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HomeMy WebLinkAbout2022 08 08 Consent 306 - Approval of the Minutes from the Monday, July 11, 2022 City Commission Regular Meeting • CONSENT AGENDA ITEM 306 n, CITY COMMISSION AGENDA I AUGUST 8, 2022 REGULAR MEETING 1959 TITLE Approval of the Minutes from the Monday,July 11, 2022 City Commission Regular Meeting SUMMARY RECOMMENDATION Staff recommends City Commission to approve the Minutes from the Monday,July 11, 2022 City Commission Regular Meeting as presented. 1 CITY COMMISSION Incorporated 1959 P E G U LA P MEETING MINUTES MONDAY, J U LY 11, 2022 AT 6:30 PM CITY HALL- COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 2 CALL TO ORDER Mayor Kevin McCann called the Regular Meeting of Monday, July 11, 2022 of the City Commission to order at 6:31 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Kevin McCann, present Deputy Mayor Kevin Cannon, present Commissioner Matt Benton, present Commissioner Ted Johnson, present Commissioner TiAnna Hale, present Commissioner Rob Elliott, absent City Manager Shawn Boyle, present City Attorney Anthony A. Garganese, present City Clerk Christian Gowan, present Commissioner Rob Elliott provided the Invocation followed by the Pledge of Allegiance. Mayor McCann asked if there were any changes to the agenda. No changes were noted and the agenda was adopted. AWARDS AND PRESENTATIONS 100.) Not Used INFORMATIONAL AGENDA 200)Current Development Projects Summary No discussion. PUBLIC INPUT Mayor McCann opened Public Input. Mr. David Florman, 770 East Bahama Road, Winter Springsshared comments on the police and concerns about his privacy. Mr. Michael Blake, 777 Canadice Lane, Winter Springs spoke about actions of previous Commissions and encouraged the Commission to keep an eye toward the future of the City. Mr Ryan Stahl, 630 South Maitland Avenue, Maitland showed an image of a conceptual development plan near State Road 417 that he called Winter Springs Landings. Mr. Stahl invited feedback from the Commission. CITY COMMISSION MINUTES I PECULAP MEETINC I MONDAY, JULY 11, 2022 1 PACE 2 OF 11 3 It was noted, and confirmed by Mr. Stahl, the City had no application on file for the project. Brief discussion then followed on the City Code Sections 20-328, 20-329, and 20-330 related to the purpose, general, and permitted uses in the Greeneway Interchange Zoning District (GID). Mr. Paul Partyka, 404 Park Lake Avenue, Winter Springs spoke about sharing ideas, and intentions for the GID as a mixed-use concept. Mr. Mac McLaughlin, 459 Ponce De Leon Circle, Winter Springs noted he lived in Hacienda Village and spoke about zoning and potentially reducing permitted density. Ms Gina Shafer, Winter Springs Village, Winter Springs commented on the presentation from Mr. Stahl, reviewed events that occurred at the Celebration of Freedom, thought officers needed body cameras, and thanked the City for their consideration Mr. Maurice Kaprow, PO Box 195233, Winter Springs complimented the Celebration of Freedom event and reviewed a disturbance that had occurred. Mayor McCann closed Public Input. CONSENTAGENDA 300)Surplus Assets No discussion. 301) Resolution 2022-14 recognizing the retirement of Officer Terry Neisler from the Police Department. No discussion. 302) WTP#3 Emergency Generator Purchase No discussion. 303) Approval of the Minutesfrom the Monday, May23,2022 City Commission Regular Meeting No discussion. CITY COMMISSION MINUTES I PECULAP MEETINC I MONDAY, JULY 11, 2022 1 PACE 3 OF 114 304)Approval of the Minutes from the Monday, June 13, 2022 City Commission Regular Meeting No discussion. 305) Approval of the Minutes from the Monday, June 27, 2022 City Commission Regular Meeting No discussion. The Commission noted Officer Neisler was in attendance, thanked him for keeping everyone safe at City meetings, and wished him well on his retirement. "MOTION TOAPPROVE CONSENT AGENDA." MOTION BY COMMISSIONER JOHNSON. SECONDED BY COMMISSIONER HALE. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE);JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400) First Reading Of Ordinance 2022-01 regarding Simplification and Reduction of BTR (Business Tax Receipt) rates. Mayor McCann made brief remarks "MOTION TO READ BY TITLE ONLY." MOTION BY COMMISSIONER ELLIOTT. SECONDED BY COMMISSIONER HALE. