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Home My WebLink About2019 11 18 Consent 302 - Award of RFP 07-19 KM Landscape Maintenance Services CONSENT AGENDA ITEM 302 CITY COMMISSION AGENDA I NOVEMBER 18, 2019 1 REGULAR MEETING TITLE Award of RFP 07-19KM Landscape Maintenance Services SUMMARY The City issued RFP 07-19KM requesting proposals for landscape maintenance services for the entire City. These service bids have been broken into seven (7) packages. The RFP was issued on October 4, 2019 and responses were due back to the City by October 23, 2019. Six companies responded and the bid amounts are listed below. The bid tabulation for base maintenance cost of each package is outlined below and attached to this item. JHL Land Dawnalee Mature's Bnghtview Caligreen Yellowstone Company: Management Corporation Care Lan LLC Servicedscapes Landscaping Landscape p 9 Description Budget Annual Annual Annual Annual Annual Annual # FY 2020 1 City of Winter Springs $88,050 $232,000 No bid $172,884 $67,620 5 51,120 $89,040 Municipal Facilities 2 SR 434,Medians, $152.940 $124,600 $154,560 $224,340 $215,676 No bid $161,880 Ponds,and R.O.W.'s 3 City Parks $91,759 $215,225 $128,264 $240,312 $321,300 $48,720 $141,960 4 Cross Seminole Trail $24,600 $105,000 $43,140 $62,964 $53,760 No bid $36,960 (within city limits) 5 $118,800 $107,000 No bid $206,664 $121,800 No bid $164,880 Tuscawilla Lighting and Beautification District,Oak Forest Assessment District, and Tuskawil la Road (South of SR 434) 6 Blumberg Boulevard, $46,200 $113,225 $52,350 $69,048 $86,904 No bid $41,700 North Tuskawilla Road (North of SR 434),and Market Square 7 Additional ROW and $207,240 No bid $178,600 $320,344 $405,960 No bid No bid Ponds The selection committee met on November 4, 2019 in a public meeting to discuss a recommendation to award the bid for each package. The ranking and price for each package are outlined below (price and quality was the basis of selection). The City expects a higher level of service and a reduction in cost of over $16,000 based on the FY20 budgeted amounts for the services. Bid Recommendation: • Package #1- City of Winter Springs Municipal Facilities o Caligreen -$31,120 • Package #2- S.R. 434, Medians, Ponds, and P.O.W.'s o Dawnalee-$134,360 • Package #3- City Parks o Dawnalee-$128,264 • Package #4- Cross Seminole Trail (within city limits) o Yellowstone-$36,960 • Package #S-Tuscawilla Lighting and Beautification District, Oak Forest Assessment District, and Tuskawilla Road (South of SR 434) o Brig htview-$121,800 • Package #6- Blumberg Boulevard, North Tuskawilla Road (North of SR 434), and Market Square o Yellowstone-$41,700 • Package #7-Additional ROW and Ponds o Dawnalee-$178,600 RECOMMENDATION Staff recommends the City Commission award RFP 07-19KM for the landscape and maintance of city's property to; Caligreen (package #1), Dawnalee (package #2), Dawnalee (package #3), Yellowstone (package #4), Brightview (package #S), Yellowstone (package #6) and Dawnalee (package #7). Additionally, authorizing the City Manager and City Attorney to negotiate, prepare and execute any and all applicable contract documents consistent with this agenda. • CITY OF WINTER SPRINGS REQUEST FOR PROPOSAL Incorporated 1959 LANDSCAPE MAINTENANCE SERVICES RFP 07-19 KM Octo be r 2019 I. RFP Objectives and Submission Requirements 1) Bid Proposals are hereby solicited by the City of Winter Springs, Florida for Monthly Landscape Maintenance Services for City properties to include the following packages: Package Number: Description: 1 City of Winter Springs Municipal Facilities 2 S.R. 434, Medians, Ponds, and P.O.W.'s 3 City Parks 4 Cross Seminole Trail (within city limits) 5 Tuscawilla Lighting and Beautification District, Oak Forest Assessment District, and Tuskawilla Road (South of SP 434) 6 Blumberg Boulevard, North Tuskawilla Road (North of SR 434), and Market Square 2) Sealed Proposals must be received by October 23, 2019 at 10:00AM at the City of Winter Springs, City Hall, 1126 East S.R. 434, Winter Springs, FL 32708. The Bidding Documents may be downloaded in PDF format from the City's website at the following link: http://www.wintersl2rin sfgLora/EN/web/aov/bids_purchasinq htm 3) Proposal must include all labor, material and equipment to provide Landscaping Services to the City of Winter Springs. Individual packages (6), locations, and/or areas are specified in scopes of work attached. All questions regarding the bid should be directed to Kevin Maddox, Landscape Manager, at 407-327-8957 or by email to rmaddox( wintersprin sq fl orq. OF . 0 II. Submitting your Proposal- Instructions to Respondents 1) Questions A. Respondents are required to submit questions, in writing, to Kevin Maddox at RMaddoxCdwintersprin sq fl orq. All questions must be submitted prior to October 14,2019. On October 14,2019, an addendum to the RFP will be posted with answers to the questions that have been submitted. Respondents are highly encouraged to submit any questions they may have regarding the scope, geographical boundaries, frequency of services, or any other details needing clarification. 2) Complete a Proposal Form for each package A. Complete a Proposal Form for each package you are responding to. Proposal Forms can be found under the scope or work sections for each package. B. Each Proposal Form needs to be completed in its entirety and may not be altered or changed. Oral proposals or modifications will not be considered. C. In cases of discrepancy between the numeric and written cost on the Proposal Form, the written cost will be used. D. In Unit Price Sections, the Respondent must furnish a Unit Price for all items, regardless of the quantity. E. The Proposal must be signed by the person or persons legally authorized to bind the Respondent to a Contract of this nature. 3) Documents Required for Proposal Submission A. Companyor Personal background information i. This section should include how long the business has been in operation, how many employees, relevant experience, etc. ii. Provide additional information and advantages of your firm/team/individual capacity. iii. Provide a description of how the operation will be supervised and what quality controls will be in place to complete the service to a high level of expectation. iv. Provide the principal point of contact(s) with whom the City will be working with. a. This indiviudal's ability to lead a team and provide a high level of customer satisfaction will be heavily considered when awarding a package. B. A completed Proposal Form for each package the Respondent is interested in responding to SPRINGSC I TY OF WINTER C. Drug Free Workplace Form D. Non Collusion Affidavit E. Certificate of Insurance F. Hold Harmless Agreement G. References- At least three professional references H. Completed Checklist of required documents 4) Format of Proposal Submission A. All proposal forms and required documents must be enclosed in a sealed opaque envelope or box. The envelope or box must have a clear label on the front with the following information: i. Project Name ii. Respondent's name and address iii. "Proposal Enclosed" notated clearly and conspicuously on the package. B. Submit three (3) copies of the completed Proposal Form for each of the packages you are responding to. C. Proposals shall be delivered to: Winter Springs City Hall Attention: Kevin Maddox 1126 East SR 434 Winter Springs, FL 32708 prior to October 23, 2019 at 10:00AM. Proposals received after this time will be automatically rejected and returned unopened to the person or business submitting the Proposal. 5) Modification and Withdrawal of Proposal A. Proposals may not be modified after submittal. B. Respondents may withdraw Proposals at any time prior to October 23, 2019 at 10:00AM. Withdrawal requests shall be made in writing and must be received by the City prior to October 23, 2019 at 10:00AM. Properly withdrawn Proposals will be returned unopened to the person or business submitting the Proposal. III. Calendar of Events Request for Proposals Advertised October 4,2019 Technical Questions Due to the City (written) October 13,2019 Ca 11:59 PM Responses to Questions Due from the City October 14,2019 Proposals Due to the City October 23,2019 @ 10:00 AM Commission Approval of Qualified Vendor October 28,2019 Contract Negotiations October 29- November 1 Effective Date of Landscaping Services The week of November 4,2019 SPRINGSC I TY OF WINTER • • .• Maintenance Service RFP 07-19 KM P a g e 13 - IV. City Evaluation and Selection of Proposal 1) Basis of Award A. The City has the right to reject any or all Proposals. B. Except in cases where the City exercises the right to reject all Proposals, the Contract will be awarded, to the most responsive Proposal, by the City, as soon as practicable after reviewing the Proposals. C. The most responsive Proposal is one who has submitted the best overall Proposal regarding price, inclusivity, references, similar work experience, and familiarity of scope for the services listed in the proposal packages. D. To be responsive, a Proposal must be submitted on the forms provided as part of the Proposal Documents and shall include all items required by the Proposal Form. 2) Required Qualifications of Respondent A. To be judged responsive,the Respondent shall meet the following standards: i. Experience in Landscape Maintenance Services. This should include maintaining commercial and/or large residential landscaping and may also include experience with landscape architecture/design. ii. The capability to perform all of the services, as outlined in the Scope of Service, for each proposed package, at the cost and timeframe proposed. iii. Has a familiarity with ISA standards, Florida grades and standards for nursery plants (Florida Fancy), drought tolerant plantings, EPD and SFWMD shoreline planting regulations and maintenance requirements iv. Ability to maintain all records in accordance with local, State, and Federal Public Records Retention Requirements. SPRINGSC I TY OF WINTER RFP I Landscape Maintenance Service • 0 V. Definitions and Expectations for Maintenance Contract 1) The definitions below describe the City's expectation for maintenance. These definitions are applicable to all packages; unless the package description states otherwise. Unless otherwise noted; costs for all services listed shall be considered part of the monthly maintenance and shall be included in the cost for monthly maintenance at each site. A. Mowing/Turf Care i. Mowing of all grassed areas shall be no less than once every seven (7) days in the heavy growing season and shall be no less than bi-weekly, or as instructed by the City's Representative, during the dormant growing season. Growing seasons are dictated by the weather and therefore may change per the City's Representative, but otherwise shall be: a. Heavy Growing Season - March 1S through October 1S b. Dormant Growing Season - October 16 through March 14 ii. Prior to mowing and trimming any turf and bed areas; paper, bottles, cans and all other debris (as well as misplaced dirt or sand) must be removed from areas immediately bordering site (ex: sidewalks and curb lines) and actual site locations. Areas are to look clean and neat and free of debris at all times. iii. At no time shall more than one-third (1/3) of the leaf surface be removed in one mowing in any turf area unless specifically authorized in writing by the City of Winter Springs. iv. Turf care activities shall be scheduled during the normal work week (M-F 7:30am to Dusk unless directed otherwise) as a general rule and to allow for access to water plant facilities. Should field conditions occur that require a modification to the normal service schedule, Contractor must give the City 24 hours' notice and receive approval prior to a service schedule modification. V. Specific Turf Care a. St. Augustine i. Shall be in accordance with the University of Florida Cooperative Extension Services Calendar for St. Augustine sod care, culture, and good horticultural practice as shown in Publication ENH S.St.Augustine grassed areaswill be mowed to a height of 4.3" inches on average, depending upon established grass needs, by finish mower or a groom mower. b. Bahia Grass i. Shall be in accordance with the University of Florida Cooperative Extension Services Calendar for Bahia Grass sod care, culture, and good SPRINGSC I TY OF WINTER horticultural practice as shown in Publication ENH 6. Bahia grassed areas will be mowed to a height of 3" inches on average, depending upon established grass needs, by finish mower or a groom mower. c. Cutting of Native Grasses i. Contractor is to cut Native Grasses to no more than 50% of their length. ii. Contractor is to cut native grasses in late winter to early spring;just prior to new shoot growth. B. Remove Grass Clipplings and debris i. All debris (grass clippings) created bythe mowing process is to be removed by mechanical means from all adjacent and contiguous surfaces following all landscaping activities. ii. Any clipping, trimming debris will be removed from site as work is completed, or at the end of each day that work is performed. Lawn clippings maybe lefton theturfareasso long as no readily visible clumps remain on the grass surface after mowing. Otherwise large clumps of clippings will be collected and disposed of by Contractor. In case of fungal disease outbreaks, all clipping will be collected and properly disposed of until disease is undetectable. No debris bags shall be left on site more than 6 hours. C. Pruning/Trimming Shrubs, hedges, and ornamentals i. Pruning of plants shall be performed as directed to remove dead wood harboring insects and disease and to promote maximum health and growth. The finding of insects or disease shall be reported immediately to the City so as to limit