HomeMy WebLinkAbout2022 12 12 Consent 306 - Purchase of New Telephone System • CONSENT AGENDA ITEM 306
,n m=ared CITY COMMISSION AGENDA I DECEMBER 12, 2022 REGULAR MEETING
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TITLE
Purchase of New Telephone System
SUMMARY
The City's current telephone system is nearing end of life and is in need of
upgrade. The City has evaluated options for a new system and settled on an
upgrade plan with Cisco Webex Calling. With this new system, we will be able
to maintain all current business operations while also allowing for more
modern capabilities such as remote work, video conferencing, improved
customer service, plus detailed reporting and analytics. Cisco Webex Calling
has become the industry leader in modern telephone systems and removes
the reliance for on-premise phone servers and analog phone circuits. Their
platform offers infinitely scalable growth potential and un-ending license
warranties with 24/7 support. Our current telephone support vendor will
provide all needed equipment and be on-site to transition the City to the new
system. Cost of install, training, labor, implementation and licensing for 3 year
contract will be to be $249,245.38 Utilizing State Contract AR3227
Participating Addendum FL #43220000-NASPO-19-ACS with Cisco Capital
Financing. This system change will also reduce other expenses allocated for
the current phone system of an estimated $40,000/year.
RECOMMENDATION
Staff recommends the City Commission approve the purchase of the Cisco
Webex Calling System to include installation, implementation, and licensing
for a 3 year contract for a cost of$249,245.38 utilizing State Contract AR3227
and to authorize the City Manager and City Attorney to sign any and all
documents required to complete the transaction.
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CSC Rep: Maggie Sexton
Title: Finance Manager
Cisco . Phone: 610-386-3573
Capital Email: masexton(a)cisco.com
Date: 12/1/2022
Financing Proposal
Prepared For.
Company: City of Winter Springs
Between business as usual and your business transformed,there's a bridge.Acquiring the Cisco technology that your institution needs has never
been easier.
Financing Costs Breakdown: 3 Year
Hardware/Softcosts $249,245.38
Total Amount Financed $249,245
Payment Structure Breakdown:
Payment Range 1 thru 3
Payment Amount $84,878.46
General Terms and Conditions
1) The pricing and payments contained above and within this proposal is valid for 30 days and exclude all applicable sales
taxes.
2) This proposal is for discussion purposes only.All payments and financing options are subject to final credit review,equipment,software and
services configuration,approval and documentation by CSCC. All Final terms and conditions will be specified in the definitive financing
agreement entered into between CSCC and Customer.
3).The above payments are based on like term SWAP interest rates as published at the ICE Report Center daily update referencing USD
Rates 1100(https://www.theice.com/marketdata/reports/180)and is subject to adjustment by CSCC prior to the commencement date to retain
CSCC's implicit financing rate. Any basis point change in the like term SWAP will result in a corresponding basis point adjustment to the implicit
finance rate in the lease which will then result in an adjustment to the lease payment.
4) In California,loans offered by Cisco Systems Capital Corporation will be made or arranged in accordance with California Financing Law.
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Introducing Cisco Capital Financing
Cisco is pleased to present NCMC with this proposal for structured financing of your forthcoming Cisco Meraki and Infrastructure investments.
Why Technology Financing?
We have an in-depth knowledge of how customers can optimize their technology investments.We are the bridge between managing the
demands of evolving market dynamics and today's financial requirements—making it easier for you to access the right technology to enable
your digital transformation.
Why Finance with us?
Our primary purpose is to help our customers get the technology they need to digitally transform their business.We want to enable you to pay
for your Cisco-led solutions in a seamless,flexible and affordable way.With a variety of offers and capabilities,we can almost always meet and
exceed the unique requirements of your business.
We are flexible.
Whether you need consumption models,pay-as-you-go,bundled payments or traditional models, Cisco Capital offers more payment options to
drive your business outcomes.You can:
Bundle your technology into one predictable payment
Match expenses more closely with revenue with our flexible payment structures
Manage your equipment lifecycle
We are innovative.
We are constantly evolving with Cisco to provide new ways to enable you to consume technology and drive your business forward.We help you:
Finance the total technology solution,including some third-party technology
Stay current with all your technology needs
We enable your business to be agile.
Our flexible payment options help you get the Cisco hardware,software,services and licenses you need quicker,so that you can adapt to
market dynamics and exceed your desired business outcomes.You can:
Accelerate your speed to market with flexible payment solutions
Improve your ROI by matching your payments to when you see the benefit to your organization
Have the technology and confidence you need to make faster decisions
*Terms and conditions may apply. Rates and availability vary by country.
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a partnership relationship between Cisco and any other company.(1110R)
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