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HomeMy WebLinkAbout2023 05 22 City Commission Regular Meeting Minutes CITY COMMISSION Incorporated REGULAR MEETING MINUTES 1959 MONDAY, MAY 229 2023 AT 6:30 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, May 22,2023 of the City Commission to order at 6:31 p.m. in the Commission Chambers of the Municipal Building (City Hall,1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Rob Elliott, present Commissioner Matt Benton, present Commissioner Victoria Colangelo, present Commissioner Ted Johnson, present via telephone Commissioner Cade Resnick, present Interim City Manager Phil Hursh, present City Attorney Anthony A. Garganese, present City Clerk Christian Gowan, present Pastor Bob Melhorn led the invocation followed by the Pledge of Allegiance. Mayor McCann asked if there were any changes to the agenda. Commissioner Resnick asked that items 303 and 304 be pulled from the Consent Agenda and added to the Regular Agenda.There was no objection and the agenda was adopted. AWARDS AND PRESENTATIONS 100) Police Award Presentation to Alpha Shift Chief Tracht honored following officers on the Alpha Shift with a unit citation: Sergeant Shaun Philbrook, Sergeant Lynn Saccente, Officer Cesar Chavez, Officer Adam Colangelo, Officer Cristopher Gomez, Officer Jose Hilerio, and Officer Matthew Devernoe. 101) Swearing-In Ceremony for New Police Officers Chief Tracht swore in the following new officers: Mathieu Byers, Adam Greene, Michael Hammock, and Michael McLemore. 102) Public Health Internship Academy Presentation on the Social Economic Factors of Health Ms. Kazmyn Brown, Mr. Wesley Conner, Ms. Kiana Gilbert, and Ms. Sandra Ukah from the Florida Department of Health Public Health Internship Academy presented information about the Florida Healthy Babies Initiative. INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Mayor McCann opened Public Input. Ms. Janet Pinnell, 80 Michael Blake Blvd, Apartment 437, Winter Springs shared concerns about traffic safety and the need for a light on Michael Blake Blvd and State Road 434. Ms. Pinnell submitted a petition signed by 726 individuals in support of the light. Interim Manager Hursh provided an update and noted anticipation of work beginning soon. CITY COMMISSION MINUTES I REGULAR MEETING I . Ms. Gina Shafer, Winter Springs Village, Winter Springs noted speed limit reduction, need for light, noted her attendance at the 2030 and beyond visioning session, and was opposed to moving city hall. Mayor McCann closed Public Input. CONSENT AGENDA 300) Arbor Day Trees Commissioner Colangelo asked about current status of the Arbor Fund. Ms. Donna Bruno, Interim Director, Finance Department noted that she would get the information. 301) Seminole County Sheriffs Office / City of Winter Springs Agreement for Dispatching Services- FY 2024 Addendum No discussion. 302) Annual renewal of New World ERP system No discussion. 303) Resolution No.2023-18,Amending the City Personnel Policy This item was moved to the Regular Agenda as Item 503. 304) Approval of Recruiting Fees This item was moved to the Regular Agenda as Item 504. "MOTION TO APPROVE CONSENT AGENDA." MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR ELLIOTT. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE);JOHNSON (AYE); RESNICK(AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400) First Reading of Ordinance No. 2023-02: 1333 Highway 17-92 Voluntary Annexation of real property owned by Florida Auto Auction Properties, LLC. Attorney Garganese noted the previous hearing, direction given by Commission, and provided a briefing of his communications with the applicant attorney and Environmental Protection Agency (EPA) representative. Attorney Garganese note the property due south and adjacent to the parcel in question is also a superfund site currently undergoing successful remediation of groundwater contamination similar to the plans for the parcel in question and reviewed the concerns presented in 1992 during that process for comparison and consideration.Continuing,Attorney Garganese note that the subject parcel was on the EPA priority list and the