losses. Aesthetic pruning shall consist of removal of dead or broken branches. Pruning shall be performed to balance infiltration light to enhance new growth. ii. Selective pruning shall be performed as directed to remove dead wood or moss. Trees shall be trimmed to maintain the required Department of Transportation clearance of 14' over the roadway. Suckers at the base of trees and branches hanging low into the median so as to impede a lawn mower shall be removed as regular maintenance; buck horning is not permitted unless requested by the City. iii. Ligustrums and shrubbery shall not accumulate more than 2" of growth before being trimmed. iv. All plants shall be maintained to a well-shaped appearance according to each species' natural growth habit unless requested otherwise by the owner's representative. Flowering shrubs shall be pruned in the proper season to allow full flowering potential for the following flower season. Grouped SPRINGSC I TY OF WINTER plantings shall be allowed to form masses appropriate to the species. V. Small leafed shrubs, such as Pittosporum, Azaleas and Indian hawthorn, etc., are to be kept trimmed in a tight, neat appearance, with removal of partial new growth after no more than four inches of new growth appears. vi. Larger leafed shrubs, such as viburnum, may attain new growth reaching from 2" to 4" before removal. At no times are shrubs to display a disorderly appearance. a. Ornamentals, such as crinum lilies, are to be trimmed aggressively during the rainyseason to be kept neat and fungus free. This may be as frequent as every other week. b. Sago palms are to be trimmed a minimum of three times a year, or more often, as directed, depending on growth and health.Azaleas are to be trimmed at regular intervals as described above with the exception of the months of October thru March when no trimming should be done to achieve maximum flowering. c. Wax myrtles are to be trimmed aggressively in order to maintain a neat, compact habitat. d. At no time is an herbicide to be used to rid plants of sucker growth. Instead, hand pulling or aggressive trimming routine is to be established. e. All ornamentals that produce any dead fronds (i.e., coontie, sage, aztec grass, holly fem, etc.) are to be systematically checked and cleaned with special attention to early spring cleanup. vii. Dead plant material shall be removed by the Contractor immediately during the normal service visit and a report filed with the City detailing the location of removal and species removed. D. WeedeaterTrimming i. Areas inaccessible to mowing equipment shall be kept neat and trimmed as directed. Trimming of grass and weeds around any fixed objects (walls, light posts, light fixtures, equipment boxes, pond structures, sign posts and trees) will be done through chemical control within a limit of six inches (6") maximum or trimmer so as not to inflict damage of any kind to structure, equipment or tree. E. Mulching- This should not be included in base maintenance price; costs for these services are established on the proposal form for each package. i. Mulching is to be performed between November 1 and December 2S each year to keep planted areas neat and freshly SPRINGSC I TY OF WINTER maintained. Mulch depth to be a minimum total depth of three (3) inches and placed, not dumped, as well as kept from around the immediate base of shrubs. Mulch type to be chosen by the City. ii. Beds should be cleared of leaves and other debris prior to adding new mulch. The intent of doing this will be to prevent unnecessary height growth of the beds. F. Edging i. Edging of all walks, curbs, edging of pavements, and grass invasion shall be done weekly during the heavy growing season and bi-weekly for the remainder of the year. ii. All grass and dirt to be blown off onto grass areas only. No debris shall be blown onto hard surfaces or into shrub or flower beds. iii. Schedule for edging of soft surfaces such as turf, bed borders, and ground cover shall be performed bi-weekly or more as d i rected. G. Weeding i. Weeding of all plant bed areas is to be as often as necessary to conform to the shrub trimming schedule, to control weed population and maintain healthy plants. ii. Remove weeds, vines and "voluntary" seedlings from planting beds. Weed control in landscaped areas will be accomplished by hand weeding and/or application of round-up and a pre- emergent herbicide if needed. iii. All weeds in sidewalks or pavement areas (including curbing) shall be chemically controlled or removed by hand. iv. The sod-free rings around trees are to be kept in weed-free condition, and shall be maintained at a diameter determined by the City. V. All mulch areas or plant beds shall be continuously maintained free of weeds or grasses. vi. All turf areas shall be maintained in a weed free condition. Any area that becomes infested with weeds or other undesirable grasses must be treated and or replaced at the cost of the Contractor. H. Pruning/Tree Trimming (less than 13) i. All trees are to be trimmed as often as necessary to meet public safety requirements and comply with ISA and ANSI Industry Standards for tree care.Trimming of established trees shall be to a minimum of eight (8) foot and a maximum of thirteen (13) foot under canopy and pruned just outside the branch collar by the Service Provider. SPRINGSC I TY OF WINTER ii. Any trees greater than 13' should not be included in base maintenance price; costs for these services are established on the proposal form for each package. iii. New or young trees are to be pruned with an ideal under canopy of six (6) feet or to a suitable and healthy height for each tree. iv. Approved traffic (M.U.T.C.D.) warning devices shall be used when necessary to provide safety to persons and vehicular traffic within any areas undergoing pruning. Work will be scheduled after consulting with the City. V. Dead palm fronds shall be removed as they occur from all palms. Seeds pods shall be removed on an as directed basis from all palms. Trimming of palm fronds shall be conducted with a hand saw. Only dead fronds shall be removed. Palms shall not be trimmed above 9 o'clock and 3 o'clock. I. Remove Spanish Moss i. Remove all low hanging Spanish Moss in ornamental trees and shrubs. ii. Spanish Moss that is 8' or lower on anytree or ornamental shall be removed when other scheduled tasks are completed at the same frequency. J. Annuals and/or Plant Replacements- This should not be included in base maintenance price; costs for these services are established on the proposal form for each package. i. The Contractor shall be responsible for replacing any plant materials that die or become damaged to the point that the plant grade is less than Florida Number 1 as a result of neglect or damage caused by the maintenance operation. ii. Replacement material shall be identical to plant species, quality and specifications of the materials at the time the loss occu rs. K. Insect and Disease Control This should not be included in base maintenance price; costs for these services are established on the proposal form for each package. i. The Contractor shall establish, in conjunction with the City, a preventive program to insure proper care of turf and ornamentals. ii. The Contractor warrants turf against infestation and disease and will replace same if deemed to be below accepted industry standards (IFAS) by the City. iii. Application times for herbicide and pesticide applications shall be completed by licensed, trained individuals. iv. Plants will be treated chemically as required to effectively control insect infestation and disease as environmental, horticultural and weather conditions permit. The Contractor is SPRINGSC I TY OF WINTER responsible for any damaged areas due to disease or insect infestation. L. Chemical Maintenance- Fertilizer and Herbicide This should not be included in base maintenance price; costs for these services are established on the proposal form for each package. i. Fertilization and insecticide treatments shall be provided as directed to maintain the health and appearance of all turf and plant material. ii. Soil amendments, fertilizer, nutrients, pesticides, fungicides, pre-emergent, post-emergent, and any other chemicals deemed proper, beneficial or required to maintain the turf and plant material by the Contractor shall be included in the chemical program monthly maintenance fee. iii. Monthly reports may be requested by the City. The reports should outline all treatment provided for the month and any deficits observed. iv. Timely and prompt treatment is to be performed on all areas detected with problems and areas at risk. A 7-10-day follow-up appointment is to be set with the City to ensure eradication of disease or pest problems. Subsequent visits, if necessary, are to be scheduled until the problems no longer exist. M. Irrigation Inspection and Repair-This should not be included in base maintenance price; costs for these services are established on the proposal form for each package. i. Complete irrigation inspections shall be performed one (1) time per month at minimum. ii. Details of the inspection shall be recorded on a log sheet (to be submitted with the monthly billing) and consist of the following: a. Turning on each zone and inspecting each head for the proper coverage, including straightening, adjusting the output of water, adjusting spray pattern and unclogging any heads. b. Repairing broken heads and lateral lines, as necessary. c. Checking the irrigation controller(s) for proper operation and programming. If there are battery controllers on the site, check each for battery life and replace at 75% depletion. d. Checking all zone valves for proper open and closure, making sure to inspect for leaking from the mainline. e. Checking water source for leaking and visual inspection of backflow device, if present. f. Visually inspect turf, planters and trees in irrigated areas for signs of drought stress and effect adjustments and/or repairs to remedy the issue. SPRINGSC I TY OF WINTER RFP I Landscape Maintenance Service • 0 iii. The Contractor shall submit a detailed report, at the time of billing of each monthly service, consisting of the clock and location, each zone by number, and any repairs or work performed during that service. All parts used will be itemized on the bill with a maximum of$50.00 billed for repairswithout VERBAL approval during the regular monthly scheduled maintenance visit. a. If there is an additional cost for repairs beyond the maximum of $30.00, the City must be given a verbal report of the repair and costs involved before the work is to be performed. No payment will be made for heads or parts damaged by the Contractor. iv. Contractor is to immediately prepare an estimate to repair or replace damaged parts on the property within the areas specified in this agreementto meet original specifications with commercial quality irrigation parts. All work performed by Contractor to meet industry standards. All damaged irrigation heads shall be turned in each month along with the monthly billing in order to qualify for payment. V. Labor cost for these services is established on the proposal form for each project. Material costs shall be paid on the basis of approved wholesale documented cost plus 1S%for overhead and profit. vi. Contractor is to immediately notify the City if a mainline leak is noticed. Should the Contractor need to shut down the mainline for any reason, the City must be contacted at: (407) 327-3962. N. Other Scope as specifically directed by City- This should not be included in base maintenance price; costs for these services are established on the proposal form for each package. i. Service Provider is to prepare proposal for additional work as it is requested by the City prior to commencing with additional work. Prior written approval is required for all additional scope not listed on this document. 