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Attorney Garganese read Ordinance 2022-01 by title and noted that this was an older project begun by the former Finance Director. Attorney Garganese noted there was a limited amount of changes that the City could make without an equity study approved by the Florida Legislature and explained that this item was housekeeping for the BTR schedule. Mr. Scott Borror, Director, Finance Department noted he was available for questions as well. Discussion followed on the BTR process as an information source rather than a revenue stream and the desire to amend existing categories. Attorney Garganese noted that the existing categories were established in 1998 and could not be changed without an equity study commission approved by the Florida Legislature.Attorney Garganese noted his recollection that the last time this process CITY COMMISSION MINUTES I RECULAR MEETINC I MON DAY, JULY 11, 2022 1 PACE 4 OF 115 was available was 2009 and the Commission at that time did not want to pursue forming the committee. Continuing, he explained that administrative changes to the City's BTR application were allowable. Manager Boyle confirmed that the BTR process would have sufficient revenue to cover its administration and noted that Staff could likely revise the application within 60 days and bring before the Commission for further comments and acceptance so that it could be available when renewals occurred in September. Further discussion followed on superfluous language that was removed from the ordinance, the need to gather more specific information and modernize categories, home-based businesses, and information gathered that would trigger an analysis to determine code compliance. Mayor McCann opened the Public Hearing for Item 400 Mr. Maurice Kaprow, PO Box 795233, Winter Springs reviewed previous discussions on home-based businesses and thought more detailed information collection was good and necessary. In response to further questions from the Commission, Attorney Garganese noted that the attached exhibit was simply a categorization of businesses and rates and had nothing to do with the applicability of City Code or Florida Statutes relative to business use. Attorney Garganese also reiterated that relevant questions, sucha s hours of operation, numbers of employees, and others could be included on a revised application. Ms Gina Shafer, Winter Springs Village, Winter Springs asked questions about businesses that don't have a BTR and code enforcement. Mr. Art Gallo, 799 Nandina Terrace, Winter Springs, asked about the process when a business leaves town or decides to no longer operate the business. Mr. William Mornsey, 965 Sequoia Drive, Winter Springs spoke asked about micro- managing the BTR process. Mayor McCann closed the Public Hearing for Item 400 "MOTION TO APPROVE ORDINANCE 2022-01." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER HALE. DISCUSSION. VOTE: ELLIOTT (AYE); HALE (AYE);JOHNSON (AYE); CANNON (AYE); BENTON (AYE) MOTION CARRIED 5-0. CITY COMMISSION MINUTES I PECULAP MEETINC I MONDAY, JULY 11, 2022 1 PACE S OF 11 6 REGULAR AGENDA 500)Waste Pro Annual Performance Review Mr. Scott Borror introduced the item, noted a 90.9% satisfaction rate based on responses, and noted Mr. Eric Saxton from Waste Pro was in attendance and available for questions. Mr. Borror and Manager Boyle further explained that UCF created the survey, noted it was conducted by telephone, and that nearly 300 comments had been received associated with survey responses. Manager Boyle noted that Staff researched responses and analyzed as required. Brief discussion followed on best practices for the Mayor and Commission to refer trash issues. Manager Boyle noted that issues should be reported to Utility Billing so that a work order could be created and Staff could track progress. "MOTION TO APPROVE ITEM 500, WASTE PRO ANNUAL PERFORMANCE REVIEW." MOTION BY COMMISSIONER HALE. SECONDED BY DEPUTY MAYOR JOHNSON. DISCUSSION. VOTE: HALE (AYE):JOHNSON (AYE); CANNON (AYE); BENTON (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 501) Budget Overview and Proposed Operating Millage Rate for Fiscal Year 2022-2023 Mr. Borror reviewed the recently held budget workshop, the proposed operating millage rate of 2.4100, and noted this would represent the 13th year in a row the millage rate has been same or lowered. It was noted that the City had no control over property valuations which were determined by Seminole County Property Appraiser Office. Discussion followed on the UCF Incubator and a desire to hear from representatives about how City funds