HomeMy WebLinkAbout2019 12 09 Consent 303 - Unapproved Minutes from the Monday, November 18, 2019 City Commission Regular Meeting CITY COMMISSION
Incorporated REGULAR MEETING
1959
.. - MINUTES
MONDAY, NOVEMBER 18, 2019 AT 6:30 PM
CITY HALL- COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
CALL TO ORDER
The Regular Meeting of Monday, November 18, 2019 of the City Commission was
called to Order by Mayor Charles Lacey at 6:30 p.m. in the Commission Chambers of
the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs,
Florida 32708).
Roll Call:
Mayor Charles Lacey, present
Deputy Mayor Kevin Cannon, present
Commissioner Jean Hovey, present
Commissioner Ted Johnson, present
Commissioner TiAnna Hale, present
Commissioner Geoff Kendrick, present
City Manager Shawn Boyle, present
City Attorney Anthony A. Garganese, present
City Clerk Andrea Lorenzo-Luaces, present
A moment of silence was held, followed by the Pledge of Allegiance.
Regarding adopting the Agenda, Deputy Mayor Kevin Cannon asked to discuss
Consent Agenda Item "303".
Mayor Lacey asked if there were any objections and hearing no objections, Mayor
Lacey stated, "It will stand adopted."
AWARDS AND PRESENTATIONS
100. Update on the Cross Seminole Trail
This Awards and Presentations Agenda Item was not heard during this meeting.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
101. UCF Incubator Update
Mr. Mike Kilbride, Assistant Vice President, UCF Downtown, 500 West Livingston
Street, Orlando, Florida: briefly spoke about the UCF (University of Central Florida)
Incubator.
Mr. Rafael Caamano, Site Manager, Associate Director/Site Manager, UCF Business
Incubation Program, 7577 East State Road 434, Winter Springs, Florida: addressed
the Mayor and City Commission with a PowerPoint presentation and explained that
their program provided over 700 hours of coaching, they had connected forty (40)
businesses, had brought approximately 574 visitors to the facility, they had worked
with area Chambers of Commerce, and had twenty-seven (27) companies that
participated in the program with twenty-three (23) companies residing in the facility.
Further remarks followed on participant companies, and Economic Development
factors. Mr. Caamano then noted, "Companies within the Incubator, and graduates
from the Incubator were able to sustain 476 jobs, and those are direct jobs; indirect
jobs is 282, and induced jobs, a total of 323 for a total of 1,081."
Mr. Caamano added that regarding direct jobs, "Regional sales between all the
companies participating in the program, including those that graduated, they
generated over ninety million dollars ($90,000,000.00) revenue, just for Fiscal Year
2018 to 2019."
Mayor Lacey recognized Mr. Fred Kittinger with the University of Central Florida who
also was in attendance tonight.
Furthermore, Mayor Lacey offered his thanks for the update and noted, "If we don't
hear from you again, next year, please do it again."
102. Flag Presentation, Boy Scouts
Commissioner Geoff Kendrick spoke of a Flag Presentation Ceremony that was held
on Veterans Day at Keeth Elementary School with members of the Boy Scouts Troop
4196 and VFW Local Post5405 and recognized Mr. Mathew Kline aswell as thosewho
had supported this great effort.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
103. 2019 Girls High School State Champions
Mr. Chris Caldwell, Director, Parks and Recreation Department introduced from
Winter Springs High School - Mr. Pete Gaffney, Principal, Mr. Scott Gomrad, Athletic
Director, and Mr. Ocky Clark, Head Coach.
The State Champions were then individually recognized: Miss Kennedy Arterburn,
Miss Elayna Bahr, Miss Mackenzie Czurak, Miss Susie Doyle, Miss Naomi Flowers, Miss
Evie McIver, Miss Emma Powell, Miss Sarah Turner, and Miss Caroline Wells.
INFORMATIONAL AGENDA
200. Current Community Development Projects Summary
There was no discussion on this Agenda Item.
PUBLIC INPUT
Mayor Lacey opened "Public Input".
Representative David Smith, Florida House of Representative, 7577 East State Road
434, Suite 2007, #264, Winter Springs, Florida: mentioned that he had presented
House Bill 2077, related to Treatment Plant Upgrades and House Bill 2079, Gee Creek
Stormwater Facility and hoped they would get positive results.
Ms. Gina Shafer, Winter Springs Village, Winter Springs, Florida: commented on the
Dream Finders Homes project, a meeting she had attended which addressed that
there was only one (1) entrance which might be a problem when special events are
held, her concern with access to the parks, and her thought that the public restrooms
that were proposed near the lift station was probably not a good idea.
Deputy Mayor Cannon noted that he would be holding a Town Hall in early
December and suggested that Ms. Shafer and fellow residents could attend.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
Mr. Philip Kaprow, 7005 Antelope Trail, Winter Springs, Florida: spoke of advocacy,
small businesses, and noted that an upcoming Capitol Connection trip was being
planned for late January 2020 and asked who from Winter Springs would be
attending.