2) Contractual Information A. The work to be performed under this Contract consists of landscape maintenance services for the City of Winter Springs Municipal Facilities. Perform all work in accordance with the Contract Documents. Furnish all materials, equipment, tools, and labor which are reasonably and properly inferable and necessary for the proper completion of the work, whether specifically indicated in the Contract Documents or not. Cost for all services listed shall be considered part of the monthly maintenance and shall be included in the cost for monthly maintenance at each site. SPRINGSC I TY OF WINTER i. The Contractors shall be obligated at its expense, immediately or promptlyto repair to the City's Representative's satisfaction, any damage to exterior plantings, or irrigation systems or any other property within the areas specified in this agreement. In the event the contractor has not repaired any such damage within reasonable time, as determined by the City's Representative, the City may repair such damage and deduct such cost from the next payment due to the Contractor. The Contractor shall be liable to the City for any such cost in excess of the amount deducted by the City. ii. The Contractor shall be obligated to immediately notify the City Representative verbally and follow in writing within twenty-four (24) hours after the event of any damage which the Contractor discovers, or should have discovered in the exercise of reasonable care, whether or not such damage was caused by the Contractor. iii. Prior to the commencement of work on this contract, an authorized representative of the Contractor and the Designated Representative of the City may perform a video condition survey of all exterior plantings at each of the designated areas of the City covered by this Agreement. The Contractor and the City shall jointly prepare and sign a written report of the condition survey which shall describe the condition and location of all unhealthy plants iv. During the 30-day period preceding the expiration of the term of this Agreement, or, in the event of an earlier termination a 30-day period following the termination, a final condition survey may be made jointly by the City Representative and the Contractor. This survey shall establish a punch list of plantings and material that do not meet the specifications and that must be replaced prior to the final completion of the contract. If the plantings and materials so identified are not replaced, an appropriate amount shall be withheld from the final payment. SPRINGSC I TY OF WINTER VI. Scope of Service for Each Package 1) Package #1- City of Winter Springs Municipal Facilities A. Locations and property description i. Vacant Public Works Admin Building- 110 N. Flamingo Ave a. Grounds directly in front/side of building and the parking area adjacent to N. Fairfax Ave. and Seminole County Fire Station. ii. City Hall- 1126 E. SR 434 a. Entire grounds including retention pond perimeter fence and grass and green space surrounding rear parking lot. iii. Police Department- 300 N. Moss Road a. Entire grounds (front and rear) including (2) two retention ponds and R.O.W. iv. Public Works Compound- 150 N. Hartman Lane a. Entire grounds including retention ponds, grassy areas surrounding parking lots and around all compound buildings. V. Old Water Treatment Plant#1- 1 First Ct. a. Entire vacant lot across from Public Works Admin. Bldg. vi. Water Treatment Plant#2- 700 Sheoah Blvd. a. Behind Highlands HOA Tennis Courts, All areas within fence. vii. Water Treatment Plant#3- 110 W. Bahama Rd a. All areas inside and outside fenced area including R.O.W. viii. East Water Treatment Plant- 851 Northern Way a. All areas inside and outside fence including R.O.W. to drainage ditch (North) at power easement. ix. West Water Treatment Plant- 1000 W. State Road 434 a. All areas inside and outside fence including elevated pond embankment. X East Wastewater Plant- 1560 Winter Springs Blvd. a. All areas inside fence including elevated pond embankment. xi. West Wastewater Plant- 1000 W. State Road 434 a. All areas inside and just outside fence including elevated pond embankment. xii. Oak Forest Wastewater Plant- 1001 Papaya Ln. a. All areas inside and landscaped areas surrounding parking lot and roadway surrounding building. SPRINGSC I TY OF WINTER xiii. Lake Jessup Water Augmentation Plant, located behind Winter Springs Dog Park in Central Winds Park- 1000 Central Winds Park a. All areas surrounding facility from open field to Lake Jessup. B. Required Services i. All locations in this package a. The below services are required weekly through the growing season (3/15-10/15) and bi-weekly through the dormant season (10/16-3/14) i. Mow, Blow, Trim Hedges, Weedeater, Edge, Prune Trees, Remove Spanish Moss, Trash Removal, and other miscellaneous services as requested. SPRINGSC I TY OF WINTER RFP I Landscape Maintenance Service • 0 - 2) Package #2 - S.R. 434, City of Winter Springs Medians, Right of Ways (POWs), and Ponds A. Locations and property description i. S.R. 434 Medians (S.R. 419 to S.R. 417) a. From the intersection at S.R. 17/92 to S.R. 417 overpass (including median just East of S.R. 417 overpass). S.R. 434 Village Walk (17/92 to S.R. 419) has irrigation to be maintained. Timers are located at the intersections of Moss Rd. and Belle Ave. at S.R. 434. Medians between Central Winds Blvd. and Tuskawilla Rd. has irrigation to be maintained. Battery operated timers are located in the medians. All irrigation on S.R. 434 in medians and R.O.W. is supplied with reclaimed water. Mulching and Fertilization to be performed for all plant bed areas. ii. S.R. 434 Rights of Way (P.O.W.) a. Both sides of the roadway on S.R. 434 from Talmo St. to S.R. 417, (to roadway sign East of the overpass on the South side P.O.W.). Service area is from curb to minimum of S' behind sidewalks and planter bed areas (where applicable and wider as necessary in some areas). Service to include gazebo areas located at Moss Rd. and Winter Springs Elementary School (S.R. 434 frontage). S. R. 434 Village Walk (17/92 to S.R. 419) has irrigation to be maintained. Timers are located at the intersections of Moss Rd. and Belle Ave. on S.R. 434. Mulching and Fertilization to be performed for all plant bed areas. iii. F.D.O.T. Ponds a. Pond #1 - Located between the Seminole County Bus Yard (Consolidated Services Compound) b. Pond #2 - Located between Stone Gable Subdivision and Winding Hollow Subdivision. Irrigation is to be maintained along front fence-TBOS Timer- (2) Zones. c. Pond #3 - Located adjacent to Post Office (includes ponds in front and back). Irrigation is to be maintained along front fence-TBOS Timer- (2) Zones. d. Pond #4- Located on the north side of S.R. 434 West of Tuscora Blvd. Mulching and Fertilization to be performed for all plant bed areas.Public Works Compound- 130 N. Hartman Lane iv. Vistawilla Dr. Median a. Median located on Vistawilla Dr. adjacent to S.R. 434. The reclaimed water irrigation has irrigation to be maintained. Timers are located at the intersections of SPRINGSC I TY OF WINTER Moss Rd. and Belle Ave. on S.R. 434. Mulching and Fertilization to be performed for all plant bed areas. B. Required Services i. All locations in this package a. The below services are required weekly through the growing season (3/15-10/15) and bi-weekly through the dormant season (10/16-3/14) i. Mow, Blow, Trim Hedges, Weedeater, Mulch (Semi-Annually), Edge, Weeding Beds, Prune Trees, Remove Spanish Moss, Trash Removal, Fertilization (As directed), Insect and Disease Control (As Required), Irrigation Inspection and Repair (Monthly/As Required) and other additional services as requested. SPRINGSC I TY OF WINTER 3) Package #3 - City Parks A. Locations and property description i. Central Winds Park- 1000 Central Winds Park Dr ii. Bear Creek Nature Trail- 1333 Winter Springs Blvd iii. Winter Springs Dog Park- 900 Hicks Ave iv. Fruitwood Park- 601 Fruitwood Ave V. Moss Park- 314 Moss Rd vi. Oak Hollow Park- 1237 Winding Chase Blvd vii. Panchlands Park- 191 E. Tradewinds Rd viii. Sam Smith Memorial Park- 1362 Winter Springs Blvd ix. Sunshine Park- 400 N. Edgemon Ave X. Torcaso Park- 104 N. Moss Pd xi. Trotwood Pa rk- 1224 Trotwood Blvd xii. Winding Hollow Park- 30S Winding Hollow Blvd B. Required Services i. For Central Winds Park (location i) a. The below services are required weekly through the growing season (3/15-10/1S) and bi-weekly through the dormant season (10/16-3/14) i. Mow, Blow, Trim Hedges, Weedeater, Mulch (Semi-Annually), Edge, Weeding Beds, Prune Trees, Remove Spanish Moss, Trash Removal, Fertilization (As directed),Annual Flower Rotation (As Requested), Insect and Disease Control (As Required), Irrigation Inspection and Repair (Monthly/As Required) and other additional services as requested. ii. All other locations in this package (locations ii-xii) b. The below services are required weekly through the growing season (3/15-10/1S) and bi-weekly through the dormant season (10/16-3/14) i. Mow, Blow, Trim Hedges, Weedeater, Mulch (Semi-Annually), Edge, Weeding Beds, Prune Trees, Remove Spanish Moss, Trash Pemoval, Fertilization (As directed), Insect and Disease Control (As Required), Irrigation Inspection and Repair (Monthly/As Required) and other additional services as requested. SPRINGSC I TY OF WINTER 4) Package #4- Cross Seminole Trail and Bridges A. Locations and property description i. S.R. 434 Bridge a. S.R. 434 Cross Seminole Trail Overpass, located just east ofTuskawilla Road. No work is performed on the actual bridge itself. Beds under and around bridge are included in this section. Service areas have irrigation with timer being located on the South West side of S.R. 434 by the power boxes. ii. Cross Seminole Trail b. Just south (approximately 30') of the south entrance onto the S.R. 434 Cross Seminole Trail Overpass Bridge, heading North and West along the trail to the Layer Elementary School entrance road (current end of the trail). Maintain each side of trail to project boundaries which is usually 2 to 8 passes with a SO" mower deck, but this varies in many areas and steps must be taken to groom all affected areas. Includes small medians at each Trail Head entrance. iii. Cross Seminole Trail (Creek) Bridge a. Located between the Seminole County Bus Yard (Consolidated Services Compound) and Layer Elementary School. Keep vines from growing overhand railings and onto the bridge. Trim any/all overhanging tree limbs and foliage. B. Required Services i. For the Cross Seminole Trail (location i) a. The below services are required weekly through the growing season (3/15-10/1S) and bi-weekly through the dormant season (10/16-3/14) i. Mow, Blow, Trim Hedges, Weedeater, Mulch (Semi- Annually), Edge, Weeding Beds, Prune Trees, Remove Spanish Moss, Trash Removal, Fertilization (As directed),Annual Flower Rotation (As Requested), Insect and Disease Control (As required), Irrigation Inspection, and Irrigation Repair (monthly/as required) and other services as requested. ii. All other locations in this package(locations ii and iii) a. The below services are required weekly through the growing season (3/15-10/1S) and bi-weekly through the dormant season (10/16-3/14) i. Mow, Edge, Trim Hedges, Weedeater, Edge, Trim Trees, Remove Spanish Moss, Trash Removal, and other services as requested. SPRINGSC I TY OF WINTER 5) Package #5-Tuskawilla Rd, Tuskawilla Lighting and Beautification District, and the Oak Forest Assessment District A. Locations and property description i. Tuskawilla Rd. Rights of Way (P.O.W.) a. East - Tuskawilla Rd. from S.R. 434 south to Lord of Life Church, from south wall at Trotwood Blvd. to and including power easement as well as the right of way in front of the Arbor Glen subdivision. West - Tuskawilla Rd. south to Tuskawilla Trail (Including Berm just south of the Church of the New Covenant). ii. Tuscawilla Rd. Medians a. a. Medians on Tuskawilla Rd. from S.R. 434 south to end of median cut at the Church of the New Covenant (800 Tuskawilla Rd.) Irrigation on the center medians is operated by multiple TBOS battery controllers. iii. Tuskawilla Lighting and Beautification District (TLBD) a. Just south (approximately 30') of the south entrance onto the S.R. 434 Cross Seminole Trail Overpass Bridge, heading North and West along the trail to the Layer Elementary School entrance road (current end of the trail). Maintain each side of trail to project boundaries which is usually2 to 8 passeswith a 50" mower deck, but this varies in many areas and steps must be taken to groom all affected areas. Includes small medians at each Trail Head entrance. iv. Oak Forest Entrances a. Forest Creek Dr.-SO' north and south ofthe sign wall on the west side of Tuskawilla Rd. and north and south sides of Forest Creek Dr. to Benchwood Ct. and Benchwood Dr. b. Trotwood Blvd. -SO' north and south of the sign wall on the west side of Tuskawilla Rd. and north and south sides of Trotwood Blvd. to N. Endeavor Dr. and S. Endeavor Dr. including center median. c. Winter Springs Blvd. - 50' north and south of the sign wall on the west side of Winter Springs Blvd. (south side to end of sign wall at 1067 Winter Springs Blvd., north side to 1054 Winter Springs Blvd. including inaccessible area at perimeter of pond) and (2) center medians. Irrigation on the center medians is operated by multiple TBOS battery controllers. SPRINGSC I TY OF WINTER d. Oak Forest Dr. -SO' north and south of the sign wall on the west side of Tuskawilla Rd. and north and south sides of Oak Forest Dr.to Cherokee Ct. and Cherokee Dr. V. Oak Forest Wall a. The entire length of the Oak Forest wall alongside Tuskawilla Rd., directly along the wall where plants, shrubs, and vines are planted. Wall boundaries are from the Tuskawilla Office Park to New Covenant Church, not including the section of wall owned and maintained by Grande Reserve. Backside of wall not included. (Irrigation -spray heads are along entire length of the wall and bubbler heads on Oak Trees located between Trotwood and Tuskawilla Office Park, all included. Timers are located at entrances to Oak Forest at Winter Springs Blvd. and Trotwood Blvd. entrances. All four (4) entrances have irrigation on these timers.) B. Required Services i. For the Tuskawilla Rd. ROWS (location i) a. The below services are required weekly through the growing season (4/01-12/01) and bi-weekly through the dormant season (12/02-3/31) i. Mow, Weedeater Trimming, Edge Grass, Trim Trees, Remove Spanish Moss, Trash Removal and other services as requested. ii. All other locations in this package(locations ii and v) a. The below services are required weekly through the growing season (4/01-12/01) and bi-weekly through the dormant season (12/02-3/31) i. Mow, Blow, Trim Hedges, Weedeater Trimming, Mulch (Semi-Annually), Edge Grass, Weeding Beds, Trim Trees, Remove Spanish Moss, Trash Pemoval, Fertilization (As Required/Annually), Insect and Disease Control (As Required), Irrigation Inspection and Repair (Monthly/As Required) and other services as requested. SPRINGSC I TY OF WINTER RFP I Landscape Maintenance Service • 0 6) Package #6- N. Tuskawilla Rd, Blumberg Blvd, and Market Square A. Locations and property description i. Blumberg Blvd. (Center Median Gardens and Monuments) a. Just south (approximately 30') of the south entrance onto the S.R. 434 Cross Seminole Trail Overpass Bridge, heading North and West along the trail to the Layer Elementary School entrance road (current end of the trail). Maintain each side of trail to project boundaries which is usually 2 to 8 passes with a SO" mower deck, but this varies in many areas and steps must be taken to groom all affected areas. Includes small medians at each Trail Head entrance. ii. N. Tuskawilla Rd. (S.R. 434 to 100' North of Blumberg Blvd.) a. S.R. 434 Cross Seminole Trail Overpass, located just east of Tuskawilla Road. No work is performed on the actual bridge itself. Beds under and around bridge are included in this section. Service areas have irrigation with timer being located on the South West side of S.R. 434 by the power boxes. iii. Market Square a. Located at the Northwest corner of S.R. 434 and N. Tuskawilla Rd., Market Square consists of the property in and around the fountain and hardscape areas immediately adjacent to the face of the building/business entrances in the Winter Springs Town Center. b. Required Services B. All locations in the package a. Mow, Blow, Trim Hedges, Weedeater, Mulch (Semi- Annually), Edge, Weeding Beds, Prune Trees, Remove Spanish Moss, Trash Removal, Fertilization (As directed), Annual Flower Rotation (As Requested), Insect and Disease Control (As Required), Irrigation Inspection and Repair (Monthly/As Required) and other additional services as requested SPRINGSC I TY OF WINTER ell Proposal Kd�.., 1454 Cl PACKAGE # Respondent Name (Company): Name and Title of Person Completing Form: PROPOSED COST Base Maintenance $ Palm Trimming Greater than 13' OA (per tree) $ Crepe Trimming Greater than 13' OA (per tree) $ Irrigation Inspections $ Mulch- Supplied and Installed (per cubic yard) $ Fertilizer (per application) $ Integrated Pest Management (per application) $ PROPOSALTOTAL $ PLANT. TREE, AND GROUND COVER INSTALLATION Not to be included as part of proposal review criteria. Price to include all components of installation including staking, watering in, and one-year warranty. Annuals (Cost plus %) % Ground cover (Cost plus %) % Shrubs (Cost plus %) % Palms (Cost plus %) % Canopy trees (Cost plus %) % Understory trees (Cost plus %) % Sod (Cost plus %) % SPRINGSC I TY OF WINTER • • .