HomeMy WebLinkAbout2019 08 12 Consent 310 - Unnaproved Minutes Monday, July 8, 2019 City Commission Regular Meeting CITY COMMISSION
Incorporated REGULAR MEETING
1959
.. - MINUTES
MONDAY, JULY 89 2019 AT 6:30 PM
CITY HALL- COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
CALL TO ORDER
The Regular Meeting of Monday, July 8, 2019 of the City Commission was called to
Order by Mayor Charles Lacey at 6:31 p.m. in the Commission Chambers of the
Municipal Building (City Hall, 1126 East State Road 434, Winter Springs,
Florida 32708).
Roll Call:
Mayor Charles Lacey, present
Deputy Mayor Kevin Cannon, present via telephone
Commissioner Jean Hovey, present
Commissioner Ted Johnson, present
Commissioner TiAnna Hale, present
Commissioner Geoff Kendrick, present
Interim City Manager Shawn Boyle, present
City Attorney Anthony A. Garganese, absent
Senior City Attorney Kristin Eick, present
City Clerk Andrea Lorenzo-Luaces, present
A moment of silence was held. The Pledge of Allegiance followed.
Mayor Lacey said, "I would ask if there is any objection to adopting the Agenda with
the addition of an item, essentially after `101', we will call it `102" for a presentation on
Water Quality." No objections to this were voiced.
Further regarding the Agenda, Commissioner TiAnna Hale mentioned perhaps
pulling Consent Agenda Item "301", and Deputy Mayor Kevin Cannon spoke of
pulling Consent Agenda Item "302", and he had a question on Consent Agenda Item
"303."
Mayor Lacey noted that the Consent Agenda Items could be addressed when we get
to the Consent Agenda and added, "With that, the Agenda stands Adopted, because
I am hearing no other objection with what we're calling `102', a presentation on Water
Quality of the City of Winter Springs."
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • OF 26
AWARDS AND PRESENTATIONS
100. Recognizing Winter Springs Babe Ruth Baseball and Softball All-Stars
Teams
Mr. Chris Caldwell, Director, Parks and Recreation Department recognized the
Winter Springs Babe Ruth organization, the 10 and under "Quicksilver" Florida Babe
Ruth Champions in the open division; and the 8 and under "Bulldogs" who were
State Champions.
101. Presentation of Lifesaving Awards to Officers Jesus Hilerio, Andrew Jones,
and Ben Rivera
Chief of Police Chris Deisler spoke of the incredible lifesaving efforts of Officer Jesus
Hilerio, Officer And rewJones, and Officer Ben Rivera and then presented each with
an Award for their efforts.
In other City business, Mayor Lacey presented a Certificate to Commissioner Hale for
her participation in the Advanced Institute for Elected Municipal Officials (IEMO)
program held via the Florida League of Cities.
ADD-ON
102. Water Quality
Interim City Manager Shawn Boyle opened this discussion on Water Quality.
Ms. Lena Rivera, P.E., D.WRE, Director, Public Works and Utilities Departments
introduced herself and gave a brief overview of her credentials and work experience.
Mr. Robbie Gonzalez, P.E., Senior Project Manager, CPH, 7777 East Robinson Street,
Orlando, Florida: introduced himself and spoke of his qualifications and
background.
Mr. David Mahler, P.E., Senior Vice President/Associate, CPH, 7777 East Robinson
Street, Orlando, Florida: also introduced himself and gave an overview of his
background and qualifications.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • OF 26
Mr. Gonzalez then referred to a PowerPoint presentation and spoke on aspects
related to the City's water system, sampling, the Department of Environmental
Protection, testing, compliance, and timelines.
Commissioner Geoff Kendrick asked if they could get a copy of the presentation? Mr.
Gonzalez stated, "Yes, Sir."
Deputy Mayor Cannon said, "I would like to ask that the presentation that was just
used by the Engineers, be incorporated into the official record of the City as an
attachment; and also that we place it on the website of the City together with our
Report to better explain to our residents." Commissioner Kendrick noted, "Agreed."
Commissioner Hale stated, "Absolutely." Commissioner Ted Johnson added, "That is
a good idea."
Mayor Laceythen asked Interim Manager Boyle, "Doyou have anytechnical problem
with putting the Report on the webpage?" Interim Manager Boyle responded, "No,
Sir." Mayor Lacey summarized, "Consider it done."
Continuing, Interim Manager Boyle stated that, "Our water is safe - is very safe
actually." Furthermore, Interim Manager Boyle then commented that City
employees care greatly about the job they do, and added regarding Water Quality,
"We'll close the faucets off before we'll produce a product that will harm anyone."
Interim Manager Boyle said for the Record that Staff had contacted the Department
of Environmental Protection (DEP) regarding these matters, that DEP told the City
that there was nothing wrong with the water, how similar issues were happening all
over the State, and that DEP actually made a mistake on page 5 of the "Annual
Drinking Water Quality Report" for Winter Springs.
Continuing, Interim Manager Boyle pointed out, "We have now been ordered to re-
issue this report. Asyou know, we are required to follow the instructions of the State;
we are a political subdivision of the State, so we will be reissuing this Report." Interim
Manager Boyle added, "Mayor, we will be reissuing this Report with the corrections
on it."