There were no objections to discussing this matter now.
Mayor Lacey said that previously, former Commissioner Cade Resnick had
represented the City with the Oviedo-Winter Springs Regional Chamber of
Commerce; and now, Mayor Lacey held that role. Mayor Lacey mentioned that he
was unable to participate in the upcoming Oviedo-Winter Springs Regional
Chamber of Commerce's Capitol Connection through the City's Trustee
membership.
Further remarks included that Commissioner Jean Hovey would be attending
through her employer.
Mayor Lacey closed "Public Input".
"I MAKE THE MOTION THAT WE ALLOCATE THE 2020 CAPITOL CONNECTION TRIP
TO COMMISSIONER JOHNSON." MOTION BY DEPUTY MAYOR CANNON.
SECONDED BY COMMISSIONER KENDRICK. DISCUSSION.
Mayor Lacey opened "Public Input"for this matter.
Mr. Philip Kaprow, 7005 Antelope Trail, Winter Springs, Florida: said he supported
the Motion.
Mayor Lacey closed "Public Input"for this matter.
VOTE:
COMMISSIONER HOVEY: AYE
COMMISSIONER KENDRICK: AYE
COMMISSIONER JOHNSON: AYE
COMMISSIONER HALE: AYE
DEPUTY MAYOR CANNON: AYE
MOTION CARRIED.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
Mr. Prasad Chittaluru, 7577 East State Road 434, Suite 3033, Winter Springs, Florida:
mentioned his support of the UCF (University of Central Florida) Incubator program,
said that the program has been very helpful, and thanked the Mayor and City
Commission for their support.
Brief comments.
Mr. Peter Trauers, 862 East WildmereAvenue, Longwood, Florida: as a participant in
the UCF (University of Central Florida) Incubator program, Mr. Trauers commented
on his efforts, the opportunities afforded through this program for businesses, and
hoped the City would provide even more support.
Ms. Rebecca Hertz, 7577 East State Road 434, Winter Springs, Florida: noted that her
company's products through the UCF (University of Central Florida) Incubator were
being used via numerous airlines and added that the growth of her company was
possible through the Incubator program.
Mayor Lacey suggested that the City was always interested in receiving any updates
from the UCF (University of Central Florida) Incubator.
CONSENT AGENDA
300. Surplus Assets
No discussion.
301. FY 2019 Final Budget Amendment
This Agenda Item was not discussed.
302. Award of RFP 07-19KM Landscape Maintenance Services
No discussion.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
303. Engineering Services for Priority Repairs at City Wastewater Treatment
Plants
Deputy Mayor Cannon suggested that when City Attorney Anthony A. Garganese
drafts the Agreement related to this Agenda Item, that a provision be included so
that "We can revisit the contract If this Contractor is in breach of their performance
of other contracts with the City - we can revisit this contract as well."
Mayor Lacey said to Attorney Garganese, "Understood and agreed?" Attorney
Garganese stated, "I will incorporate that."
Further comments.
Mayor Lacey asked if there were any objections, to which none were voiced.
Regarding Consent Agenda Item "303", it was mentioned that Consent Agenda
Item `303" was still part of the Consent Agenda for Approval.
304. Minutes from the Monday, October 14, 2019 City Commission Regular
Meeting
There was no discussion on this Agenda Item.
REGARDING THE CONSENT AGENDA, "MOTION TO APPROVE." MOTION BY
DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER HALE. DISCUSSION.
VOTE:
COMMISSIONER HALE: AYE
DEPUTY MAYOR CANNON: AYE
COMMISSIONER KENDRICK: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER JOHNSON: AYE
MOTION CARRIED
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
PUBLIC HEARINGS AGENDA
400. The Community Development Department requests that the City
Commission hold a Public Hearing to consider a Waiver for Northern Oaks, an
approved 35-lot single-family residential subdivision.
Mr. Christopher Schmidt, Director, Community Development Department opened
this Agenda Item with a brief presentation and pointed out that, "The current request
is a Waiver to increase the maximum lot coverage in R-1 District to fifty percent (50%)
in lieu of forty percent (40%). In addition, our current City Engineer, CPH Engineers
completed a review on the request. CPH reviewed the Final Engineering and the
stormwater calculations were retrieved from the St. Johns River Water Management
District and verified the maximum increase of lot coverage may increase up to fifty
percent (50%). The staff recommendation is to approve the request as presented in
the staff report."
Deputy Mayor Cannon inquired, "You are positive that there's enough capacity in
that stormwater pond for this?"
Mr. Allen C. Lane, Jr., P.E., Project Engineer, CPH Engineers, 7777 East Robinson Street
Orlando, Florida: stated, "Actually they wanted to go from forty percent (40%)
impervious area to fifty percent (50%); a ten percent (10%) increase in impervious
area. There's thirty-five (35) lots. They provided the calculations to show the amount
of impervious area for each lot. So,we went back and revisited that same calculation,
added an extra ten percent (10%) onto each of those lots to calculate a new total
impervious area. And from their calculations, there's a specific volume of water that
they call the pollution abatement volume; and that is a general volume of water that
everybody designs for. Even with the increased area of impervious on each lot, the
volume of pollution abatement does not exceed what the ponds were designed for.