• Maintenance Service RFP 07-19 KM P a g e 122 - Proposal Form continued on next page. C I TY OF WINTER SPRINGS RFP I • .• Maintenance Service RFP 07-19 KM P a g e 123 - XNTE70 kill ProposalForm (Continued) PACKAGE # TREE REMOVAL AND STUMP GRINDING Not to be included as part of the proposal review criteria. Price to include back fill/sod if needed. Tree removal 6" $ Tree removal 12" $ Tree removal 18" $ Tree removal 24" $ Tree removal 36" $ IRRIGATION REPAIR Not to be included as part of proposal review criteria unless otherwise noted. Wholesale price of materials plus proposed percentage % Irrigation Technician Hourly Rate $ Signature of person completing form: C I TY OF WINTER SPRINGS RFP I Landscape • SECTION 00700 - DRUG FREE WORKPLACE FORM The undersigned proposer, in accordance with Florida Statute 287.087 hereby certifies that does: (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace,the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under contract a copy of the Drug-Free statement. 4. Notify the employees that as a condition of working on the commodities or contractual services that are under contract, employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or anystate, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this business complies fully with the above requirements. (Authorized signature) (Date) (Print/type name as signed above) "THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL. SPRINGSC I TY OF WINTER NON-COLLUSION AFFIDAVIT OF PRIME RESPONDENT STATE OF ) COUNTY OF ) being duly sworn,deposes and says that: (1) He/she is of Title Firm/Company the respondent that has submitted the attached response. (2) He/she is fully informed respecting the preparation and contents of the attached solicitation and of all pertinent circumstances respecting such solicitation. (3) Such solicitation is genuine and is not a collusive or sham solicitation. (4) Neither the said respondent nor any of its officers, partners,owners,agent representatives, employees or parties in interest including this affiant, has in any way, colluded, conspired, or agreed, directly or indirectly, with any other respondent, firm or person, to submit a collusive or sham response in connection with the Agreement for which the attached response has been submitted or to refrain from proposing in connection with such Agreement, or has in any manner, directly or indirectly, sought by Agreement or collusion or communication or conference with any other responder, firm or person to fix the price or prices in the attached solicitation or of any other respondent,or to fix any overhead,profit or cost element of the proposed price or the proposed price of any other responder, or to secure through any collusion, conspiracy, connivance or unlawful Agreement any advantage against the City of Winter Springs, Florida,or any person interested in the proposed Agreement. (5) The price or prices quoted in the attached response are fair and proper and are not tainted by any collusion, conspiracy, or unlawful Agreement on the part of the proposer or any of its agents, representatives,owners,employees,or parties of interest, including affiant. (Signed) STATE OF FLORIDA (Title) COUNTY OF SEMINOLE The foregoing instrument was acknowledged before me this by who is personally known to me or who has produced as identification and who did (did not)take an oath. (Signature of Notary Public) (Name of Notary Typed, Printed or Stamped) Notary Public (Commission Number) "THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL. SPRINGSC I TY OF WINTER Landscape Maintenance Service RFP 07-19 KM P a g e 126 SECTION 00900- INSURANCE REQUIREMENTS FORM Insurance Type Required Limits J Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Compensation Federal Government Statutory Limits Employer's Liability $1,000,000 each accident, single limit per occurrence JCommercial General $1,000,000 single limit per occurrence Liability (Occurrence Formpatterned after $3,000,000 aggregatefor Bodily Injury Liability& Property the current ISO form Damage Liability. This shall include Premises and Operations; Independent Contractors; Products & Completed Operations & Contractual Liability. JIndemnification To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall indemnify and hold harmless City of Winter Springs, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of the Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of the City of Winter Springs. J Automobile Liability $1,000,000 each person; Bodily Injury& Property Damage, Owned/Non-owned/Hired; Automobile Included. OOther Vendor shall ensure that all subcontractors comply with the same insurance requirements that he/she is required to meet. The same Vendor shall provide the City with certificates of insurance meeting the required insurance provisions. The City of Winter Springs must be named as"ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. The Certificate Holder shall be named as City of Winter Springs. SPRINGSC I TY OF WINTER Thirty (30) days cancellation notice required. The undersigned firm agrees to obtain, prior to award, if selected, insurance as stated a Bove. PROPOSER/BIDDER AUTHORIZED SIGNATURE OFFICER TITLE DATE "THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL. C I TY OF WINTER SPRINGS RFP I Landscape Maintenance Service RFP 07-19 KM P a g e 128 Incorporated 1959 ., RFP 07-19 KM Addendum 1 Clarification of Basis of Award The City anticipates award to the Respondent who submits the Proposals judged by the City to be the most advantageous. The City anticipates awarding Agreements to the highest ranked Respondent, but reserves the right to award more or fewer Agreements if it is in the best interest of the City. The City reserves the right to assign work or task orders to various Respondents based on pricing submitted. The City reserves the right to pick and choose Respondent based on ranking. The City reserves the right to enter into the Agreements negotiations with the highest ranked Respondent(s). If the City and any of these Respondent(s) cannot negotiate a successful Agreement, the City may terminate such negotiation(s) and begin negotiation(s) with the next highest ranked Respondent(s). No Respondent shall have any rights against the City arising from such negotiations. Clarification for Package #S Tuskawilla Rd, Tuskawilla Lighting and Beautification District, and the Oak Forest Assessment District 1. Location iii Tuscawilla Lighting and Beautification District. Maintenance of this location includes Winter Springs Blvd, east of Tuskawilla Rd, and the North and South fountain entrances into Tuscawilla (at the intersection on Winter Springs Blvd. and Tuskawilla Rd). Disregard subsection (a). Clarification for Package #6 N. Tuskawilla Rd, Blumberg Blvd, and Market Square 1. Location i Blumberg Blvd. Maintenance of this location is for the Center Median Gardens and Monuments on Blumberg Blvd. Disregard subsection (a). 2. Location ii N. Tuskawilla Pd . Maintenance of this location is for N. Tuskawilla Rd from SR 434 to 100' North of Blumberg Blvd. Disregard subsection (a). Update to Calendar of Events The calendar of events has been updated to reflect the cancellation of the October 28, 2019 Commission Meeting. Please see below. Request for Proposals Advertised October 4,2019 Technical Questions Due to the City (written) October 13, 2019 @ 11:S9 PM Responses to Questions Due from the City October 14,2019 Proposals Due to the City October 23, 2019 @ 10:00 AM Commission Approval of Qualified Vendor November 18,2019 Contract Negotiations November 19- November 27 Effective Date of Landscaping Services The week of December 1, 2019 Incorporated 1959 ., RFP 07-19 KM Addendum 2 (9 pages) Maps for Central Winds Park Please see the below map for Central Winds Park. Please notice that only the common areas are to be included in this proposal; the athletic fields are not part of this contract. 3 r 4 r 1. Dog Park a. Amphltheater 7. Central Winds Parkway&orange 2. Lower Fields 5. Baseball and Soccer Parking Lots Avenue 3. Passive Area o. Front Entrance S. Upper Fields Contract Length The length of the contract will be two-years with the possibility of three (3) one-year extensions. Site Visits Site visits for the packages are not planned. To view the areas and provide more information for proposal formulation, use of Google Earth or other satellite imaging software is suggested. Turf Species Frequencies Mowing should be 40-42x per year for all species of turf. Minor irrigation repairs Minor irrigation repairs are not included and all repairs over $50 need to be pFepeeeel greopproved prior to repair. Spanish Moss Removal Spanish moss will be removed by the request of the City. Fig Vines- Oak Forest Wall The fig vines will be trimmed twice per month during the growing season and once per month during the dormant season. Location elaboration The senior center should be included in the Sunshine Park proposal. The road coming off of SP 434 to the West Wastewater Treatment Facility is not included in the proposal. Below is the property area for this location. r ;� � _ _fl` ,1`s ��Y �, r�J�,,'3�yRe f►` s { $_. fi�'•r p 1 �� +. T . � } � y x. 33.20.30.515.0J00.0000 PARCEL:3j2QaQ515QJQNM Printer Friendly Detail:Unk OWNER:WINTER SPRINGS CITY OF ADDRESS:1000 434 SR WINTER SPRINGS,FL 32708 ACRES:14.35 4 i�r J Current Landscaping Contracts We have forwarded your request for current landscaping contracts to our City Clerk as a public records request. Additional Proposal Package Package #7- Additional ROW and Ponds A. Locations and Property Description i. N. Edgemon R.O.W. a. Eastside -3rd St to Canal b. Westside-Senior Center to VFW Driveway c. Westside- From Shepard Rd. to S.R. 419 ii. N. Edgemon Traffic Medians a. From SR434 to Shepard Road iii. Bombay R.O.W. a. Westside- From 1st St. lot south to chain link fence including open area next to fence iv. S. Edgemon R.O.W. at Duke Energy Easement a. R.O.W. both sides and around bollards V. S. Moss Road Islands A. Murphy Road Island vii. S. Edgemon Island viii. Lombardy Canal a. Both sides ix. S. Flamingo Canal a. Both sides-from S. Moss to S. Edgemon Ave. X. Burgos Easement a. Between 113 and 11S Burgos Rd. south to S. Flamingo canal A Burgos/Edgemon R.O.W. a. From canal north to side lot at 111 S. Edgemon Ave. A. S. Moss R.O.W. a. East side from canal north to Hacienda Village entrance b. East side from S. Mosswood Circle to Dolphin Road c. West Side from 434 to Church property line xiii. Bayberry Ct. Island xiv. Dogwood Ct. Island XV. Lombardy/Burgos R.O.W. a. Area between 120 and 110 Lombardy Road south to Burgos Road xvi. Cedarwood Ct. Island xvii. Cypress Ct. Island xviii. S. Moss Bridge R.O.W. a. Four corners of bridge and west side R.O.W. from bridge to fence at back of Elderwood Street Ax. Murphy Road R.O.W. at Duke Energy Easement a. R.O.W. both sides and around bollards XX. S. Edgemon Bridge/R.O.W. a. Four corners at bridge area and ROW on eastside of S. Edgemon from Panama Road north to lot line Ca 727 S. Edgemon xxi. Murphy Road Bridge R.O.W. a. Four corners of bridge area xxii. Charles St. Island xxiii. Sherry Ave R.O.W. a. Westside ROW from SR419 to San Rafael Street xxiv. Sherry Ave. Medians a. Traffic calming medians from SR434 to SR419 b. ROW from San Gabriel N to SR419 xxv. Wade St. Medians a. Traffic calming medians from SR434 to SR419 xxvi. Hayes Road R.O.W. a. Westside from SR434 to Ranchlands sign just S. of Sailfish b. Eastside from corner of SR434 to property line at Pearl Road xxvii. Pearl Road Islands xxviii. Hayes Road Bridge/R.O.W. a. Four corners of bridge area including field on southeast corner of Alton Road and Hayes Road xxix. S. Moss Road R.O.W. Swales a. Both sides of ROW one mower width behind trail xxx. Panama Road R.O.W. Swales a. Both sides of ROW one mower width behind trail xxxi. Hayes Road R.O.W. Swales a. Both sides of ROW one mower width behind trail