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HomeMy WebLinkAbout2022 10 24 Consent 302 - Approval of the Minutes from the Monday, August 22, 2022 City Commission Regular Meeting • CONSENT AGENDA ITEM 302 ,n m=ared CITY COMMISSION AGENDA I OCTOBER 24, 2022 REGULAR MEETING 1959 TITLE Approval of the Minutes from the Monday, August 22, 2022 City Commission Regular Meeting SUMMARY RECOMMENDATION Staff recommends the City Commission approve the minutes as presented. 24 i CITY COMMISSION Incorporated 1959 PEGULAP MEETING MINUTES 195 M 0 N DAY, AU G U ST 221 2022 AT 6:30 P M CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 25 CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, August 22, 2022 of the City Commission to order at 6:31 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Kevin Cannon, present Commissioner Matt Benton, present Commissioner Ted Johnson, present via telephone Commissioner TiAnna Hale, present Commissioner Rob Elliott, present Deputy City Manager Casey Howard present City Attorney Anthony A. Garganese, present City Clerk Christian Gowan, present Commissioner Rob Elliott provided the Invocation followed by the Pledge of Allegiance. Mayor McCann asked if there were any changes to the agenda. AWARDS AND PRESENTATIONS 100) Police Awards Presentation Chief Matt Tracht, Winter Springs Police Department presented the following awards: • Officer Christopher Gomez was presented a Life Saving Award • Bravo Shift was awarded a Unit Citation • Charlie Shift was awarded a Unit Citation and Captain Nick Romano was presented a Meritorious Action Award. 101) Winter Springs Consumer Confidence Report Presentation Mr. Jason Norberg, Public Works and Utilities Department, Director introduced the item, spoke about continuing improvements for the City's potable water, and Introduced the following representatives from Carollo Engineers, 200 E Robinson St, Orlando: Mr. Scott Richards, Infrastructure Design Manager Ms. Meera Jashi, E.I. Dr. Erica Stone, Engineer Ms. Mary Thomas, Water Resources Engineer CITY COMMISSION MINUTES I PEGULAP MEETING I MONDAY, AUGUST 22, 2022 1 PAGE 2 OF 12 26 Mr. Norberg noted that the representatives from Carol IowouId review the Consumer Confidence Report and present a comparison to nearby utilities. Mr. Richards presented a brief potable water update followed by Dr. Stone who reviewed data sources and notes, regulatory limits including primary and secondary standards, and noted that Winter Springs was in compliance with all primary drinking water standards. Dr. Stone noted one secondary standard exceedance that was from a 2020 sample and would remain on the report for three years from the test date. Dr. Stone then showed comparisons to surrounding communities and noted the fact that Winter Springs was doing better than most neighbors; regarding TTHMs, Dr. Stone explained that Winter Springs was right where they should be and well in compliance and noted that over time TTHMs had gone down and have been continuing to trend down thanks to upgrades which allowed for increasing predictability within the system. At the request of the Commission, Dr. Stone briefly reviewed her educational and career background, addressed some questions about a variety of substances that appear in water samples throughout the state, and noted that she had no concerns about the safety of the City's drinking water. Ms. Thomas presented on water use data, the 10-year Water Supply Facilities Work Plan, and steps being taken to reduce necessary withdrawals from the aquifer and position Winter Springs to have adequate water supply to at least 2040. Ms. Thomas noted that, historically, residents used 104 gallons per person per day on average within the City and commented that this would be important when it came time to renew the Consumptive Use Permit (CUP) with the St. Johns River Water Management District (SJRWMD). Ms. Thomas then reviewed a requirement to be at or below 115 gallons per person per day, reiterated that the Citywas alreadythere and was well-positioned to maintain its CUP. Discussion followed on factoring in expectations of growth, differences in commercial and residential neighborhoods, requirements regarding the submission of the water facilities plan, further comments about TTHMs and a reduction in deviation since roughly 2021. Mr. Norberg reiterated that the Citywas well within compliance and that the City was now in a position where the systems could be optimized and continuing to move forward. Brief discussion followed on the recently developed dynamic hydraulic model, tweaks being made at this point to optimize the processes, discussion on the ion exchange system, automated flushing implementation, and related impacts on TTH M levels. CITY COMMISSION MINUTES I PEGULAP MEETING I MONDAY, AUGUST 22, 2022 1 PAGE 3 OF 12 27 Ms. Howard noted funding available in the utility reserve that was able to be utilized for these projects to avoid a higher bill for the taxpayers. Mr. Scott Richards presented on the newly developed dynamic potable hydraulic model based on the City's CIS system which he noted allowed for a simulation of potable water system performance and further allowed