So the ponds appear to be over designed for the treatment volume that's draining
to them."
Deputy Mayor Cannon said to Mr. Lane, "And you are very comfortable with that?"
Mr. Lane responded, "Yes, Sir."
Furthermore, Deputy Mayor Cannon then noted, "I would like for there to be a
Development Agreement that incorporates this change." Further, Deputy Mayor
Cannon commented, "I would like to have a simple Development Agreement that
recognizes this Waiver that they are requesting..." Mr. Schmidt noted, "...Okay..."
Deputy Mayor Cannon continued, "...And that if in the future, on a recurring basis,
there is a flooding issue,that they will remediate it." Mr.Schmidt said, "Okay." Deputy
Mayor Cannon added, "They will, not us as a City."
Mayor Lacey noted that a Development Agreement would be brought forward to the
City Commission. With further remarks, Mayor Lacey said, "I agree with that. Is there
any disagreement from the Commission to Chris (Schmidt) taking that direction?"
Commissioner Hale remarked, "No." No objections were voiced.
Commissioner Kendrick said to Mr. Lane, "A moment ago you said the stormwater
`should' handle the capacity? Was that `should' or it will handle the capacity because
it was overbuilt based on what you are asking for." Mr. Lane remarked, "It should."
Further addressing Mr. Lane, Mayor Lacey said, "The Developer's initial request, was
for fifty-five percent (55%). Did you do the calculations to say whether the PAV would
have been sufficient for fifty-five percent (55%) impermeable." Mr. Lane replied, "I
did not do it for fifty-five percent (55%). I can do those calculations."
Mayor Lacey added, "It's just a data point to know how much - to make sure if it is
good for fifty-five percent (55%), it would be that much more comfort, that we are
safe at fifty percent (50%)." Commissioner Kendrick stated, "Right." Mr. Lane noted,
"We can go back and check that and coordinate with Chris (Schmidt) if necessary."
With comments about a previous storm event, Commissioner Johnson asked, "Can
you please confirm with me that what we're dealing with tonight, will not have any
impedance to the water going from the residential lots into the retention pond."
Mr. Lane stated, "I can't guarantee that if you get a hurricane - because those are
beyond the normal designed criteria's for stormwater ponds. I mean they designed
for example, this particular development designed for the ten (10) year, twenty-four
(24) hour, the twenty-five (25), the twenty-four (24) hour and the hundred (100) year
twenty-four (24) hour storm. So if you get events that are greater than say the
hundred (100) year twenty-four (24) hour storm event, I can't say thatyou won't have
an issue, but for the particular review we did, the calculations show that with this
small increase from forty to fifty percent (40 to 50%) impervious area, it's not going
to have a significant impact on the pond. I mean the site is still like I said, it's going
to drain to the inlets, the inlets to the pond, unless you get an out of ordinary event
that it wasn't designed for in the original calculations."
Deputy Mayor Cannon asked, "Is this stormwater system going to be turned over to
the City or is this going to be remaining with their HOA (Homeowner's Association)?"
Mr. Schmidt stated, "The stormwater system on site - it is private."
Further comments ensued.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
Mr. Lane said, "These ponds are wet ponds, so they don't have an underground
drainage system - it's surface run-off to the curb inlets along the roadway and then
of course, those storm pipes are underground, and they feed the stormwater pond."
Continuing, Mr. Lane pointed out, "If the storm pipes get clogged, and there is that
potential, but there is also you know, standard maintenance that should be done to
prevent that."
Deputy Mayor Cannon then said, "As part of that Development Agreement, that
would include that they are going to do their routine maintenance to make sure that
storm inlets are not plugged and everything is flowing." Mr. Schmidt said, "Yes."
Mayor Lacey opened "Public Input"for this Agenda Item.
No one addressed the City Commission at this time.
Mayor Lacey closed "Public Input"for this Agenda Item.
"I WOULD LIKE TO MAKE A MOTION THAT WE APPROVE DREAM FINDERS'
REQUEST TO INCREASE FROM FORTY TO FIFTY PERCENT (40-50%) IMPERVIOUS
COVERAGE." MOTION BY COMMISSIONER KENDRICK. SECONDED BY
COMMISSIONER JOHNSON. DISCUSSION.
DEPUTY MAYOR CANNON ASKED, "INCLUDING A DEVELOPMENT AGREEMENT
REGARDING THE MAINTENANCE AND ERADICATION OF ANY COMPLICATIONS."
COMMISSIONER KENDRICK STATED, "YES."
MAYOR LACEY ASKED, "IS THERE ANY OBJECTION TO INCLUDING THAT IN THE
MOTION?" COMMISSIONER KENDRICK STATED, "NO." NO OBJECTIONS WERE
VOICED. MAYOR LACEY ADDED, "SO THE MOTION INCLUDES THE DA
(DEVELOPMENT AGREEMENT) AS DISCUSSED BY DEPUTY MAYOR CANNON."