agency was working with General Dynamics and Raytheon but also had the authority, if necessary,to do the cleanup themselves. Attorney Garganese noted if City proceeded with annexation, the City could reach out to the EPA coordinator to remain informed about cleanup. In conclusion, Attorney Garganese noted that deed restrictions were anticipated which would restrict permitted usages,the proposed use bythe current property owner would not interfere with planned remediation,and the EPA was supportive of the use and extension of potable water supply. It was noted that there is an old city water meter on the property currently which had recently been active but was now shit off again. CITY COMMISSION MINUTES I REGULAR MEETING I . Discussion followed on the timeline for remediation, the responsibility of the City related to public notices, concerns about the process with some Commissioners in favor of annexation only after the remediation was complete, and additional annexation considerations. Mr.Jim Willard,Attorney for Applicant, 300 South Orange Avenue, Orlando noted the applicant was seeking annexation for potable water supply,surprise at reluctance,the anticipated three-to five-year timeline for remediation, and plans to keep the property as industrial use and restrictive covenants that would be in place restricting residential development. "MOTION TO READ BY TITLE ONLY." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER COLANGELO. MOTION PASSED WITH UNANIMOUS CONSENT. Attorney Garganese read Ordinance 2023-02 by title. Brief discussion followed on a goal of the City to annex 17/92 properties. Mayor McCann opened the Public Hearing for Item 400. Ms. Gina Shafer, Winter Springs Village, Winter Springs noted her review of the agenda material and was in favor of annexation. Mr.Art Gallo, 799 Nandina Terrace, Winter Springs spoke in favor of annexation. Mayor McCann closed the Public Hearing for Item 400. "MOTION TO APPROVE THE FIRST READING OF ORDINANCE 2023-02." MOTION BY COMMISSIONER RESNICK.SECONDED BY COMMISSIONER COLANGELO. DISCUSSION. VOTE: BENTON (NAY); COLANGELO (AYE);JOHNSON (NAY); RESNICK(AYE); ELLIOTT(AYE) MOTION CARRIED 3-2. REGULAR AGENDA 500) Pickleball Request for funding Mr. Len Hartman, Director, Parks and Recreation Department introduced the item, reviewed previous discussions about resizing the pickleball courts to tournament size, reviewed quotes/estimates for courts and lighting, and noted that Staff was awaiting approval from the St. Johns River Water Management District (SJRWMD) for modification of the stormwater permit. Mr. Hartman noted that only one quote had been provided for lighting to date and that Staff was working to get additional quotes. Mr. Hartman recommended pursuing the lighting in the Fiscal Year 2024 budget. Discussion followed on the interest in the project, the potential of pickleball as a revenue generator for the City, the need for lighting, the availability of grant funding, and the funding sources for the project. Ms. Donna Bruno, Interim Director, Finance Department reviewed grant requirements and impacts of previous decisions on availability. Ms. Bruno then reviewed that the project was being mainly funded by the Perk Up Parks fund and Parks Impact Fees and noted the current budget had enough to support the project. CITY COMMISSION MINUTES I REGULAR MEETING I . Further discussion on the importance of seeking grants, the potential for teams to provide funds if professional groups are going to utilizethe courts,and plans to schedule a workshop to further discuss operations of the courts. "MOTION TO APPROVE FUNDING AS REQUESTED WITHOUT LIGHTING." [AN ADDITIONAL $356,796.15 TO COVER THE PICKLEBALL COURT MODIFICATIONS, AND A CONTINGENCY FUND FOR ANY PRICE INCREASES OR SCOPE INCREASES. IN ADDITION,AUTHORIZE THE INTERIM CITY MANAGER AND CITY ATTORNEY TO PREPARE AND EXECUTE ANY AND ALL APPLICABLE CONTRACT DOCUMENTS CONSISTENT WITH THIS AGENDA ITEM.] MOTION BY DEPUTY MAYOR ELLIOTT. SECONDED BY COMMISSIONER RESNICK. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE);JOHNSON (AYE); RESNICK(AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 501) Consideration of Hiring City Lobbyist Mayor McCann introduced the item, noted Mr. Andrew Kalel had met individually with each Commissioner, and briefly reviewed the contract which provided for a month-to-month engagement at the cost of$4,000 per month. Discussion followed on the importance of providing guidance as a Commission and the possibility of a Workshop. "MOTION TO APPROVE." [THE SELECTION OF ANDREW KALEL AS THE CITY'S LOBBYIST AND AUTHORIZING THE INTERIM CITY MANAGER AND CITY ATTORNEY TO PREPARE AND EXECUTE ANY AND ALL APPLICABLE CONTRACT DOCUMENTS CONSISTENT WITH THIS AGENDA ITEM.] MOTION BY COMMISSIONER RESNICK.SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE);JOHNSON (AYE); RESNICK(AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 502) Discussion on the Sale/Move of City Hall Commissioner Resnick introduced the item and discussed the need for retail, previous walkway system plans, and noted he thought Torcaso Park was an ideal location for a new City Hall. Commissioner Resnick noted that the current site could be offered for retail and highlighted the connection with Central Winds Park. Discussion followed on the condition ofthe building,more pressing projects,work that had been done over the years to maintain or improve City Hall, and concerns about the proposed location of Torcaso Park. Mayor McCann, Deputy Mayor Elliott,Commissioner Benton,and Commissioner Johnson noted they were not in favor of pursuing this at this time. Further discussion followed on Winter Springs City Hall compared to other municipalities and, if moved,the potential of partnering with the Winter Springs Performing Arts Center and encouraging their expansion. 503) Resolution No.2023-18,Amending the City Personnel Policy Ms. Casey Howard, Deputy City Manager noted that this changed nothing for those on the pension plan and added a benefit for employees not on the pension plan by providing for a payout of accrued sick time. CITY COMMISSION MINUTES I REGULAR MEETING I . Discussion followed on bridging to retirement for pensioned employees, associated caps, and the opportunity to stay on the City's insurance. In response to further discussion, Ms. Howard noted this was good for recruiting and retention. "MOTION TO APPROVE." MOTION BY COMMISSIONER RESNICK. SECONDED BY COMMISSIONER BENTON. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE);JOHNSON (AYE); RESNICK(AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 504) Approval of Recruiting Fees Commissioner Resnick asked about the process of reaching out to multiple agencies. Ms. Howard noted Staff had reached out to approximately 30 agencies, noted some were not interested and that one scope had been provided thus far. Ms. Howard further noted that two more proposals were received since the agenda was posted and two more were seeking to send proposals by June. Commissioner Resnick asked about timeline for onboarding the recruiter and the process. Ms. Howard noted she thought it should be a couple weeks and anticipated a 30-day process to create the City Manager advertisement. Brief discussion followed on the state's use of recruiters and the potential of engaging the lobbyist on this issue. "MOTION TO APPROVE." [$66,000 FOR THIRD PARTY RECRUITMENT, INTERVIEW, AND BACKGROUND CHECK FOR THE CITY MANAGER POSITION AND TO AUTHORIZE INTERIM CITY MANAGER AND CITY ATTORNEY TO PREPARE AND EXECUTE ANY CONTRACTS CONSISTENT WITH THIS AGENDA ITEM.] MOTION BY COMMISSIONER RESNICK. SECONDED BY DEPUTY MAYOR ELLIOTT. DISCUSSION. VOTE: BENTON (AYE); COLANGELO (AYE);JOHNSON (AYE); RESNICK (AYE); ELLIOTT(AYE) MOTION CARRIED 5-0. 505) New Business Mayor McCann asked for approval to issue a proclamation to a resident turning 105 years old. There was no objection. Commissioner Resnick asked about the Oviedo-Winter Springs Chamber of Commerce membership and hearing that the City was not currently a sponsor. Ms. Howard noted some changes to sponsorship levels and advised that she would discuss this with relevant Staff. Mayor McCann noted the upcoming Hometown Hill Day,associated registration fees,and noted that he did not need a ticket since he was a presenter. Mayor McCann asked if any Commissioners were interested in attending and also noted his State of the City plans outside of this event. Commissioner Resnick and Colangelo noted they were interested in attending the event. CITY COMMISSION MINUTES I REGULAR MEETING I . REPORTS 600) Interim City Manager Phil Hursh • Noted that the Citywas still awaiting a final version of the Seminole County audit after sending responses to the initial draft. 