xxxii. Fisher Road R.O.W. and Field a. Westside from Morton Lane south to phone box including drainage field xxxiii. Alton Road Bridge/R.O.W. a. Four corners of bridge area and ROW xxxiv. Shore Road Bridge/R.O.W. a. Eastside corners and ROW xxxv. Mockingbird Easement/R.O.W. a. Both sides property line to tree line xxxvi. Oak Island Road xxxvii.Shore Road Culvert a. Four corners of culvert xxxviii. George Street R.O.W. a. Area south of ditch from Sherry Street to Wade Street including ditch inlets xxxix. N. Moss Road R.O.W. a. Eastside from SR434 to SR419 b. Westside from SR434 to SR419 xl. Highlands P.O.W.'s a. Sheoah Blvd. - (both sides 18' f rom edge of pavement) with continuous edging at pavement. b. Shepard Road - (south ROW) beginning at end of Wildwood Subdivision wall and to N. Edgemon Ave and (north ROW) from 1006 (Dittmer) to N. Edgemon Ave. (both sides including field behind sidewalk at effluent disposal ponds) c. Sheoah Circle - (both sides 11' from edge of pavement) d. Third Street- (both sides from Sheoah Blvd. to house lots 13' from edge of pavement) e. MacGregor Road - including Highland Village Ct. island f. Miami Drive Islands (2) g. Jeffrey Ct. island h. Shepard Ct. island i. Sheoah Circle Island j. Kilt Ct. k. Rya n Ct. A. Dyson Bridge a. Four corners of bridge area xlii. Seneca Blvd. R.O.W. a. Eastside -from Winter Springs Blvd to house side lot/ both sides of sidewalk b. Westside-from Winter Springs Blvd to Chelsea Woods entrance sign/ both sides of sidewalk AN. Gary Hillary Drive R.O.W. xliv. Winter Springs Blvd. R.O.W. (Limits of R.O.W. are from edge of to walls or fences) a. Northside-from Gary Hillary to wall for Tusca Oaks b. Northside-from Northern Way to end of brick wall at 1630 Winter Springs Blvd c. Northside-from Davenport Glen brick wall to property line 1553 Winter Springs Blvd d. Southside -from Fox Glen entrance to Sam Smith Park driveway including perimeter of pond e. Southside -from bridge to Greenbriar Lane xlv. Northern Way R.O.W. a. Westside-Winter Springs Blvd to Cheetah Trail then from water plant to well #4 b. Northside-drainage ROW near Tuscora Drive -from property line to property line c. Eastside - near Woodchuck Ct-from Duke Energy easement to Winter Springs Blvd xlvi. Northern Way Bridges (3) a. Four corners including POW xlvii. Greenbriar Lane R.O.W. a. Westside- near Creekside Circle from chain link fence to brick wall b. Westside-from brick wall at Bentley Green to brick wall at Greenbriar Subdivision including Field and pond c. Eastside - near Braewick Street from power transformer to brick wall at Chestnut Ridge including retention Swale xlviii. Winter Springs Blvd. Bridges (2) a. Bear Creek- Four corners including pond on northeast side and POW to brick wal I b. Howell Creek- Four Corners including pond on southeast and POW southwest to Country Club property. xlix. N.Tuskawilla R.O.W. a. Westside-from SP434 to wall at Tuskawilla Trace Subdivision b. Eastside -from McDonald's property line to St Johns Landing subdivision 1. Sequoia Court Islands Ii. Trotwood Blvd. R.O.W. Field a. POW field next to property at 1165 Trotwood to 1143 Trotwood (west side) b. Across street- along fence (eastside) and lift station 10E near field Iii. Wagner's Curve a. POW and Swale in front of Central Winds Park entrance at telephone house liii. Gary Hillary Dry Pond a. Dry pond South of the 7-11 liv. Donut Lake/S. Edgemon Ave. a. Both sides S Edgemon POW between houses to edge of lake Iv. Donut Lake/Murphy Road a. Area between 627 Murphy Road and rear lot of 217 Cottonwood to edge of Lake Ivi. Mt. Laurel Pond a. Perimeter of pond Ivii. Freedom Lane Pond a. Berm sides and top and pond bottom when dry. Iviii. Baltic Lane Pond a. Berm sides and top and pond bottom when dry. lix. Brooks Ct. Pond a. Berm sides and top and pond bottom when dry. Ix. Venture Ct. Pond a. Berm sides and top and pond bottom when dry. Ixi. Seneca Blvd. Pond a. Perimeter of pond including POW Ixii. Bear Springs Road a. Between Publix and The Rize Apartments ROW from Blumberg north to high school b. East Side from Blumberg north to high school Ixiii. First Street R.O.W. a. Area across from fire station #26 south side from Moss Road to north Flamingo Ave. Ixiv. Panama Road R.O.W. a. Both sides from S. Moss Road to Edgemon Ave. Ixv. Sam Smith Park R.O.W. a. ROW directly in front of park. Ixvi. Papaya Power Easements a. Power Easements (front areas) on Papaya, one is near Night Owl and the other is near Turkey Hollow. Ixvii. Winter Springs -Oak Forest R.O.W. a. Near 1030 Winter Springs Blvd. at chain link fences (both sides of roads). Also on the east side, 1030 to Chokecherry. Ixviii. Benchwood R.O.W. a. Chain-link fence areas on Benchwood (both sides) near Winter Springs Blvd. Ixix. Chokecherry (A) R.O.W. a. Chain-link fence areas (both sides) near 1085 Chokecherry. Ixx. Sequoia R.O.W. a. Chain-link fence areas (both areas) near 983 Sequoia. Ixxi. Chokecherry (B) R.O.W. a. Chain-link fence areas (both sides) near Sapling. Ixxii. Shetland R.O.W. a. Northern Way (west side) to property line before first driveway near Dyson and Shetland. Ixxiii. Northern Way R.O.W./Tuscora a. ROW from property line at Tuscany Place to Tuscora on Northern Way (north side). Service area is from curb line to fence. Ixxiv. Cross Seminole Trail -Vistawilla a. Vistawilla and Cross Seminole Trail. Service area is the four corners of the trail excluding the island. Ixxv. Cross Seminole Trail -Tuscora a. Tuscora and Cross Seminole Trail. Service area is the four corners of the trail excluding the island. Ixxvi. Northern Way- Southern Loop R.O.W. a. ROW along golf course between 1220 and 1218 Northern Way. Service area is from curb to tree line next to fairway. Ixxvii. Greenbriar and Northern Way Easement a. Field at Northern Way and Greenbriar. Power line easement south of where Greenbriar ends at Northern Way. Ixxviii.Fisher Road Medians and R.O.W. a. Medians and POW the length of Fisher Road from Panama to just past Morton Lane near the entrance to Seville Chase.Area extends from property line to property line on both sides of the road in POW. Ixxix. Cheoy Lee Circle R.O.W. a. POW along Cheoy Lee Circle between 662 and 652 from curb line to 5' behind sidewalk. Ixxx. Northern Way R.O.W. - Southern Bell R.O.W. a. Empty lot next to fire station. Curb line in approx. 25' and the length of the property along Northern Way. Ixxxi. Highlands Pond a. Behind Highlands clubhouse at Shepard Road. Pond and drainage easement and immediate surrounding area to water's edge. Ixxxii. Sheoah Circle Easement a. Across from 898 Stirling Drive. Easement from road into woods to water's edge. Ixxxiii.Shepard Road Easement a. East of 3350 SP419, adjacent to pond/fence from Shepard Road to SP419. Ixxxiv.Bahama Berm a. Behind homes 709-727 Edgemon Ave., Enter Access gate off of Bahama Road Ixxxv. Gator Pond a. Behind Homes 424-430 Hawthorn Circle, access through power easement off of Murphy Road Ixxxvi.Murphy Pond a. Behind 608 Murphy Road, enter next to 608 Murphy Road Maintain around pond to water's edge IXXXvii. Murphy Lake a. Enter access path to Murphy lake directly across from Elderwood Street, maintain around most of lake to woods/property lines to water's edge, service area ends behind 301 Panama Circle. IXXXviii. Edgemon/Murphy ROW a. Intersection of Murphy Road and S. Edgemon Ave, maintain POW easement along S. Edgemon and on Murphy Road. Ixxxix.Oviedo Line at Winter Springs Blvd a. South side of Winter Springs Blvd at Seneca, small triangular field. xc. Boat Pond a. Behind homes 1784-1786 Seneca Blvd, maintain around two ponds to water's edge. xci. Lamoka Easement a. Behind homes 1760-1774 Seneca Blvd., access at 1760 Seneca Blvd. xcii. Donnas Pond a. Behind homes 1722-1732 Seneca Blvd., maintain drainage easement. B. Required Services i. All locations in this package a. The below services are required weekly through the growing season (3/15-10/15) and bi-weekly through the dormant season (10/16-3/14) i. Mow, Blow, Trim Hedges, String Trim, Edge, Prune Trees, Remove Spanish Moss, Trash Removal, and other miscellaneous services as requested. / f (c� � ` - ± ) ; 06 ; � ; ;; ; \) ` ) \ \ \ \ ] � \\\ } \ } ! ` \ # \\� \ mm \ 0 w , w , ! >}wo / % , / � � \\� \ Is mw wm | V ) � o ~ ` ` � £ z ; k �2 / \ k ¥ ; ; ; , , / 0 ; [ [ 7 \ \ {m ) } \} / ) / - \ � \ � \ ) \� \ /� ! // City of Winter Springs Landscape Maintenance Services 1954 19S RFP #07-19 KM Proposal Due Date: October 23, 2019 Responses to "Request for Proposal (RFP)#07-19 KM, Landscape Maintenance Services" have been reviewed and evaluated by the City's Advisory Selection Committee. The total scoring for each of Respondents was announced at the Advisory Selection Committee Meeting on Monday November 4t" at 10 AM in the City Commission Chambers. The scoring totals (out of a maximum 300 points) and rankings are as follows: Package#1 Caligreen—243 Brightview—240 Yellowstone—180 JHL—115 Nature's Care—110 Package#2 Dawnalee—245 JHL-228 Yellowstone—215 Brightview—145 Nature's Care—115 Package#3 Dawnalee—270 Yellowstone—225 JHL-163 Brightview—153 Nature's Care—135 Caligreen—110 Package#4 Yellowstone—260 Dawnalee—235 Brightview—200 JHL-143 Nature's Care—140 Package#5 Brightview—238 JHL-235 Yellowstone—180 Nature's Care—130 Page 12 Package#6 Yellowstone—265 Dawnalee—245 Brightview—170 Nature's Care—155 JHL-130 Package#7 Dawnalee—265 Brightview—155 Nature's Care—145 The rankings will be presented to the City Commission at the November 18" meeting. q ' { CITY OF WINTER SPRINGS REQUEST FOR PROPOSAL 1'- � � - ar Grp.r.ce:� •� � ,.�!, �i 1x9 pp '1 r LANDSCAPE MAINTENANCE SERVICES RFP 07-19 KM October 2019 f f ` E, I a I: is f�. R! i s li L i ' is 4 1 MR i• Company Proposal Submission in reference to RFP 07-19KM Established in 1986, U.S. Lawns is the largest and fastest-growing commercial landscape maintenance franchisor in the country. We now have over 250 U.S. Lawns locations in almost all 50 states, and we I j continue to expand to reach more clients. Our ability to have multiple locations within a short distance to Winter Springs approx. 10m provides us with a quick reaction time to all of City of Winter Springs needs. t 'I a, We!plan on providing a full time Supervisor Wic Novak to help with this endeavor to assure the job gets done correactly. Wic has over 30 years of landscape experience in multi million dollar companies he has giis I ! also been in charge of such projects like Orlando Convention Center. Wic provides inspections on a bi s. 1 weekly basis providing Quality Inspection Reports and recommendations for improvements or hazards to the client. ( ; Point of Contacts will be Wic and the myself the Owner . i i 4 I We hope to help the Winter Springs municipality with their Landscape Needs and look forward to hearing from you. i ectfuljy, i 'I Lou Silva i i I } i I i j 1 ' , IN RFP Objectives and Submission Requirements J 1) Bid Proposals are hereby solicited by the City of Winter Springs, Florida for i, i , i•' Monthly Landscape Maintenance Services for City properties to include the following packages: . Package Number: Description: I _' 1 City of Winter Springs Municipal Facilities +a' 2 S.R. 434 Medians, Ponds, and R.O.W.'s ` 3 City Parks , 4 Cross Seminole Trail (within city limits) 5 Tuscawilla Lighting and Beautification District, Oak Forest Assessment District, and Tuskawilla Road (South of SR 434) I14, {' ! 6 Blumberg Boulevard, North Tuskawilla Road (North of SR i 434), and Market Square i �I GI+` !_ i � A 2) Sealed Proposals must be received by0ct€ b-=I -,IL" at :M { the City of Winter Springs, City Hall,1126 East S.R. 434, Winter Springs, ,i' I '. FL 32708. > E The Bidding Documents may be downloaded in PDF format from the City's website at the following link: f. I� htt j_1,v-vww.vvi, 3) Proposal must include all labor, material and equipment to provide' <y, I'I i f Landscaping Services to the City of Winter Springs.Individual packages (6), locations; and/or areas are specified in scopes of work attached. All questions regarding the bid should be directed to Kevin Maddox,' i ! Landscape Manager, at 407-327-8957 or by email to, , II, ; rmaddax(awintersorin )_ft.ora. .; f i i J OF • 1 Submitting our Proposal- Instructions to Res ondents 9 Y P P 1) Questions I �` f , A. Respondents are required to submit questions, in writing, to Kevin Maddox at a_ _ All questions must be !� submitted prior to October 14,2019.On October 14,2019, an addendum ,j!:+ to.the RFP will be posted with answers to the questions that have been i 'l ' submitted. Respondents are highly encouraged to submit an questions they may have regarding the scope, geographical boundaries, frequency of services, or any other details needing clarification. i 2) Complete a Proposal Form for each package , I. A. Complete a Proposal Form for each package you are responding to ci°� . -• . Proposal Forms can be found under the scope or work sections fot� p p each package. B. Each Proposal Form needs to be completed in its entirety and may not P Y Y s be altered or changed. Oral proposals or modifications will not be �? considered. li C. In cases of discrepancy between the numeric and written cost on thi +I Proposal Form,the written cost will be used. D. In Unit Price Sections, the Respondent must furnish a Unit Price for all I ! items, regardless of the quantity. CIS ;i E. The Proposal must be signed by the person org persons le all authorized to bind the Respondent to a Contract of this nature. 3) Documents Required for Proposal Submission i•. n, A. Company or Personal background information I � i. This section should include how long the business has been in operation, how many employees, relevant experience, etc. I, :11 •� K i ii. Provide additional information and advantages of your' 7F.