VOTE:
COMMISSIONER JOHNSON: AYE
COMMISSIONER HOVEY: AYE
DEPUTY MAYOR CANNON: AYE
COMMISSIONER KENDRICK: AYE
COMMISSIONER HALE: AYE
MOTION CARRIED
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY NOVEMBER2019 . OF 24
REGULAR AGENDA
500. Review Status of Winter Springs Retirement Residence, LLC Development
Agreement - The City Commission should review the obligation contained in the
Developer's Agreement, dated January 22, 2018, recorded in Seminole County
Official Records Book 9105, Pages 264-276, to substantially commence
construction of the development project within eighteen (18) months after the
Agreement's recording and provide direction regarding a possible extension of
the deadline or termination of the Agreement.
Attorney Garganese began the discussion on this Agenda Item, and pointed out that
an extension would be applicable from October 6t" plus fifty (50) days plus six (6)
months.
Deputy Mayor Cannon hoped Staff would encourage the Developer to move forward.
Deputy Mayor Cannon stated, "Can you reassure us that your client is aggressively
trying to finish this project, because there is a need."
Mr. Charles B. Costar III, Esquire, Shutts & Bowen LLP, 300 South Orange Avenue,
Suite 7600, Orlando, Florida: responded, "Yes, Sir. Of the items that needed to be
completed for the substantial commencement, there is one that is left, and it is
curbing on site."
Deputy Mayor Cannon remarked, "I would like to know about - just a little bit a
change to the external aesthetics of the building. Have you had that conversation
yet?" City Manager Shawn Boyle said he had not.
Deputy Mayor Cannon pointed out that a lot of residents were opposed to the
modern look of the Blake Apartments.
With further remarks, Deputy Mayor Cannon added, "I would encourage you to talk
a little bit with Chris and with Staff about some slight just aesthetic visual changes
that would bring it more in line with the rest of the Town Center."
Mr. Costar said, "I will make sure that the message is communicated to the client."
With further comments, Commissioner Kendrick noted, "We want substantive
movement on this project. "
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
Commissioner Kendrick then said to Mr. Costar, "I need you to get with Staff and get
a timeline together and where - we know things happen - when you think we will
go vertical. I also have one more request. I know Deputy Mayor Cannon asked about
the aesthetic appeal and maybe - something that is a little different from the Blake,
nothing structural; however, he mentioned something else regarding our shrubbery,
our trees.
We have a Trail on the east side of the Hawthorne and - I would and I think I am
echoing sentiments from a lot of our residents, like to see a row of trees, shrubs. It
would be a very nice touch - I know we are in the 111h hour here but it would be a
really nice touch, a nice olive branch for your company. Something indigenous, Live
Oaks, Red Maples, Magnolias - along that road. I think you will get a lot of happy
residents to see those planted."
Commissioner Kendrick asked if Mr. Costar would take that back to his client, to
which Mr. Costar said, "Be happy to do that."
Commissioner Ted Johnson mentioned that residents are stopping by the Blake
Apartments complaining abouttheexteriors oftheir buildings and said, "It is critically
important not just for us, that you take this back and I would hope that it would be
revisited and some adjustments made."
Commissioner TiAnna Hale was in agreement with the others, said she liked the
pergolas and thought that stonework would be nicer than the suggested brick.
Commissioner Hale added that Elm trees absorb more carbon than Palm trees.
Mayor Lacey said he also was in agreement.
Attorney Garganese concluded the discussion by saying that they would respond to
the Developer's letter.
501. Waste Pro Contract Extension
Ms. Kelly Balagia, Director, Finance Department introduced this Agenda Item for
discussion and reviewed the cost survey that was included in the Agenda Item.
Discussion followed on rates, maintaining the status quo for another year, and
customer satisfaction and service.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
Ms. Susie Dolan, Director of Community Affairs and Government Relations, Waste
Pro of Florida, 3705 St. Johns Parkway, Sanford, Florida: introduced herself to those
present.
Referencing the Customer Satisfaction Survey, Commissioner Johnson said to Ms.
Dolan that regarding the data, "Can you share any strategies that are in the works for
improvements to address those service needs."
Ms. Dolan mentioned earlier issues with toter replacements and added, "I was very
uncomfortable with the ninety percent (90%). We usually do much better than that.
So, it's a concern for us as well. I know we are focusing on it."
Continuing, Ms. Dolan stated, "I'm always available 24/7 and if there's an issue you are
more than welcome to call me at any time and I'll get it taken care of immediately."
Deputy Mayor Cannon then spoke of a public information campaign and suggested
Waste Pro of Florida could work with the City on information related to recyclables,
such as pamphlets and posters.
Further regarding recycling, Ms. Dolan agreed and said, "I believe you all have a
connection to our website where we have a separate page for Winter Springs."