601) City Attorney Anthony A.Garganese • Noted the Seminole County Board of County Commissioners was scheduled to hear the Tuskawilla Self-Storage proposal at their May 23, 2023 meeting, noted he would be in attendance, and mentioned a position paper that had been drafted and distributed to City Commissioners. 602)City Clerk Christian Gowan • Noted the Diversity Workshop was scheduled for Monday,June 5,2023. 603) Mayor Kevin McCann • Spoke about the upcoming Diversity Workshop; • Wished everyone a Happy Belated Mother's Day; • Noted attendance at the Food Truck event in Trotwood Park, Sheriff's Memorial Service, an Oviedo City Commission Meeting with Chief Tracht to honor Oviedo police officers for a joint operation,Chamber of Commerce Seminole County Tourism luncheon attendance,the ribbon cutting for Leadership Seminole project, and the Leadership Seminole graduation; • Noted the Winter Springs High School Baseball team was on their way to the state finals. 604) Seat One Commissioner Matt Benton • Spoke about the Diversity Workshop and its benefit; • Noted he had recently completed the in-person ethics training for the year; • Noted the recent celebration of his 35th wedding anniversary. 605) Seat Two Commissioner Victoria Colangelo • Noted she planned to attend the May 23rd Seminole County Board of County Commissioners meeting to share opposition to the Tuskawilla self-storage project. 606) Seat Three Commissioner Ted Johnson • Noted he thought a lightning detector system should be considered for Trotwood Park. o Mr. David Hamstra, Pegasus Engineering, spoke about NRCS, HMGP, related matches and the potential of County funding for lightning detection. 607) Seat Four Commissioner Cade Resnick • Asked about different models of lightning detectors; • Noted attendance at the Leadership Seminole graduation; • Thanked Chief and Seminole County Fire for their work during recent fires; • Noted that Winter Springs High School was requesting mentors for students and briefly reviewed the requirements; • Noted meeting with Veolia and commented on potential rate increases. 608) Seat Five Commissioner/Deputy Mayor Rob Elliott • Noted attendance and graduation from Leadership Seminole, food truck event at Trotwood Park, and Fish Winter Springs; • Noted he thought Fish Winter Springs should be held more often. CITY COMMISSION MINUTES I REGULAR MEETING I • PUBLIC INPUT Mayor McCann opened Public Input. Mr.Art Gallo, 199 Nandina Terrace, Winter Springs spoke about the discussion on City Hall and noted he thought discussion was a good idea and worth looking at a study to evaluate the condition of City Hall. Continuing, Mr. Gall spoke about a planned Seminole County sports complex plans and potential competition for pickleballl and did not think lightning detection devices were necessary. Mr. Chad Cartledge, 282 Tavestock Loop, Winter Springs noted he liked the current location of City Hall, spoke on the importance of performing arts in the City, pickleball and a lack of hotels or other places to stay, and law enforcement support and salaries. Mr. William Morrisey, 965 Sequoia Drive, Winter Springs shared concerns regarding the pickleball project and was not in favor of spending more tax dollars on the project if not for residents. Mr. Andrew Hood, 663 Cayuga Drive, Winter Springs spoke about wetlands in Torcaso Park and asked about response times from Commissioners. Mayor McCann closed Public Input. ADJOURNMENT Mayor McCann adjourned the meeting at 9:19 P.M. RESPECTFULLY SUBMITTED: _ CHRISTIAN D. GOWAN, MPA v CITY CLERK APPROVED: c MAYOR KEVIN McCANN NOTE: These Minutes were approved at the J\)6L OPN 2023 City Commission Regular Meeting. CITY COMMISSION MINUTES I REGULAP MEETING I MONDAY, MAY 22, 2023