Further remarks followed from Interim Manager Boyle and Commissioner Kendrick.
Interim Manager Boyle pointed out, "I think the information we're about to present
in the Budget, will not only set the tone for where the City is going in the future.
There is an unprecedented amount of spending that we will be presenting to
continue the quest for perfect water."
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • OF 26
Commissioner Hale commented on how Staff has been a great help in past
situations and should anyone have an issue, to please reach out.
Commissioner Johnson noted, "With the website, I assume we are going to go ahead
and post the revised version of our Report for the website along with a notice that
it's been updated, because citizens need to know about that."
Furthermore, Commissioner Johnson then shared his thanks with Ms. Rivera, CPH
and staff for their assistance.
Interim Manager Boyle noted, "We're required by the state - they directed us to re-
publish the report and send it out and we will do that ASAP."
Comments followed on how previous information was disseminated to residents and
how Staff hoped to proceed.
Further remarks continued that Staff and the experts with CPH said they have no
issues drinking our water, that the collective experience of those who spoke this
evening totaled more than 100 years of experience. Deputy Mayor Cannon
mentioned that some people would like changes to the taste and/or odor of the City's
water and asked Interim Manager Boyle if this could this be explored at a future
project or Budget. Interim Manager Boyle stated, "Yes."
Deputy Mayor Cannon thanked Ms. Rivera,the Engineers, aswell as and Staff for their
assistance. Mayor Lacey also offered his thanks.
INFORMATIONAL AGENDA
200. Current Development Projects Update
This Agenda Item was not discussed.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • OF 26
PUBLIC INPUT
Mayor Lacey opened "Public Input".
Mr. Andrew Zacharias, 222 Oak Road, Winter Springs, Florida: commented on a
recent parking project that involved the clearcutting of trees, thought there was
already adequate parking, although one may need to walk some, that the property
owner needed to manage the parking load, suggested that signage could be used
to point to where additional parking spaces were, and hoped money and trees could
be saved.
Ms. Laura Tweed, Post Office Box 702242, St. Cloud, Florida: said she was a former
resident, was a health, human rights and veteran advocate as well as an insurance
agent, had started a website related to local cancer deaths, and attended this
meeting to educate people regarding cancer, issues with water tests, a sink hole
issue in Mulberry, Florida and asked several questions about tests, timing, location,
and data.
Mr. Arsenio Calle, 770 Arrowhead Court, Winter Springs, Florida: referenced the
current good economy and inquired if the money coming into the City as a result of
the good economywould be kept in reserve funds; and asked if the Citystill provided
funds to what has been known as the UCF (University of Central Florida) Incubator.
Mayor Lacey closed "Public Input".
CONSENT AGENDA
300. Surplus Assets
No discussion.
301. Amendment for Emergency Generator at Police Department
Commissioner Hale suggested the wording should read, "Authorize the City
Manager and City Attorney to modify and execute a Contract for completion of the
installation of the generator." Mayor Lacey said to Commissioner Hale, "Would it
satisfy your concern if when the Motion is made to approve the Consent Agenda, it
incorporates that language?" Commissioner Hale stated, "Absolutely."
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY2019OF
302. Resolution 2019-18 - Agreement with Traffic Technology Services, Inc. to
Access Traffic Signal Data
Deputy Mayor Cannon spoke of his concern with the Disclosure Agreement.
Mr. Bryant Smith, III, P.E., CFM, City Engineer noted, "The City owns all of our traffic
signals and weworkthrough Seminole Countyto maintain that infrastructure as well
as the timing for it."
Continuing, Mr. Smith explained that this allows the contractor "To install their
technology on the signals and collect additional data while they're also being used
in smart vehicles and autonomous vehicles in the future and collect that data as well.
So part of this agreement is basically to indemnify us from any wrongdoing if
something happened with the data."
Deputy Mayor Cannon said, "I would like our City to be able to have the benefit of
that real time traffic data that is captured, as we have the massive influx of traffic
coming from west to east through our City or vice versa, east to west. In other words,
will TTS provide us with that same real-time data so that Bryant, you and our
department could take that into consideration as we as a City look at traffic
management, cut-through traffic along say Winter Springs Boulevard and the like.
I don't see that language in this Disclosure Agreement, and I would like to have that
in the Disclosure Agreement and would like the opportunityfor Anthony (Garganese,
City Attorney) to discuss this with us further. So, my request genuinely and for the
Commission is that we postpone item `302' until the next Commission Meeting when
Anthony is present; so that we can get into that in a little bit more detail."
Deputy Mayor Cannon commented, "Yes, I would request then Mayor, to pull item
`302' from the Consent Agenda for separate consideration."
Mayor Lacey stated, "We will take that out and address it separately."
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • OF 26
303. Acceptance of Recreational Trails Program Grant
Referencing Central Winds Park, Deputy Mayor Cannon asked where the trailhead
rest rooms would be placed, to which Mr. Caldwell explained, "The proposed plan is
just east of the Dog Park in that area by the baseball fields and that parking lot right
there - that's the proposed area right now."