the City to develop improvement projects to meet demands and enhance predictability to sustain a high-level of service. Mr. Richards reviewed the calibration process, noted the system was sustaining pressure, explained that the system built for the City was in line with those in the largest cities in the country, and noted that going forward well improvements, water treatment plant process optimization, and distribution system optimization could begin. Discussion followed on who owned the model, the city's expertise to operate the model, ownership of proprietary rights, other cities with predictive modeling model, and the ability to use this for land-use application considerations and projected usage Mr. Richards and Mr. Norberg explained that the City owns the model and is able to operate it at a high level. In response to further questions, it was noted that this model could be applied to assist with land-use application considerations related to projected water usage. Further discussion followed on water pressure, it was noted that there were no issues for fire flow or otherwise, infrastructure requirements, and cost savings. In response to further questions, Mr. Norberg and Mr. Richards noted that there was not a need to replace the water treatment plants at this time. 102) St.Johns River Water Management District Presentation Mr. Norberg introduced Ms. Susan Davis, Intergovernmental Coordinator, St. Johns River Water Management District (SJPWMD) to provide an overview of the SJPWMD, discuss Consumptive Use Permits (CUPs), the Central Florida Water Initiative (CFWI), and other programs relevant to the area. Ms. Davis noted that there were 2680 active CUPs in the SJPWMD and that roughly 59% ofthesewerefor agriculture. Continuing, Ms. Davis reviewed the CFWI CUP rules ratified and signed into law 2021, reviewed some programs, including cost-share programs, that the SJPWMD administers, and briefly talked about the District's abandoned artesian well plugging program. CITY COMMISSION MINUTES I REGULAP MEETING I MONDAY, AUGUST 22, 2022 1 PAGE 4 OF 12 28 Discussion followed on minimum flows requirements of springs, artesian well identification and requirements of the property owner to initiate the process, rapport with the City, water supply plan and CFWI requirements, and the self-reported 2020 CUP exceed ance. Ms. Davis noted that the SJPWM D had a good relationship with the City, that the City was in compliance with requirements related to CFWI, and noted that while the City reported a CUP exceedance in 2020 it had been determined that there was no actual exceedance. Brief discussion followed on ownership of water with Ms. Davis noting... INFORMATIONAL AGENDA 200) 2022 Election Proclamation No discussion. PUBLIC INPUT Mr. Art Gallo, 799 Nandina Terrace, Winter Springs thanked Staff for their assistance in his analysis of HOA water use. Mr. David Florman, 770 E Bahama Road, Winter Springs discussed reclaimed water and water lines on his property to ponds Mr. Anthony McPhail, 655 Coral Way, Winter Springs commented on the current noise ordinance and thought the decibel level was too high and should,be closer in line with State of Florida guidelines Mr. Michael Quinones, 278 East State Road 434, Winter Springs asked about allowing food trucks in C-7 zoning. Mr. Jay Newcomb, Winter Springs shared comments about the Winter Springs Golf Course, comments about Veolia, and lake maintenance. Ms Rhonda Cave, 632 Nighthawk Circle, Winter Springs noted speaking with Manager Boyle regarding a nearby lake and thanked the City for planned maintenance. Mr. Andrew Hood, 663 Cayuga Drive, Winter Springs noted he was happy to see several improvemen is to storm water and shared his thought that Section 20-437,City Code could,be contributing to storm water pollution and spoke further about paving requirements in Section 20-439 related to vehicle parking areas allowing for several pervious surfaces CITY COMMISSION MINUTES I PEGULAP MEETING I MONDAY, AUGUST 22, 2022 1 PAGE 5 OF 12 29 Ms Gina Shafer, Winter Springs Village, Winter Springs asked about potential requirement in the Comprehensive Plan for a traffic study related to new developments Ms Shafer also thanked the City for putting Winter Springs Village reclaimed extension in the ,budget and shared that she thought ,body cameras for the police should,be included as well. Finally, Ms Shafer thanked the Commission for addressing water issues CONSENT AGEN DA 300) Seminole County Sheriffs Office / City of Winter Springs Agreement for Dispatching Services - FY 2023 Addendum No discussion. 301) FY 2021 - 2022 Mid-Year Budget Amendment No discussion. 302) Vendor Selection and Award for SR 434 Reclaimed Water Main Extension No discussion. 303) Approval of the Minutes from the Monday, August 8, 2022 City Commission Regular Meeting No discussion. "MOTION TO APPROVE CONSENT AGENDA." MOTION BY COMMISSIONER HALE. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE); JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400) First Reading of Ordinance 2022-09 amending Chapter 13- Nuisances to Provide for Local Enforcement of the State Home-Based Business Law. "MOTION TO READ BY TITLE ONLY." MOTION BY DEPUTY MAYOR CANNON. SECONDED BYCOMMISSIONER HALE. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Attorney Garganese read Ordinance 2022-09 by title only, reviewed the Legislature's preemption and the City's desire to review code. Attorney Garganese noted that this ordinance incorporated statutory requirements into the Code to allow for code CITY COMMISSION MINUTES I PEGULAP MEETING I MONDAY, AUGUST 22, 2022 1 PAGE 6 OF 12 30 violations to be brought before the Code Board and be brought into compliance. Discussion followed on concerns that were raised during Public Input, opportunities to further improve the current ordinance, and enforceability. Attorney Gaganese reviewed current definitions and noted that there were additional subjective considerations not limited to decibel measurements. Further, Attorney Garganese noted the technical aspects of the ordinance, the potential need to engage certain experts for specific changes, and his belief that the ordinance was sufficiently specific to allow for enforcement and that this approach was the best available to the City at this time. "MOTION TO EXTENDTHE MEETING THROUGH SECOND PUBLIC INPUT." MOTION BY COMMISSIONER ELLIOTT. SECONDED BY COMMISSION ER HALE. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Further discussion followed on City Code Section 20-452. Attorney Garganese noted that it was still in the Code but not enforceable. Brief discussion followed on home- based businesses allowed bythe preemption and a possibility of this being taken up by the Florida Legislature to partially unwind the legislation. Mayor McCann opened the Public Hearing for Item 400. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 400. "MOTION TO APPROVE ORDINANCE 2022-09 AMENDING CHAPTER 13 - NUISANCES TO PROVIDE FOR LOCAL ENFORCEMENT OF THE STATE HOME-BASED BUSINESS LAW." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER BENTON. DISCUSSION. VOTE: CANNON (AYE); JOHNSON (AYE); ELLIOTT (AYE); BENTON (AYE); HALE (AYE) MOTION CARRIED 5-0. 401) First Reading of Ordinance 2022-10 amending Chapter 5 - Tree Protection and Preservation to address recent changes in State law related to residential property, clarify tree replacement and credit standards, and provide tree replacement credits as an incentive to preserve and protect natural wetlands and public tree canopy conveyed or dedicated to the City. CITY COMMISSION MINUTES I PEGULAP MEETING I MONDAY, AUGUST 22, 2022 1 PAGE 7 OF 12 31 "MOTION TO READ BY TITLE ONLY." MOTION BY COMMISSIONER HALE. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Attorney Garganese read Ordinance 2022-10 by title only and opined on Legislative preemptions that first appeared several years ago which had recently been amended and narrow limitations of the tree preemptions,. Attorney Garganese further noted that a definition had been provided for residential property, a standard had been created to be used for tree risk assessments, and that the City Code would mirror Florida Statute if approved. Attorney Garganese noted a previous omission in a table related to replacement credits and noted a provision that proposed to provide credits related to conveyance of wetlands to the City to create an incentive. Discussion followed on definitions and Attorney Garganese reiterated that the change in statute included definitions and standards previous absent and explained that these included requirements that property owners are in possession of a certificate and that arborists follow established Best Management Practices. Attorney Garganese noted that these changes made removal of trees a last resort essentially. Further discussion followed on additional requirements, a potential public education campaign, and the use of tree funds. Mayor McCann opened the Public Hearing for Item 407. No one addressed the Commission. Mayor McCann closed the Public Hearing for Item 407. "MOTION TO APPROVE THE CITY ATTORNEY AND STAFF RECOMMEND THE CITY COMMISSION CONDUCT FIRST READING OF ORDINANCE 2022-10 AMENDING CHAPTER5—TREE PROTECTION AND PRESERVATION. ." MOTION BY KEVIN CANNON. SECONDED BYTIANNA HALE. DISCUSSION. VOTE:JOHNSON (AYE); HALE (AYE); CANNON (AYE); BENTON (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. REGULARAGENDA 500) Discussion on City Branding Ms. Casey Howard, Deputy City Manager introduced the item, showed preliminary examples of logo designs, and sought guidance from the Commission. Ms. Howard also thanked the community for input already received. CITY COMMISSION MINUTES I REGULAP MEETING I MONDAY, AUGUST 22, 2022 1 PAGE 8 OF 12 32 Mayor McCann spoke about city branding in other cities and considerations, reiterated that designs presented tonight are preliminary. Discussion followed on the need for community involvement, consideration of where this would be used, and legibility. The Commission noted they were not in favor of the preliminary examples. Further discussion followed on need for a focal point and the Commission reiterated the need for community involvement, including local schools, and potential copyright issues to be considered. Attorney Garganese noted differences between a City logo and seal and also noted a recent logo contest held by the City of Sarasota with procedures included that could be looked at in developing a process. Deputy Manager Howard sought clarification on the direction and Mayor McCann summarized that the Commission was looking for Staff to come up with a community involvement plan and coming back at a later date. Brief discussion followed on possibly creating a video. Deputy Manager Howard noted that the City could hold a visioning session to incorporate into the process and allow for more community involvement. 