were used. Discussion then turned to the possibility of acquiring body cameras for the Police Department. Manager Boyle noted body cameras were not included in the proposed budget,that the City was pursuing grants at the state level to cover the capital outlay, and reviewed previously discussed options to reschedule projects. Manager Boyle noted concern about reoccurring expenses and explained that Staff could present sustainable options to acquire cameras and cover related reoccurring expenses for Commission consideration. "MOTION TO ADOPT RESOLUTION 2022-15 SETTING THE PROPOSED OPERATING MILLAGE RATE AS 2.4100 MILLS AND ESTABLISHING THE ROLLED BACK MILLAGE CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, ]ULY 11, 2022 1 PAGE 6 OF 117 RATE AT 2.2066 MILLS." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE:JOHNSON (AYE); CANNON (AYE); BENTON (AYE); ELLIOTT (AYE); HALE (AYE) MOTION CARRIED 5-0. "MOTION TO ESTABLISH THE DATE, TIME AND PLACE FOR A PUBLIC HEARING REGARDING THE ADOPTION OF THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET AS SEPTEMBER 12,2022 AT 6:30 PM AT 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA.." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: CANNON (AYE); BENTON (AYE); ELLIOTT (AYE); HALE (AYE);JOHNSON (AYE) MOTION CARRIED 5-0. 502) Discussion on Florida League of Cities Legislative Policy Committees "MOTION TO EXTEND THE MEETING THROUGH SECOND PUBLIC INPUT." MOTION BY COMMISSIONER HALE. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. Commissioner Hale noted her interest in serving on the Transportation and Intergovernmental Committee. Commissioner Benton noted his willingness to give up his seat on the Transportation and Intergovernmental Committee and an interest in serving on the Municipal Administration Committee. The Mayor, Deputy Mayor Cannon, and Commissioner Johnson noted interest in remaining on the Finance and Taxation Committee, Land Use, Natural Resources, & Public Works Committee, and Land Use & Economic Development Committee respectively. No objection was noted to any Commissioner serving on their committee of interest and the City Clerk reminded Commissioners that they should apply prior to the deadline of August 15, 2022. Brief discussion followed on the Federal Action Strike Team,trips to Washington D.C., budgetary considerations, and the ability of multiple Commissioners to participate in this initiative. 503) Designation of Voting Delegate to Florida League of Cities Annual Conference Brief discussion followed on the item with the Commission noting the Mayor historically had served as the voting delegate. There was no opposition voiced to appointing the Mayor as the voting delegate. "MOTION TO NAME THE MAYOR AS VOTING DELEGATE FOR THE AUGUST 2022 FLORIDA LEAGUE OF CITIES ANNUAL CONFERENCE AND DEPUTY MAYOR AS AN CITY COMMISSION MINUTES I PECULAP MEETINC I MONDAY, JULY 11, 2022 1 PACE 7 OF 11 8 ALTERNATE." MOTION BY DEPUTY MAYOR CANNON.SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE);JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. 504)Appointment Opportunities for City Boards and Committees "MOTION TO REAPPOINT MICHAEL BURNS TO THE CODE ENFORCEMENT BOARD." MOTION BY COMMISSIONER ELLIOTT. SECONDED BY DEPUTY MAYOR CANNON. DISCUSSION. VOTE: BENTON (AYE); CANNON (AYE);JOHNSON (AYE); HALE (AYE); ELLIOTT (AYE) MOTION CARRIED 5-0. "MOTION TO APPOINT DAVID MICKELSEN TO THE BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE." MOTION BY COMMISSIONER ELLIOTT. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. "MOTION TO REAPPOINT DAN FINLEY TO THE OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE." MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER JOHNSON. DISCUSSION. MOTION PASSED WITH UNANIMOUS CONSENT. 505) New Business Mayor McCann reviewed the ability of any Commissioner to add an item to the agenda and the purpose of New Business. Deputy Mayor Cannon asked for an update on the review process of the Transportation Concurrency Exception Area. Manager Boyle noted that the process had not yet started, that it was the first day for the new Community Development Director, Mr. Travis Kendall, and that it looked to be a lengthy process. REPORTS 600)City Manager Shawn Boyle • Provided an update on school concurrency discussion and noted that school administration was ready to meet. Manager Boyle noted the meeting, trying to be scheduled in July, would include city managers from around the County, the Superintendent, and some Seminole County Public School Staff as a start to the process. Manager Boyle noted that he had invited Attorney Garganese CITY COMMISSION MINUTES I PECULAP MEETINC I MONDAY, JULY 11, 2022 1 PACE 8 OF 11 9 as well and that once this meeting was completed and direction or input from the managers and Superintendent is received, the discussion would then move to the Planning Technical Advisory Committee (PTAC) and Public School Facilities Planning Committee (PSFPC). • Noted upcoming ribbon cutting at the Parlour Ice Cream shop on July 16, 2022. 