Commissioner Hale left the dais at approximately 7.•43 p.m.
304. Recreation Program Partnership Agreement - Winter Springs Babe Ruth
This Agenda Item was not discussed.
305. Recreation Program Partnership Agreement - Winter Springs Grizzlies
No discussion.
306. Recreation Program Partnership Agreement - Winter Springs Basketball
League
There was no discussion on this Agenda Item.
307. Donation Acceptance for Moss Park Basketball Court
No discussion.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • OF 26
308. Designation of Voting Delegate for the August 2019 Florida League of Cities
Annual Conference
This Agenda Item was not discussed.
309. Minutes from the Monday, May 20, 2019 City Commission Special Meeting
No discussion.
310. Minutes from the Monday, June 10, 2019 City Commission Regular Meeting
There was no discussion on this Agenda Item.
Mayor Lacey then said, "I am looking for a Motion to approve the Consent Agenda
without item `302' and with `301' modified to authorize the City Manager to execute
the contracts."
"SO MOVED." MOTION BY COMMISSIONER HOVEY. SECONDED BY
COMMISSIONER JOHNSON. DISCUSSION.
VOTE:
COMMISSIONER JOHNSON: AYE
DEPUTY MAYOR CANNON: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER KENDRICK: AYE
Commissioner Hale returned to the dais at approximately 7:45 p.m.
COMMISSIONER HALE: AYE
MOTION CARRIED.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY2019OF
+5+:+ AGENDA NOTE: CONSENT AGENDA ITEM "302" WAS FURTHER
DISCUSSED, AS DOCUMENTED NEXT.
CONSENT AGENDA
302. Resolution 2019-18 - Agreement with Traffic Technology Services, Inc. to
Access Traffic Signal Data
RELATED TO CONSENT AGENDA ITEM "30211, "1 WOULD LIKE TO MAKE A MOTION
THAT WE POSTPONE A DECISION ON ITEM `302' UNTIL THE NEXT COMMISSION
MEETING; SO THAT WE WOULD HAVE AN OPPORTUNITY TO REVIEW WITH OUR
CITY ATTORNEY- THE DISCLOSURE AGREEMENT AND SOME OF THE LANGUAGE
CONTAINED THEREIN." MOTION BY DEPUTY MAYOR CANNON.
MAYOR LACEY SUMMARIZED, "A MOTION TO POSTPONE `302' TO THE TIME
CERTAIN OF AUGUST 12."
DEPUTY MAYOR CANNON THEN ADDED, "AS LONG AS ANTHONY (GARGANESE)
WAS DUE TO BE BACK IN TOWN AT THE AUGUST 12TH COMMISSION MEETING,
THAT WOULD BE MY MOTION." MAYOR LACEY ADDED, "YES, HE IS EXPECTED
BACK."
SECONDED BY COMMISSIONER JOHNSON. DISCUSSION.
COMMISSIONER KENDRICK INQUIRED IF THIS DELAY WOULD CAUSE ANY
ISSUES. MR. SMITH RESPONDED, "NO."
WITH FURTHER REMARKS, MR. SMITH POINTED OUT, "THE REAL TIME DATA IS
SHARED WITH THE COUNTY THROUGH THEIR SYSTEM AND WE HAVE ACCESS
TO THE COUNTY SYSTEM SO WE DO HAVE REAL TIME DATA."
COMMISSIONER JOHNSON INQUIRED, "SO, WE WILL RECEIVE THAT
INFORMATION?"
MR. SMITH RESPONDED, "YES. WE'LLJUST BE ABLE TO LOG INTO THEIR SYSTEM.
WE ALREADY HAVE ACCESS TO MOST OF THE COUNTY'S REAL TIME TRAFFIC
DATA."
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • • OF 26
SENIOR ATTORNEY KRISTIN EICK STATED, "THE RESOLUTION DOES PROVIDE IN
THE RECITALS THAT THE REAL TIME TRAFFIC SIGNAL DATA WILL BE PROVIDED
AND IT DOES DESCRIBE SOME OF THE REPORTS AND INVENTORIES THAT WILL
BE PROVIDED, BUT I'M HAPPY TO FURTHER DETAIL THAT IF THAT'S THE WISH
OF THE COMMISSION."
VOTE:
COMMISSIONER HOVEY: AYE
COMMISSIONER HALE: AYE
COMMISSIONER KENDRICK: AYE
DEPUTY MAYOR CANNON: AYE
COMMISSIONER JOHNSON: AYE
MOTION CARRIED.
Mayor Lacey said to Interim Manager Boyle, the action is on you to bring it back in
four (4) or five (5) weeks, in August."
PUBLIC HEARINGS AGENDA
400. Not Used
REGULAR AGENDA
500. FY 2020 Budget Overview, Millage Cap, Loan Forgiveness
This presentation began with comments from Interim Manager Boyle on the
economy,job growth,yield curves, health insurance, and Pension funds.
Interim Manager Boyle then pointed out, "One of the chief reoccurring issues that
came up in a lot of the Visioning meetings were the sidewalks and the infrastructure.