•>; r .s firm/team/individual capacity. ,i = � i iii. Provide a description of how the operation will be supervised j ( and what quality controls will be in place to complete the r service to a high level of expectation. !I iv. Provide the principal point of contact(s) with whom the Cit will be working with. I �. j: a. This indiviudal's ability to lead a team and provide a high level of customer satisfaction will be heavily considered iL when awarding a package. B. A completed Proposal Form for each package the Respondent is j x l: interested in responding to SPRINGSC I TY OF WINTER Landscape Maintenance Service RFP 07-19 I(M Page 2 '�. 1 C. Drug Free Workplace Form D. Non Collusion Affidavit E. Certificate of Insurance i! F. Hold Harmless Agreement G. References-At least three professional references H. Completed Checklist of required documents 1,1 i; •F 4) Format of Proposal Submission { I A. All proposal forms and required documents must be enclosed in a ,.. •I sealed opaque envelope or box.The envelope or box must have a clear '.: ; )!` label on the front with the following information: i. Project Name ii. Respondent's name and address II , iii. "Proposal Enclosed" notated clearly and conspicuously on the package. I B. Submit three (3) copies of the completed Proposal Form for each of the i ; packages you are responding to. `l' C. Proposals shall be delivered to: �! Winter Springs City Hall Attention: Kevin Maddox ' 1126 East SR 434 Winter Springs, FL 32708 I; i!,'F Ski prior to October 23,2019 at 10:00AM. Proposals received after this time will be automatically rejected and returned unopened to the person or i business submitting the Proposal. i f S) Modification and Withdrawal of Proposal � ' ( I�� A. Proposals may not be modified after submittal. •lfc.r.�, li I. , +' B. Respondents may withdraw Proposals at an time P Y P Y Prior a October 23, 2019 at 10:00AM. Withdrawal requests shall' be made in writing and must be received by the City prior to October 23, 2019 at 10:00AM. Properly withdrawn Proposals will be returned unopened to i k the person or business submitting the Proposal. !{ III. Calendar of Events I,. Request for Proposals Advertised October 4,2019 Technical Questions Due to the City (written) October 13,2019 11:59 PM I'; i� � i ri I•i'I, Responses to Questions Due from the City October 14,2019 �.,::� Proposals Due to the City October 23,2019 @ 10:00 AM' i .: . . Commission Approval of Qualified Vendor October 28,2019 I. Contract Negotiations October 29- November 1 i. Effective Date of Landscaping Services The week of November 4,2019 r ( !I ' f ,i C I TY OF WINTER SPRINGS RFP Landscape Maintenance Service RFP 07-19 KM P a g e 3 U' ` IV. City Evaluation and Selection of Proposal i 1) Basis of Award I A. The City has the right to reject any or all Proposals. B. Except in cases where the City exercises the right to reject all Proposals; ! ; the Contract will be awarded, to the most responsive Proposal, by the ! 1 I City, as soon as practicable after reviewing the Proposals. j C. The most responsive Proposal is one who has submitted the best overall Proposal regarding price, inclusivity, references,'similar work `: f experience, and familiarity of scope for the services listed in the I sl proposal packages. D. To be responsive, a Proposal must be submitted on the forms provide I as part of the Proposal Documents and shall include all items required , by the Proposal Form. �j 2) Rewired ualifications of Respondent ': i A. To be judged responsive,the Respondent shall meet the following standards: is `If i. Experience in Landscape Maintenance Services. This should i' include maintaining commercial and/or large residential 13!4 f�X landscaping and may also include experience with landscape I�7 i L. architecture/design. I Via„ I, ii. The capability to perform all of the services, as outlined in the i' Scope of Service, for each proposed package, at the cost and timeframe proposed. I ; J4 �i iii. Has a familiarity with ISA standards, Florida grades and I'f standards for nursery plants (Florida Fancy), drought tolerant II plantings, EPD and SFWMD shoreline planting regulations �j and maintenance requirements a �+ iv Ability to maintain all records in accordance with local State,4 and Federal Public Records Retention Requirements. a ! C I TY OF WINTER i SPRINGSLandscape Maintenance Service RPP , i i h ' V. Definitions and Expectations for Maintenance Contract 1) The definitions below describe the City's expectation for maintenance? c s; These definitions are applicable to all packages; unless the package i description states otherwise. Unless otherwise noted; costs for all services �. listed shall be considered part of the monthly maintenance and shall be included in the cost for monthly maintenance at each site. is �i A. Mowing/Turf Care ! ' ( i. Mowing of all grassed areas shall be no less than once every 1 seven (7) days in the heavy growing season and shall be no less II �I than bi-weekly, or as instructed by the City's Representative; during the dormant growing season. Growing seasons are 4 i !I dictated by the weather and therefore may change per the City's Representative, but otherwise shall be: a. Heavy Growing Season - March 15 through October 15 b. Dormant Growing Season - October 16 thro; gh March ' ` 14 I J. Prior to mowing and trimming any turf and bed areas; paper, `: f F i bottles, cans and all other debris as well as misplaced dirt or sand) must be removed from areas immediately bordering site i,k jl (ex: sidewalks and curb lines) and actual site locations. Areas i Mei f I are to look clean and neat and free of debris at all times. iii. At no time shall more than one-third (1/3) of the leaf surface be ; ,., . j4 removed in one mowing in any turf area unless specifically _J! I� r :. :;u authorized in writing by the City of Winter Springs. i; s , iv. Turf care activities shall be scheduled during the normal work week (M-F 7:30am to Dusk unless directed otherwise) as I: f general rule and to allow for access to water plant facilities Should field conditions occur that require a modification to the normal service schedule, Contractor must give the City 24 hours' notice and receive approval prior to a service schedule I modification. i i I�rl I;I � V. Specific Turf Care l I, a. St.Augustine i i. Shall be in accordance with the University of Florida Cooperative Extension Services Calendar; for St. Augustine sod care, culture, and good horticultural practice as shown in Publication ENH S.St.Augustine grassed areas will be mowed to a height of 4.511 inches on average, depending i upon established grass needs, by finish mower o a groom mower. I b. Bahia Grass i. Shall be in accordance with the University of, llil i I;i Florida Cooperative Extension Services Calendar I !4 ;V I I °'.TI for Bahia Grass sod care, culture, and good SPRINGSC I TY OF WINTER • Landscape Maintenance Service RFP • �i 17� I i I J. horticultural practice as shown in Publication ENH 6. Bahia grassed areas will be mowed to a height of 3" inches on average, depending upon established grass needs, by finish mower or groom mower. I I ' c. Cutting of Native Grasses i. Contractor is to cut Native Grasses to no more than 50% of their length. i ii. Contractor is to cut native grasses in late winter ± : to early spring;just rior to new shoot rowth. f4 B. Remove Grass Clipplings and debris !' i. All debris (grass clippings) created bythe mowing process isto 1 �I� be removed by mechanical means from all adjacent and ` contiguous surfaces following all landscaping activities. ii. Any clipping, trimming debris will be removed from site as!' i it work is completed, or at the end of each day that work i� is ;! performed. Lawn clippings maybe left on the turf areas so long I i as no readily visible clumps remain on the grass surface after j mowing. Otherwise large clumps of clippings will be collected and disposed of by Contractor. In case of fungal disease outbreaks, all clipping will be collected and properly disposed + of until disease is undetectable. No debris bags shall be left on' �. X41 ii site more than 6 hours. j£ C. Pruning/Trimming Shrubs, hedges, and ornamentals I b fi. Pruning of plants shall be performed as directed to remove A dead wood harboring insects and disease and to promote '! �! maximum health and growth. The finding of insects or disease] I` li! shall be reported immediately to the City so as to limit losses ' Aesthetic pruning shall consist of removal of dead or broke I M' II ( ' branches. Pruning shall be performed to balance infiltration r light to enhance new growth. ii. Selective pruning shall be performed as directed to remove .G I dead wood or moss. Trees shall be trimmed to maintain the required Department of Transportation clearance of 14' over the roadway. Suckers at the base of trees and branches € ` !i {! hanging low into the median so as to impede a,lawn mower I. g� 9 p shall be removed as regular maintenance; buck horning is not a,l permitted unless requested by the City. l j j iii. Ligustrums and shrubbery shall not accumulate more than 2'� ; of growth before being trimmed. All iv. Aplants shall be maintained to a well-shaped appearance.I L; p P p P according to each species' natural growth habit unless i requested otherwise by the owner's representative. Flowering shrubs shall be pruned in the proper season to allow full i flowering potential for the following flower season. Grouped j � II OF • • Landscape Maintenance Service RFP • • ;i plantings shall be allowed to form masses appropriate to the species. V. Small leafed shrubs, such as Pittosporum, Azaleas and Indian hawthorn, etc., are to be kept trimmed in a tight, nea 1 appearance,with removal of partial new growth after no more than four inches of new growth appears. a vi. Larger leafed shrubs, such as viburnum, may attain new growth reaching from 2" to 4" before removal. At no times are i- shrubs to display a disorderly appearance: a. Ornamentals, such as crinum lilies, are to be trimmed 9! ; aggressivelyduriIng the rainyseason to be kept neat and fungus free. This may be as frequent as every other week. b. Sago palms are to be trimmed a minimum of three i times a year, or more often, as directed, depending on I , i ;j: growth and health.Azaleas are to be trimmed at regular] ! i` intervals as describedabove with the exception of the months of October thru March when no trimming should be done to achieve maximum flowering. c. Wax myrtles are to be trimmed aggressively in order to i maintain a neat, compact habitat. d. At no time is an herbicide to be used to rid plants of i ! sucker growth. Instead, hand pulling or aggressive k trimming routine is to be established. I 1, e. All ornamentals that produce any dead fronds (i.e., ! i', J coontie sage, aztec grass, holly fem etc.) are to be i systematically checked and cleaned with special attention to early spring cleanup. !{ J '! vii. Dead plant material shall be removed by the Contractor, 1 , immediately during the normal service visit and a report filed with the City detailing the location of removal and species , I removed. D. Weedeater Trimming I '4 i. Areas inaccessible to mowing equipment shall be kept neat I and trimmed as directed. Trimming of grass and weeds around any fixed objects (walls, light posts, light fixtures, ii it equipment boxes, pond structures, sign posts and trees) will be done through chemical control within a limit of six inches I (6") maximum or trimmer so as not to inflict damage of any kind to structure, equipment or tree. I E. Mulching-This should not be included in base maintenance price, , costs for these services are established on the proposal form foili i'. each package. i. Mulching is to be performed between November 1 and December 25 each year to keep planted areas neat and freshly �! jUMh .t, I OF SPRINGS RFP ' ,I. �l maintained. Mulch depth to be a minimum total depth of three (3) inches and placed, not dumped, as well,as kept from around the immediate base of shrubs. Mulch type to be i rf j: chosen by the City. ii. Beds should be cleared of leaves and other debris prior to Fadding new mulch.The intent of doing this will be to prevent'] unnecessar height growth of the beds. y F. Edging { !' i. Edging of all walks, curbs, edging of pavements, and grass invasion shall be done weekly during the heavy growing, 10season and bi-weekly for the remainder of the year. s H. All grass and dirt to be blown off onto grass areas only. No f' debris shall be blown onto hard surfaces or into shrub or flower 1. beds. ,Ititiii. Schedule for edging of soft surfaces such as turf, bed borders, and ground cover shall be performed bi-weekly or more as r' directed. f I i' G. Weeding i. Weeding of all plant bed areas is to be as often as necessary to } conform to the shrub trimming schedule, to control weed population and maintain healthy plants. I4 H. Remove weeds, vines and "voluntary" seedlings from planting 13 1 ,il beds. Weed control in landscaped areas will be accomplished by hand weeding and/or application of round-up and a pre= emergent herbicide if needed. iii. All weeds in sidewalks or pavement areas (including curbing) I ! shall be chemically controlled or removed by hand. iv. The sad-free rings around trees are to be kept in weed-free !1 1 condition, and shall be maintained at a diameter determined by the City. V. All mulch areas or plant beds shall be continuously maintained free of weeds or grasses. vi. All turf areas shall be maintained in a weed free condition.Any 1 area that becomes infested with weeds or other undesirable grasses must be treated and or replaced at the cost of the Contractor. H. Pruning/Tree Trimming (less than 13') a i. All trees are to be trimmed as often as necessary to meet public safety requirements and comply with ISA and ANSI, a? ! Industry Standards for tree care.Trimming of established trees I shall be to a minimum of eight (8) foot and a maximum of J! thirteen (13) foot under canopy and pruned just outside thi f branch collar by the Service Provider. l C I TY OF WINTER SPRINGS RFP I Landscape Maintenance Service RFP 07-19 KM P a g e jj ii. Any trees greater than 13 should not be included in base maintenance price; costs for these services are established on s the proposal form for each package. ' iii. New or young trees are to be pruned with an ideal under canopy of six (6) feet or to a suitable and healthy height for s: ! each tree. i' iv. Approved traffic (M.U.T.C.D.) warning devices shall be used II i when necessary to provide safety to persons and vehicular traffic within any areas undergoing pruning. Work will be scheduled after consulting with the City. .,I v Dead palm fronds shall be removed as they occur from all palms. Seeds pods shall be removed on an as directed basis from all palms. Trimming of palm fronds shall be conducted with a hand saw. Only dead fronds shall be removed. Palms shall. not be trimmed above 9 o'clock and 3 o'clock. 