Furthermore, Ms. Dolan noted, "If that's not the case, we can make that happen but
in addition to that as far as the recycling education, it really is very important;
especially at this stage of the game. We can develop or we can come up with some
educational materials which can certainly go out when it goes out in -your utility bill
or if it's something separate, we can have extra stuff here. We can also put it on the
website so that there is a clear determination as to what is and what isn't, because it
has changed over the years, quite a lot. So,we're happy to make that happen as well,
and I can get with Staff to develop that."
Deputy Mayor Cannon added, "I am thinking that besides the electronic media, we
have City events. Having some of these informational brochures and little reminders,
maybe some posters also for the schools..." Ms. Dolan stated, "...Absolutely..."
Continuing, Deputy Mayor Cannon added, "...So, the kids know what is recyclable."
Additional remarks continued on school children and possibly reaching out to PTA's
(Parent-Teachers Associations).
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
Mayor Lacey commented on constantly reading about the high cost of recycling and
then said to Manager Boyle, "I commend you for bringing this to us in November
when it doesn't expire for another three (3) months or so but March of 2021 is going
to be on us before we know it, especially with the lead time to go through any
potential bid process and what any other vendor would need in terms of lead time
in being able to serve the City by March of 2021.
But, I think we need to get on a very strict program of figuring out what we're going
to do a year from now and from my point of view, I would suggest we begin
negotiations with Waste-Pro on a longer-term extension, see where that goes and if
that proves not to be fruitful, plan to go out for bid sometime in late spring, early
summer next year or we will miss the March 2021 deadline"
Deputy Mayor Cannon stated, "I agree with that."
Manager Boyle noted that they had already started discussions.
Mayor Lacey added that he would not be against an extension with Waste Pro of
Florida.
Commissioner Kendrick pointed out that some recyclable information had been sent
to the public already.
"MOTION TO EXTEND THE WASTE PRO CONTRACT FOR ONE (1) YEAR
COMMENCING MARCH 1, 2020." MOTION BY DEPUTY MAYOR CANNON.
SECONDED BY COMMISSIONER HALE. DISCUSSION.
VOTE:
COMMISSIONER KENDRICK: AYE
DEPUTY MAYOR CANNON: AYE
COMMISSIONER HALE: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER JOHNSON: AYE
MOTION CARRIED.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
502. Rea ppointment/Appointment Opportunities to the Bicycle and Pedestrian
Advisory Committee, Board of Trustees, Code Enforcement Board, and the Parks
and Recreation Advisory Committee
MOTION TO APPOINT MR. ED SANABRIA TO THE PARKS AND RECREATION
ADVISORY COMMITTEE CONTINGENT UPON THE VETTING BY THE CITY CLERK.
MOTION BY COMMISSIONER JOHNSON. SECONDED BY COMMISSIONER
KENDRICK. DISCUSSION.
VOTE:
COMMISSIONER HALE: AYE
COMMISSIONER JOHNSON: AYE
COMMISSIONER KENDRICK: AYE
DEPUTY MAYOR CANNON: AYE
COMMISSIONER HOVEY: AYE
MOTION CARRIED.
MOTION TO REAPPOINT MR. DAVID WITHEE TO THE BOARD OF TRUSTEES.
MOTION BY DEPUTY MAYOR CANNON. SECONDED BY COMMISSIONER
KENDRICK. DISCUSSION.
VOTE:
DEPUTY MAYOR CANNON: AYE
COMMISSIONER HALE: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER JOHNSON: AYE
COMMISSIONER KENDRICK: AYE
MOTION CARRIED.
MOTION TO AGAIN APPOINT MR. MATT BENTON TO THE PARKS AND
RECREATION ADVISORY COMMITTEE. MOTION BY DEPUTY MAYOR CANNON.
SECONDED BY COMMISSIONER JOHNSON. DISCUSSION.
VOTE:
COMMISSIONER KENDRICK: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER JOHNSON: AYE
COMMISSIONER HALE: AYE
DEPUTY MAYOR CANNON: AYE
MOTION CARRIED.
Further comments.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
REPORTS
600. City Attorney Anthony A. Garganese, Esquire
No Report was given.
601. City Manager Shawn Boyle
Manager Boyle congratulated the Veolia Company on a ten (10) year contract with
Fulton County, Georgia.
Next, Manager Boyle spoke of projects listed on the City's website and the progress
that the Veolia Company had already made.
Manager Boyle then noted that a federally approved project to remove sediment
from streams was in process, and had started with great results already. Manager
Boyle added that Bear Creekwas the next area where thiswould be done, most likely
around the beginning of December, and mentioned that there may be some minor
disruptions to traffic.
Furthermore, Manager Boyle said that a resident, Mr. Art Gallo had put brought
forward a water conservation project. It was noted that Ms. Balagia and Ms. Lena
Rivera, P.E., D.WRE, Director, Public Works and Utilities Departments were assisting
with a pilot program for Mr. Gallo, until supply and demand could be looked into.
Furthermore, such a project might also be known as drip irrigation or intelligent
irrigation.