This Budget has unprecedented increases in spending for infrastructure and
sidewalks."
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY2019OF
Further, Interim Manager Boyle added, "We're proposing - assuming you accept
this, that we're going to do over a million dollars of paving which is a substantial
amount; and that we've got a couple of hundred thousand dollars in here for
sidewalk replacement. That doesn't include the sidewalk replacements that we're
going to be doing ourselves."
In terms of the well-regarded parks in Winter Springs, Interim Manager Boyle noted,
"This Budget again, has unprecedented levels of spending for parks. For capital
alone, we have in excess of five million dollars ($5,000,000.00) for improvements for
Parks in 2020. There are two (2) particular items that will be before you, that will
come back to you shortly on and we're looking for guidance on." Interim Manager
Boyle explained that he was referring to the Fieldhouse project at Torcaso Park and
also the Amphitheatre.
Interim Manager Boyle noted, "This Budget does not address an issue that is on the
horizon which is the replacement of our Wastewater Plants but it does set the stage
again for us to go out and review engineering plans and begin to take a step in that
direction." Interim Manager Boyle explained that the City's two (2) Wastewater
Plants are basically near end of life status, and along with a feasibility study that had
been done a few years ago, Staff would like to bring a plan forward to commence a
discussion on what would result in a plan to replace the two (2) Wastewater Plants.
Continuing, Interim Manager Boyle added, "We have dollars in here for Consultants
to start that discussion -the plan for whoever is sitting in this seat, and hopefully me
in some capacity will be to bring that forward in probably December or first quarter
of 2020, to start that ball rolling."
Further comments followed on possibly looking into improving the smell and taste
of water to which Interim Manager Boyle pointed out that there were funds in the
Budget to look into this.
Regarding landscaping and the overall aesthetics of the City, Interim Manager Boyle
commented that, "We want canopy and we want to improve the visuals along the
Cross Seminole Trail; and so this plan - I've got people working on it right now, to
request from the County, permission to plant in the right-of-way on the Trail.
So, there are considerable dollars in here to address the aesthetic along the Trail;
there's also considerable dollars in here to address things like the curbs and gutters
and sidewalks from an aesthetic appearance."
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY2019OF
Interim Manager Boyle spoke of current efforts to cleaning concrete and landscaping
that Staff was currently working on and the Budget included funds to continue that.
Next, Interim Manager Boyle spoke of the Solid Waste Contract, extension(s) and said
that most likely later in the year, "We're going to come before you and discuss that
and see what we can do and what direction we want to go in."
Related to Assessment Districts, Interim Manager Boyle mentioned they had
received some complaints regarding Hawk's Reserve, in terms of the level of service.
Interim Manager Boyle pointed out, "Right now, they're assessed at seventy-five
dollars ($75.00), and we want to take it to eighty-seven [dollars] ($87.00)."
Further remarks.
Commissioner Jean Hovey asked Interim Manager Boyle, "On the Master Plan for the
Wastewater and the drinking water, have we looked at going out for Grants from
either the state or federal government to help us fund some of that?"
Interim Manager Boyle responded, "All of the engineering firms are absolutely on
board with going out and seeking State and Federal funding. I personally have a
meeting with our State Representative who also was offering assistance in that
matter."
Commissioner Hovey then referenced the Parks Master Plan and suggested that
before moving forward with the Fieldhouse or Amphitheater, that the Master Plans,
including Torcaso Park, be reviewed before any decisions were made.
Interim Manager Boyle stated, "Yes."
Mayor Lacey then suggested that perhaps we hold a Workshop on the Parks Master
Plan with Mr. Caldwell to see what fits best for the City going forward.
"I WOULD LIKE TO MAKE A MOTION TO EXTEND TIME THROUGH THE SECOND
ROUND OF PUBLIC INPUT." MOTION BY COMMISSIONER HOVEY. SECONDED BY
COMMISSIONER JOHNSON. DISCUSSION
MOTION CARRIED UNANIMOUSLY.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • OF 26
Further comments followed that various members of our City Commission had met
or would be meeting with State Representative David Smith regarding possible
assistance he might be able to offer Winter Springs, and to help ease the tax burden
on City residents.
Commissioner Kendrick complimented Interim Manager Boyle and Chief of Police
Chris Deisler on their recent management efforts.
Remarks followed regarding whatwaste services cost in another State in comparison
to what Winter Springs' residents pay and the conundrum the City faces regarding
possibly rebidding our refuse services or using contract extensions.
Deputy Mayor Cannon also complimented Interim Manager Boyle on his
presentation, commended Staff, and commented on his personal concerns with
health care costs and the Pension. Further, in terms of the Pension, Deputy Mayor
Cannon asked Interim Manager Boyle when he thought a further downward
adjustment might be enacted. Discussion.
Continuing, Deputy Mayor Cannon added that he agreed with Commissioner
Hovey's suggestion regarding looking at the Parks Master Plan; with consideration
of plans to increase tree canopy and the Cross Seminole Trail.
Deputy Mayor Cannon then said that from talking with State Representative David
Smith, "We are under a firm deadline of September Shawn (Boyle), to get any
proposed plans to David Smith, if he is going to put it in a spending bill for the next
legislative session - they meet early next year.
