 CITY COMMISSION REGULAR MEETING MINUTES MONDAY, JUNE 12 , 2023 AT 6:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 40 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , J U N E 1 2 , 2 0 2 3 | P A G E 2 O F 8 CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, June 12, 2023 of the City Commission to order at 6:33 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Rob Elliott, present Commissioner Matt Benton, present Commissioner Victoria Colangelo, present Commissioner Ted Johnson, present via telephone Commissioner Cade Resnick, present Interim City Manager Phil Hursh, present Assistant City Attorney Kristin Eick, present City Clerk Christian Gowan, present Pastor Bob Melhorn led the invocation followed by the Pledge of Allegiance. Mayor McCann asked if there were any changes to the agenda. Commissioner Colangelo asked that Items 300 and 301 be pulled for discussion. Deputy Mayor Elliott asked that Item 302 be pulled for discussion. There were no objections and the agenda was adopted. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200) Current Development Projects Summary No discussion. PUBLIC INPUT Mayor McCann opened Public Input. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs, asked that his statements regarding lightning detectors be clarified in the May 22nd minutes. Mr. Gallo also spoke regarding Item 302 and questions about the language included in the agreement. Ms. Gina Shafer, Winter Springs Village, Winter Springs asked that a Sergeant at Arms be present at all City meetings and advisory board meetings and thanked the Commission for moving forward with pickleball. Mayor McCann closed Public Input. CONSENT AGENDA 300) North Tuskawilla Road - Road and Drainage Repairs Commissioner Colangelo asked about the nature of the damage and the need for repair. Interim Manager Hursh noted damaged pavers and pipe damage resulting from heavy rains had created the issue and further noted this was a priority repair. 301) Utility Generators/Pump for Lift Stations and Bypass Pumping 41 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , J U N E 1 2 , 2 0 2 3 | P A G E 3 O F 8 Commissioner Colangelo asked for clarification on the number of pumps and generators being purchased. Mr. Bilal Iftikhar, Director, Utilities Department introduced himself, complimented the Staff, noted 49 lift stations currently in the City of which 16 currently have back-up generators. Mr. Iftikhar noted Staff was seeking five (5) additional generators to be purchased with funds from the Capital Improvements budget. 302) UCF Incubator 6th Modification of the Funding Agreement Deputy Mayor Elliott asked about strikethroughs in the provided agreement. Attorney Eick noted the wrong version of the agreement had been provided in the agenda. Ms. Terrilyn Bostwick, Director, Community Development Department noted representatives of the UCF Incubator had asked that the agenda item be pulled. There was no objection. Discussion followed on the annual contribution to the UCF Incubator, the potential of raising the contribution to $75,000, the need to pay the current year’s invoice, and scheduling the Incubator to come before the Commission to present. *THIS ITEM WAS PULLED FROM THE AGENDA AND IS NOT INCLUDED IN THE APPROVAL OF THE CONSENT AGENDA* 303) Extension of Piggy Back Rider - Carlisle Thompson LLC (Hurricane Ian - FEMA Consultants) No discussion. 304) Purchase of Microsoft 365 No discussion. 305) Approval of the Monday, May 8, 2023 City Commission Regular Meeting Minutes No discussion. 306) Approval of the Monday, May 22, 2023 City Commission Regular Meeting Minutes No discussion. "MOTION TO APPROVE CONSENT AGENDA [NOT TO INCLUDE ITEM 302]." MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR ELLIOTT. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400) Second Reading, Ordinance 2023-05, Amending Chapter 2, Article VI, Division 2 of the City Code Relating to Purchasing; Providing For The Adoption Of A Purchasing Policy By Resolution Of The City Commission, Changing The Threshold Amount For Small Purchases, And Providing For Additional Housekeeping Amendments Attorney Eick read Ordinance 2023-05 by title and noted no changes had been made since first reading. 42 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , J U N E 1 2 , 2 0 2 3 | P A G E 4 O F 8 Mayor McCann opened the Public Hearing for Item 400. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 400. "MOTION TO APPROVE." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER BENTON. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 401) Consideration of Ordinance 2023-06, Amending the City of Winter Springs Comprehensive Plan, Infrastructure Element and Capital Improvements Element relating to Stormwater Management and Levels of Service. “MOTION TO READ BY TITLE ONLY.” MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR ELLIOTT. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Attorney Eick read Ordinance 2023-06 by title, reviewed that this was the first reading and transmittal hearing, noted this would change the design storm event in the Comprehensive Plan, and that this change was necessary prior to making any changes to the Land Development Code. Attorney Eick noted this would eliminate the design storm event from the Comprehensive Plan. Mayor McCann opened the Public Hearing for Item 401. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 401. Interim Manager Hursh asked about pending legislation related to standards and enforcement. Attorney Eick noted Senate Bill 250 (SB250) was pending, noted that if it were signed it would affect the City, and discussed potential impacts. "MOTION TO APPROVE [THE FIRST READING OF ORDINANCE 2023-06]." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (NAY); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 4-1. 402) Consideration of Ordinance 2023-07, Amending Chapter 9, Article I, Section 9 -1 of the City’s Code of Ordinances; Repealing in its Entirety Chapter 9, Division 5, Section 9-241 of the City’s Code of Ordinances and Adopting a New Section 9-241 in Order to Update the City’s Stormwater Management Regulations. “MOTION TO READ BY TITLE ONLY.” MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. 43 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , J U N E 1 2 , 2 0 2 3 | P A G E 5 O F 8 Attorney Eick read Ordinance 2023-07 by title. Mr. David Hamstra, Pegasus Engineering comments in response to questions from Commissioner Colangelo. Mayor McCann reviewed previous discussion, options for stormwater standard updates. Mayor McCann opened the Public Hearing for Item 402. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 402. "MOTION TO ADOPT ORDINANCE 2023-07, AMENDING CHAPTER 9, ARTICLE I, SECTION 9 -1 OF THE CITY’S CODE OF ORDINANCES; REPEALING IN ITS ENTIRETY CHAPTER 9, ARTICLE IV, DIVISION 4, SECTION 9-241, OF THE CITY’S CODE OF ORDINANCES [AND ADOPTING A NEW SECTION 9-241 IN ORDER TO UPDATE THE CITY’S STORMWATER MANAGEMENT REGULATIONS; PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT ORDINANCES AND RESOLUTIONS; INCORPORATION INTO THE CODE; SEVERABILITY; AND AN EFFECTIVE DATE.]" MOTION BY COMMISSIONER BENTON. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (NAY); JOHNSON (AYE); RESNICK (AYE); ELLIOTT (AYE) MOTION CARRIED 4-1. REGULAR AGENDA 500) Veolia Annual Fee Adjustment and Cost Escalation Mr. Todd Petrie, Veolia and Mr. Keith Sharlog, Veolia introduced themselves and presented on pressures faced by Veolia and the need to address rising costs. Mr. Petrie and Mr. Sharlog reviewed contractual obligations and privileges, increased flow and load impacts, construction period extension, cost impacts amid rising chemical costs and inflation, total s due from prior periods, and reviewed the associated costs of each category. Discussion followed on why flows and loads were higher, a review of City versus Veolia responsibilities, the reduction in chemicals due to new processes, labor costs, the original contract, new equipment, and any impact reclaimed expansion would have on flows and loads. Further discussion followed on the timing of the request, communication between Staff and Veolia, the term of the current contract, unanticipated issues which were discovered with the plants, and the timeline for construction and completion of new plants. Mr. Sharlog reviewed that Veolia was requesting approximately $969,000.00. The Mayor and Commission agreed that they would like more information and asked that this item be brought to the next meeting. The Commission also agreed to vote on each request for funding individually. 