602. City Clerk Andrea Lorenzo-Luaces, MMC
No Report was given.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
603. Seat Three Commissioner Ted Johnson
Commissioner Johnson referenced a Community Workshop for the Gatherings at
the Winter Springs Town Center that he attended and said that he thought it was
well attended and that the Developer gave a good presentation.
Next, Commissioner Johnson spoke of the Oviedo-Winter Springs Regional Chamber
of Commerce's OCTOBERFEST event.
Commissioner Johnson then spoke of attending the Oak Forest's Fall Festival which
was a nice occasion.
Winter Springs High School's recent Homecoming Parade was addressed next by
Commissioner Johnson who thanked Mr. Caldwell for the float he pulled together for
the Mayor and City Commission, and thought the event turned out great.
Commissioner Johnson then commented on a Tuscawilla Homeowners Association
(THOA) fundraiser which raised over fifteen hundred dollars ($1,500.00) for Kid's
House of Seminole, Inc.
Regarding the Hometown Harvest event, Commissioner Johnson said he thought it
was the best ever, and commended Mr. Caldwell and his team.
Commissioner Johnson mentioned that he attended the Vietnam 50th Anniversary
Pinning ceremony at the VFW (Veterans of Foreign Wars of the United States) which
was an emotional and moving occasion.
Next, Commissioner Johnson referenced a State Road 434 Workshop, however he
was disappointed there was not a public input section.
The Veterans Day tribute was an excellent event, and Commissioner Johnson
thought that everyone who assisted had helped make it a great event.
Commissioner Johnson then spoke of a meeting he attended which addressed that
criminals are watching if women leave their purse in a car to go into a store, and
suggested people be careful, especially during the holiday season.
Continuing, Commissioner Johnson said he recently attended the Florida League of
Cities' Legislative Conference which was very informative.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
Ms. Rivera and her staff were highly commended by Commissioner Johnson for their
prompt assistance whenever they are called upon to help residents.
Commissioner Johnson then wished everyone a Happy Thanksgiving.
604. Seat Four Commissioner TiAnna Hale
"I WOULD LIKE TO MAKE A MOTION TO EXTEND OUR TIME TO AFTER PUBLIC
INPUT." MOTION BY COMMISSIONER HALE. SECONDED BY COMMISSIONER
KENDRICK. DISCUSSION.
MOTION CARRIED UNANIMOUSLY.
Commissioner Hale complimented Mr. Caldwell and staff on the grand opening of
the MountTrotwood Parkwhich Commissioner Hale thoughtwas a super eventwith
a greatturn-out, including Representative David Smith. Furthermore, Commissioner
Hale noted that Representative Smith also attended the City's Veteran's Memorial
tribute and complimented his service as a Veteran.
The City's great Hometown Harvest eventwas addressed next by Commissioner Hale
who thanked City staff for their hard work.
In terms of the Oviedo-Winter Springs Regional Chamber of Commerce's
OCTOBERFEST event. Commissioner Hale spoke of weather issues.
Next, Commissioner Hale said she participated in the Girls in Government event for
Seminole Academy and noted that it was a super program and encouraged people
to get involved and become a mentor if possible.
Regarding creek clean out work, Commissioner Hale noted that she had received
some compliments that City Staff were just excellent and were also very considerate,
even with pets.
Commissioner Hale then mentioned that she participated in the Federal Action
Strike Team's trip to Washington D.C. in collaboration with the Florida League of
Cities.
Lastly, Commissioner Hale spoke of the upcoming Grand Opening of the Rustic
Jouneys shop in the Winter Springs Town Center on Friday, November 22, 2019 and
hoped everyone would support this business.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
605. Seat Five Commissioner Geoff Kendrick
Commissioner Kendrick opened his Report by commenting on some road paving in
the Oak Forest community and said that the Contractor did a great job, and added,
"Thank you very much Shawn (Boyle) and your team."
Next, Commissioner Kendrickthanked the Mayor and City Commission for canceling
the second October City Commission Regular Meeting so they could participate in
Winter Springs High School's Homecoming Parade. Commissioner Kendrick also
thanked Mr. Caldwell for his assistance.
Commissioner Kendrick then commented on a great Trunk or Treat event at Winter
Springs High School and commended the Principal and his staff for the great job
they were doing.
Continuing, Commissioner Kendrick mentioned the Oviedo-Winter Springs
Regional Chamber of Commerce's OCTOBERFEST,the City's Hometown Harvest, the
Veteran's Day event, as well as a great block party held in Oak Forest.
Commissioner Kendrick spoke next of the Florida League of Cities' Legislative
Conference which he attended as a member of the Board of Directors and
referenced their many efforts to help the citizens and the State.