So, the deadline that the Speaker of the House has imposed is sometime in
September - I would just encourage you and Lena (Rivera) and our Public Worksfolks
to get moving on that, sooner rather than later." Remarks followed on whether we
would need to present and ratify a Resolution, and if that was the case, then it would
need to be placed on the August Agenda." Interim Manager Boyle stated, "Yes, Sir."
"I MAKE THE MOTION THAT THE CITY OF WINTER SPRINGS ADOPT RESOLUTION
2019-19 TO FORGIVE THE INTERNAL LOAN TO THE CENTRAL WINDS GENERAL
OBLIGATION DEBT SERVICE FUND FROM CAPITAL PROJECT FUND `#305' AND
DISCONTINUE THE VOTED DEBT MILLAGE RATE." MOTION BY COMMISSIONER
HOVEY. SECONDED BY COMMISSIONER KENDRICK. DISCUSSION.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY2019OF
VOTE:
DEPUTY MAYOR CANNON: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER JOHNSON: AYE
COMMISSIONER HALE: AYE
COMMISSIONER KENDRICK: AYE
MOTION CARRIED.
"I WILL MAKE THE MOTION THAT THE CITY OF WINTER SPRINGS ADOPT
RESOLUTION 2019-12 TO ESTABLISH THE PROPOSED OPERATING MILLAGE RATE
AT 2.4300 MILLS AND PUBLICLY ANNOUNCE THAT THE PROPOSED OPERATING
MILLAGE RATE IS 6.72% MORE THAN THE COMPUTED ROLLED-BACK RATE OF
2.2770 MILLS; AND ESTABLISH THE PUBLIC HEARING REGARDING THE
PROPOSED MILLAGE RATE AND TENTATIVE BUDGET AS SEPTEMBER 9, 2019 AT
6:30 PM AT 1126 EAST STATE ROAD 434 IN WINTER SPRINGS, FLORIDA." MOTION
BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER HALE. DISCUSSION.
VOTE:
COMMISSIONER KENDRICK: AYE
COMMISSIONER JOHNSON: AYE
COMMISSIONER HALE: AYE
COMMISSIONER HOVEY: AYE
DEPUTY MAYOR CANNON: AYE
MOTION CARRIED.
Brief comments.
501. SR 434 Buffer Requirements per Chapter 20 - Zoning Discussion
Mr. Christopher Schmidt, Director, Community Development Department began
this Agenda Item discussion by showing some photographs of different easements,
setbacks, and landscape buffers from various properties around the City.
Next, Mr. Smith spoke of right-of-ways, sidewalk requirements, and greenspace
buffers.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • OF 26
Further comments continued.
Deputy Mayor Cannon stated, "I would be more inclined to go with setbacks more
consistent with what we have at Jesup's Reserve, what we have at West End
Professional Center, what we have over at the Town Center." Deputy Mayor Cannon
then mentioned his concern that ten feet (10') would not be wide enough for trees
that could provide a nice canopy, so greenspaces should be more like fifteen to
seventeen feet (IS' -17) wide.
Deputy Mayor Cannon also suggested the City's Overlay District be considered, as
well as the vertical height of buildings. Continuing, Deputy Mayor Cannon pointed
out that Attorney Garganese had noted that, "In many jurisdictions, the higher you
go with the number of stories, they do a step effect like a terracing effect and other
techniques like that Chris (Schmidt), that tend to reduce that illusion."
Commissioner Kendrick agreed with what Deputy Mayor Cannon had said, noted
that he was not in favor of zero setbacks, and that Jesup's Reserve had a more
preferred look.
Referencing the upcoming Community Visioning Session to be held on Thursday,
July 11, 2019, Commissioner Johnson said he was sure that a lot of attendees would
be commenting on this same matter, and he thought it would help the general
public if these photographs of different setbacks just presented, could be shown. Mr.
Schmidt stated, "We can do that."
Next, Deputy Mayor Cannon mentioned a recent City Commission Workshop when
a resident, Mr. Kevin McCann had shown some photographs of buffers along Lake
Mary Boulevard. Deputy Mayor Cannon thought it would be helpful if City Staff could
take some measurements of the buffers in Lake Mary before the July 11, 2019
Community Visioning Session, and share this information with the attendees.
Commissioner Kendrick spoke of his frustration with a recent decision involving
MetroPlan Orlando and a lower priority ranking for the expansion of State Road 434
going eastward. Commissioner Kendrick hoped the Commission would agree to
having Staff look into this issue, and then along with what Commissioner Kendrick
might find out through other area Elected Officials, this could be discussed at the
next City Commission meeting.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • OF 26
Mr. Smith explained to the Mayor and City Commission that he serves on a couple of
Committees with MetroPlan Orlando and pointed out, "The past year or so, federally
and state wide, there is a new initiative - so it changed a lot of the performance
measures from your level of service, which is your traffic counts on roadways, to
taking into account, pedestrian fatalities, traffic fatalities and things of that nature.
