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HomeMy WebLinkAbout2022 04 06 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING APRIL 6, 2022 CALL TO ORDER Vice-Chairperson Hogaboom called the Thursday, April 6, 2022 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting to order at 5:35 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Ashely Buley, absent Vice-Chairperson Bill Hogaboom, present Committee Member Dan Finley, present Committee Member Harry Arthur, present Committee Member Lisa Ely, present Assistant City Clerk Tristin Motter A moment of silence was held and was followed by the Pledge of Allegiance. REGULAR AGENDA- PART I 500) Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2022 Committee member Harry Arthur was nominated by Vice-Chairperson Bill Hogaboom but declined the nomination. "I NOMINATE TO KEEP OUR CURRENT REGIME IN PLACE [ASHLEY BULEY]." NOMINATION BY COMMITTEE MEMBER FINLEY. SECONDED BY VICE-CHAIRPERSON HOGABOOM. NO OTHER NOMINATIONS WERE GIVEN. MOTION PASSED WITH UNANIMOUS CONSENT. ASHLEY BULEY WAS ELECTED THE CHAIRPERSON CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-APRIL 6,2022 PAGE 2OF4 501)Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2022 "I'D LIKE TO NOMINATE [BILL HOGABOOM] FOR RETENTION." NOMINATION BY COMMITTEE MEMBER FINELY. NO OTHER NOMINATIONS WERE GIVEN. MOTION PASSED WITH UNANIMOUS CONSENT. BILL HOGABOOM WAS ELECTED THE VICE-CHAIRPERSON AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGEND 200) Not Used PUBLIC INPUT Vice-Chairperson Hogaboom opened "Public Input". No one spoke Vice-Chairperson Hogaboom closed "Public Input". CONSENT AGENDA 300)Approval of the Thursday, April 15, 2021 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting Minutes. Minutes 301)Approval of the Wednesday, May 26, 2021 Oak Forest Wall and Beautification District Advisory Committee Special Meeting Minutes. Minutes "I MOVE THAT WE ACCEPT BOTH." MOTION BY COMMITTEE MEMBER FINLEY. SECONDED BY COMMITTEE MEMBER ARTHUR. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-APRIL 6,2022 PAGE 3OF4 PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA — PART II 502) Fiscal Year 2022 Financials YTD 3.25.22 Oak Forest 2021 - 2022 Annual Meeting 041122 Committee Member Finely asked about the difference between 2021 and 2022 and how there was an increase of ten thousand. Ms. Elizabeth Zuehlke; Manager of Budget and Fiscal Analysis, Finance Department relayed that the Total assets increased for the City and there is where the difference came in. Additionally, questions ensued about the cost of the cringing fig removal and tucking and if there would be an additional chargesfor the work. Mr. Kevin Maddox, Landscape Manager, Operations Department relayed to the Committee the City is currently getting estimates for the portions of the wall that needs to be tucked. The Committee then continued with questions regarding the progress of the removal of the fig on the residential sides of the wall and if Staff was able to remove that as well as the outer road facing side. Staff has been able to remove majority ofthe fig from the residential side that they were able to gain access to and will repair there wall where weak point are. Questions ensued on the line code related to the irrigations and landscape for the entryway flower beds. Ms. Zuehlke returned to the Year-to-date budget letting the Committee know everything was going smoothly and all looks appropriate. The Staff recommended the Committee to look at their assessment fee and make a recommendation for the Commission on if they would like to increase or stay stable. Questions regarding the process were asked; Staff clarified for the Committee. Mrs. Casey Howard, Direct of Operations, Operations Department relayed there is no anticipation for any increase unless the Committee agreed upon additional services. Discussion on landscaping and replacement landscape for the creeping fig; staff recommended delaying till next year to look into other landscaping options for those area to ensure the fig will not return. Updates and refreshing within the medians and in front of the wall are being looked into for this year. CITY OF WINTER SPRINGS,FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING—APRIL6,2022 PAGE 4OF4 "I WILL MAKE A MOTION TO STAY AT THAT [SIXTY ($60.00) DOLLAR ASSESMENT FEE] FOR THIS YEAT AND REVIST IT NEXT YEAR." MOTION BY VICE-CHAIRPERSON HOGABOOM. SECONDED BY COMMITTEE MEMEBER FINLEY. DISCUSSION. VOTE: FINLEY (AYE); ARTHUR (AYE); HOGABOOM (AYE); ELY (AYE) MOTION CARRIED. 503) Landscape Discussion **No additional discussion ensued on this item** 600. REPORTS No Reports were given. PUBLIC INPUT Vice-Chairperson Hogaboom opened "Public Input". No one addressed the Committee. Vice-Chairperson Hogaboom closed "Public Input". ADJOURNMENT Vice-Chairperson Hogaboom adjourned the Regular Meeting at 6:09 pm RESPECTFULLY SUBMITTED: TRISTIN MOTTER �- ASSISTANT CITY CLERK ~ SE NOTE: These Minutes were approved at the May10,2023 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting.