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Home My WebLink AboutKimley-Horn Cross-Connection and Backflow Prevention Program 2022 11 16 Kimsey>>> Horn November 16, 2022 Shawn Boyle City Manager City of Winter Springs 400 Old Sanford Oviedo Road Winter Springs, FL 32708 Re: Cross-Connection and Backflow Prevention Program Kimley-Horn and Associates, Inc. ("Kimley-Horn" or"Consultant") is pleased to submit this letter scope (the "Scope")to the City of Winter Springs, FL ("City_')for developing a Cross Connection and Backflow Prevention Program. This Scope is for a work release authorization under RFP #01-21 Civil Engineering Continuing Service Contract. Project Understanding The CITY is required to develop and maintain a Cross-Connection Control (CCC)and Backflow Prevention Program per Florida Department of Environmental Protection (FDEP) and Environmental Protection Agency (EPA) guidelines. Kimley-Horn intends to aid the CITY in the development of such a program,with an associated manual, and integration plan for the existing system. Kimley-Horn has prepared the following specific scope of services. Specific Scope of Basic Services Task 1 —CCC and Backflow Prevention Program Manual Development A. Kimley-Horn will review FDEP, EPA, and local regulatory guidelines to ensure the program and manual developed contains the necessary components of an acceptable CCC and Backflow Prevention Program. B. Kimley-Horn will develop a Manual that provides guidance on the program including, but not limited to,the program's policy, level of responsibility,future integration, inspections,testing,and construction standards. C. Kimley-Horn will coordinate to submit the CCC and Backflow Prevention Program Manual on behalf of the CITY to FDEP. Task 2—Existing System Integration Plan A. Kimley-Horn will review the CITY's existing infrastructure utilizing GIS data, potable water billing data, and coordination with operations staff to identify priority areas to incorporate into the program. B. Kimley-Horn will host a workshop with CITY operations staff to evaluate the existing infrastructure, and aid in developing a plan for construction of CCC and Backflow Prevention devices (BFP)at appropriate locations. C. Kimley-Horn will finalize a plan that details a listing of priority areas within the CITY for construction/installation of CCC and Backflow Prevention systems. This plan will outline the criteria for priority selection, and locations for device installation. Task 3—Construction Phase Services A. Pre-Construction Conference: Kimley-Horn will attend and lead a Pre-Construction Conference prior to commencement of Work. Kimley-Horn will provide the selected contractor with project documents including the finalized and adopted CCC and Backflow Prevention Program Manual, Integration Plan, and relevant standard details. B. Two (2) Site visits/Observation of Construction: Kimley-Horn will observe construction at the listed milestones. Such visits and site observations by Kimley-Horn are not intended to be exhaustive or to extend to every aspect of Contractor's work in progress. Observations are to be limited to spot checking, selective measurement, and similar methods of general observation of the Work based on our exercise of professional judgment. Based on information obtained during such visits and such observations, we will evaluate whether Contractor's work is proceeding in accordance with the Contract ❑ocuments, and provide specific notifications to the City based on progress of the Work. • Attend one day of installation and testing of the backflow preventors at location indicated on the integration plan. • Complete a substantial completion walk through at the completion of Construction. Schedule Kimley-Horn will begin services upon receipt of an executed Task Order. This authorization can be in the form of an email from the City Manager or issuance of a Purchase Order from the City. The above services will be provided as expeditiously as practicable to meet a mutually agreed upon schedule. Task Description Timeframe 1 Program Development 4 week(s) 2 Integration Plan 2 week(s) 3* Construction Services 10 week(s) *Construction services were calculated under the assumption that the selected contractor would install 25 BFP/ per day. Method of Compensation Kimley-Horn will complete the above scope of services on a lump sum fee of$43,500.00 inclusive of office overhead expenses. A breakdown of the fee by task is as follows: Task Description Lump Sum Fee 1 Program Development $20,500.00 2 Integration Plan $6,000.00 3 Construction Services $17,000.00 Total $43,500.00 Services provided under this authorization will be invoiced on a monthly basis. All invoices will include a description of services provided. In an effort to expedite invoices and reduce paper waste, Kimley-Horn submits invoices via email in an Adobe PDF format. We can also provide a paper copy via regular mail if requested. We request the City to include the invoice number and Kimley-Horn project number with all payments. Please provide the following contact information for invoices: Please email all invoices to Additional Services Services requested that are not specifically included in the general range of the services listed above can be provided under an amendment to this authorization or under a new and separate agreement. The following services may be made available for the City as additional services upon request: • Public Outreach Marketing Materials • Standard Detail Development • Cross-Connection Control and Backflow Prevention Device Periodic Testing • FDEP Cross-Connection Program Annual Report completion • Shop Drawings, Clarification and Interpretation Request • Change Orders • Pay Application Reviews • Final Notice of Acceptability of the Work • Project Documentation and Record Drawings If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute a task authorization for this scope of services and transmit via email to Julia.Felter(D-Kimley-Horn.com. We will commence services after we have received a fully- executed task authorization. We appreciate the opportunity to provide these services to you. Please contact me at your earliest convenience with any questions regarding this scope of services, Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. By: Julia Felter, P.E. )Jon Martin, P.E. Project Manager Senior Vice President Authorization City of Winter Springs, Florida By: -- Shawn Boy e, V,jtyjan er ly 82� (Date) Shawn Boyle (Print or Type Name) sboyle(&_winterspringsfl.org (Email Address) Attest: (Print or Type Name) I g o ^ o R I o n bd ks n ❑ m �- p p < rn o �* CLm Id LL I.Q OR m rt n �Q'h m � C" w -d Cd O n � H w H G 0 O O 0 0 O �l QO U O 113 ky C"5 z � b r c � CIO NLhLs 0 oQ � U yr v. t2 y a o rn vi 0o O oo v� v, vi to o Q oo s9 to b O �yy 0 � �Oyy U O O fA 64 H W W N.O w A N N N O J 0 0 -n -n O o o �h to iA o 4 n