So, with those performance measures along with environmental concerns in some
areas, it changed the way the projects were ranked. So, this project I believe was
around twenty (20), before the project initially got dropped in the fifties (50's) or
sixties (60's), then it was split into two (2) phases; and the phase that you're speaking
about, probably the more important phase of the two (2) coming from [State Road]
417 over to I believe Smith Street near where the old Town House restaurant is, that
got moved up to about forty-one (41). So, the initial study that was done is kind of a
kick off study to do another study, as bad as that sounds. That's how those processes
work. The County is funding that.
At this point, the project study team is going back and looking at some intermediate
fixes to help with traffic, and then the County who's kind of heading this off with
Oviedo and Winter Springs as well, is looking at possibly, if we help fund the design,
if that can move it up in the rankings; because then there would be less money
devoted to some of those other projects that it could pull from."
Mr. Smith continued, "The next phase would be what's called PD&E, so it's Project
Development and Engineering - so that's where it would kind of get knocked down
to one (1) or two (2) ideas for what the project could be, and then the true cost
estimates could come out."
Remarks continued regarding traffic issues.
Commissioner Kendrick said he would still check into what he could do, and Deputy
Mayor Cannon suggested we needed to become more vocal with fellow Elected
Officials and the County, especially in terms of funding.
Mayor Lacey said to Mr. Schmidt and Mr. Smith, "On the question of the 434 buffer
requirements, do you feel like you have what you need or do you have any specific
questions for the Commission?" Mr. Schmidt responded, "Yes, we feel comfortable."
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY2019OF
502. City Commission Appointment/Reappointment Opportunities
REGARDING THE SEAT ONE POSITION ON THE OAK FOREST WALL AND
BEAUTIFICATION DISTRICT ADVISORY COMMITTEE, MOTION TO REAPPOINT
WILLIAM HOGABOOM. MOTION BY COMMISSIONER HOVEY. SECONDED BY
COMMISSIONER JOHNSON. DISCUSSION.
VOTE:
COMMISSIONER HALE: AYE
COMMISSIONER KENDRICK: AYE
DEPUTY MAYOR CANNON: AYE
COMMISSIONER JOHNSON: AYE
COMMISSIONER HOVEY: AYE
MOTION CARRIED.
MOTION TO APPOINT ASHLEY BULEY FOR THE SEAT FOUR POSITION ON THE
OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE.
MOTION BY COMMISSIONER HALE. SECONDED BY COMMISSIONER JOHNSON.
DISCUSSION.
VOTE:
COMMISSIONER HOVEY: AYE
COMMISSIONER JOHNSON: AYE
COMMISSIONER HALE: AYE
COMMISSIONER KENDRICK: AYE
DEPUTY MAYOR CANNON: AYE
MOTION CARRIED.
REPORTS
600. City Attorney Anthony A. Garganese, Esquire
Senior City Attorney Eick had no Report.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY2019OF
601. Interim City Manager Shawn Boyle
No Report was given.
602. City Clerk Andrea Lorenzo-Luaces, MMC
City Clerk Andrea Lorenzo-Luaces noted that the Seminole County Supervisor of
Elections advised us that he would like to hold a community meeting here at City
Hall.
With brief remarks, Mayor Lacey stated, "I would suggest to the Commission as long
as he is fulfilling his duty as a Charter Officer and doesn't cross the line, that as much
as we have made the Chambers available to other Elected Officials,we should extend
the same courtesy; but, I would do so with the warning to him that that is the
expectation."
Further comments.
Mayor Laceythen said tothe City Commission, "Anyobjection to giving that direction
to Andrea (Lorenzo-Luaces)?" Commissioner Kendrick stated, "No." Deputy Mayor
Cannon remarked, "No". No objections were voiced.
Continuing, Deputy Mayor Cannon mentioned, "I think that it would be good for us
as the City, to invite our Supervisor of Elections to give an update about Elections,
Election security, and all of these matters that are certainly foremost in many
people's minds, and I think we ought to host it and invite him to come and be our
guest speaker." Mayor Lacey stated, "Sounds good to me."
Discussion ensued.
Mayor Lacey then commented to City Clerk Lorenzo-Luaces, "Per the Deputy Mayor's
suggestion, when you extend the response to his request, would you also invite him
to come to a Commission meeting..." City Clerk Lorenzo-Luaces stated,
"...Absolutely..." Mayor Lacey continued, "...And brief us." City Clerk Lorenzo-Luaces
added, "Yes, Sir."
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Deputy Mayor Cannon added, "I didn't think we should invite him to a Commission
meeting, I think - we should extend the invite to him to conduct a workshop for
educational purposes in the City to help advise all of our residents about changes in
Elections, Laws, and all these different things that are clearly within his bailiwick.
I think it is good for us as a Commission, periodically, to hold that type of an invited
public forum. I don't want to say Commission meeting in those formalities or
Commission Workshop in those formalities, but I think it is good for us to host our
Constitutional Officers or representatives from the County Commission -our Clerk of
the Court, things like that. I think it is good for the residents and I think it is good for
our City;so,that's kind of what I envisioned, is that we extend an invite to the different
Constitutional Officers of the County."