4. I. Remove Spanish Moss k i. Remove all low hanging Spanish Moss in ornamental trees and. shrubs. ?� i; ' ii. Spanish Moss that is 8'or lower on anytree or ornamental shall 4 j be removed when other scheduled tasks are completed at the f i same frequency. J. Annuals and/or Plant Replacements- This should not be included i j in base maintenance price; costs for these services are established IGSj on the proposal form for each package. ,'-•� , i. The Contractor shall be responsible for replacing any plant I'. materials that die or become damaged to the point that the plant grade is less than Florida Number 1 as a result of neglect or damage caused by the maintenance operation. 4' J ii. Replacement material shall be identical to plant species; � quality and specifications of the materials at the time the lost a occurs. K. Insect and Disease Control This should not be included in base j maintenance price; costs for these services are established on the j proposal form for each package. j i. The Contractor shall establish, in conjunction with the City, a I' f' preventive program to insure proper care of turf and I. ornamentals. ii. The Contractor warrants turf against infestation and disease and will replace same if deemed to be below accepted industry 19 standards (IFAS), by the City. 'I j iii. Application times for herbicide and pesticide applications shallI be completed by licensed,trained individuals. iv. Plants will be treated chemically as required to effectively control insect infestation and disease as environmental; {' horticultural and weather conditions permit.The Contractor isC I TY OF\N INTER ! SPRINGS i ( responsible for an damaged areas due to disease or insect i p Y g infestation. L. Chemical Maintenance- Fertilizer and Herbicide This should not be included in base maintenance price; costs for these services are established on the proposal form for each package. i. Fertilization and insecticide treatments shall be provided as directed to maintain the health and appearance of all turf and plant material. ii. Soil amendments, fertilizer, nutrients, pesticides, fungicides! pre-emergent, post-emergent, and any other chemicals deemed proper, beneficial or required to maintain the turf and j plant material by the Contractor shall be included in the i chemical program monthly maintenance fee. iii. Monthly reports may be requested by the City. The reports should outline all treatment provided for the month and any 1 i a ' deficits observed. i iv. Timely and prompt treatment is to be performed on all areas I detected with problems and areas at risk.A 7-10-day follow-up i' appointment is to be set with the City to ensure eradication of disease or pest problems.Subsequent visits, if necessary,are to i be scheduled until the problems no longer exist. M. Irrigation Inspection and Repair-This should not be included in base " maintenance price; costs for these services are established on the l ' proposal form for each package. __► i. Complete irrigation inspections shall be performed one (1) ' time per month at minimum. ii. Details of the inspection shall be recorded on a log sheet (to be I submitted with the monthly billing) and consist of the l following: I a. Turning on each zone and inspecting each head for the i i 1 proper coverage, including straightening, adjusting thei output of water, adjusting spray pattern anc� ` unclogging any heads. i .i b. Repairing broken heads and lateral lines, as necessary. ' c. Checking the irrigation controller(s) for proper ' operation and programming. If there are battery controllers on the site, check each for battery life and replace at 75% depletion. d. Checking all zone valves for proper open and closure; making sure to inspect for leaking from the mainline. :!! `i e. Checking water source for leaking and visual inspection of backflow device, if present. !i i f. Visually inspect turf, planters and trees in irrigated areas' i for signs of drought stress and effect adjustments and/or repairs to remedy the issue. j i i SPRINGSj 4: iii. The Contractor shall submit a detailed report, at th p eitmeof 1 billing of each monthly service, consisting of the clock and i a` location, each zone by number, and any repairs or work performed during that service. All parts used will be itemized on the bill with a maximum of$50.00 billed for repairs without i; VERBAL approval during the regular monthly scheduled maintenance visit. ' i' a. If there is an additional cost for repairs beyond th� I! maximum of $50.00, the City must be given a verba report of the repair and costs involved before the wor� is to be performed. No payment will be made for heads +. or parts damaged by the Contractor. iv. Contractor is to immediately:prepare an estimate to repair or replace damaged parts on the property within the areas specified in this agreement to meet original specifications with ;i commercial quality irrigation parts. All work performed by Contractor to meet industry standards.All damaged irrigation 1 ! heads sha-11 be turned in each month along with the monthly ! billing in order to qualify for payment. ; ,_`• G V. Labor cost for these services is established on the proposal k '� form for each project. Material costs shall be paid on the basis of approved wholesale documented cost plus 15%for overhead i ! and profit. IAl vi. Contractor is to immediately notify the City if a mainline leak is noticed. Should the Contractor need to shut down the I mainline for any reason, the City must be contacted at: (407) 327-5962. N. Other Scope as specifically directed by City- This should not be included in base maintenance price; costs for these services are established on the proposal form for each package. I' i. Service Provider is to prepare proposal for additional work as it is requested by the City prior to commencing with additional is 1.i work. Prior written approval is required for all additional scope not listed on this document. 3 i 2) Contractual Information I A. The work to be performed under this Contract consists of landscape y t maintenance services for the City of Winter Springs Municipal, j Facilities. Perform all work in accordance with the Contract I Documents. Furnish all materials, equipment, tools, and labor which are reasonably and properly inferable and necessary for the proper M • i completion of the work,whether specifically indicated in the Contract '1 Documents or not. Cost for all services listed shall be considered part of the monthly maintenance and shall be included in the cost for 113 monthly maintenance at each site. SPRINGSRFP07-19 KM Page 11 ;i f i. The Contractors shall be obligated at its expense, immediately I or promptly to repair to the City's Representative's satisfaction: 1 any damage to exterior plantings, or irrigation systems or any j other property within the areas specified in this agreement. In i the event the contractor has not repaired any such damage i within reasonable time, as determined by the City's I Representative, the City may repair such damage and deduct R such cost from the next payment due to the Contractor. The Contractorshall be liable to the Cityfor anysuch cost in excess ! 1 s of the amount deducted by the City. i ii. The Contractor shall be obligated to immediately notify the City Representative verbally and follow in writing within ; twenty-four (24) hours after the event of any damage which 4 �' v 13 ' the Contractor discovers, or should have discovered in the i , a;� exercise of reasonable care, whether or not such damage was I 1 !s caused by the Contractor. iii. Prior to the commencement of work on this contract, an authorized representative of the Contractor and the j Designated Representative of the Cit may � g p y y perform a video ! condition survey of all exterior plantings at each of the designated areas of the City covered by this Agreement. The Contractor and the City shall jointly prepare and sign a written report of the condition survey which shall describe the condition and location of all unhealthy plants '.- �...`', iv. During the 30-day period preceding the expiration of the term ' of this Agreement, or, in the event of an earlier termination a 30-day period following the termination, a final condition survey may be made jointly by the City Representative and the ( I. Contractor.This survey shall establish a punch list of plantings I and material that do not meet the specifications and that mush be replaced prior to the final completion of the contract. If the plantings and materials so identified are not replaced, ar appropriate amount shall be withheld from the final payment: i C I TY OF WINTER SPRINGS RFP Landscape Maintenance Service RFP 07-19 KM P a g e 12 a i i I � I I I i i. V1. Scope of Service for Each Package ai 1) Package#1- City of Winter Springs Municipal Facilities A. Locations and property description " I;,,' i. Vacant Public Works Admin Building-110 N. Flamingo Ave a. Grounds directly in front/side of building and the parking area adjacent to N. Fairfax Ave. and Seminole County Fire Station. ii. City Hall-1126 E. SR 434 a. Entire grounds including retention pond perimeter! fence and grass and green space surrounding rear parking lot. t Pl!o iii. Police Department-300 N. Moss Road a. Entire grounds (front: and rear) including (2) two retention ponds and P.O.W. 1E iv. Public Works Compound-150 N. Hartman Lane a. Entire grounds including retention ponds, grassy areas surrounding parking lots and around all compound buildings. V. Old Water Treatment Plant#1-1 First Ct. a. Entire vacant lot across from Public Works Admin. Bldgj I vi. Water Treatment Plant#2-700 Sheoah Blvd. a. Behind Highlands HOA Tennis Courts, All areas within fence. vii. Water Treatment Plant#3-110 W. Bahama Rd a. All areas inside and outside fenced area including �J P.O.W. viii. East Water Treatment Plant- 851 Northern Way a. All areas inside and outside fence including R.O.W. to drainage ditch (North) at power easement. ix. West Water Treatment Plant-1000 W. State Road 434 is a. All areas inside and outside fence including elevate pond embankment. Plant-1560 Winter Springs Blvd. A X. East Wastewater a. All areas inside fence including elevatedp ond embankment. xi. West Wastewater Plant-1.000.W. State Road 434 a. All areas inside and just outside fence including elevated pond embankment. xii. Oak Forest Wastewater Plant-1001 Papaya Ln. a. All areas inside and landscaped areas surrounding parking lot and roadway surrounding building. is C I TY OF WINTER SPRINGS RFP I Landscape Maintenance Service RFP 07-19 KM P a g e 13 ii xiii. Lake Jessup Water Augmentation Plant, located behind: Winter Springs Dog Park in Central Winds Park- 1000 Central Winds Park a. All areas surrounding facility from open field to Lake. It Jessup. B. Required Services i. All locations in this package a. The below services are required weekly through the growing season (3/15-10/15) and bi-weekly through the dormant season (10/16-3/14) i. Mow, Blow, Trim Hedges, Weedeater, Edges j Prune Trees, Remove Spanish Moss, Tras Removal, and other miscellaneous services as requested. NO j. A V ;jl C I TY OF WINTER SPRINGS RFP Landscape Maintenance Service RFP 07-19 KM P a g e 14 i. 2) Package #2 - S.R. 434. City of Winter Springs Medians, Right of Ways j (POWs), and Ponds jl A. Locations and property description i. S.R. 434 Medians (S.R. 419 to S.R. 417) €( a. From the intersection at S.R. 17/92 to S.R. 417 overpass (including median just East of S.R.417 overpass).S.R.434 i Village Walk (17/92 to S.R. 419) has irrigation to be maintained. Timers are located at the intersections of Moss Rd. and Belle Ave. at S.R. 434. Medians between (. Central Winds Blvd. and Tuskawilla Rd. has irrigation to i, be maintained. Battery operated timers are located in the medians. All irrigation on S.R. 434 in medians an� R.O.W. is supplied with reclaimed water. Mulching an Fertilization to.be performed for all plant bed areas. ii. S.R. 434 Rights of Way (P.O.W.) a. Both sides of the roadway on S.R. 434 from Talmo St.to pfl S.R. 417, (to roadway sign East of the overpass on the South side R.O.W.). Service area is from curb to I i minimum of 5' behind sidewalks and planter bed areas I, (where applicable and wider as necessary in some areas). Service to include gazebo areas located at Moss i I Rd. and Winter Springs Elementary School (S.R. 434 i frontage). S. R. 434 Village Walk (17/92 to S.R. 419) has - i� irrigation to be maintained. Timers are located at the ii intersections of Moss Rd. and Belle Ave. on S.R. 434: I �I Mulching and Fertilization to be performed for all plant bed areas. i iii. F.D.O.T. Ponds a. Pond #1 - Located between the Seminole County Bus Yard (Consolidated Services Compound) b. Pond #2 - Located between Stone Gable Subdivision and Winding Hollow Subdivision. Irrigation is to be i +li maintained along front fence-TBOS Timer-(2) Zones. c. Pond #3 - Located adjacent to Post Office (includes ponds in front and back). Irrigation is to be maintained along front fence-TBOS Timer- (2) Zones. d. Pond #4- Located on the north side of S.R. 434 West of Tuscora Blvd. Mulching and Fertilization to be 1 .