On a related note, Commissioner Kendrick added that he was going to be trying for
the Chairmanship of their Transportation Committee and also spoke of the
importance of water quality and transportation.
g*g* AGENDA NOTE: THE FOLLOWING REPORT WAS DISCUSSED NEXT, AS
DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. 404,
REPORTS
601. City Manager Shawn Boyle
Ms. Casey Howard, Director, IT and Administrative Services Department gave an
update on some upcoming repairs to the fountains and ponds at the main entrance
to Tuscawilla, and noted that the work should be completed by the Holidays.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
606. Mayor Charles Lacey
Mayor Lacey referenced recent discussion related to possible roundabouts on State
Road 434 and noted that MetroPlan Orlando had some "study money" available, and
if the City was interested and worked through our representatives on MetroPlan
Orlando, Seminole County's Commissioner Bob Dallari and Commissioner Jay
Zembower, they could look into such for us.
Deputy Mayor Cannon noted that he thought the City should consider hiring Traffic
Engineers to assist the City with potential roundabouts and/or signalization in areas
such as Tuscora, Creek's Run, Integra 360; thought that MetroPlan Orlando could
provide funds to the City more than they have in the past, and hoped we could
calendar when funding periods were open so we could plan for any open
opportunities.
Comments followed on working with Pegasus Engineering, using speed technology,
various traffic issues around the City, procurement rules, and getting a project scope
put together.
Ms. Rivera commented on a meeting with Pegasus Engineering, who advised her
that they are more of a traffic design firm, a possible RFQ, and what other options
the City may have. One possibility that Ms. Rivera mentioned was piggybacking off
a contract with Kittelson & Associates who had recently addressed the City
Commission with Seminole County Commissioner Bob Dallari regarding State Road
434.
Mayor Lacey summarized, "My recommendation is that Shawn (Boyle) and Lena
(Rivera) - have this in their sights, but let them work a bit and then come back to us."
Deputy Mayor Cannon stated, "The scope of work that I envision - 434 is a unique
creature, right. It is a State Road and so forth, and Kittelson is well suited for that,
especiallywith roundabouts." Deputy Mayor Cannon continued, "With a Consultant
or whomever, I want to address our collector roads, I want to address the speed
issues. We have over 200 miles of sidewalks in the City.
The change in the funding criteria that MetroPlan [Orlando] has implemented now
through - per the Federal guidelines focuses very heavily on safety and I see many
places in the City where painted crosswalks would be beneficial. I see other places
along the major collector roads that are busy where crossing signals, the stop signs
embedded on the Cross Seminole Trail,the bicyclists blew right across in front of cars,
we have had some pretty serious accidents there. So, that is my vision if you will of -
the scope of work in the community, the collector roads, as well as 434 and
Tuskawilla as well."
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY NOVEMBER2019 . OF 24
Deputy Mayor Cannon added that the City of Oviedo was recently able to reduce
speed limits along State Road 434 and that perhaps this was a good time to try to do
the same for problem areas in Winter Springs along State Road 434.
Further remarks followed.
Deputy Mayor Cannon added, "I think it is kind of multifaceted but that is my wish
list to share with everybody up here. Jean, I know on your side of town I would love
to hear it, and everybody else up here, but seriously, Shore Road, right? Murphy and
back in there. I mean habitually, we are hearing complaints about people that are
speeding and there's a lot of sidewalks missing in the older section of our town; we
need more sidewalks in some areas really, so that is my wish list."
Mayor Lacey noted, "I would phrase that as, is that the Consensus of the Commission,
that that wish list be forwarded to Shawn (Boyle) as basically direction."
Commissioner Johnson said, "Looking through it from my lens, I very much support
all that, but I will tell you in terms of prioritizing, I think the stretch from 417 into the
Town Center is probably the most scary one, from my point of view. And I think that
should be one of the priorities..." Deputy Mayor Cannon added, "...I absolutely agree..."
Continuing, Commissioner Johnson noted, "...I think something needs to be done as
soon as possible there, the speed limit needs to be adjusted and there needs to be
traffic controls at those hotspots, Tuscora, Creek's Run, and Michael Blake
[Boulevard]." Mayor Lacey added, "Every one of those intersections is gaining."
Deputy Mayor Cannon then pointed out that Orange County placed digital speed
signs on University Boulevard between State Road 417 and the University of Central
Florida, and perhaps we could do the same to collect data ad use our Law
Enforcement resources in an efficient manner.
Mayor Lacey then said to Manager Boyle, "That seems to be the Consensus of the
Commission, in fact I heard no objection."
Ms. Rivera commented that they had recently placed a similar speed sign and were
evaluating the data. Deputy Mayor Cannon said that his preference was that the City
purchase up to ten (10) of those signs and be able to move them around as needed.
With continued remarks, Deputy Mayor Cannon mentioned his concern with the
area in front of the Parkstone community, and thought a flashing sign advising
people of an upcoming stoplight might be helpful.
Commissioner Kendrick suggested that speed tables be considered for some areas,
such as Northern Way to Trotwood Boulevard, and other feeder and neighborhood
roads, and hoped this could be included in a survey.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
Manager Boyle mentioned some recent purchases of illuminated crosswalk signage,
speed limit signs, stop signs, as well as they were working on some experimental
speed tables.
607. Seat One Commissioner Jean Hovey
No Report was given.