With further comments on an event that the Seminole County Supervisor of
Elections might host, and a Town Hall type event that we would hold with other
Elected Officials, Deputy Mayor Cannon further suggested, "I think it would be good
for us as a Commission, periodically, to post and invite one of our County
Constitutional Officers to come in to our City Chambers for the purpose of speaking
with our residents about, in this case, Elections, or it might be our Sheriff or it might
be the Clerk of Court, it could be the Tax Collector, whomever the Constitutional
Officers are; and I think even maybe a Chief Justice - that we provide a forum for
them to come in and conduct that type of a meeting; and it is at our request and our
invite to them, and that way we can push it out on our social media."
Mayor Lacey then said, "Let me follow that through - so, the next step then would be
to make that invitation to Mr. Anderson - on our terms, as opposed to his, and ask
him to come participate and then when that is done, we would look for the next
opportunity down the road."
Deputy Mayor Cannon stated, "Yes, exactly. And, so we may next reach out to - the
Property Appraiser, it could be the Tax Collector, it could be the Clerk of Courts, it
could be the Sheriff; and maybe even the Chief Judge of the Circuit Court to come in
and address -the court system and things like that. I think these types of City forums
with the invites to these various very important segments of our County are very
helpful; and if we extend the invite, and they are our invited guests then that resolves
any concerns."
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • • OF 26
Commissioner Kendrick remarked, "I think that is a fine idea - invite any of the five (S)
Constitutional Officers to our City at anytime really-if Staff can work out the logistics.
I think certainly, starting with Chris Anderson because he has prompted the interest;
I think we should just have Staff look at maybe when the - Agenda is maybe a little
bit lighter, because sometimes we have heavy Agendas, sometimes we have lighter
ones in the next couple of months - invite Chris Anderson sooner rather than later
probablyto one, and just have a lighter Agenda that evening, whenever it works best
for Staff, and that would be a good starting point; and then figure out the logistics
from there."
Comments followed on what Mr. Anderson had originally requested. Mayor Lacey
pointed out that Mr. Anderson originally asked to use the building.
Commissioner Johnson noted, "If that was his request, then by all means I think we
should invite him in. So, we just need to coordinate with him when that will take
place, we advertise it..." Mayor Lacey added, "...And then assess how it goes and then
follow up on the Deputy Mayor's suggestion..." Commissioner Johnson stated,
"...Absolutely..." Mayor Lacey added, "...And repeat..." Commissioner Kendrick
remarked, "Agreed."
Deputy Mayor Cannon suggested, "A Town Hall meeting, we extend an invitation
starting with Mr. Anderson, and then going to others, like every couple of months."
Mayor Lacey noted, "Deputy Mayor, everybody up here is nodding."
City Clerk Lorenzo-Luaces then referenced an email from Mr. Anderson.
Commissioner Kendrick asked if the Elected Officials could attend if they wanted to,
and with further brief comments, it was stated that the Commission would not be
on the dais, it would be Mr. Anderson presenting to any attendees.
603. Seat Four Commissioner TiAnna Hale
Commissioner Hale complimented Mr. Caldwell, Ms. Melissa Sileo, Program
Coordinator, Special Events and Recreation Programs, Parks and Recreation
Department, and Staff on the great 4t" of July event.
Next, Commissioner Hale referenced the dance studio in the Winter Springs Town
Center and noted that they were now National Champions and offered her
congratulations.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY2019OF
Commissioner Hale noted that she had found out about a downed tree on Shepard
Road and before she could do anything, Mr. Rafael Diaz, Field Team Leader, Public
Works Department and Staff had cleaned up the area. Commissioner Hale said she
was very impressed with their very prompt and helpful service.
604. Seat Five Commissioner Geoff Kendrick
Commissioner Kendrick agreed with Commissioner Hale regarding the great
"Celebration of Freedom" event and added, "Our Team is second to none."
Next, Commissioner Kendrick referenced the recent Business Visioning Session and
suggested that the City Commission could talk about what was discussed; and that
one of the items addressed dealt with parking at the Town Center. Commissioner
Kendrick suggested that he thought a re-design and/or re-bid would help with what
options were available. Interim Manager Boyle noted, "We've started the process."
605. Mayor Charles Lacey
No Report.
606. Seat One Commissioner Jean Hovey
Commissioner Hovey also mentioned the super "Celebration of Freedom" event.
Comments followed on who in past years had been invited to the event's hospitality
tent, and new procedures. Interim Manager Boyle said it was up to the Mayor and
City Commission who should be invited and recommended, "Just direct us-whoyou
would like to bring and we'll make it happen."
With further remarks, Commissioner Hovey noted, "Going forward, if there is a VIP
tent, it is for the sponsors and for the Commissioners, and if we want to invite
someone, we should let you or Shawn (Boyle) know who we would like to invite." Mr.
Caldwell responded, "Absolutely, and you can even let us know how many passes
you'd like in advance and we'll make them available."
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY2019OF
Next, Commissioner Hovey noted that the deadline for City Manager Applications
was August 1, that the City Commission would not meet again until after that
deadline and asked how the process would proceed.
Discussion ensued that some Applicants were not qualified, that a specific time to
discuss applications was needed, and would Attorney Garganese and/or Ms. Casey
Howard, Director, Administrative Services be pre-selecting Applicants.
Deputy Mayor Cannon noted, "My preference Commissioner Hovey would be for
Anthony (Garganese) and Casey (Howard) to at least do a preliminary cut, a
preliminary sort on them." Deputy Mayor Cannon added, "I would like for them to
present us with their recommended short-list if you will, of Applicants, and then we
look at it. If any one of us feels like there should be another name added - then we
would have that opportunity and then I reallywould like for the reference checks and
all the rest of that to be done by Anthony (Garganese) and by City Staff."
Further, Deputy Mayor Cannon added that when the City Commission have been
provided with a narrowed list and background verifications have been completed, a
Special Meeting would be needed. Commissioner Kendrick stated, "I agree with
Deputy Mayor."
Mayor Lacey thought that if the Applicants were divided into categories and the
Elected Officials disagreed with any choices, then the Mayor and City Commission
could suggest alternative Applicants.
Commissioner Hovey noted, "I've already seen a couple that I think that we should
look at; so, we can go through and make that recommendation or wait until we get
the recommendations from Casey (Howard) and Anthony (Garganese)."
Mayor Lacey said, "You use whatever criteria you personally want to use and their
input to you may be useful, it may not."
Comments continued.
Mayor Lacey asked the City Commission, "Is there agreement that you do want to
have a Special Meeting?" Commissioner Hovey responded, "I agree." With no
objections voiced, discussion followed on possible dates.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • OF 26
Ms. Howard said she would make sure she was available and inquired, "Will the
Commission be suggesting who they want me to do the reference checks for, in
addition to the top candidates that Anthony (Garganese) and I..." Deputy Mayor
Cannon remarked, "...My preference would be for Casey (Howard) and Anthony
(Garganese) at the next Commission Meeting to give us their shortlist, if you will."
Deputy Mayor Cannon added, "If any of us had an additional name in mind that we
would present that as well, and then that would give them enough time to do the
background and reference checks."
Further discussion followed on a short list and dates to which Wednesday, August
21St, 2019 was suggested. Deputy Mayor Cannon stated, "That would work for me."
Mayor Lacey then asked, "Any dissent to the 21St?" With no objections noted, Mayor
Lacey summarized, "Let us set it for the 21St [of August]"
Deputy Mayor Cannon said he thought the meeting should start at 6:30 p.m. No
dissent was voiced. Deputy Mayor Cannon then asked, "That will give you enough
time Casey (Howard) to do whatyou need to do in checking references and Anthony
(Garganese) so you can report back to us, right?" Ms. Howard responded, "Yes."
Discussion followed on individual Commissioners providing Ms. Howard with names
of Applicants they were interested in, and that reference checks would not be done
until after the closing date.
Next, in terms of earlier comments regarding the hospitality tent at the recent
"Celebration of Freedom" event, Commissioner Hale asked if we could look at the
costs related to the hospitality tent.
607. Seat Two Commissioner/Deputy Mayor Kevin Cannon
Deputy Mayor Cannon offered his thanks to the City's Police Department, Seminole
County Fire, as well City employees including the Parks and Recreation Department
staff on their many months of preparation for the great Fourth of July event.
Mayor Lacey noted that he agreed.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY2019OF
608. Seat Three Commissioner Ted Johnson
Commissioner Johnson noted the next Florida League of Cities Policy meetings were
scheduled for July 19th.
Next, Commissioner Johnson mentioned that he attended the recent EOC
(Emergency Operations Center) test run, thanked Chief Deisler on the great job and
was appreciative of the plans for better communications.
Chief Deisler briefly responded.
Next, Commissioner Johnson pointed out that he attended a recent Seminole
County Commission meeting which dealt with rental properties including Airbnb's
and that the Seminole County Commission chose not to impose more regulations.
Continuing his Report, Commissioner Johnson noted that he attended a City Code
Enforcement Board in late June and thanked the Board Members for their service.
Lastly, Commissioner Johnson offered his appreciation to Mr. Caldwell and Mr. Mike
Barclay, Recreation Superintendent, Parks and Recreation Department for assisting
Winter Springs' resident and World War II Veteran, Mr. Emil Abrahamian with his art
display at the "Celebration of Freedom" event; and noted that Mr. Abrahamian had
said that it was one of the best days of his life.
Commissioner Kendrick further briefly addressed Vacation Rentals and also noted
that he was looking forward to the City Commission's Board and Committee
Appreciation Dinner which would be held on July the 26th [2019].
PUBLIC INPUT
Mayor Lacey opened "Public Input".
No one spoke.
Mayor Lacey closed "Public Input".
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY2019OF
ADJOURNMENT
Mayor Lacey adjourned the Regular Meeting at 9:40 p.m.
RESPECTFULLY SUBMITTED:
ANDREA LORENZO-LUACES, MMC
CITY CLERK
APPROVED:
MAYOR CHARLES LACEY
NOTE: These Minutes were approved at the 2019 City Commission Regular Meeting.
CITY COMMISSION MINUTES I REGULAR MEETING I MONDAY • OF 26