`0 performed for all plant bed areas.Public Works �,'! Compound-150 N. Hartman Lane iv. Vistawilla Dr. Median a. Median located on Vistawilla Dr. adjacent to S.R. 434: ' The reclaimed water irrigation has irrigation to be I maintained. Timers are located at the intersections of 'if!ii ra C I TY OF WINTER SPRINGS RFP I Landscape Maintenance Service RFP 07-19 KM P a g e 15 1�i fl Moss Pd. and Belle Ave. on S.P. 434. Mulching and Fertilization to be performed for all plant bed areas. I B. Required Services i. All locations in this package a. The below services are required weekly through the: growing season (3/15-10115) and bi-weekly through the dormant season (10/16-3/14) i. Mow, Blow, Trim Hedges, Weedeater, Mulch (Semi-Annually), Edge, Weeding Beds, Prune Trees, Remove Spanish Moss, Trash Removal, Fertilization (As directed), Insect and Disease I d, Control (As Required), Irrigation Inspection and Repair (Monthly/As Required) and othe r additional services as requested. : !j 'j C I TY OF WINTER SPRINGS RFP Landscape Maintenance Service RFP 07-19 KIVI Page 116 E 3) Package#3-City Parks A. Locations and property description i i i. Central Winds Park-1000 Central Winds Park Dr J. Bear Creek Nature Trail-1555 Winter Springs Blvd iii. Winter Springs Dog Park- 900 Hicks Ave iv. Fruitwood Park- 601 Fruitwood Ave I 1 ,11 V. Moss Park- 314 Moss Rd vi. Oak Hollow Park-1237 Winding Chase Blvd '( rat vii. Ranchlands Park-191 E.Tradewinds Rd viii. Sam Smith Memorial Park-1562 Winter Springs Blvd a ix. Sunshine Park-400 N. Edgemon Ave ;i X. Torcaso Park-104 N. Moss Rd s!1 xi. Trotwood Park-1224 Trotwood Blvd xii. Winding Hollow Park-305 Winding Hollow Blvd y a, B. Required Services i. For Central Winds Park (location i) a. The below services are required weekly through the is growing season (3/15-10/15) and bi-weekly through the dormant season (10/16-3/14) i. Mow, Blow, Trim Hedges, Weedeater, Mulch (Semi-Annually), Edge, Weeding Beds, Prune !i Trees, Remove Spanish Moss, Trash Removal, ;i Fertilization (As directed),Annual Flower Rotation (As Requested), Insect and Disease Control (AsA. :. Required), Irrigation Inspection and Repair (Monthly/As Required) and other additional services as requested. I ; ii. All other locations in this package (locations ii-xii) :1 j b. The below services are required weekly through the i I 1 growing season (3/15-10/15) and bi-weekly through the l; dormant season (10/16-3/14) i. Mow Blow Trim Hedges Weedeater, Mulch (Semi-Annually), Edge, Weeding Beds, Prune Trees, Remove Spanish Moss, Trash Removal' 4 Fertilization (As directed) Insect and Disease Control (As Required), Irrigation Inspection and. Repair (Monthly/As Required) and other; I ` additional services as requested. :.I I C I TY OF WINTER SPRINGS RFP Landscape Maintenance Service RFP • a g e 17 1? t'r ir 4) Package #4-Cross Seminole Trail and Bridges A. Locations and property description i. S.R.434 Bridge t a. S.R. 434 Cross Seminole Trail Overpass, located just eas ofTuskawilla Road. No work is performed on the actual! I I bridge itself. Beds under and around bridge are included in this section. Service areas have irrigation i with timer beinglocated on the South West side of S.P. f. .•r 1, 434 by the power boxes. ii. Cross Seminole Trail ;I b. Just south (approximately 30') of the south entrance " onto the S.R. 434 Cross Seminole Trail Overpass Bridge, 1, i'i heading North and West along the trail to the Layer Elementary School entrance road (current end of the trail). Maintain each side of trail to project boundaries which is usually 2 to 8 passes with a 50" mower deck, but this varies in many areas and steps must be taken ! to groom all affected areas. Includes small medians at i each Trail Head entrance. I iii. Cross Seminole Trail (Creek) Bridge �i�411u I.,i I ! � a. Located between the Seminole County Bus Yard (Consolidated Services Compound) and Layer ! Elementary School. Keep vines from growing overhand ! railings and onto the bridge. Trim any/all overhanging s tree limbs and foliage. I_�., • B. Required Services { 1 i. For the Cross Seminole Trail (location i) a. The below services are required weekly'through the growing season (3/15-10/15) and bi-weekly through the dormant season (10/16-3/14) '! ! i. Mow, Blow,Trim Hedges, Weedeater, Mulch (Semi- Annually), Edge, Weeding Beds, Prune Trees, i. Remove Spanish Moss,Trash Removal, Fertilization (As directed),Annual Flower Rotation (As Requested), Insect and Disease Control (As required), Irrigation Inspection, and Irrigation Repair (monthly/as required) and other services as j requested. J :s ii. All other locations in this package(locations ii and iii) i a. The below services are required weeklythrough the ; growing season (3/15-10/15) and bi-weekly through the dormant season (10/16-3/14) i. Mow, Edge,Trim Hedges,Weedeater, Edge,Trim 4. ' Trees, Remove Spanish Moss,Trash Removal, and other services as requested. C I TY OF WINTER SPRINGS RFP Landscape Maintenance Service RFP 07-19 KM P a g e IS �; 4 I' 5) Package #S-Tuskawilla Rd. Tuskawilla Lighting and Beautification District. I and the Oak Forest Assessment District is A. Locations and property description r i. Tuskawilla Rd. Rights of Way (P.O.W.) ! a. East -Tuskawilla Rd. from S.R. 434 south to Lord of Life Church,from south wall at Trotwood Blvd.to and I including power easement as well as the right of way in front of the Arbor Glen subdivision.West-Tuskawilla; �i Rd.south to Tuskawilla Trail (Including Berm just south of the Church of the New Covenant). ii. Tuscawilla Rd. Medians i{ a. a. Medians on Tuskawilla Rd. from S.R. 434 south to j end of median cut at the Church of the New Covenant 3 I (800 Tuskawilla Rd.) Irrigation on the center medians is !` ! operated by multiple TBOS battery controllers. ! t iii. Tuskawilla Lighting and Beautification District (TLBD) '• I ' a. Just south (approximately 30') of the isouth entrance onto the S.R. 434 Cross Seminole Trail Overpass Bridge, I heading North and West along the trail to the Layer i Elementary School entrance road (current end of the �IS,j trail). Maintain each side of trail to project boundaries which is usually 2 to 8 passes with a 50" mower deck, but this varies in many areas and steps must be taken to groom all affected areas. Includes small medians at each Trail Head entrance. I ; iv. Oak Forest Entrances j i j. a. Forest Creek Dr.-50' north and south of the sign wall ori j the west side of Tuskawilla Rd. and north and south sides of Forest Creek Dr. to Benchwood Ct. and I Benchwood Dr. i b. Trotwood Blvd.-50' no-rth and south of;the sign wall on II rt I: ,i the west side of Tuskawilla Rd. and north and south sides of Trotwood Blvd. to N. Endeavor Dr. and S.' Endeavor Dr. including center median. ;!_ c. Winter Springs Blvd. - 50' north and south of the sign Tl ji wall on the west side of Winter Springs Blvd. (south side to end of sign wall at 1067 Winter Springs Blvd., north JAf i side to 1054 Winter Springs Blvd. including inaccessible ! . area at perimeter of pond) and (2) center medians, Irrigation on the center medians isoperated by multiple I I TBOS battery controllers. i C I TY OF WINTER 14�� SPRINGS • Landscape Maintenance Service RFP • age 19 I' i; d. Oak Forest Dr. 50' north and south of the sign wall on the west side of Tuskawilla Rd. and north and south sides of Oak Forest Dr.to Cherokee Ct. and Cherokee Dr. V. Oak Forest Wall a. The entire length of the Oak Forest wall alongside Tuskawilla Rd., directly along the wall where plants, shrubs, and vines are planted. Wall boundaries are from the Tuskawilla Office Park to NewCovenant 'E ' Church, not including the section of wall owned and maintained by Grande Reserve. Backside of wall not included. (Irrigation -spray heads are along entire length of the wall and bubbler heads on Oak Trees located between Trotwood and Tuskawilla Office Park, all included.Timers are located at entrances to Oak Forest at Winter Springs Blvd. and Trotwood Blvd. entrances.All four (4) entrances have irrigation on these timers.) j; B. Required Services i. For the Tuskawilla Rd. ROWs (location i) a. The below services are required weekly.through the growing season (4/01-12/01) and bi-weekly through the dormant season (12/02-3/31) i. Mow, Weedeater Trimming, Edge Grass,Trim Trees, Remove Spanish Moss,Trash Removal and other services as requested. ii. All other locations in this package(l6cations ii and v) a. The below services are required weeklythrough growing season (4/01-12/01) and bi-weekly through the dormant season (12/02-3/31) i. Mow, Blow,Trim Hedges, Weedeate;r Trimming, I Mulch (Semi-Annually), Edge Grass, Weeding Beds, Trim Trees, Remove Spanish Moss,Trash Removal, Fertilization (As Required/Annually),.Insect and Disease Control (As Required), Irrigation Inspection and Repair (Monthly/As Required) and other services as requested. LA C I FY OF WINTER SPRINGS RFP Landscape Maintenance Service RFP 07-19 KM P a g e 20 6) Package #6- N.Tuskawilla Rd, Blumberg Blvd, and Market Square A. Locations and property description !L i. Blumberg Blvd. (Center Median Gardens and Monuments) I' a. Just south (approximately 30') of the south entrance onto the S.R. 434 Cross Seminole Trail Overpass Bridge, heading North and West along the trail to the Layer Elementary School entrance road (current end of the 1, trail). Maintain each side of trail to project boundaries j which is usually 2 to 8 passes with a 50" mower deck, but this varies in, many areas and steps must be taken t to groom all affected areas. Includes small medians at ;.. I each Trail Head entrance. ii. N. Tuskawilla Rd. (S.R. 434 to 100' North of Blumberg Blvd.) i ` ! a. S.R.434 Cross Seminole Trail Overpass, located just east j ? of Tuskawilla Road. No work is performed on the actual ; 1' bridge itself. Beds under and around bridge are ! f' included in this section. Service areas have irrigation i with timer being located on the South West side of S.R.; 1 434 by the power boxes. iii. Market Square j a. Located at the Northwest corner of S.R. 434 and N. Tuskawilla Rd., Market Square consists of the property in and around the fountain and hardscaP e areas I immediately adjacent to the face of the i, •� building/business entrances in the Winter Springs Town Center. b. Required Services j B. All locations in the package I a. Mow, Blow,Trim Hedges,Weedeater, Mulch (Semi- Annually), Edge, Weeding Beds, Prune Trees, Remove Spanish Moss,Trash Removal, Fertilization (As t I directed),Annual Flower Rotation (As Requested), :i• ' ,i i, Insect and Disease Control (As Required), Irrigation Inspection and Repair (Monthly/As Required) and other ?' j additional services as requested C I TY OF �i I! WINTER SPRINGS RFP Landscape Maintenance Service RFP ■ KM ■ i i Proposal Form } }I PACKAGE# Respondent Name (Company): L�-�- Name and Title of Person Completing Form: �^�►•s S''�''�` a`�^'""' i PROPOSED COST f Base Maintenance $ CC{ Palm Trimming Greater than 13'OA (per tree) $ rV } Crepe Trimming Greater than 13'OA(per tree) $ j Irrigation Inspections $ Mulch-Supplied and Installed (per cubic yard) $ Fertilizer (per application) $ Integrated Pest Management (per application; $ PROPOSAL TOTAL $ ,I tot� PLANT.TREE,AND GROUND CODER INSTALLATION Not to be included as part of proposal review criteria. Price to include ail components of installation including staking,watering in, and one-year warranty. Annuals(Cost plus%) 10 % I Ground cover (Cost plus%) % io ; Shrubs J. )st plus%) .26" % Palms (Cost plus 4'°) 30 % I Canopygees (Cost plus%) % 30 a Understory trees (Cost plus %) 12lb % Sod (Cost plus%) 'i I ,I 9 ' 1 .j i Proposal Form PACKAGE# c I Respondent Name (Company): J1'►l• 1-+ar.a e�►A,neys�+sw4 LLL j i Name and Title of Person Completing Form: ��►•s �'�'' �'�' ! t PROPOSED COST ; Base Maintenance $ 12 44, U00 Palm Trimming Greater than 13'OA(per tree) Crepe Trimming Greater than 13'OA(per tree) $ as Irrigation Inspections $ 1-57 Mulch-Supplied and Installed (per cubic yard) $ � Fertilizer (per application) $ Integrated Pest Management (per application) $ PROPOSALTOTAL $ i PLANT.TREE,AND GROUND COVER INSTALLATION j e Not to be included as part of proposal review criteria. Price to include all components of installation including staking,watering in, and one-year warranty. Annuals(Cost plus%) % Iv Ground cover (Cost plus%) % tv Shrubs (Cost plus%) Z� % Palms(Cost plus%) 3d % Canopy trees (Cost plus%) % Understory trees (Cost plus%) % Sod (Cost plus%) Z� % i I TY OF VVINTER SPRINGS UP I Lanciscape Maintenance Service RFP 07-19 W P a g e 1 22 j Proposal Form PACKAGE# .r Respondent NameCom an : �1kL ( P Y) ; Name and Title of Person Completing Form: �^�►�s �'�''� a`""""'' I PROPOSED COST ' Base Maintenance $ Palm Trimming Greater than 13'OA(per tree) $ Crepe Trimming Greater than 13' OA(per tree) $ Irrigation Inspections $ e� Mulch- Supplied and Installed (per cubic yard) $ Fertilizer (per application) $ Integrated Pest Management(per application) $ PROPOSAL TOTAL $ Cuero PLANT.TREE,AND GROUND COVER INSTALLATION ;I 'i Not to be included as part of proposal review criteria. Price to include all components of installation including staking,watering in, and one-year warranty. Annuals (Cost plus%) % �v s Ground cover (Cost plus%) % 1 c� Shrubs (Cost plus%) 2S % Palms (Cost plus%) 3d % Canopy trees (Cost plus%) % i Understory trees(Cost plus%) �v % Sod (Cost plus%) ZS % { 1 ,I j� I OF - Landscape Maintenance Seivice I11FP 07-19 1.11\1 22