601)City Attorney Anthony A. Garganese • Noted meeting with Seminole County to discuss a proposed rezoning to allow self-storage, noted the applicant had submitted an incomplete application and comments had not yet addressed by the applicant. o Manager Boyle noted that Staff had met with the broker for the project, that he noted they did intend to complete the application and go through the process. Manager Boyle also noted discussions about requested utility provision. o Brief discussion followed on a previously proposed project on the same site that was noted to be incompatible with the Town Center Code. o Attorney Garganese noted he would share the County response to the applicant which included the punchlist. 602)City Clerk Christian Gowan • No report 603) Mayor Kevin McCann • Noted July 4t" was a big success; • Noted his attendance at the ribbon cutting at Sam Smith Park; • Noted a discussion he had with Hacienda Village residents; • Noted the recent budget workshop and commented on strong finances; • Noted his attendance at the Senior Center ice cream social. 604)Seat One Commissioner Matt Benton • Noted receiving feedback from residents that Commissioners raise their voices during meetings so they can be heard on the audio; • Noted July 4t" was a great event. 605) Seat Two Commissioner/Deputy Mayor Kevin Cannon • Noted his attendance at the Sam Smith dock ribbon cutting and complimented City Staff who completed the in-house construction; • Complimented the Police Department on their great job during July 41n; CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, ]ULY 11, 2022 1 PAGE 9 OF 11 10 606) Seat Three Commissioner Ted Johnson • Echoed comments about Celebration of Freedom and thanked Mr. Brian Dunigan, Parks and Recreation Manager for the weather; • Noted hearing from residents inquiring about a bocce ball court in Sam Smith Park o Ms. Casey Howard, Deputy City Manager noted that it was on the task list to be looked at when current projects were finished; • Noted his attendance at the ice cream social and shared senior's positive comments about the event. 607) Seat Four Commissioner TiAnna Hale • Noted she was sad to have missed the ice cream social and recognized the young residents who had helped to organize the event and volunteered; • Asked about the installation of a shade structure at a picnic table in Central Winds Park; • Noted the 4th of July was amazing; • Noted the Parlour Ice Cream shop grand opening on July 16th; • Noted she would be holding a Coffee with a Commissioner at Rustic Journeys on Julyl4th; • Congratulated the new VFW Commander Keith Hale Manager Boyle noted 15,000 attendees were estimated to have been present at the Celebration of Freedom, noted one verbal altercation and one missing child for 30 seconds were the only incidents. 608)Seat Five Commissioner Rob Elliott • Noted visiting the Trotwood splash pad with his grandkids and encouraged everyone to visit. Also noted a new bear carving; • Noted that he held a 4th of July celebration at his house; • Complimented the Carrolo display at the Celebration of Freedom. Deputy Mayor Cannon noted that he had heard some feedback that the volume of the sound being played at the Celebration of Freedom was too high. PUBLIC INPUT Mayor McCann opened Public Input. Ms. Gina Shafer, Winter Springs Village, Winter Springs noted previous attendance at 2030 and Beyond meeting, complimented WSPD service, further comments on body cameras and grants Mayor McCann closed Public Input. CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY, ]ULY 11, 2022 1 PAGE 10 OF 11 'I'I ADJOURNMENT Mayor McCann adjourned the meeting at 9:09 PM. RESPECTFUL L Y SUBMI TTED.' CHRISTIAN GOWAN CITY CLERK APPROVED.' MAYOR KEVIN McCANN NOTE: These Minutes were approved at the 2022 City Commission Regular Meeting. CITY COMMISSION MINUTESI RECULAR MEETINC I MONDAY, JULY 11, 2022 1 PACE 11 OF 11 12