608. Seat Two Commissioner/Deputy Mayor Kevin Cannon
Deputy Mayor Cannon announced he would be holding a Town Hall on Tuesday,
December 3rd in the Commission Chambers at 6:30 p.m. for residents who would like
to attend.
Next, Deputy Mayor Cannon spoke of issues he recently had searching City records
and thought City records should be more automated for ease of access.
Deputy Mayor Cannon then shared his experience at a Cybersecurity Seminar he
attended and that he would be following up with City Staff regarding information he
received.
Continuing, Deputy Mayor Cannon suggested a small sign be erected to recognize
the Winter Springs High School Cross Country champions similar to previous
signage. Manager Boyle stated, "We will get it done, if we have a Consensus."
Mayor Lacey inquired, "Is there a Consensus that we add the Winter Springs High
School Cross Country Girls... Commissioner Kendrick stated, "...Absolutely." Other
Commissioners nodded in agreement.
Additionally, Deputy Mayor Cannon spoke about his attendance at the Vietnam
Memorial Traveling Wall and the Opening Ceremony.
Next, Deputy Mayor Cannon commented about the Community Workshops and
referred to feedback he had received which was that Community Workshops should
start at 6:30 p.m. and added that a second point pertained to the ratios adopted for
notice distribution, in that 500 feet may not be adequate and suggested, "My
thought conceptually, and let Staff kind of iron it out, have a radius but - a radius of
this, but no less than so many notifications to adjacent property owners, businesses,
and residents or something like that. So at least we extend that out as needed."
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
With further remarks, Attorney Garganese pointed out that, "The Code requires 500
feet but that doesn't prevent the staff from going above and beyond -as a minimum.
We could change the Code but it's not necessary to go above and beyond the
minimum in the Code." Mayor Lacey thought, "We just need a staff implementation
policy that adds some flexibility to that minimum." Commissioner Hale asked, "Can
we utilize our website or social media?" Deputy Mayor Cannon said, "We need to do
that as well."
Concluding this discussion, Mayor Lacey recommended, "Why don't we ask Shawn
(Boyle) and Anthony (Garganese) to come back with a recommendation along those
lines." Mayor Lacey then remarked to Manager Boyle, "Did you get that unanimous
Consent from the Commission?"
Next, Deputy Mayor Cannon commented on the recent Hometown Harvest event,
and that many saw a Bald Eagle in the area.
Deputy Mayor Cannon then suggested that on the next Agenda or two, to
standardize the Board and Committee Appointment process and thought
Appointments could be for two (2) year Terms, in odd years for Districts One, Three,
and Five, and in even years for Districts Two and Four as well as the Mayor, at a
specific time annually, as applicable.
Attorney Garganese responded, "We can certainly look at it." Attorney Garganese
noted that changes had been made over the years. Further remarks followed on
past actions.
Deputy Mayor Cannon additionally suggested a "City Youth Council Board" be
created as well as a `Natural Resources Advisory Conservation Board' and hoped
these new Committees could be brought back for consideration on a future Agenda.
Deputy Mayor Cannon mentioned sustainability and connectivity through the St.
Johns River Water Management District (SJRWMD) and might there be possible
funding sources.
Mayor Lacey pointed out, "I think we need to bring it back as an Agenda Item and I
think the restructuring of the Terms, is something that we can ask Anthony
(Garganese) to do, but I would suggest that we do that in concert with him having
some prioritization on that to make sure it doesn't preempt other things that he is
doing."
Deputy Mayor Cannon added, "I will just ask that we put it on a future Agenda, not
December." Deputy Mayor Cannon noted that perhaps January or February might
work.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I
PUBLIC INPUT
Mayor Lacey opened "Public Input".
Ms. Sheila Benton, 474 Cedarwood Court, Winter Springs, Florida: expressed her
concern with some uneven sidewalks, specifically on Edgemon Avenue and
Lombardy Road and hoped this would be looked into.
Ms. Gina Shafer, Winter Springs Village, Winter Springs, Florida: thanked Mr.
Schmidt for erecting a sign at Michael Blake Boulevard which advised people to not
block the intersection. Ms. Shafer also spoke about a recent meeting related to State
Road 434 and her disappointment that there was not a Public Inputsection, however
she did pass on her preference for lowering speed limits; and also mentioned the
need for people to be careful about items blowing out of recycling bins and perhaps
this could be included in educational materials on recycling.
Finally, Ms. Shafer said, "We do appreciate everything you all do, so thank you very
much."
Commissioner Hale asked if there were lids available for recycling containers.
Manager Boyle mentioned lids were available for purchase.
Mayor Lacey closed "Public Input".
ADJOURNMENT
Mayor Lacey adjourned the Pegular Meeting at 9:10 p.m.
RESPECTFULLY SUBMITTED:
ANDREA LORENZO-LUACES, MMC
CITY CLERK
APPROVED:
MAYOR CHARLES LACEY
NOTE: These Minutes were approved at the 12019 City Commission Regular Meeting.
MONDAYCITY COMMISSION MINUTES I REGULAR MEETING I