501) New Business Commissioner Benton asked that streets on the West side of town, including Moss Road, Hayes Road, Murphy Road, and Edgemon Avenue be looked at for repaving as they were showing signs of wear. 44 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , J U N E 1 2 , 2 0 2 3 | P A G E 6 O F 8 Interim Manager Hursh reviewed the repaving selection process and noted several of these roads would be included in the next year’s schedule. Brief discussion on past plans related to wastewater treatment plants. Mayor McCann requested that an update related to the Seminole County audit be added to the next agenda, asked for clarification regarding any relation between the Comprehensive Plan and potential grant funding, and asked for clarification on Sunshine Law related to email communications. Commissioner Benton asked about the potential of a police presence at City advisory board meetings. Commissioner Resnick noted recent affordable housing legislation and asked that the Commission be made aware of potential impacts and asked for a plan related to annexation and an updated Joint Planning Agreement. Ms. Bostwick commented on the mentioned legislation and shared information with the Commission from the Florida Planning Association. Commissioner Colangelo asked that a map of current enclaves be provided. Commissioner Johnson asked that the City Attorney present options related to enclaves. Commissioner Resnick asked for an update and a discussion on livestreaming meetings. REPORTS 600) Interim City Manager Phil Hursh  Noted Winter Springs Boulevard resurfacing was scheduled to be done Thursday, striping would follow, and then the speed limit reduction;  signed NRCS contract for debris removal and noted it was currently in procurement;  Noted attendance at a St. Johns River Water Management District (SJRWMD) hurricane meeting. 601) Assistant City Attorney Kristin Eick  No report 602) City Clerk Christian Gowan  No report 603) Mayor Kevin McCann  Noted the self-storage project had been approved by Seminole County;  Noted attendance at the Diversity Workshop, CALNO Meeting focused on updating basin studies and anticipated floodplain growth, the SJRWMD hurricane preparation event, Tuscawilla Homeowners Association, and the Metroplan meeting where improvements to State Road434 have been funded for 2025. 604) Seat One Commissioner Matt Benton  No report. 605) Seat Two Commissioner Victoria Colangelo  Noted meeting with, and being interviewed by, a high school student and asked that she be invited to a future meeting; 45 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , J U N E 1 2 , 2 0 2 3 | P A G E 7 O F 8  Noted her attendance at the Seminole County Women Elected Officials Meeting and noted the next meeting would be in Winter Springs. 606) Seat Three Commissioner Ted Johnson  Encouraged all Commissioners to be familiar with the City Charter;  Wished everyone a happy early Father’s Day. 607) Seat Four Commissioner Cade Resnick  Noted that hurricane season had begun;  Noted receiving a call from residents of Parkstone that asked for assistance in setting up a meeting;  Noted his attendance at the Diversity Workshop;  Wished everyone a happy early Fathers Day 608) Seat Five Commissioner/Deputy Mayor Rob Elliott  No report PUBLIC INPUT Mayor McCann opened Public Input. Ms. Gina Shafer, Winter Springs Village, Winter Springs asked about the reclaimed connection to Winter Springs Village and asked that the Commission consider flags made for Hometown Heroes. Mr. Art Gallo, 199 Nandina Terrace, Winter Springs spoke about gate operation protocol for Gee Creek and a field trip he took to Casselberry. Mr. Andrew Hood, 663 Cayuga Drive, Winter Springs spoke about rat e increases, strategies, and lifespan of infrastructure. Mr. Maurice Kaprow, PO Box 195233, Winter Springs spoke about existing built-in rate increases. Mayor McCann closed Public Input. ADJOURNMENT Mayor McCann adjourned the meeting at 9:41 P.M. RESPECTFULLY SUBMITTED: ____________________________________ CHRISTIAN D. GOWAN, MPA CITY CLERK APPROVED: _____________________________________ MAYOR KEVIN McCANN 46 C I T Y C O M M I S S I O N M I N U T E S | R E G U L A R M E E T I N G | M O N D A Y , J U N E 1 2 , 2 0 2 3 | P A G E 8 O F 8 NOTE: These Minutes were approved at the_____________________, 2023 City Commission Regular Meeting. 47