HomeMy WebLinkAbout2022 10 24 Consent 300 - State Road 434 Reclaimed Expansion Project • CONSENT AGENDA ITEM 300
,n m=ared CITY COMMISSION AGENDA I OCTOBER 24, 2022 REGULAR MEETING
1959
TITLE
State Road 434 Reclaimed Expansion Project
SUMMARY
On August 22, 2022, the City Commission awarded ADS, Inc. in the amount of
$2,485,916, with an eight percent (8%) contingency amount of$198,873.28
(total amount of$2,684,789.28). Request for Proposals (RFP) #03-22 JN for SR
434 Reclaimed Water Main (RWM)
Extension was advertised on June 08, 2022 and June 15, 2022, with a total of
four (4) bids being received on July 8, 2022.
The City of Winter Springs currently supplies neighborhoods and parks along
SR 434 with potable water to be used as irrigation. The SR 434 RWM extension
will provide reclaimed water to users along SR 434 allow the City the ability to
convert select high-water users from potable water to reclaimed water. The
City intends to extend the reclaimed water main approximately 10,000 linear
feet from Central Winds Boulevard to Creek's Run Way. It is understood the
new 12-inch reclaimed water main will be installed side by side with the
existing 4-inch reclaimed water main via Horizontal Directional Drilling (HDD)
and open trenching if applicable, there will also be (5) five Jack and Bore
crossings under SR 434 to connect existing residential and commercial
irrigation systems.
In general, Kimley-Horn's services under this project involve provision of the
construction services related to the improvements described herein. Specific
descriptions of the various phases and tasks are presented below.
RECOMMENDATION
Staff requests that the City Commission approve the construction services for
State Road 434 Reclaimed Water Main Extension (SR 434 RWM) Construction
Contract with Kimely-Horn in the amount of$134,880 and for authorization
for the City Manager and City Attorney to prepare and execute any and all
applicable contract documents consistent with this Agenda item.
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October 6, 2022
Shawn Boyle
City Manager
City of Winter Springs
400 Old Sanford Oviedo Road
Winter Springs, FL 32708
Re: State Road 434 Reclaimed Water Main Extension —Construction Services
Kimley-Horn and Associates, Inc. ("Kimley-Horn" or"Consultant") is pleased to submit this letter scope
(the"Scope")to the City of Winter Springs, FL("City")for providing construction services for State Road
434 Reclaimed Water Main Extension (SR 434 RWM) Construction Contract. This Scope is for a work
release under RFP#01-21 Civil Engineering Continuing Service Contract.
Project Understanding
The City of Winter Springs currently supplies neighborhoods and parks along SR 434 with potable
water to be used as irrigation. The SR 434 RWM extension will provide reclaimed water to users along
SR 434 allow the City the ability to convert select high-water users from potable water to reclaimed
water. The City intends to extend the reclaimed water main approximately 10,000 linear feet from
Central Winds Boulevard to Creek's Run Way. It is understood the new 12-inch reclaimed water main
will be installed side by side with the existing 4-inch reclaimed water main via Horizontal Directional
Drilling (HDD)and open trenching if applicable,there will also be (5)five Jack and Bore crossings under
SR 434 to connect existing residential and commercial irrigation systems.
In general, Kimley-Horn's services under this project involve provision of the construction services
related to the improvements described herein. Specific descriptions of the various phases and tasks
are presented below.
Scope of Services
Task 1 —Construction Phase Services and Certifications
A. Administration and Project Management: Provide up to 4 hours per week (on average) during the
6 months of active construction, December 2022 through May 2023 for Project Manager/Engineer
coordination and management assistance this includes the following items.
a. Review submitted Construction schedule
b. Review Construction Plan with limits of construction, impacted landscaping, impacted
driveways and/or sidewalks, restoration plans, etc.
B. Pre-Construction Conference: Kimley-Horn will attend and lead a Pre-Construction Conference
prior to commencement of Work at the Site. Kimley-Horn will provide the selected contractor with
three complete sets of project documents along with copies of the appropriate permits, notices and
documents. Kimley-Horn will prepare a Notice to Proceed for issuance by the City.
C. Site visits, Observation of Construction, and Progress Meetings: Kimley-Horn will provide site visits
and progress meetings during construction activities once per month of active construction. Such
visits and site observations by Kimley-Horn are not intended to be exhaustive or to extend to every
aspect of Contractor's work in progress. Observations are to be limited to spot checking, selective
measurement, and similar methods of general observation of the Work based on our exercise of
professional judgment. Based on information obtained during such visits and such observations,
we will evaluate whether Contractor's work is proceeding in accordance with the Contract
Documents, and provide specific notifications to the City based on progress of the Work. Additional
kimley-horn.com 189 South Orange Avenue, Suite 1000, Orlando, FL 32801 10
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site visits for the following critical activities have been included.
a. Attend one initial pressure test for the project to establish pressure testing procedures and
reporting documentation assistance.
b. Attend two days of Jack and Bore installation activities for SR 434 crossing activities
c. Additional observation time for HDD crossing under Howell Creek
D. Clarifications and Interpretations: Kimley-Horn will respond to reasonable and appropriate
Contractor requests for information, and issue necessary clarifications and interpretations of the
Contract Documents to the City as appropriate to the orderly completion of Contractor's work. Any
orders authorizing variations from the Contract Documents will be made by City.
E. Change Orders: Kimley-Horn will review and make recommendations related to Change Order
requests submitted or proposed by the Contractor.