501) Appointment Opportunities for City Boards and Committees No appointments were made. 502) New Business Mayor McCann noted time-sensitive request from Chief Tracht. Chief Tracht asked for authorization to enter into agreement with the Seminole County Sheriff's Office (SCSO) to join real-time crime data cloud and noted a JAG Grant for $15,620 would be the City's contribution. Chief Tracht noted that the SCSO would pick up recurring expenses. Mayor McCann opened Public Input. Mr. Art Gallo, 799 Nandina Terrace, Winter Springs and Ms Gina Shafer, Winter Springs Village, Winter Springs spoke in support of the proposal. Mayor McCann closed Public Input. CITY COMMISSION MINUTES I PEGULAP MEETING I MONDAY, AUGUST 22, 2022 1 PAGE 9 OF 12 33 "MOTION TO AUTHORIZE." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER HALE. DISCUSSION. VOTE: BENTON (AYE);JOHNSON (AYE); CANNON (AYE); ELLIOTT (AYE); HALE (AYE) MOTION CARRIED 5-0. REPORTS 600) Deputy City Manager Casey Howard • Noted the upcoming food truck event to be held at Trotwood Park; • Shared details about the City's 9/11 Memorial event. 601)City Attorney Anthony A. Garganese • No report 602)City Clerk Christian Gowan • No report 603) Seat Two Commissioner/Deputy Mayor Kevin Cannon • Noted the Florida League of Cities (FLC) Conference was fantastic and encouraged the City Manager and Deputy City Manager to attend next year when it would be held in Orlando. 604)SeatThree Commissioner Ted Johnson • No report 605) Seat Four Commissioner TiAnna Hale • Offered her condolences to the Tadesco family; • Noted attendance at the FLC Conference and thought it was a great opportunity for collaboration; • Noted tomorrow was Election Day for the Florida primary; • Noted enjoying a tour of the Team Challenge facility. • Asked about rescheduling of Torcaso food truck event o Deputy Manager Howard noted that there were no plans currently to reschedule the event. • Noted the Federal Action Strike Team and focus on the National Flood Insurance Program. 606)Seat Five Commissioner Rob Elliott • Noted upcoming food truck event and asked if there would be a dunk tank; • Noted the grand opening of the new e-bike store would be on August 261" CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, AUGUST 22, 2022 1 PAGE 10 OF 1234 • Noted his ongoing participation in Leadership Seminole. 607) Mayor Kevin McCann • Noted his participation at the FLC Conference and the Florida League of Mayors meetings; • Noted that tomorrow was Election Day; • Noted the ribbon cutting for the Oviedo-Winter Springs Chamber of Commerce was to be held August 301h at their new location in the UCF Incubator building. • Noted the Florida Department of Transportation was holding State Road 417 expansion meetings and asked about the possibility of advertising these on the City website. 608)Seat One Commissioner Matt Benton • Noted his attendance at the Florida League of Cities conference and thought it was a great chance to learn and collaborate. Deputy Mayor Cannon noted the Tadesco family was seeking privacy and noted that he would like the City to do something and asked if Chief Tracht could reach out to determine when an appropriate time may be to further discuss. Mayor McCann noted many community members have worked to help the family. PUBLIC INPUT Mr. Michael Schrimsher, 600 East Colonial Drive, Suite 700, Orlando commented on what he thought were slight improvements to the arbor ordinance, shared some ideas, and noted that he thought this recognized important distinctions, incentives, and punishments Ms Gina Shafer, Winter Springs Village, Winter Springs shared comments about the logo discussion; ideas shared at the Parks and Recreation Advisory Committee; and agreed with the need for community/kid involvement. Mr. Art Gallo, 799 Nandina Terrace noted he wasn't sure if the City wanted a newseal or logo and thought the ideas should come from within the community. He noted that he was in favor of the contest idea. Ms Sheila Benton, 474 Cedarwood Court, Winter Springs noted the September 75 food truck event was the same night as candidate night at the Tuscawilla Country Club. CITY COMMISSION MINUTES I PEGULAP MEETING I MONDAY, AUGUST 22, 2022 1 PAGE 11 OF 12 35 Mr. Kyle Reineck, 679 Benita wood Court, Winter Springs asked about,bringing ,back the Movie in the Park events ADJOURNMENT Mayor McCann adjourned the meeting at 9:56 PM. RESPECTFUL L Y SUBMI TTED.- CHRISTIAN GOWAN CITY CLERK APPROVED.- MAYOR KEVIN McCANN NOTE: These Minutes were approved at the 2022 City Commission Regular Meeting. CITY COMMISSION MINUTES I PEGULAR MEETING I MONDAY, AUGUST 22, 2022 1 PAGE 12 OF 12 36