F. Shop Drawings and Samples: Kimley-Horn will review and approve, or take other appropriate
action in respect to Shop Drawings, Samples, and other data which the Contractor is required to
submit. Our reviews will be focused on the submittal's conformance with the information given in
the Contract Documents. Such review, approvals, or other action will not extend to means,
methods, techniques, equipment choice and usage, sequences, schedules, procedures of
construction, or to related safety precautions and programs.
G. Substitutes and"or-equals": Kimley-Horn will evaluate and determine the acceptability of substitute
or "or-equal" materials and equipment proposed by Contractor in accordance with the Contract
Documents, but subject to the provisions of applicable standards of state or local government
entities.
H. Substantial Completion: Kimley-Horn will, promptly after notice from Contractor that it considers
the entire Work ready for its intended use, in company with City and Contractor, conduct a site visit
to determine if the Work is substantially complete. Work will be considered substantially complete
following satisfactory completion of all items with the exception of those identified on a final punch
list developed during the substantial completion site visit and project observation.
I. Permitting Certification Coordination: Kimley-Horn will prepare permit close outs for the affected
regulatory agencies, complete one inspection with each agency representative per permit
certification, and provide written confirmation to the City for their records. The expected permit
certifications are:
a. Review MOT Plan provided by Contractor
b. FDOT ROW permit certification for crossings
c. Seminole County ROW permit certifications for crossings, if applicable
J. Final Notice of Acceptability of the Work: Kimley-Horn will conduct a final site visit to determine if
the completed work is performed in accordance with the Contract Documents and the final punch
list has been completed.
K. Project Documentation and Record Drawings: Kimley-Horn will prepare, track and monitor logs for
shop drawings, RFls, change order requests, project deviations, spare parts list, and project
images. The logs will be updated weekly and distributed to the City and Contractor for
documentation of the construction activities, approvals, and requests by the Contractor.
Kimley-Horn will review construction records (red-lined drawings) monthly, Operations and
Maintenance manuals, and "as-built" drawings provided by the Contractor at the completion of the
189 South Orange Avenue, Suite 1000, Orlando, FL 32801
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project. Kimley-Horn will prepare final record drawings for the City's use as the pipeline is cleared
for certification and transition to service. At the completion of the project, Kimley-Horn will produce
a final set of signed and sealed record drawings for the City.
L. Construction Closeout Coordination: Kimley-Horn will assist with the construction closeout
documents for contract closeout. Assistance with contract document closeout includes: final pay
request, final releases of liens, certificates of insurance, specified equipment warranties and bonds,
warranty bond, Contractors affidavit of payment of debts and claims, Contractor's affidavit of
release of liens, consent of surety to final payment, video recordings, and as-built drawings.
M. The construction observation fee estimate for this task is based on 6 months of active construction.
During construction, Kimley-Horn will provide the following levels of service.
a. Site Visits and Observations — up to 6 hours every month
b. Attend up to six on-site, monthly project progress/coordination meetings.
c. Review of shop drawings estimated up to ten (10) submittals
d. Review of clarifications and interpretations estimated up to five (5) submissions
e. Review of up to three (3) change orders
f. Review of substitutes or"or equals" estimated up to two (2) submissions
N. Kimley-Horn will coordinate with SJRWMD for, issues regarding funding contributions, status
reporting, and attend two (2) SJRWMD site visits to observe the project.
Additional Services:
Any other services beyond those specifically stated in Task 1 above, including but not limited to the
following can be included in a separate scope of services or via an amendment to this scope of services:
• Additional Resident Project Representative, site inspections, and onsite observation of the
construction project
• Geotechnical construction verification services
• Additional permit applications or certifications identified during the project construction and
not listed above
• Construction survey/layout and as-builts services
• Detailed civil drawings or specifications relating to paving, grading, or drainage
enhancements as it is assumed that existing civil/site work components disturbed by
construction will be replaced in kind
• Additional pipe design and construction services outside of the boundary listed within the
scope
Information Provided by City and Contractor
We shall be entitled to rely on the completeness and accuracy of all information provided by the City,
the City's representatives, or the Contractor.
Fee and Expenses
Kimley-Horn will perform the services in Task 1 for the total lump sum fee below.
Total Lump Sum Fee $ 134,880.00
Lump sum fees will be invoiced monthly based upon the overall percentage of services performed.
Payment will be due within 25 days of your receipt of the invoice and should include the invoice number
and Kimley-Horn project number.
189 South Orange Avenue, Suite 1000, Orlando, FL 32801
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Kimley-Horn, in an effort to expedite invoices and reduce paper waste, submits invoices via email in an
Adobe PDF format. We can also provide a paper copy via regular mail if requested. We request the
City to include the invoice number and Kimley-Horn project number with all payments. Please provide
the following contact information for invoices:
X Please email all invoices to
If you concur in all the foregoing and wish to direct us to proceed with the services, please have
authorized persons execute a task authorization for this scope of services and transmit via email to
Lance.Littre IIC&Kim ley-Horn.com. We will commence services after we have received a fully-executed
task authorization.
We appreciate the opportunity to provide these services to you. Please contact me if you have any
questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
By: Lance R. Littrell, P.E. Jon Martin, P.E.
Senior Project Manager Senior Vice President
Authorization
City of Winter Springs, Florida
By:
City Manager
(Date)
Shawn Boyle
(Print or Type Name)
sboyleC@winterspringsfl.org
(Email Address)
Attest:
(Print or Type Name)
189 South Orange Avenue, Suite 1000, Orlando, FL 32801
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